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01-20-1998 - Regular•4k I REGULAR MEETING OF THE WEST COVINA CITY COUNCIL Tuesday 7:30 p.m January 20, 1998 Council Chambers AGENDA Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS Bishop Frederick Raile Church of Jesus Christ of Latter Day Saints Wong, Melendez, Herfert, Howard, Touhey Adjourned regular meeting of December 10, 1997 Special meeting of January 6, 1998 Regular meeting of January 6, 1998 Special meeting of January 13, 1998 Resolution of Commendation Personnel Director Diane Ure ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. - 1) Brookhollow Apartments - Issuance of Multi -Family Housing Bonds Steadfast Properties is seeking multi -family bond financing from a joint powers authority (CSCDA) to purchase, rehabilitate and create affordable units at the Brookhollow Apartments. The City will not be liable for the bond. Before the bond can be issued, the City must: 1) join the joint powers authority and 2) approve the joint power's authority to issue the bond, per tax law require th&t oapiss of the Counril A,,e da for the meeting a) Affidavit of publication of -old %8 were postsd in b) Presentation of staff report ev--^ordanes with the 1/07 Brown c) Open hearing Act AMGnd111Gnte. d) Public testimony e) Close hearings 644_i f) Council/Agency discussion I Offioe of ti-ua city pork g) Recommendation: It is recommended that the City Council Adopt the following resolutions entitled: City Council Agenda January 20, 1998 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, APPROVING, AUTHORIZING AND DIRECTING EXECUTION OF AN AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT RELATING TO THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, APPROVING THE ISSUANCE OF MULTI -FAMILY HOUSING REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY. Motion by 2nd by Waive further reading of the resolutions and Adopt CONSENT CALENDAR disapprove 1) Written Communications None received. hold over 2) Commissions' Summary of Actions (receive and file) a) Planning 3) Claims for Action (deny and notify claimant) 01/13/98 to a) Amalia & Jose Gonzalez vs City of West Covina On October 17, 1997, the City Clerk's Office received a claim for damages pertaining to a lawsuit filed against claimants for personal injuries resulting from a vehicle vs. pedestrian accident. b) Robert S. Earl vs City of West Covina On October 28, 1997, the City Clerk's Office received a claim for property damages amounting to $2,769.50. c) Gladys Yolanda Vargas vs City of West Covina On November 14, 1997, the City Clerk's Office received a claim for personal injuries amounting to $254,630. 4) Miscellaneous — Public Works a) Capital Improvement Program and Building Activity Report Fourth Ouarter 1997 This report is to provide the City Council with a summary of major Building Permits issued and Capital Improvement Activity during the quarter ending December 31, 1997. It is recommended that the City Council receive and file this report. b) Removal of"No Right Turn on Red" Sign for Northbound Temple Avenue at Amar Road With the activation of the new traffic signal at Westport Drive and Amar Road two weeks ago, the primary reason for the "No Right Turn on Red" restriction for northbound Temple Avenue at Amar Road has been eliminated. The turn restriction was initially installed to provide added breaks in traffic for vehicles to exit Westport Drive onto westbound Amar Agnd01.20 City Council Agenda • • January 20, 1998 Road. The restriction was later expanded from two hours in the morning to all day in an effort to discourage traffic from using Temple Avenue as a way of avoiding the intersection of Amar and Azusa. However, the "No Right Turn on Red" was causing driver confusion and heavy congestion and was therefore removed. It is recommended that the City Council approve the removal of the "No Right Turn on Red" signs for northbound Temple Avenue at Amar Road. c) West Covina Citywide Lighting and Maintenance District Fiscal Year 1997-98 Mid -Year Budget Review At the January 6, 1998 City Council meeting, the City Council approved expenditures of $3,192,260 for the Citywide Lighting and Maintenance District. A review of the Citywide Lighting and Maintenance District budget has resulted in the development of greater efficiencies and a reduction in the Citywide Lighting and Maintenance District budget of $236,890 for fiscal year 1997/98. It is recommended that the City Council approve the proposed $236,890 budget reduction to the 1997/98 Citywide Lighting and Maintenance District. Miscellaneous — Planning Department d) Request for Qualifications for Code Enforcement Services The City Council has stated a desire to enhance the level of code enforcement services being provided within the City. Staff and the City Attorney are currently in the process of developing new code procedures to assist in this objective. In order to help expedite the delivery of increased code enforcement services, it is proposed to issue a Request for Qualifications (RFQ) to identify private firms that provide code enforcement services to cities. It is recommended that the City Council authorize circulation of the attached Request for Qualifications for provision of contract code enforcement services. Miscellaneous — LEA/Environmental Services e) BKK Landfill Closure Plans Status Renort This is an updated report on the status of plans for BKK Landfill closure and other related BKK matters. This is a part of the City program to keep the community informed of the progress toward implementation of the closure plans for the BKK Landfill. It is recommended that the City Council receive and file this report. Miscellaneous — Police Department f) Application for Grant Funds from the California State Office of Criminal Justice Planning's Domestic Violence Intervention Program The Police Department has created and submitted a program (which will improve both the Department's handling of domestic violence cases and the services provided to victims of domestic violence in West Covina) for an Office of Criminal Justice Planning competitive grant. The grant, which can be renewed for up to three years, makes $78,330 available to recipients each fiscal year, with no cash or in -kind match requirement. The program that Department staff have created incorporates improvements in documentation, training, equipment, statistical reporting, and (through a Victim Advocate) services to victims of domestic violence. It is recommended that the City Council approve this program's application for grant funds. Agnd01.20 City Council Agenda • • January 20, 1998 ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 4: Motion by to approve all items listed, except ROLL CALL: 2nd by Herfert, Howard, Melendez, Touhey, Wong END OF CONSENT CALENDAR C) PUBLIC WORKS SERVICES 1) Amendment to the Agreement with Arakelian Enterprises, Inc. to Change the doing business as (dba) from West Covina Disposal to Athens Services In December of 1997, Dennis Chiapetta of West Covina Disposal Company requested an amendment to the agreement for solid waste collection between the City and Arakelian Enterprises, Inc., dba West Covina Disposal Company to allow the dba to be changed to Athens Services. This amendment would change the identification on the trash trucks and the company's name for payments to Athens Services. It is recommended that the City Council approve Amendment No. 10 to the Agreement with Arakelian Enterprises, Inc., to reflect changing the dba from West Covina Disposal to Athens Services. Motion by 2nd by to Approve disapprove hold over 2) Initiation of the April 28, 1998 Election for the Citywide Lighting and Maintenance District Replacement Special Tax At the December 16, 1997 City Council meeting, staff was directed to prepare the resolutions required to call an election on April 28, 1998, for the approval of a replacement special tax. The proposed special tax of $49.90 per equivalent dwelling unit will replace funds that can no longer be collected through assessments as a result of the passage of Proposition 218. If approved by a two -third majority vote, the replacement special tax will fund park maintenance, street landscape maintenance, graffiti removal, and the maintenance of traffic signals throughout the community. The appropriate resolutions have been prepared for council adoption. The City Council meeting of January 20, 1998, is the only regularly scheduled Council meeting at which these resolutions may be adopted for the April 28, 1998 election date. It is recommended that the City Council adopts the following resolutions and appropriates $70,000 from General Fund Reserves for the special municipal election: Agnd01.20 4 City Council Agenda • • January 20, 1998 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL ELECTION ON TUESDAY, APRIL 28,1998, FOR THE SUBMISSION OF A PROPOSED MEASURE. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICESSS TO THE CITY RELATING TO THE SPECIAL MUNICIPAL ELECTION ON TUESDAY, APRIL 28,1998. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR A CITY MEASURE TO BE CONSIDERED ON TUESDAY, APRIL 28,1998. Motion by 2nd by Waive further reading of the resolutions and Adopt disapprove hold over to 3) Replacement Special Tax Public Information Program Approval of Funds On April 28, 1998, the City will hold an election requesting voter approval of a replacement special tax of $49.90 per equivalent dwelling unit to fund Citywide Lighting and Maintenance District services that were previously funded through assessments. As a result of the passing of Proposition 218, these services may no longer be funded through the levying of assessments. If approved by a two -third majority vote, the replacement special tax will fund park maintenance, street landscape maintenance, graffiti removal, and the maintenance of traffic signals throughout the community. In order to assist members of the voting community makes an informed vote on April 28, 1998, the City of West Covina has developed an impartial, fact based public information program relating to the election issue. It is recommended that the City Council approve expenditures of $20,000 from the Citywide Lighting and Maintenance District reserves for the implementation of a public information program relating to the replacement special tax issue. Motion by 2nd by to Approve disapprove hold over D) LEA/ENVIRONMENTAL SERVICES No reports E) COMMUNITY DEVELOPMENT SERVICES 1) Redevelopment Agency Recess the City Council meeting at am/pm to convene the Redevelop- ment Agency meeting. Reconvene the City Council meeting at am/pm. Agnd01.20 City Council Agenda • • January 20, 1998 2) Annual Report — 1996-97 The City Council will review the Annual Report of the Redevelopment Agency for fiscal year 1996-97, which includes the Agency financial audit, as certified by Caporicci & Larson, independent auditors. It is recommended that the City Council receive and file the Redevelopment Agency Annual Report for 1996-97 fiscal year. Motion by 2nd by to to 3) Inclusion of Additional Areas into the Existing Redevelopment Survey Area The City Council shall consider adopting a resolution to include additional areas of the City into the existing redevelopment survey area for study purposes to determine whether a new redevelopment project or adding these areas to the existing project area is feasible. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA INCLUDING ADDITIONAL AREAS INTO THE EXISTING REDEVELOPMENT SURVEY AREA. Motion by 2nd by Waive further reading of the resolution and Adopt F) COMMUNITY SERVICES disapprove G) PUBLIC SAFETY SERVICES LU 1) Fire Department No reports hold over to Information Management System The West Covina Fire Department requires an updated management information system in order to provide effective emergency services to the Community as well as to provide an innovative combined information system that the City can market to others through the Police Department's entrepreneurial West Covina Services Group. It is recommended that the City Council take the following actions: • Waive the formal bidding process due to the single supplier of this product. Authorize the Fire and Finance Departments to negotiate a sole source contract with The Fire Coach, Fire Service Computer Solutions for the purchase of SunPro Record Management Software. Motion by Approve disapprove ADMINISTRATIVE SERVICES 2w by No reports hold over to Agnd0l.20 City Council Agenda • • January 20, 1998 I) CITY MANAGER 1) City and Chamber Joint Community Newspaper The City and the Chamber of Commerce have been in discussions to produce a monthly community newspaper. The Chamber issued a request for proposals on behalf of the City and Chamber. A committee consisting of representatives from the City and Chamber selected the Independent Voice, Inc. to prepare and distribute the monthly newspaper. It is recommended that the City Council take the following actions: Authorize the City Manager to enter into an Agreement with the Chamber of Commerce, Redevelopment Agency and the Independent Voice; Appropriate $13,170 to account 110-320-2632-6440 from unencumbered balances for FY 97-98 and approve the expenditure of $20,670 from the same account for the publication of the monthly newspaper; and Recommend to the Chamber of Commerce Executive Committee to appropriate $16,600 from excess business improvement tax to pay for the Chamber's portion of the incremental cost. Motion by 2nd by Approve disapprove hold over to 2) Change in Council Reoreanization Date This ordinance changes the annual City Council reorganization date from April to March to coincide with March general municipal elections. It is recommended that the City Council introduce the following ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-21 OF THE MUNICIPAL CODE RELATIVE TO REORGANIZATION OF THE CITY COUNCIL. Motion by 2nd by Waive further reading of the ordinance and Introduce disapprove hold over to 3) Appointment of Community Services Commissioner There is currently one vacancy in the Community Services Commission due to a resignation. Staff is requesting direction on filling the vacancy. It is recommended that the City Council provide direction to staff. Motion by 2nd by 4) Verbal Report Requesting Authorization to Retain Personnel Director Contract Services Motion by Approve 2nd by disapprove hold over to to Agnd01.20 City Council Agenda • • January 20, 1998 J) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling Motion by approve ROLL CALL: Registers 2nd by thru disapprove hold over Herfert, Howard, Melendez, Touhey, Wong to K) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. L) MAYOR'S REPORTS 1) Resolution of Commendation for Diane Ure Motion by 2nd by _ Approve disapprove hold over to Agnd01.20 8 City Council Agenda • • January 20, 1998 M) COUNCILMEMBERS' REPORTS 1) 75"' Anniversary Celebration Committee's Application for the 1999 Tournament of Roses Parade Over one hundred and forty West Covina residents attended the 75" Anniversary Committee Planning Party that was held this past October. At this meeting, nine subcommittees were formed to focus their efforts on highlighting a specific aspect of life in the city. A major portion of the meeting was devoted to the generation of ideas for possible events that could be held for the purpose of celebrating the 75"' Anniversary. By far, the most popular idea to emerge was that of seeking an invitation to participate in the 1999 Tournament of Roses Parade. It is recommended that the City Council receive and file this report. Motion by 2nd by to 2) Councilmember Touhey — Request for Information regarding Soliciting Proposals for Miscellaneous Communication Services Contracts Motion by 2nd by to ADJOURNMENT Motion by adjourn the meeting at 2nd by p.m. to CITY COUNCIL MEETING SCHEDULE Tuesday February 3, 1998 7:30 p.m. Regular meeting Tuesday February 17, 1998 7:30 p.m. Regular meeting Tuesday March 3, 1998 7:30 p.m. Regular meeting Tuesday March 17, 1998 7:30 p.m. Regular meeting Agnd0l20 9