02-17-1998 - RegularTuesday
February 17, 1998
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (T-FY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Wong, Melendez, Herfert, Howard, Touhey
Special meeting of February 3, 1998
Regular meeting of February 3, 1998
Introduction of the 75"' Birthday Celebration
Executive Committee
Resolution of Commendation to Jim Starbird
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will betaken at the
time the subject matter is considered by the, City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Joint Public Hearing — First Amendment to Lease/Disposition and
Development Agreement (L/DDA) Between the Redevelopment Agency of the
City of West Covina and Hoffman Enterprises LTD
The City and Agency shall consider approving the First Amendment to the L/DDA
which would modify the sales tax covenant contained in the original L/DDA and
modify the terms of repayment of the Upgrade Promissory Note executed by
Hoffman. It is recommended that the public hearing on this matter be opened and
continued to March 3, 1998.
a) Affidavit of publication
b) Open hearing
c) Recommendation is to continue the public hearing to March 3, 1998.
1 oWJf'y that oopiee of thG
Motion by 2nd by Counall A.0enda for the mesttnd
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approve disapprove holprdance vAth 1/87 Brown
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City Council Agenda •
February 17, 1999
B) CONSENT CALENDAR
1) Written Communications
a) Approval to Sell Alcoholic Beverages at Rotary Fund Raiser
The Rotary Club of West Covina is conducting an annual fund raising event
at the Senior Citizens' Center on March 15, 1998. They are requesting
approval to sell alcoholic beverages at the event. It is recommended that the
City Council approve the sale of alcoholic beverages at the West Covina
Senior Center for the March 15, 1998 Rotary Club fund raising event.
b) Approval to Serve Alcoholic Beverages at a Sponsor
Appreciation/Casino Night
West Covina American Little League will be hosting a Sponsor
Appreciation/Casino Night at the West Covina Senior Center. They would
like to serve beer and wine at this event. It is recommended that the City
Council approve the serving of beer and wine at the West Covina Senior
Center for the May 16, 1998 Sponsor Appreciation/Casino Night.
2) Commissions' Summary of Actions (receive and file)
a) Community Services 01/13/98
b) Planning 02/10/98
c) Senior Citizens' 01/08/98
3) Claims for Action (deny and notify claimant)
a) Kin Wah Chan vs City of West Covina
On December 26, 1997, the City Clerk's Office received a claim for
property damages amounting to $190.00.
b) Catherine Rose vs City of West Covina
On October 20, 1997, the City Clerk's Office received a claim for property
damages amounting to $111.96.
c) Man -Ho Chan vs City of West Covina
On November 26, 1997, the City Clerk's Office received a claim for
property damages amounting to $140.00.
4) Approval of Final Maps (adopt resolution)
a) Parcel Map No. 21473 — Martha Neale
The Planning Commission has approved creating two residential lots from
one residential lot subject to certain conditions. Those conditions have been
met and the owner is requesting final map approval. The lots are located on
the westerly side of Prospero Drive immediately north of Cameron Avenue.
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING FINAL MAP OF PARCEL MAP NO.21473 AND
DIRECTING THE RECORDATION THEREOF. (MARTHA
NEALE)
b) Summary Vacation of Excess Right-of-way on Green Ridge Terrace
A triangular shaped area, 76 square feet in size, at the southeasterly end of
Green Ridge Terrace is excess to the required right-of-way. This section of
Green Ridge Terrace can be summarily vacated under the provisions of
Sections 8300 to 8340 of Street and Highway Code of the State of
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City Council Agenda • •
February 17, 1998
California. It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
VACATING AND ABANDONING A PORTION OF A STREET
WHICH IS EXCESS RIGHT-OF-WAY (GREEN RIDGE TERRACT)
5) Temporary Use Permits/Administrative Review Board
TUP #2433-98 Doctor's Medical Group — 1135 S. Sunset for a Health Fair on
2/7/98.
6) Acceptance of Improvements and/or Release of Bonds
a) Project No. GP-96302 — City Hall Building Modifications, Community
Room Relocation, and New Simulator Room — Arm-N-Son dba
Armstrong Construction
Location: 1444 West Garvey Avenue
Recommendation is to accept remodel improvements and authorize release
of Contractors Bonding and Insurance Company, Bond No. CC3496, in the
amount of $208,800.00, subject to Notice of Completion.
b) Project NO. GP-98305 — Miscellaneous Improvements at Fire Station
No. 3 — Whelan Construction
Location: 1433 West Puente Avenue
Recommendation is to accept remodel improvements and authorize release
of Ranger Insurance Company, bond No. RICO228327, in the amount of
$70,940.00, subject to Notice of Completion.
c) Project No. SP-96109 — Guardrail Installation on Lark Hill Drive East
of Citrus Street — Alcorn Fence Company
Location: Vicinity of 2800 Lark Hill Drive
Recommendation is to accept guardrail installation and authorize release of
Seaboard Surety Company, Bond No. 361444, in the amount of $9,419.00,
subject to Notice of Completion.
7) City Treasurer's Report No report
8) Miscellaneous — Building & Engineering
a) Renewal of the Citywide Lighting and Maintenance District and
Landscape Maintenance Districts Nos. 4, 6, and 7 — Ordering of
Engineer's Report
The City currently collects revenue to fund a variety of public improvements
and services in Maintenance Districts 4, 6, and 7, and in the Citywide
Lighting and Maintenance District. In accordance with State law, the
assessments for these districts require annual extensions. The first step in
this process is the ordering of Engineer's Reports by the City Council. It is
recommended that the City Council adopt the following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ORDERING THE CITY ENGINEER TO PREPARE AND FILE A
REPORT IN ACCORDANCE WITH PROPOSITION 218 AND
ARTICLE 4, CHAPTER 1, PART 2, "LANDSCAPE AND LIGHTING
ACT OF 1972", BEING DIVISION 15, STREETS AND HIGHWAY
CODE OF THE STATE OF CALIFORNIA, ORDERING CERTAIN
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City Council Agenda
February 17, 1998
b)
LANDSCAPING AND LIGHTING MAINTENANCE IN THE CITY
OF WEST COVINA, CALIFORNIA, FOR THE SUBSEQUENT
FISCAL YEAR COMMENCING JULY 1, 1998.
WEST COVINA LIGHTING AND MAINTENANCE DISTRICT
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
INITIATING PROCEEDINGS FOR THE CONFIRMATION OF
THE WEST COVINA LANDSCAPING MAINTENANCE DISTRICT
NO.4's LEVY AND COLLECTION OF ASSESSMENT WITHIN
THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE
LANDSCAPE AND LIGHTING ACT OF 1972 FOR FISCAL YEAR
1998-99.
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4
(1998-99)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
INITIATING PROCEEDINGS FOR THE CONFIRMATION OF
THE WEST COVINA LANDSCAPING MAINTENANCE DISTRICT
NO. 6's LEVY AND COLLECTION OF ASSESSMENT WITHIN
THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE
LANDSCAPE AND LIGHTING ACT OF 1972 FOR FISCAL YEAR
1998-99.
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.6
(1998-99)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
INITIATING PROCEEDINGS FOR THE CONFIRMATION OF
THE WEST COVINA LANDSCAPING MAINTENANCE DISTRICT
NO. Ts LEVY AND COLLECTION OF ASSESSMENT WITHIN
THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE
LANDSCAPE AND LIGHTING ACT OF 1972 FOR FISCAL YEAR
1998-99.
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7
(1998-99)
Exemption of Schools and Public Entities from Special Replacement
At the February 3, 1998 City Council meeting, staff was directed to
investigate the tax exempt status of local schools under the provisions of
Measure C, which creates a special tax to replace funds lost as a result of
Proposition 218. Staff has determined that schools and public agencies are
exempt from paying the proposed replacement special tax. It is
recommended that the City Council receive and file this report.
Miscellaneous — Environmental Management
c) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill closure and
other related BKK matters. This is a part of the City program to keep the
community informed of the progress toward implementation of the closure
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City Council Agenda • •
February 17, 1998
plans for the BKK Landfill. It is recommended that the City Council receive
and file this report.
Miscellaneous — Redevelopment Agency
d) Inclusion of Additional Areas into the Existing Redevelopment Survey
Area by Plannine Commission
The City Council shall consider adopting a resolution authorizing the
Planning Commission to designate and include additional areas of the City
into the existing survey area. It is recommended that the City Council adopt
the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA INCLUDING
ADDITIONAL AREAS INTO THE EXISTING REDEVELOPMENT
SURVEY AREA.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
C)
D)
Motion by 2nd by
further reading of the resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
PUBLIC WORKS SERVICES
ENVIRONMENTAL MANAGEMENT
No reports
to waive
1) Award of Bid for Purchase of Compressed Natural Gas (CHG) Vehicles
Request to purchase three compressed natural gas vehicles in order to continue to
replace a portion of the City fleet with alternate fuel vehicles as part of the AB2766
fund project to reduce mobile source emissions. It is recommended that the City
Council take the following actions:
Award the bid to purchase three dedicated compressed natural gas vehicles (one
pickup truck and two vans) to Villa Ford, which submitted the lowest of the
three bids received by the Department.
Approve the expenditure from account 156-320-2319-7160 of a maximum of
$52,011.32, plus tax, for the purchase of three CNG vehicles.
Motion by
Approve
2nd by
Disapprove
Hold Over
to
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City Council Agenda • •
February 17, 1998
E) REDEVELOPMENT AGENCY
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m.
F) COMMUNITY SERVICES
1) Senior Citizens' Commission, Ordinance Change
Per Council direction, to enhance the structure of the Commission and to provide
for more diversity among the Commissioners that participate, the Community
Services Department is recommending to amend a portion of Division 7, Article III,
of the West Covina Municipal Code governing the number of Commissioners over
the age of fifty (50). In conjunction, the Senior Citizens' Commission is requesting
to amend another portion of that Division addressing the month when officers shall
be elected. It is recommended that the City Council not impose age requirements on
at least two seats of the Senior Citizens' Commission and that they approve the
election of officers in December by introducing an ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, REDEFINING THE ORGANIZATIONAL
STRUCTURE OF THE SENIOR CITIZENS' COMMISSION BY
AMENDING WEST COVINA MUNICIPAL CODE SECTION 2-133, ET
SEQ.
Motion by 2"d by
to waive further reading of the ordinance and
introduce
disapprove
hold over
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
2) Grant Program for Use of Park Development Fees from Lark Ellen Village
Project applications have been distributed to and completed by the groups to be
receiving grant funding. The project applications have been reviewed by the
Community Services Commission and have been forwarded to Council. It is
recommended that the City Council consider the recommendations of the
Community Services Commission and direct staff as to which projects should
proceed.
Motion by
[no
G) PUBLIC SAFETY SERVICES
1) Fire Department
2nd by
Authorization to Negotiate a Contract for Ambulance Service
The Fire Department is revising the existing contract structure for ambulance
service. The revision is necessary as part of the enhanced emergency medical
program, which will increase the level of paramedic service in the community.
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City Council Agenda • •
February 17, 1998
The Fire Department has analyzed proposals for ambulance service from the two
ambulance companies that currently serve the City of West Covina. The
Department would like to proceed to the next step, which is to negotiate a contract
with one of the companies. It is recommended that the City Council authorize the
Fire Department to negotiate a contract for ambulance service with Schaefer
Ambulance Service, Inc.
Motion by
2nd by
to
approve disapprove hold over
H) ADMINISTRATIVE SERVICES No reports
1) GENERAL ADMI[MSTRATION No reports
J) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers
Motion by
approve
ROLL CALL:
2nd by
disapprove
hold over
thru #
Herfert, Howard, Melendez, Touhey, Wong
to
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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City Council Agenda
February 17, 1998
L) MAYOR'S REPORTS
M)
1) Approval of Resolution of Commendation for Jim Starbird
Motion by
approve
disapprove
2nd by
COUNCILMEMBERS' REPORTS
hold over
to
1) Proposed Municipal Code Amendment Adopting County Health Ordinance
The Los Angeles County Board of Supervisors adopted Ordinance No. 97-0071
relating to food establishments operations including a requirement to post the letter
grade or inspection score. Council Member Touhey requested that this item be
agendized for Council consideration. The City Council may choose to adopt the
County's Ordinance by introducing the following City Ordinance to adopt it by
reference into the Municipal Code and set a public hearing for March 20, 1998:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADOPTING BY REFERENCE LOS ANGELES
COUNTY ORDINANCE 97-0071 RELATING TO THE OPERATION OF
FOOD ESTABLISHMENTS.
Motion by 2nd by _
to waive further reading of the ordinance and
introduce disapprove hold over
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
2) Charter Communications
Councilmember Herfert has requested the proposed cable rate increase be agendized
for discussion.
Motion by 2nd by
to
3) Professional Recruitment Services for Management Positions
The Council subcommittee of Richard Melendez and Kathy Howard have reviewed
the proposals and conducted interviews with consultants to provide professional
services for the executive recruitments of four Management positions. The
subcommittee will report on their review and request City Council approval for the
retention of the desired firm.
Motion by 2nd by to
approve
disapprove
hold over
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City Council Agenda
February 17, 1998
N) ADJOURNMENT Motion by
Tuesday
Tuesday
Tuesday
Tuesday
adjourn the meeting at
2nd by
CITY COUNCIL MEETING SCHEDULE
March 3
March 17
April 7
April 21
7:30 p.m.
7:30 p.m.
7:30 p.m.
7:30 p.m.
to
p.m.
Regular meeting
Regular meeting
Regular meeting
Regular meeting
agnd02.17 9