03-03-1998 - RegularTuesday
March 3, 1998
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina, The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TPY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Proclamations
Wong, Melendez, Herfert, Howard, Touhey
Special meeting of February 17, 1998
Regular meeting of February 17, 1998
ARBOR DAY — March 7, 1998
SELECTIVE SERVICE SYSTEM
REGISTRATION AWARENESS MONTH
AMERICAN RED CROSS MONTH
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers,
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Continued Joint Public Hearing — First Amendment to Lease/Disposition and
Development Agreement Between the Redevelopment Agency and Hoffman
Enterprises, LTD.
The City and Agency shall consider approving the First Amendment to the L/DDA
which would modify the sales tax covenant contained in the original L/DDA and
modify the terms of repayment of the Upgrade Promissory Note executed by
Hoffman. It is recommended that the City Council take no action on this matter and
close the public hearing.
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iJa" .d: o2�1 ' 99 � .:'
Offloe of the city Oak
2nd by
disapprove
hold over
to
City Council Agenda •
March 3, 1998
2) Joint Public Hearing— First Amendment to Lease/Disposition and
Development Agreement Between the Redevelopment Agency and Hoffman
Enterprises, LTD.
The City and Agency shall consider the approval of separate resolutions to facilitate
the implementation of the First Amendment to the L/DDA which would extend the
term of the lease of the property, modify the sales tax covenant contained in the
original L/DDA and modify the terms of repayment of the Upgrade Promissory
Note executed by Hoffman.
a) Affidavit of Publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE
EXECUTION OF THE FIRST AMENDMENT TO LEASE/ DISPOSITION
AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE
REDEVELOPMENT AGENCY AND HOFFMAN ENTERPRISES, LTD.
AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH.
Motion by
to waive further reading of the resolution and
adopt
disapprove
21id by
hold over
3) Code Amendment No. 269 — Standards to Establish Reverse Vending
Machines — Categorical Exemption
On February 4, 1997, the City Council approved the final extension of an urgency
ordinance modifying West Covina Municipal Code (WCMC) development
standards as they apply to the establishment of reverse vending machines. This
interim ordinance expired February 17, 1998 and the Planning Commission now
recommends to the City Council that the interim urgency ordinance standards be
implemented as part of a permanent revision to the WCMC.
a) Affidavit of Publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS OF
CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATING TO STANDARDS FOR THE ESTABLISHMENT OF
REVERSE VENDING MACHINES (CODE AMENDMENT NO. 269).
Motion by
2nd by
to waive further reading of the ordinance and
introduce
ROLL CALL:
disapprove
hold over
Herfert, Howard, Melendez, Touhey, Wong
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City Council Agenda • •
March 3, 1998
B) CONSENT CALENDAR
1) Written Communications None received
2) Commissions' Summary of Actions (receive and file)
3)
4)
5)
a)
Community Services
b)
Personnel
c)
Planning
d)
Senior Citizens'
e)
Waste Mgmt./Env. Quality
Approval of Final Maps (adopt resolution)
02/10/98
02/11/98
02/24/98
02/12/98
02/19/98
Parcel Map No 23931— K-Mart
The Planning Commission has approved creating three commercial lots from one
commercial lot subject to certain conditions. Those conditions have been met and
the owner is requesting final map approval. The lots are located northerly of
Cameron Avenue and easterly of Orange Avenue. It is recommended that the City
Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING FINAL MAP OF PARCEL MAP NO.23931 AND
DIRECTING THE RECORDATION THEREOF. (K-MART)
Temporary Use Permits/Administrative Review Board
TUP #2437-98 Aris Helicopter @ 933 S. Sunset for airlift of 14VAC on 2/18/98.
TUP #2438-98 Citrus Valley Health Partners @ 1115 S. Sunset for groundbreaking
ceremony on 2/19/98.
Traffic Committee Minutes
Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or
Resolution is needed for the action to be implemented.
a) The request of Los Angeles County that the crosswalk be removed at the
intersection of Amar Road and Grandview Lane resulted in a
recommendation:
THAT THE CITY CONCUR IN LOS ANGELES COUNTY'S
REMOVAL OF THE MARKED CROSSWALK ACROSS AMAR
ROAD AT GRANDVIEW LANE.
b) The request of Debbie Moorhead that red curb be installed on the westerly
side of Lark Ellen Avenue northerly and southerly of Service Avenue
resulted in a recommendation:
THAT 45' OF RED CURB BE INSTALLED ON THE WESTERLY
SIDE OF LARK ELLEN AVENUE NORTHERLY OF SERVICE
AVENUE AND THAT 23' OF RED CURB BE INSTALLED ON THE
WESTERLY SIDE OF LARK ELLEN AVENUE SOUTHERLY OF
SERVICE AVENUE.
c) The request of Sara Edgell, South Baymar Street, that parking on South
Baymar Street from Garvey Avenue to Walnut Creek Parkway be restricted
to permit only parking resulted in a recommendation:
THAT THIS REQUEST BE HELD OVER FOR FURTHER
NEIGHBORHOOD INPUT.
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City Council Agenda • •
March 3, 1998
d) The request of George Rocher, Faith Community Church, that westbound
Badillo Street be prohibited from U-tums between Vincent Avenue and Lark
Ellen Avenue resulted in a recommendation:
THAT U-TURN PROHIBITION SIGNS BE INSTALLED FOR
WESTBOUND BADILLO STREET BETWEEN VINCENT AVENUE
AND LARK ELLEN AVENUE.
6) Ordinance(s) for Adoption (waive reading and adopt)
The City Council introduced an ordinance at the February 17"' Council meeting
redefining the organizational structure of the Senior Citizens Commission governing
the number of Commissioners over the age of fifty. It is recommended that the City
Council adopt the following ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REDEFINING THE ORGANIZATIONAL STRUCTURE OF THE SENIOR
CITIZENS' COMMISSION BY AMENDING WEST COVINA MUNICIPAL
CODE SECTION 2-133, ET SEQ.
7) Award of Bids
a) Project No. SP-98103 — Curb and Gutter Repair
Thirteen bids were received and opened on Tuesday, February 17, 1998 for
this project which provides for the repair of damaged curb, gutter,
driveways, sidewalk and cross gutters at various locations Citywide. The
lowest responsible bid was $121,650.00 from Vido Samarzich of Alta
Loma, California. It is recommended that the City Council take the
following actions:
i) Transfer $120,000 from Salary Savings from Maintenance Street
Operations (Gas Tax Funds) to Project No. SP-98103.
ii) Accept the bid of Vido Samarzich of Alta Loma, California, in the
amount of $121,650 as submitted at the bid opening, and authorize
the Mayor and City Clerk to execute an agreement with same for the
work to be done.
b) Proieet No. SP-97108 — Rowland Avenue Street Improvements
Twelve bids were received and opened on Tuesday, February 17, 1998 for
this project which provides partial construction, cold milling, and asphalt
concrete overlay on Rowland Avenue from Vincent Avenue to Azusa
Avenue. The lowest responsible bid is $298,443.30 from Mobassaly
Engineering of La Verne, California. It is recommended that the City
Council take the following actions:
i) Transfer $70,000 from Project No. SP-97110 to Project No. SP-
97108.
Accept the bid of Mobassaly Engineering of La Verne in the amount
of $298,443.30 as submitted at the bid opening, and authorize the
Mayor and City Clerk to execute an agreement with same for the
work to be done.
e) Proiect No. PP-91204 — Veterans' Memorial Wall at The Civic Center
One bid was received and opened on February 24, 1998 for this project
which provides for the installation of eight memorial plaques at the Civic
Center Courtyard. The lowest responsible bid is $23,956.00 from Whelan
Construction of West Covina, California. It is recommended that the City
Council accept the bid of Whelan Construction in the amount of $23,956.00,
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City Council Agenda • •
March 3, 1998
and authorize the Mayor and City Clerk to execute an agreement with same
for the work to be done.
d) Project No. TS-97113 — Nogales Street and Amanda Street Traffic
Three bids were received and opened on February 24, 1998 for the
installation of a traffic signal at Nogales Street and Amanda Street. The
lowest responsible bid is from Fischbach & Moore of Rochester, New York,
in the amount of $82,884.00. It is recommended that the City Council take
the following actions:
i) Authorize a transfer of $27,000 in Gas Tax (126) Funds from Project
No. TS-96109 to Project No. TS-97113.
Approve waiver of competitive bidding procedures and authorize the
purchase of a traffic signal cabinet and controller from IDC
Traconex/Multisonics in a total amount of $14,270.00 plus tax.
Accept the bid of Fischbach & Moore in the amount of $82,884.00,
and authorize the Mayor and City Clerk to execute an agreement
with same for the work to be done.
8) Miscellaneous — Public Works
a) Project No. SP-97109 — Merced Avenue Street Improvements —
Approval of Plans and Specifications
Plans and specifications have been prepared for Project No. SP-97109 which
includes cold milling and asphalt hot rubber mix overlay on Merced Avenue
from Garvey Avenue South to Sunset Avenue. Estimated cost for this
project is $307,000. It is recommended that the City Council approve the
plans and specifications for Project No. SP-97109 and authorize the City
Engineer to call for bids.
b) Project No. SP-98101— Street Rehabilitation Work (Asphalt Concrete
Overlay) — Approval of Plans and Specifications
This project consists of asphaltic concrete overlay including wheelchair
ramps and all appurtenant and incidental work for various minor street
segments Citywide. The total combined length of the project is
approximately 8.6 miles. The total estimated project cost is $567,000. It is
recommended that the City Council approve the plans and specifications for
Project No. SP-98101 and authorize the City Engineer to call for bids.
e) Project No. MP-95018 — Underground Utility District No 6
The installation of underground utility lines on Cameron Avenue from
Pacific Avenue to the easterly City limit was approved as a project in the
1994-95 Capital Improvement Program. A public hearing is required to
establish Underground Utility District No. 6 along Cameron Avenue. This
public hearing was set for March 17, 1998, however, the preliminary
planning being done by Edison Company is much more extensive than
originally contemplated. Therefore, staff is requesting that the City Council
reset the public hearing date to June 16, 1998. It is recommended that the
City Council set Tuesday, June 16, 1998, at 7:30 p.m. as the date and time
for the public hearing on Underground Utility District No. 6.
Miscellaneous — Environmental Management
d) Matching Grant for Purchase of Electric Vehicles
Request authorization to apply for Mobile Source Air Pollution Reduction
Program Committee (MSRC) Match Program grant to purchase or lease
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City Council Agenda • •
March 3, 1998
three electric vehicles. It is recommended that the City Council take the
following actions:
i) Authorize the Environmental Management Director to apply for the
Mobile Source Air Pollution Reduction Program Committee
(MSRC) Match Grant in an amount not to exceed 25% of the
purchase or lease of three electric vehicles.
ii) Authorize the appropriation of $130,000 from account 148-2319 in
order to begin the installation of the electric charging stations as
previously approved.
iii) Authorize the Environmental Management Director to solicit bids
from electric vehicle dealers for the purchase or lease of three
electric vehicles and award the order to the lowest bid.
Miscellaneous — Planning Department
e) Resolution Establishing Change in Time for Planning Commission
Meetings
The Planning Commission has stated a desire to change the time of its
regular meetings on the second and fourth Tuesday of each month from 7:00
p.m. to 7:30 p.m. This requires an amendment to the City Council
Resolution No. 8853, which establishes the meeting times and places of City
boards and commissions. It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO 5682 RELATING TO MEETING
TIMES AND PLACES OF CITY BOARDS AND COMMISSIONS.
Miscellaneous — Fire Administration
f) Purchase of Computers for New Information Svstem
The Fire Department is recommending purchase of computers and computer
equipment for the implementation of the Fire Department records
management system. This purchase is for the "hardware" portion of the
system. Staff is recommending that the City Council take the following
actions:
i) Find that purchasing procedures employed by the State of California
are at least as stringent as those used by the City of West Covina; the
state bid (No. 3-94-70-0012) satisfies the formal bid process under
the West Covina Municipal Code Section 2-333; and piggy backing
on the state bid No. 3-94-70-0012 justifies the waiving of the formal
bid process (Section 2-330 of the West Covina Municipal Code.)
Authorize staff to purchase twenty-three (23) Dell P6300 computers
with Windows NT 4.0 Workstation Operating Systems and two (2)
Dell PowerEdge 4200 servers with NT Server 4.0 Operating
Systems at a total cost not to exceed $90,260.00.
Miscellaneous — Finance Department
g) Accounting for Long -Term Investments
The Council will consider a staff proposal to move certain long-term
investments from the General Fund to the debt service fund. Staff
recommends that the City Council approve the transfer of investments
313586UB3 and 313400MC4 and related accrued interest to the debt service
fund.
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City Council Agenda • •
March 3, 1998
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by to waive
further reading of the ordinance/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
C) PUBLIC WORKS SERVICES No reports
D) ENVIRONMENTAL MANAGEMENT
E)
1) Role of Waste Management and Environmental Quality Commission in
Review of BKK Development Plans
During the WMEQ Commission's meeting of February 19, 1998, the Commission
received a presentation on the proposed development plans for the BKK Landfill
site. At the close of the matter, the Commission voted unanimously to request that
the City Council clarify and affirm their role in the review of these plans. It is
recommended that the City Council take the following actions:
a) Reaffirm the Waste Management and Environmental Quality Commission's
duties and powers as stated within Section 2-132 of the WCMC.
b) Affirm the Waste Management and Environmental Quality Commission's
role in the review of the BKK development plans and environmental review
documents, consistent with the Commission's responsibilities set forth in the
WCMC.
Motion by
approve
2nd by
disapprove
COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
Recess the City Council meeting at
to
hold over
p.m. to convene the Redevelop-
ment Agency meeting. Reconvene the City Council meeting at
p.m.
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City Council Agenda • •
March 3, 1998
F) COMMUNITY SERVICES
1) Grant Proeram for Use of Park Development Fees from Lark Ellen Village
Project applications have been distributed to and completed by the groups to be
receiving grant funding. The project applications have been reviewed by the
Community Services Commission and have been forwarded to Council. It is
recommended that the City Council consider the recommendations of the
Community Services Commission and direct staff as to which projects should
proceed.
Motion by 2nd by
to
2) Roller Hockey at Shadow Oak Park
The Community Services Department, under the direction of a Subcommittee of the
City Council, is seeking authorization to appropriate $10,000 from the BKK
Community Enhancement Fund for conceptual plans for the possible construction of
a roller hockey rink at Shadow Oak Park. It is recommended that the City Council
take the following actions:
a) Authorize the Acting City Manager to enter into an agreement for a concept
plan not to exceed $10,000.
b) Direct staff to negotiate potential economic terms with the California Street
Hockey Association.
c) Appropriate $10,000 against the BKK Community Enhancement Fund to
offset any expenditures for the conceptual plan.
Motion by 2nd by to
approve disapprove hold over
G) PUBLIC SAFETY SERVICES
1) Police Department
Advisory Board Requirement Relating to 1997-1999 Grant Funds From the
Bureau of Justice Assistance
The Police Department has received $156,095 (not including the required 10% cash
match from the City) from the Bureau of Justice Assistance (BJA) through the Local
Law Enforcement Block Grant (LLEBG) program. The next step in this process is
to designate an Advisory Board, which will make non -binding recommendations
concerning the use of these funds. The final two steps in this process are a public
hearing and the issuance of a Grant Adjustment Notice (GAN). After a review of
the forms documenting these activities, BJA will disburse the grant funds for use. It
is recommended that the City Council approve the development of an Advisory
Board and begin the public participation portion of the grant acquisition process.
Motion by 2nd by
approve disapprove
hold over
fra
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City Council Agenda •
March 3, 1998
H) ADMINISTRATIVE SERVICES
1) Personnel Services
a) West Covina Police Officers' Association Meet and Confer
The City and the West Covina Police Officers' Association have been
attempting to reach agreement on an MOU for the past 10 months. The
Association has rejected the City's final offer and has declared impasse.
The City Council will consider implementation of the City's last one-year
offer. It is recommended that the City Council adopt the following
resolution approving the City's one-year offer, dated January 27, 1998.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO
COMPENSATION AND CLASSIFICATION OF POSITIONS AS
AMENDED, AND FIXING COMPENSATION AND BENEFITS FOR
CLASSES REPRESENTED BY THE WEST COVINA POLICE
OFFICERS' ASSOCIATION.
Motion by
to waive further reading of the resolution and
adopt
disapprove
2 0 by
hold over
b) Federal Minimum Wage Adjustments
Wage adjustments for Reserve Police Officer and Clerk Aide I are
recommended to comply with federal minimum wage. It is recommended
that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
FIXING THE COMPENSATION OF CLASSIFICATIONS WITHIN
THE CITY OF WEST COVINA LIMITED SERVICE
CLASSIFICATION AND AMENDING RESOLUTION NO.9393.
Motion by 2nd by_
to waive further reading of the resolution and
adopt
I) GENERAL ADMINISTRATION
disapprove
No reports
hold over
J) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Motion by 2nd by to
approve disapprove hold over
ROLL CALL:
Herfert, Howard, Melendez, Touhey, Wong
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City Council Agenda
March 3, 1998
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Charter Communications
Councilmember Herfert has requested the proposed cable rate increase be agendized
for discussion.
Motion by 2nd by
to
ADJOURNMENT Motion by 2nd by to
adjourn the meeting at p.m.
CITY COUNCIL MEETING SCHEDULE
Tuesday
March 17, 1998
7:30 p.m.
Regular meeting
Tuesday
April 7, 1998
7:30 p.m.
Regular meeting
Tuesday
April 21, 1998
7:30 p.m.
Regular meeting
Tuesday
April 28,1998
All Day
Special Municipal
Election
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