02-03-1998 - RegularTuesday
February 3, 1998
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
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7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Ball, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). Ifyou will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (Try) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS
Don Bommarito
California -Pacific Conference
Wong, Melendez, Herfert, Howard, Touhey
Special meeting of January 20, 1998
Regular meeting of January 20, 1998
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item 1, on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Bearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Joint Public Hearing — First Amendment to Lease/Disposition and
Development Agreement (L/DDA) Between the Redevelopment Agency of the
City of West Covina and Hoffman Enterarises. LTD.
The City and Agency shall consider approving the First Amendment to the L/DDA
which would modify the sales tax covenant contained in the original L/DDA and
modify the terms of repayment of the Upgrade Promissory Note executed by
Hoffman.
a) Affidavit of Publication
b) Open hearing
c) Recommendation is to continue the hearing to February 17, 1998,
Motion by
Approve
2nd by
Disapprove
Hold Over
to
City Council Agenda • •
February 3, 1998
B) CONSENT CALENDAR
1) Written Communications None received
2) Commissions' Summary of Actions (receive and file)
a) Waste Mgmt./Env. Quality 01/15/98
b) Personnel 01/14/98
c) Planning 01/27/98
3) Claims for Action (deny and notify claimant)
a) Eunice Stewart, individually, and Administrix of the Estate of Dwight
Thomas Stiggons and Gary Stewart, individually vs City of West
On September 15, 1997, the City Clerk's Office received a claim for
personal injuries amounting to $10,000,000.00.
b) Richard J. Alvarado vs City of West Covina
On September 22, 1997, the City Clerk's Office received a claim for
property damage amounting to $543.73.
c) Shala Neito vs City of West Covina
On October 29, 1997, the City Clerk's Office received a claim for property'
damages amounting to $582.01.
d) Yolanda Fernandez vs City of West Covina
On November 12, 1997, the City Clerk's Office received a claim for
property damage. The amount of claim had not been determined at time of
presentation.
e) Paul Rillo, Jr. vs City of West Covina
On December 2, 1997, the City Clerk's Office received a claim for monetary
loss amounting to $152.00.
I) Sergio Roberto Teran and Wendy Teran, minors by and through their
Guardian ad Litem Wendy Lopez and Wendy Lopez, individually vs
Citv of West Covina
On December 10, 1997, the City Clerk's Office received a claim for
spoliation of evidence amounting to ten million dollars per claimant
4) Temporary Use Permits/Administrative Review Board
TUP #2429-97 West Covina Toyota at 1800 E. Garvey Avenue for a " Slasher
Sale" on 11/30/97.
TUP #2431-97 Club Disney at 2851 Eastland Center for grand opening on
01/10/98.
TUP 92434-98 Absolute Permits at 244 Plaza Drive for a film commercial on
01/108.
5) Acceptance of Improvements and/or Release of Bonds
Project No. GP-98303 - Remodel Community Services Department at City
Hall — Whelan Construction
Recommendation is to accept remodel improvements and authorize release of
Ranger Insurance Company, Bond No. RICO228328, in the amount of $13,466.00,
subject to Notice of Completion.
Agnd02.03
City Council Agenda • •
February 3, 1998
6) Ordinance for Adoption (waive reading and adopt)
On January 20, 1998, the City Council introduced an ordinance to change the annual
City Council reorganization date from April to March to coincide with March
general municipal elections. It is recommended that the City Council adopt the
following ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING SECTION 2-21 OF THE MUNICIPAL CODE RELATIVE TO
REORGANIZATION OF THE CITY COUNCIL.
7) Award of Bids
a) Vactor/Jetter Truck Replacement — MP-98512
The Maintenance Department's sewer section is currently using a sewer
cleaning vactor/jetter truck which is in need of replacement due to age and
poor mechanical condition. A replacement was authorized and funds
appropriated as part of 1997-98 Capital Improvement Program (CIP). The
Maintenance Department has solicited bids from four vactorJetter dealers
with the lowest bid being $191,026 including tax ($220,944 for
lease/purchase over five years) from Haaker Equipment Company of
Pomona, CA. It is recommended that the City Council authorize the
replacement of the current vactor/jetter unit with the lease/purchase of a new
unit from Haaker Equipment Company of Pomona for the total amount of
$220,944 payable over five years.
b) Project No. PP-96254 — Restroom Modifications Barrier Removal at
Galster Park
Five bids were received and opened on January 27, 1998, for this project
which provides for restroom modifications for removal of accessibility
barriers at Galster Park. The lowest responsible bid is $21,290.00 from
Armstrong Construction of Covina, California. It is recommended that the
City Council accept the bid of Armstrong Construction in the amount of
$21,290.00 and authorize the Mayor and City Clerk to execute an agreement
with Armstrong Construction of Covina, California, for the work to be done.
8) Miscellaneous — Planning Department
a) Transfer of Funds - Limited Service Planning Assistant
The Planning Department is requesting approval to transfer funds to cover
the cost of a limited service Planning Assistant. It is recommended that the
City Council authorize the transfer of $27,000 from Other Contractual (110-
2313-6120 to Limited Service 110-2313-5112).
Miscellaneous — Finance Department
b) Continuation of Contract for Temporary Accounting Assistance
City Council approved contracting with Accountemps to back fill the
position of accounting manager through January 31, 1998. The Accounting
Manager position has yet to be filled. Council will consider extending the
contract with Accountemps through April 30, 1998. Staff recommends that
the City Council authorize the Finance Department to extend the contract for
accounting services with Accountemps through April 1998, as needed, and
authorize the transfer of $14,600 in appropriations to the limited service
line -item.
Agnd02.03
City Council Agenda
February 3, 1998
Miscellaneous — Community Services
c) Approval to Sell Alcoholic Beverages at the West Covina Beautiful 75"
Birthday Ball
West Covina Beautiful is holding their annual event on February 20, 1998 at
the West Covina Senior Center. In conjunction with the City's 75°i birthday
year, they are holding a"Birthday Ball." They are requesting approval to
sell alcoholic beverages at the event. It is recommended that the Mayor and
City Council approve the sale of alcoholic beverages at the West Covina
Senior Center for the February 20, 1998 event.
Miscellaneous — Environmental Services/LEA
d) Department Name Change
The Environmental Services Department seeks to change its name to
Environmental Management Department to reflect the consolidation of the
Environmental Services Department with the Waste Management
Enforcement Agency. It is recommended that the City Council approve
eliminating the name Environmental Services Department and adopt the
recommended title of " Environmental Management Department."
Miscellaneous — Personnel Services
e) Approval of Classification Specification Environmental Management
Director
In December 1997, the Environmental Services Director retired. At the time
of his retirement, he was responsible for management of a variety of City
programs relating to waste management and environmental impacts.
Subsequent to his retirement the majority of his responsibilities were
assigned to the Waste Management Enforcement Manager who is
responsible for oversight and monitoring of the BKK Landfill. Considering
the City's continuing need to consolidate functions to create efficiencies, the
two departments' Director position responsibilities have been integrated and
a new Director level position created. It is recommended that the City
Council approve the proposed specification, and adopt the following
enabling resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION 7223, RELATING TO
CLASSIFICATION AND COMPENSATION OF POSITIONS, AS
AMENDED, AND APPROVING THE CLASSIFICATION OF
ENVIRONMENTAL MANAGEMENT DIRECTOR.
Miscellaneous — Public Works
f) Project No. TS-97113 — Nogales Street and Amanda Street Traffic
Signal — Approval of Plans and Specifications
The installation of a traffic signal at the intersection of Nogales Street and
Amanda Street was approved and budgeted as part of the 1996-97 Capital
Improvement Program. However, with the recent street improvements on
Nogales Street this project was delayed. The plans and specifications have
been completed and the project is ready to be advertised for bids. It is
recommended that the City Council approve the plans and specifications for
Project No. TS-97113 and authorize the City Engineer to advertise for bids.
Agnd02.03 4
City Council Agenda •
February 3, 1998
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by to waive
further reading of the ordinance/resolution and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
C) PUBLIC WORKS SERVICES
1) Bus Shelter Advertising Contract Agreement
At the October 21, 1997 Council meeting, the City Council directed staff to work
with Eller Media Company to develop a bus shelter advertising program that
addressed the specific needs of the community and created a regular source of
revenue for the City. Staff has prepared an agreement with Eller Media Company
that will provide the City with 25 new custom bus shelters and generate minimum
revenues of $28,500 annually. It is recommended that the City Council approve the
agreement and authorize the Mayor and City Clerk to execute the said agreement.
Motion by 2nd,by to
Approve Disapprove Hold Over
D) LEVENVIRONMENTAL SERVICES No reports
E) COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
p.m.
F) COMMUNITY SERVICES No reports
G) PUBLIC SAFETY SERVICES No reports
Agnd02.03
City Council Agenda • •
February 3, 1998
H) ADMINISTRATIVE SERVICES
1) Finance Department
Review of Business License Administrative Policies
For the past 20 years, The City of West Covina has not required a business license
for companies which work only for the City. This non -codified administrative
policy has been reviewed by staff and can be modified, extended or removed at City
Council's direction. Staff reecommends, treating all businesses consistently. And
further recommends that the City Council revoke the non -codified administrative
policy and require all companies doing business within the City of West Covina to
obtain a business license.
Motion by
Approve
I) CITY MANAGER
Disapprove
2nd by
Hold Over
1) Verbal Report Requesting Authorization to Retain Interim Police Chief
Contract Services
Motion by 2nd by
Approve Disapprove Hold Over
J) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Motion by 2nd by to
approve
ROLL CALL:
disapprove
hold over
Herfert, Howard, Melendez, Touhey, Wong
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
Ire?
to
Agnd02.03
City Council Agenda •
February 3, 1998
L) MAYOR'S REPORTS,
1) Interim City Manager
With the announced resignation of the City Manager effective March 1, 1998, there
will be a need for the City Council to name an interim City Manager and
Redevelopment Agency Executive Director. Both roles are presently vested in the
City Manager. The City Council and Agency Board can consider naming an interim
City Manager and, if desired, an interim Executive Director at this meeting or at the
meetings of February 17 or March 3. It is recommended that the City Council
consider this matter and select an interim City Manager.
Motion by 2nd by
To
M) COUNCILMEMBERS' REPORTS
1) Approval of Argument in Favor of the Replacement Special Tax/Measure C
At the January 20, 1998, City Council meeting the Council called an election for
April 28, 1998, to seek approval of a special tax to replace assessment revenues that
previously funded park maintenance, landscape maintenance, graffiti removal and
traffic signal maintenance. The special tax measure will be called Measure " C". At
the same City Council meeting, the Council reserved the opportunity to author the
ballot argument in favor of Measure "C" for itself. The limit for ballot arguments
is 300 words and must be filed with the City Clerk no later than February 6, 1998.
It is recommended that the City Council approve the following written argument in
support of Measure "C":
Your City needs your YES VOTE on MEASURE C to maintain the QUALITY
OF LIFE AND SAFE ENVIRONMENT in West Covina. The money to
maintain the City's 12 parks, 85 traffic signals, 12 miles of median landscaping, as
well as the removal of graffiti, have come from a Citywide Lighting and
Maintenance District which was formed in 1976. With the passage of Proposition
218 the city no longer has the ability to collect these funds without the approval of
two-thirds of the voters.
MEASURE C WILL PROTECT YOUR INVESTMENT IN THIS
COMMUNITY.
The passage of this measure will guarantee the continued maintenance of your parks
and street medians. It will also provide the funds needed to safely operate traffic
signals and the prompt removal of the blight of gang graffiti and tagging.
CURRENT COSTS HAVE BEEN REDUCED BY ONE -MILLION
DOLLARS.
The City staff works very hard to ensure that as a taxpayer you get the best value for
your tax dollars. Over the last 3 years there has been a substantial reduction of over
ONE MILLION DOLLARS in the costs of the services covered under the
previous assessment, with no decrease in the quality of service.
MEASURE C REPLACES LOST FUNDS!
Agnd02.03
7
City Council Agenda •
February 3, 1998
The proposed tax of $49.90 simply REPLACES THE FUNDS LOST as a result
of Proposition 218. The costs to the typical single family homeowner or condo
owner will be REDUCED BY 20% over the previous assessment. In addition,
Measure C limits increases to a maximum of 2% per year, and requires the approval
of your City Council.
WE URGE YOU TO VOTE YES ON MEASURE C AND KEEP WEST
COVINA BEAUTIFUL.
Motion by
Approve
Disapprove
2nd by
Hold Over
to
2) Appointment of Community Services Commission
Due to a resignation, there is currently one vacancy on the Community Services
Commission. If the City Council desires to make an appointment to the Community
Services Commission, it may be made by the adoption of the following resolution
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPOINTING TO THE COMMUNITY
SERVICES COMMISSION.
Motion by 2nd by _
To waive further reading of the resolution and
Adopt
Disapprove
N) ADJOURNMENT Motion by
Tuesday
Tuesday
Tuesday
adjourn the meeting at
Hold over
2nd by
CITY COUNCIL MEETING SCHEDULE
February 17, 1998 7:30 p.m.
March 3, 1998 7:30 p.m.
March 17, 1998 7:30 p.m.
to
p.m.
Regular meeting
Regular meeting
Regular meeting
Agnd02.03