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02-17-1998 - RegularTuesday February 17, 1998 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (T-FY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS/PROCLAMATIONS Presentations Wong, Melendez, Herfert, Howard, Touhey Special meeting of February 3, 1998 Regular meeting of February 3, 1998 Introduction of the 75"' Birthday Celebration Executive Committee Resolution of Commendation to Jim Starbird ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will betaken at the time the subject matter is considered by the, City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Joint Public Hearing — First Amendment to Lease/Disposition and Development Agreement (L/DDA) Between the Redevelopment Agency of the City of West Covina and Hoffman Enterprises LTD The City and Agency shall consider approving the First Amendment to the L/DDA which would modify the sales tax covenant contained in the original L/DDA and modify the terms of repayment of the Upgrade Promissory Note executed by Hoffman. It is recommended that the public hearing on this matter be opened and continued to March 3, 1998. a) Affidavit of publication b) Open hearing c) Recommendation is to continue the public hearing to March 3, 1998. 1 oWJf'y that oopiee of thG Motion by 2nd by Counall A.0enda for the mesttnd -74WM I0Ntadin approve disapprove holprdance vAth 1/87 Brown enflrn2aat9 n� 13- 9a' 402f fio® of the city CCi ll City Council Agenda • February 17, 1999 B) CONSENT CALENDAR 1) Written Communications a) Approval to Sell Alcoholic Beverages at Rotary Fund Raiser The Rotary Club of West Covina is conducting an annual fund raising event at the Senior Citizens' Center on March 15, 1998. They are requesting approval to sell alcoholic beverages at the event. It is recommended that the City Council approve the sale of alcoholic beverages at the West Covina Senior Center for the March 15, 1998 Rotary Club fund raising event. b) Approval to Serve Alcoholic Beverages at a Sponsor Appreciation/Casino Night West Covina American Little League will be hosting a Sponsor Appreciation/Casino Night at the West Covina Senior Center. They would like to serve beer and wine at this event. It is recommended that the City Council approve the serving of beer and wine at the West Covina Senior Center for the May 16, 1998 Sponsor Appreciation/Casino Night. 2) Commissions' Summary of Actions (receive and file) a) Community Services 01/13/98 b) Planning 02/10/98 c) Senior Citizens' 01/08/98 3) Claims for Action (deny and notify claimant) a) Kin Wah Chan vs City of West Covina On December 26, 1997, the City Clerk's Office received a claim for property damages amounting to $190.00. b) Catherine Rose vs City of West Covina On October 20, 1997, the City Clerk's Office received a claim for property damages amounting to $111.96. c) Man -Ho Chan vs City of West Covina On November 26, 1997, the City Clerk's Office received a claim for property damages amounting to $140.00. 4) Approval of Final Maps (adopt resolution) a) Parcel Map No. 21473 — Martha Neale The Planning Commission has approved creating two residential lots from one residential lot subject to certain conditions. Those conditions have been met and the owner is requesting final map approval. The lots are located on the westerly side of Prospero Drive immediately north of Cameron Avenue. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP NO.21473 AND DIRECTING THE RECORDATION THEREOF. (MARTHA NEALE) b) Summary Vacation of Excess Right-of-way on Green Ridge Terrace A triangular shaped area, 76 square feet in size, at the southeasterly end of Green Ridge Terrace is excess to the required right-of-way. This section of Green Ridge Terrace can be summarily vacated under the provisions of Sections 8300 to 8340 of Street and Highway Code of the State of agnd02.17 2 City Council Agenda • • February 17, 1998 California. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VACATING AND ABANDONING A PORTION OF A STREET WHICH IS EXCESS RIGHT-OF-WAY (GREEN RIDGE TERRACT) 5) Temporary Use Permits/Administrative Review Board TUP #2433-98 Doctor's Medical Group — 1135 S. Sunset for a Health Fair on 2/7/98. 6) Acceptance of Improvements and/or Release of Bonds a) Project No. GP-96302 — City Hall Building Modifications, Community Room Relocation, and New Simulator Room — Arm-N-Son dba Armstrong Construction Location: 1444 West Garvey Avenue Recommendation is to accept remodel improvements and authorize release of Contractors Bonding and Insurance Company, Bond No. CC3496, in the amount of $208,800.00, subject to Notice of Completion. b) Project NO. GP-98305 — Miscellaneous Improvements at Fire Station No. 3 — Whelan Construction Location: 1433 West Puente Avenue Recommendation is to accept remodel improvements and authorize release of Ranger Insurance Company, bond No. RICO228327, in the amount of $70,940.00, subject to Notice of Completion. c) Project No. SP-96109 — Guardrail Installation on Lark Hill Drive East of Citrus Street — Alcorn Fence Company Location: Vicinity of 2800 Lark Hill Drive Recommendation is to accept guardrail installation and authorize release of Seaboard Surety Company, Bond No. 361444, in the amount of $9,419.00, subject to Notice of Completion. 7) City Treasurer's Report No report 8) Miscellaneous — Building & Engineering a) Renewal of the Citywide Lighting and Maintenance District and Landscape Maintenance Districts Nos. 4, 6, and 7 — Ordering of Engineer's Report The City currently collects revenue to fund a variety of public improvements and services in Maintenance Districts 4, 6, and 7, and in the Citywide Lighting and Maintenance District. In accordance with State law, the assessments for these districts require annual extensions. The first step in this process is the ordering of Engineer's Reports by the City Council. It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH PROPOSITION 218 AND ARTICLE 4, CHAPTER 1, PART 2, "LANDSCAPE AND LIGHTING ACT OF 1972", BEING DIVISION 15, STREETS AND HIGHWAY CODE OF THE STATE OF CALIFORNIA, ORDERING CERTAIN agnd02.17 City Council Agenda February 17, 1998 b) LANDSCAPING AND LIGHTING MAINTENANCE IN THE CITY OF WEST COVINA, CALIFORNIA, FOR THE SUBSEQUENT FISCAL YEAR COMMENCING JULY 1, 1998. WEST COVINA LIGHTING AND MAINTENANCE DISTRICT RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPING MAINTENANCE DISTRICT NO.4's LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 1998-99. WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4 (1998-99) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPING MAINTENANCE DISTRICT NO. 6's LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 1998-99. WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.6 (1998-99) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPING MAINTENANCE DISTRICT NO. Ts LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPE AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 1998-99. WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7 (1998-99) Exemption of Schools and Public Entities from Special Replacement At the February 3, 1998 City Council meeting, staff was directed to investigate the tax exempt status of local schools under the provisions of Measure C, which creates a special tax to replace funds lost as a result of Proposition 218. Staff has determined that schools and public agencies are exempt from paying the proposed replacement special tax. It is recommended that the City Council receive and file this report. Miscellaneous — Environmental Management c) BKK Landfill Closure Plans Status Report This is an updated report on the status of plans for BKK Landfill closure and other related BKK matters. This is a part of the City program to keep the community informed of the progress toward implementation of the closure agnd02.17 City Council Agenda • • February 17, 1998 plans for the BKK Landfill. It is recommended that the City Council receive and file this report. Miscellaneous — Redevelopment Agency d) Inclusion of Additional Areas into the Existing Redevelopment Survey Area by Plannine Commission The City Council shall consider adopting a resolution authorizing the Planning Commission to designate and include additional areas of the City into the existing survey area. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA INCLUDING ADDITIONAL AREAS INTO THE EXISTING REDEVELOPMENT SURVEY AREA. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8: C) D) Motion by 2nd by further reading of the resolutions and adopt, and to approve all items listed, except ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong END OF CONSENT CALENDAR PUBLIC WORKS SERVICES ENVIRONMENTAL MANAGEMENT No reports to waive 1) Award of Bid for Purchase of Compressed Natural Gas (CHG) Vehicles Request to purchase three compressed natural gas vehicles in order to continue to replace a portion of the City fleet with alternate fuel vehicles as part of the AB2766 fund project to reduce mobile source emissions. It is recommended that the City Council take the following actions: Award the bid to purchase three dedicated compressed natural gas vehicles (one pickup truck and two vans) to Villa Ford, which submitted the lowest of the three bids received by the Department. Approve the expenditure from account 156-320-2319-7160 of a maximum of $52,011.32, plus tax, for the purchase of three CNG vehicles. Motion by Approve 2nd by Disapprove Hold Over to agnd02.17 City Council Agenda • • February 17, 1998 E) REDEVELOPMENT AGENCY Recess the City Council meeting at p.m. to convene the Redevelopment Agency. Reconvene the City Council meeting at p.m. F) COMMUNITY SERVICES 1) Senior Citizens' Commission, Ordinance Change Per Council direction, to enhance the structure of the Commission and to provide for more diversity among the Commissioners that participate, the Community Services Department is recommending to amend a portion of Division 7, Article III, of the West Covina Municipal Code governing the number of Commissioners over the age of fifty (50). In conjunction, the Senior Citizens' Commission is requesting to amend another portion of that Division addressing the month when officers shall be elected. It is recommended that the City Council not impose age requirements on at least two seats of the Senior Citizens' Commission and that they approve the election of officers in December by introducing an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REDEFINING THE ORGANIZATIONAL STRUCTURE OF THE SENIOR CITIZENS' COMMISSION BY AMENDING WEST COVINA MUNICIPAL CODE SECTION 2-133, ET SEQ. Motion by 2"d by to waive further reading of the ordinance and introduce disapprove hold over ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong 2) Grant Program for Use of Park Development Fees from Lark Ellen Village Project applications have been distributed to and completed by the groups to be receiving grant funding. The project applications have been reviewed by the Community Services Commission and have been forwarded to Council. It is recommended that the City Council consider the recommendations of the Community Services Commission and direct staff as to which projects should proceed. Motion by [no G) PUBLIC SAFETY SERVICES 1) Fire Department 2nd by Authorization to Negotiate a Contract for Ambulance Service The Fire Department is revising the existing contract structure for ambulance service. The revision is necessary as part of the enhanced emergency medical program, which will increase the level of paramedic service in the community. agnd02.17 City Council Agenda • • February 17, 1998 The Fire Department has analyzed proposals for ambulance service from the two ambulance companies that currently serve the City of West Covina. The Department would like to proceed to the next step, which is to negotiate a contract with one of the companies. It is recommended that the City Council authorize the Fire Department to negotiate a contract for ambulance service with Schaefer Ambulance Service, Inc. Motion by 2nd by to approve disapprove hold over H) ADMINISTRATIVE SERVICES No reports 1) GENERAL ADMI[MSTRATION No reports J) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling $ Registers Motion by approve ROLL CALL: 2nd by disapprove hold over thru # Herfert, Howard, Melendez, Touhey, Wong to K) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. agnd02.17 7 City Council Agenda February 17, 1998 L) MAYOR'S REPORTS M) 1) Approval of Resolution of Commendation for Jim Starbird Motion by approve disapprove 2nd by COUNCILMEMBERS' REPORTS hold over to 1) Proposed Municipal Code Amendment Adopting County Health Ordinance The Los Angeles County Board of Supervisors adopted Ordinance No. 97-0071 relating to food establishments operations including a requirement to post the letter grade or inspection score. Council Member Touhey requested that this item be agendized for Council consideration. The City Council may choose to adopt the County's Ordinance by introducing the following City Ordinance to adopt it by reference into the Municipal Code and set a public hearing for March 20, 1998: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING BY REFERENCE LOS ANGELES COUNTY ORDINANCE 97-0071 RELATING TO THE OPERATION OF FOOD ESTABLISHMENTS. Motion by 2nd by _ to waive further reading of the ordinance and introduce disapprove hold over ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong 2) Charter Communications Councilmember Herfert has requested the proposed cable rate increase be agendized for discussion. Motion by 2nd by to 3) Professional Recruitment Services for Management Positions The Council subcommittee of Richard Melendez and Kathy Howard have reviewed the proposals and conducted interviews with consultants to provide professional services for the executive recruitments of four Management positions. The subcommittee will report on their review and request City Council approval for the retention of the desired firm. Motion by 2nd by to approve disapprove hold over agnd02.17 City Council Agenda February 17, 1998 N) ADJOURNMENT Motion by Tuesday Tuesday Tuesday Tuesday adjourn the meeting at 2nd by CITY COUNCIL MEETING SCHEDULE March 3 March 17 April 7 April 21 7:30 p.m. 7:30 p.m. 7:30 p.m. 7:30 p.m. to p.m. Regular meeting Regular meeting Regular meeting Regular meeting agnd02.17 9