04-21-1998 - RegularTuesday
April21, 1998
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Proclamations
oq too
�y cooera o sn tSnb
�itjt$ 13VAS toll
/ a xre
of yrY6•
W3nor
Aot.
mow•:
��,,/��
g
p1LSt oS GYta
Gicy
Don Bommarito
California -Pacific Conference
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of April 7, 1998
Regular meeting of April 7, 1998
Special meeting of April 14, 1998
National Library Week —April 19-25, 1998
GFWC — General Federation of Women's Club
Week — April 19-25, 1998
South Hills Academy — 40a' Anniversary
April 25, 1998
Child Passenger Safety Week
April 26 through May 2, 199E
Hire -A -Veteran Week
May 3-9, 1998
National Day of Prayer — May 7, 1998
West Covina Beautiful Month — May 1998
Mental Health Month — May 1998
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
City Council Agenda • •
April 21,1998
A) HEARINGS
There maybe reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Weed Abatement 1998
This request is the final step in the administration process for the Weed Abatement
Program. It asks the City Council to receive and file the Affidavit of Mailing,
conduct a public hearing to hear any public protests, and order the abatement of
weeds and rubbish.
a) Affidavit of Mailing
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
I) Council discussion
g) It is recommended that the City Council order the abatement of weeds and
rubbish on those properties described in Resolution of Intention No. 9550.
Motion by 2nd by to
approve disapprove_ hold over
2) Public Hearing on the Formation of a Project Area Committee and Adoption
of Guidelines and Procedures for the Election of a Project Area Committee for
the Proposed Citywide Redevelopment Project
The City Council shall consider adopting a resolution making findings that a Project
Area Committee ("PAC") is necessary to effectuate the adoption of the West
Covina Citywide Project, directing the formation of a PAC, and adopting guidelines
and procedures for the election of a PAC for the proposed Citywide Redevelopment
Project.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the Agency Board adopt the following resolution
entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA FINDING THAT A
PROJECT AREA COMMITTEE IS NECESSARY TO
EFFECTUATE THE ADOPTION OF THE WEST COVINA
CITYWIDE REDEVELOPMENT PLAN, DIRECTING THE
FORMATION OF A PROJECT AREA COMMITTEE AND
ADOPTING GUIDELINES AND PROCEDURES FOR THE
FORMATION, ELECTION AND OPERATION OF A PROJECT
AREA COMMITTEE FOR THE CITYWIDE REDEVELOPMENT
PROJECT AREA.
Motion by 2nd by _
to waive further reading of the resolution and
adopt
disapprove
hold over
agnd04.21 2
City Council Agenda
April 21, 1998
3) Amendment to the Action Plan 97/98
The Community Services Commission is recommending the approval of
amendments to the 1997/98 Action Plan. These amendments reflect: 1) a change
in the allocation of funds to Capital Improvement Projects; 2) additional funds
received from the Department of Housing and Urban Development (HUD); and 3) a
change in the allocation to the Youth Assistance Program (YAP).
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is the recommendation of the Community Services Commission that the
City Council amend the 1997-98 Action Plan as follows:
* Adjust Capital Improvement Projects as described below
Project
Original
Adjustments
New
Number
Budget
Budget
Park Barrier Removal
PP-98220
$ 70,000
($8,500)
$ 61,500
Fencing/ADA Ramps P. View
PP-99221
$ 10,000
$o
$ 10,000
Hockey Netting at Orangewood
PP-98226
$ 15,000
$0
$ 15,000
Street Barrier Removal
PP-98104
$ 70,000
($8,500)
$ 61,500
Paint Interior Senior Annex
PP-98301
$ 15,000
$0
$ 15,000
After School Trailers
PP-97304
$ 80,000
$0
$ 80,000
Totals
$260,000
($17,000)
$243,000
* Appropriate an additional
$1500 for the
Youth
Assistance Program
(131-
320-2417-6447).
Motion by
2nd by
to
approve
disapprove
hold over
CONSENT CALENDAR
1) Written Communications None received
2) Commissions' Summary of Actions (receive and file)
a) Personnel 04/08/98
b) Planning 04/14/98
3) Temnorary Use Permits/Administrative Review Board
TUP 2441-98 Friendly Hills, 1300 S. Sunset Avenue for a Health Fair and radio van
on 3/28/98.
TUP 2442098 LACO Animal Control Cameron Youth Center on 6/4/98 for pet
vaccinations.
4) Acceptance of Improvements and/or Release of Bonds
Precise Plan No. 175 — Dr. Gregory V. Chew
Location: 342-346 North Azusa Avenue
Recommendation is to accept on -site improvements and authorize release of Union
Bank of California, N.A., Certificate of Deposit, in the amount of $20,000.00.
a,-nd04.21
City Council Agenda • •
April21, 1998
5) Ordinance for Ado tion (waive reading and adopt)
At the Council meeting of April 7, 1998, the City Council introduced an ordinance
modifying the West Covina Municipal Code development standards as they apply to
the establishment of reverse vending machines. This ordinance is now before
Council for a second reading and adoption. It is recommended that the City Council
adopt the following ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE RELATING TO STANDARDS FOR
THE ESTABLISHMENT OF REVERSE VENDING MACHINES (CODE
AMENDMENT NO.269).
6) City Treasurer's Report
City Treasurer's Reports of October 1997 through February 1998
7) ' Award of Bids
a) Project No. SP-97109 — Merced Avenue Street Improvements
Nine bids were received and opened on Tuesday, April 7, 1998, for this
project which provides for cold milling and an asphalt concrete overlay on
Merced Avenue from South Garvey Avenue to Sunset Avenue. The lowest
responsible bid is $273,005.30 from Mobassaly Engineering, Inc. of La
Verne, California. It is recommended that the City Council accept the bid of
Mobassaly Engineering, Inc. in the amount of $273,005.30 and authorize the
Mayor and City Clerk to execute an agreement with same for the work to be
done.
b) Project No. SP-98101 - Street Rehabilitation Work at Various
Eleven bids were received and opened on Tuesday, April 7, 1998 for this
project which provides cold milling and asphalt concrete overlay on various
minor residential streets, Citywide. The lowest responsible bid is
$476,532.00 from Ca1Mat of Azusa, California. It is recommended that the
City Council accept the bid of Ca1Mat in the amount of $476,532.00 and
authorize the Mayor and City Clerk to execute an agreement with same for
the work to be done.
c) Replacement of Master Traffic Signal Computer
The last upgrade to the Master Traffic Signal Computer through which 54 of
the City's 105 traffic signals are coordinated was in 1991. The most recent
repair utilized used equipment because the computer is obsolete and no
longer supportable by Intersection Development Corporation. The cost to
replace the hardware with current equipment is $16,156.31. It is
recommended that the City Council authorize the replacement of the City's
Master Traffic Signal Computer by Intersection Development Corporation
for $16,156.31 including tax.
d) Upgrade of Autocad Software
The City Engineering Division utilizes Autocad software for all of its design
work as well as attachments for reports. Due to incompatibilities between
the different versions of Autocad, there are now only four workstations that
are usable by staff. The cost to upgrade those four workstations plus two
other workstations to the latest version of Autocad is $20,838. It is
recommended that the City Council authorize the upgrade to six versions of
Autocad 14 at a cost of $20,838 to be funded through limited service and
full time employees' salary savings in Traffic Engineering.
agnd04.21
City Council Agenda • •
April 21, 1998
e) 1998 Weed and Rubbish Abatement Contract
This request asks that the City Council accept the bids of Gardner Tractor
Service and Azteca Landscape, the lowest bidders on Proposals "A" and
"B" respectively, and enter into one year renewable contracts with these
companies. It is recommended that the City Council accept the bids of
Gardner Tractor Service in the amount of $8,860.00 for Proposal "A", and
Azteca Landscape in the amount of $3,150.00 for Proposal "B", as
presented at the bid opening on April 8, 1998, and authorize the Fire Chief
to execute an agreement with same for the work to be done.
8) Miscellaneous — Public Works
a) Project No. PP-96258 — Slope Repair at 1830 & 1832 Arizona Street
(Shadow Oak Villa III) and Reservoir No. 2 — Approval of Plans and
Specifications
Two surficial slope failures have recently occurred with the first located
south of Arizona Street on a Maintenance District No. 4 slope and the
second near the City's Reservoir No. 2 located in the City of Walnut.
Repair work is necessary to prevent any further damage to the existing
slopes. The estimated funding required for repair work at location I and II
are approximately $16,000 and $30,000 respectively for a total project cost
of $46,000. It is recommended that the City Council approve the plans and
specifications for Project No. PP-96258 and authorize the City Engineer to
call for bids.
b) Capital Improvement Program and Building Activity Report — First
Quarter 1998
This report is to provide the City Council with a summary of Major Building
Permits issued and Capital Improvement Activity during the quarter ending
March 31, 1998. It is recommended that the City Council receive and file
this report.
c) National Pollution Discharge Elimination System, Educational Site
Visit Memorandum of Understanding with Los Angeles County
Department of Public Works
The Los Angeles County Department of Public Works has proposed to the
City a program where City staff visits businesses in West Covina to educate
them on the Clean Water Act. This program allows the County to reimburse
the City for our costs up to $50 per site visit. Additionally, it authorizes Los
Angeles County to conduct the educational site visits to food establishments,
as part of their Health Department inspection. It is recommended that the
City Council authorize the City Manager to enter into a Memorandum of
Understanding with Los Angeles County for the NPDES educational site
visit program.
Miscellaneous — Personnel Services
d) Appointment of Representatives to Independent Cities Risk
Management Authority
The following resolution is to designate Michael R. Touhey as the City's
primary representative to serve on the Governing Board of ICRMA. The
resolution also designates Kermit Francis, Acting Personnel Director, as the
City's alternate voting member on the Governing Board as well as the
appointed staff member on each Risk Management Committee of ICRMA.
It is recommended that the City Council adopt the following resolution
entitled:
agnd04.21
City Council Agenda • •
April21, 1998
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPOINTING SPECIFIC REPRESENTATIVES TO THE
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY.
Miscellaneous — Police Department
e) Application for Grant Funds from VAWGO (Violence Against Women
Grant Office)
The Police Department has created and submitted a program (which will
improve both the Department's handling of domestic violence cases and the
services provided to victims of domestic violence in West Covina) for a
competitive grant from the Violence Against Women Grants Office, within
the U.S. Department of Justice. This grant requires no local cash match and
can be renewed. The program that Department staff created would run for
18 months, and incorporates improvements in investigative capacity,
documentation, training, equipment, and (through a Victim Advocate)
coordination and services available to victims of domestic violence. It is
recommended that the City Council approve the program's application for
grant funds.
Miscellaneous — Finance De artment
f) June 30, 1997 Los Angeles County — West Covina Civic Center
Authority June 30, 1997 Audit Report
Transmitted herewith is the 1996-97 audit report for the Los Angeles
County — West Covina Civic Center Authority. Staff recommends that the
City Council receives and files the accompanying Authority June 30, 1997
audit report.
g) June 30, 1997 West Covina Public Financing Authority Joint (A Joint
Powers Agreement) June 30 1997 Audit Report
Transmitted herewith is the 1996-97 audit report for the West Covina Public
Financing Authority (A Joint Powers Agreement). Staff recommends that
the City Council receives and files the accompanying JPA June 30, 1997
Audit Report.
Miscellaneous — Community Services
h) Outstanding Older American
The Senior Citizens Commission is recommending James W. Labadie as
this year's recipient of West Covina's Outstanding Older American. The
Senior Citizens Commission is recommending that the City Council select
Mr. Labadie as this year's West Covina Outstanding Older American.
Miscellaneous — Environmental Management
i) Electrical Vehicle Loaner
The Southern California Edison Electric Transportation Division has an
electric vehicle trials program, which provides fleet customers an electric
vehicle for a one -month trial period. Staff is considering the purchase of
three electric vehicles and the use of a loaner will provide the opportunity to
experience the technology and provide data that will enable us to determine
the viability of those purchases. It is recommended that the City Council
authorize the Environmental Management Director to execute the contract
with Southern California Edison Company for entering into the Electric
Vehicle Trials Program.
agnd04.21
City Council Agenda • •
April21, 1998
j) BKK Landfill Closure Plans and Status Report
This is an updated report on the status of plans for BKK Landfill closure and
other related BKK matters. This is a part of the City program to keep the
community informed of the progress toward implementation of the closure
plans for the BKK Landfill. Staff recommends that the City Council receive
and file this report.
Miscellaneous — City Manager
k) Change of Control Request — Metricom Inc
On September 4, 1997, the City Council entered into a Franchise Agreement
with Metricom, Inc. Metricom is now requesting that the City consent to a
Change in Control as provided for within the Agreement. It is
recommended that the City Council adopt the following resolution
consenting to the Change of Control:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING A CHANGE IN CONTROL OF METRICOM, INC.
PURSUANT TO SECTION 13.2 OF THE FRANCHISE
AGREEMENT ENTERED INTO BETWEEN METRICOM, INC.
AND THE CITY OF WEST COVINA, CALIFORNIA.
1) Correction of an Oral Report on the Cost of Overtime
During the April 7, 1998 City Council meeting the Finance Director
responded to City Council inquiries that overtime rate for a sergeant was
$65.52 per hour and the cost of regular time was $59.32. Upon further
review, it was brought to certain Councilmembers' attention that the rates
initially reported were incorrect and that the rates actually are $59.32 for
regular time and $54.57 for overtime. Staff recommends that the City
Council receives and files the accompanying corrected spreadsheet.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by to waive
further reading of the ordinance/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Howard, Touhey, Wong, Herfert, Melendez
END OF CONSENT CALENDAR
agnd04.21
City Council Agenda • •
April21, 1998
C) PUBLIC WORKS SERVICES No reports
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT
1) Clean -Up Saturdays
Each year the City works with Athens Services and West Covina Beautiful to
promote participation in the Clean -Up, Paint -Up, Fix -Up Saturdays. During this
time residents are given the opportunity to clean out their backyards, garages and
homes and to have bulky items and vegetation picked up by our waste hauler at no
additional charge. This report is part of that promotion. It is recommended that the
City Council receive and file this report.
Motion by 2nd by
to
E) COMMUNITY DEVELOPMENT SERVICES
1) Planning Department
Enhancement of Code Enforcement Services
The Council has expressed its desire and intent to enhance the level of code
enforcement services provided within the community. This report addresses two
specific actions related to achieving this objective: (1) adoption of au administrative
fine ordinance to provide a new enforcement mechanism; and (2) continuing to
move toward enhancing the level of code enforcement staffing. It is recommended
that the City Council introduce the following ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADDING CHAPTER 15, ARTICLE XI TO THE
WEST COVINA MUNICIPAL CODE ESTABLISHING A PROCEDURE
FOR IMPOSING AND COLLECTING ADMINISTRATIVE FINES FOR
VIOLATIONS OF THE WEST COVINA MUNICIPAL CODE.
Motion by 2nd by
to waive further reading of the ordinance and
introduce
disapprove
hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
It is further recommended that the City Council review this report and provide
direction to staff regarding development of Requests for Proposals (RFP's) for
contract Code Enforcement staffing and City Prosecutor services, and provide other
appropriate direction regarding the development of the Code Enforcement
enhancement program.
Motion by
to
2nd by
2) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
agnd04,21
City Council Agenda • •
April 21, 1998
3) Parking Authority
Recess the City Council meeting at p.m. to convene the Parking
Authority. Reconvene the City Council meeting at p.m.
F) COMMUNITY SERVICES No reports
G) PUBLIC SAFETY SERVICES
L'r.0
1) Police Department
a) Purchase of a Remote Video Surveillance System
The Police Department requests City CounciPs approval for the purchase of
a remote video surveillance system. This remote video surveillance system
will allow the police the capabilities to watch and record criminal activity
within the community while the officer is not present. The remote video
system can be used in all areas of investigation and primarily in the
enforcement of graffiti abatement, narcotics investigations, burglary, auto
theft, and robbery suppression. The remote video system will be able to be
left at a location and video the activity as it is occurring. A detective will be
able to use the video in the apprehension of suspects and criminal
prosecution. It is recommended that the City Council authorize staff to
purchase the lowest bid remote video system from Viper Industries at a cost
of $19,636 + $1620 tax for a total cost not to exceed $21,256.
Motion by 2nd by to
approve disapprove hold over
b) Request for Support of Legislation and a City Ordinance Dealing with
the Sales of Ephedrine
Correspondence was received from the City of Covina addressing an
ordinance that the City of Covina passed which restricts the sales of certain
types of cold medication used in the manufacture of methamphetamine. It
also contains a request for support of legislation, which provides enhanced
sentences for the manufacture of methamphetamine or Phencyclidine under
specified conditions. Councilmember Wong requested that this item be
placed on the Council Agenda. If the City Council wishes to proceed on this
matter, the following is recommended:
City Council issue a resolution in support of Senate Bill 1395 and/or
City Council direct staff and the City Attorney to draft an ordinance
for City Council's approval that will restrict the sales of certain
quantities of cold medications that contain ephedrine or pseudo -
ephedrine.
Motion by
Ire
2nd by
ADMINISTRATIVE SERVICES No reports
agnd04.21
City Council Agenda •
April21, 1998
I) GENERAL ADMINISTRATION
1) City Clerk
Approval of Minutes Process
This report clarifies the process for the approval of minutes. It is recommended that
the City Council provide direction to staff to prepare a policy or an ordinance setting
forth the procedures for the adoption of minutes using either Option A (unanimous
consent) or Option B (current voting process).
Motion by
to
2nd by
.n APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Howard, Touhey, Wong, Herfert, Melendez
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
agnd04.21 10
City Council Agenda , •
April21, 1998
L) MAYOR'S REPORTS
M)
N)
1) Resolution In Support of AB 2194 — Air Pollution: Clean Fuels Technology
Mayor Melendez has requested that the City Council consider adopting a resolution
in support of Assembly Bill 2194, to continue funding for the South Coast Air
Quality Management District's Clean Fuels Program. The existing legislation
authorizing the funding for this program expires at the end of this year. City support
of legislation is a matter of Council policy and staff makes no recommendation on
this matter. If the City Council wishes to support this bill, it is recommended that
the Council adopt the following resolution entitled:
RESOLUTION NO. . - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUPPORTING ASSEMBLY BILL 2194 (WASHINGTON) AIR
POLLUTION: CLEAN FUELS TECHNOLOGIES.
Motion by 2nd by _
to waive further reading of the resolution and
adopt
disapprove
COUNCILMEMBERS' REPORTS
ADJOURNMENT Motion by
adjourn the meeting at
2nd by
hold over
CITY COUNCIL MEETING SCHEDULE
p.m.
to
Tuesday
April 28, 1998
All Day
Special Election
MEASURE"C"
Tuesday
May 5, 1998
7:30 p.m.
Regular meeting
Tuesday
May 19, 1998
7:30 p.m.
Regular meeting
Tuesday
June 2, 1998
7:30 p.m.
Regular meeting
Tuesday
June 16, 1998
7:30 p.m.
Regular meeting
agnd04.21