12-16-1997 - RegularTuesday
December 16, 1997
REGULAR MEETING.
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required. .
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENTATIONS/PROCLAMATIONS
Presentations
Wong, Melendez, Herfert, Howard, Touhey
Resolutions of Commendation to:
A] Cheramie — 29 years of City service
Abraham Komarsky — 20 years of City Service
Art Velasquez — 33 years of City Service
Mary Warfield — Celebrating her 100"' Birthday
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications -Item Lon the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk anytime prior to the item being discussed. Citizen comments will betaken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers,
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Extension of Urgency Ordinance No. 2007 - Indoor Swap Meets and Indoor
Multi -Tenant Retail
On November 4, 1997, the City Council adopted Urgency Ordinance No. 2007
establishing a moratorium on new indoor swap meets and indoor multi -tenant retail
centers. Under State law, this ordinance is valid for 45 days and is due to expire on
December 18, 1997 unless extended for an additional 10 month and 15 days.
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b)
c)
d)
e)
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Verification of publication
Open hearing
Presentation of staff report
Public testimony
Close hearing
Council discussion
It is recommended that the City Council adopt the following interim urgency
ordinance:
City Council Agenda •
December 16, 1997
•
ORDINANCE NO.
- AN INTERIM URGENCY
ORDINANCE OF THE CITY COUNDIL OF THE CITY OF WEST
COVINA, CALIFORNIA, EXTENDING URGENCY ORDINANCE
NO.2007 ESTABLISHING A DEFINITION OF "INDOOR SWAP
MEET" AND °INDOOR MULTI -TENANT RETAIL CENTER" AND
ESTABLISHING A MORATORIUM ON THE SAME.
Motion by 2"d by
To waive further reading of the ordinance and
Adopt
ROLL CALL:
CONSENT CALENDAR
Disapprove
Hold Over
Herfert, Howard, Melendez, Touhey, Wong
1) Written Communications None received
2)
3)
4)
Commissions' Summary of Actions (receive and file)
a) Planning
b) Senior Citizens'
Approval of Final Maps (adopt resolution)
12/09/97
11/13/97
Parcel Map No. 24625 — California State Bank
The Planning Commission has approved creating two residential lots subject to
certain conditions. Those conditions have been met and the developer is requesting
finalmapapproval. The lots are located on the westerly side of Shadydale Avenue
southerly of Merced Avenue. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING FINAL MAP OF PARCEL MAP NO.24625 AND
DIRECTING THE RECORDATION THEREOF. (CALIFORNIA STATE
BANK)
Temporary Use Permits/Administrative Review Board
TUP #2419-97 — New Cars Inc., at First Financial Credit Union, 1616 W. Cameron
Avenue, for a one -day used car sale on 10/04/97.
TUP $2426-97 — West Covina Nissan, 1840 E. Garvey Avenue for "slasher sale"
on 11/26/97.
TUP #2428-97 — Faith Community Church, 1211 E. Badillo for Xmas tree lot from
12/01/97 to 12/24/97.
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City Council Agenda. • •
December 16, 1997
5) Acceptance of Improvements and/or Release of Bonds
a) Project No. GP-97313 — Emergency Generator Cooking System
Upgrade at City Hall — Whelan Construction
Location: 1444 West Garvey Avenue
Recommendation is to accept cooling system upgrade and authorize release
of Ranger Insurance Company, Bond No. RICO222301, in the amount of
$34,862, subject to Notice of Completion.
b) Project No. PP-98201— Landscaping, Irrigation, Security Lighting, and
Picnic Shelters at Sunset Field — Whelan Construction
Location: 1615 West Merced Avenue
Recommendation is to accept ballfield improvements and authorize release
of Ranger Insurance Company, Bond No. RICO228326, in the amount of
$56,196, subject to Notice of Completion.
c) Project No. GP-98301— Painting at Senior Center Annex — B & Z
Construction
Location 2441 East Cortez Avenue
Recommendation is to accept painting work and authorize release of Anwest
Surety Insurance Company, Bond No. 00501035, in the amount of $6,800,
subject to Notice of Completion.
6) Ordinance for Adoption (waive reading and adopt)
At the December 2, 1997 meeting, the City Council introduced an ordinance
approving Zone Change No. 653 (Michael Fuerst). Thezonechange request
consisted of a proposal to change the zoning of a 0.7-acre portion of a 1.9-acre
property at 2808 E. Cortez Street from "R-A".(Residential-Agricultural) Zone,
Area District V to "R-1" (One -Family Residential) Zone, Area District III.
Additionally, at the December 10, 1997 meeting, the City Council introduced an
ordinance approving Zone Change No. 658 (Southern California Housing
Development Corporation). The applicant's request consisted of a proposal to
amend the General Plan land use designation and Zoning designation to allow the
conversion and renovation of an existing motel into a 124-unit multi -family
apartment complex for affordable housing on a 3.66-acre site.
Both ordinances are presented this evening for second reading and adoption. It is
recommended that the City Council adopt the following ordinances entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING ZONE CHANGE NO.653.
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING ZONE CHANGE NO.658.
7) Award of Bids
75TH Birthday Street Banner Campaign
Three bids were received for this project, which provides for the production and
installation of the 75"' Birthday Street Banners. The lowest possible bid is
$42,564.06 from AAA Flag & Banner Mfg. Co. of Los Angeles, California. It is
recommended that the City Council take the following actions:
• Appropriate $42,564.06 in account#114-304-3852-7900 to purchase the 75"'
Birthday street banners;
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City Council Agenda •
December 16, 1997
• Accept the bid of AAA Flag and Banner Mfg. Co. in the amount of $42,564.06,
as submitted; and
• Approve a line item addendum to the budget, account #1 14-310-0000-4836 to
allow the Community Services Department to receive 75'h Birthday street
banner revenues.
8) Miscellaneous — Public Works
a) Project No. MP-95108 — Underground Utility District No 6
The undergrounding of utility lines on Cameron Avenue from Pacific
Avenue to the easterly City limit was approved as a project in the 1994-05
Capital Improvement Program. The most affected utility, Southern
California Edison Company, is now ready to proceed with this
improvement. A public hearing is required to establish Underground Utility
District No. 6 alone Cameron Avenue and that hearing date is recommended
for March 18, 1998. It is recommended that the City Council take the
following actions:
• Review and file the required report;
• Approve the proposed boundaries of Underground Utility District No. 6;
and
• Set Tuesday, March 18, 1998, at 7:30 p.m. as the date and time for the
public hearing on the proposed district.
b) Project No. TS-94119 — Orange Avenue and San Bernardino Road
Traffic Signal
The County of Los Angeles and the City of West Covina are jointly funding
the installation of traffic signals at Orange Avenue and San Bernardino
Road. To facilitate this installation, West Covina staff had negotiated
agreements for street and highway dedication from the two concerned
property owners for the installation of the signal poles, electrical wires and a
six-foot wide sidewalk. On May 7, 1996, the City Council authorized the
Mayor and City Clerk to execute the two agreements. Subsequently, one of
the properties went into foreclosure and staff could not complete the
negotiations, thus requiring renegotiations with the new owner. It is
recommended that the City Council authorize the Mayor and City Clerk to
execute the agreement for street and highway dedication with Gloria E.
Landaverde.
c) City Development Fees for the Proposed Hurst Ranch Historical
Foundation Museum and Community Center Complex
The City of West Covina has made available $800,000 from the Capital
Improvement Project Fund for the planning and construction of the Hurst
Ranch Community Center Complex. City development fees such as Land
Use Entitlement, Plan Check, Permit, Engineering, Construction Taxes, Fire
Department, and Job Fees are estimated at $15,000 to $20,000 for this
project. Due to the nature of this City funded Museum and Community
Center, it is proposed that the City of West Covina reimburse the Hurst
Ranch Historical Foundation for any such fees paid. It is recommended that
the City contribute the amount of City of West Covina development fees
from the General Fund and Construction Tax Fund to reimburse the Hurst
Ranch Historical Foundation for such fees for the planning and construction
of the Hurst Ranch Museum and Community Center Complex.
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City Council Agenda • •
December 16, 1997
Miscellaneous — Planning Department
d) San Gabriel Valley Council of Governments Livable Communities
Program Grant Match
In April 1997, the City nominated the Amar Road/Azusa Avenue
commercial area to be included in the Livable Communities Program
sponsored by the San Gabriel Valley Council of Governments (COG). This
was one of seven sites in the San Gabriel Valley selected to participate in the
program, which is intended to develop conceptual plans to demonstrate how
the livable communities design principles can be applied to the selected
study areas.
In order to participate in the program, the City was required to commit to a
minimum grant match of $3,500, which was later increased to $5,000. The
City Council is now being requested to authorize payment of City's grant
match of $5,000 to be funded out of Prop. A funds. Staff recommends that
the City Council authorize payment of $5,000 to the San Gabriel Valley
Council of Governments from Prop. A funds (Acct. 9121-320-2442-6120)
as the City's match for participation in the Livable Communities Program.
Miscellaneous — Finance
e) 1998 Business License Fees
The City Council will consider adopting a resolution suspending: 1) C.P.I.
increases on business license fees; 2) a portion of the business license fee
for Category A-I1 and all of the business license fees for Category A -I If; and
3) a portion of the business license fee for Category S(26). It is
recommended that the City Council adopt the following resolution
suspending certain C.P.I. increases and portions of the business license tax:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUSPENDING ANY INCREASE IN THE AMOUNT OF CHARGES
RELATING TO BUSINESS LICENSE TAX FOR THE CALENDAR
YEAR COMMENCING JANUARY 1,1998, AND SUSPENDING ALL
OF THE BUSINESS LICENSE TAXES IMPOSED UNDER
SECTION A-I11 OFFICE AND COMMERCIAL RENTALS, AND A
PORTION OF THE BUSINESS LICENSE TAXES IMPOSED AND
CATEGORY S(26) SMALL COLLECTING FACILITIES AND
REVERSE VENDING MACHINES.
i) 1998 Investment Policv
The Council will review the City's Investment Policy for the year 1998.
Staff recommends that the City Council approve the City's Investment
Policy for 1998.
Miscellaneous — Environmental Services
g) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill Closure
and other related BKK matters. This is a part of the City program to keep
the community informed of the progress toward implementation of the
closure plans for the BKK Landfill. Staff recommends the City Council
receive and file this report.
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City Council Agenda •
December 16, 1997
Miscellaneous — City Manager
C)
D)
h) Emergency Preparedness Request For Proposals
State Government Code requires the City to implement a Standardized
Emergency Management System (SEMS) to handle emergencies and
disasters in the City. Staff recommends that the City Council direct staff to
issue a Request for Proposals from consultants to work with the City's
Emergency Management Committee to develop and enhance the City's
emergency preparedness program.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by
2nd by
to waive
further reading of the ordinance/resolution(s) and adopt, as applicable, and to approve all
items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
PUBLIC WORKS SERVICES
1) Citywide Maintenance District Rate for Replacement Special Tax
At the November 11, 1997, study session on the Citywide Maintenance District, the
City Council directed staff to bring two rate options for a proposed replacement
special tax to the Council for their consideration. The replacement special tax rates
of $49.90 and $64.34 have been reviewed along with a schedule for an election date
of April 28,-1998. It is recommended that the City Council review this report and
give staff direction on establishing a replacement special tax rate for Citywide
Maintenance District Services.
Motion by 2nd by
To
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
No reports
igndl2.16 6
City Council Agenda • •
December 16, 1997
E) ENVIRONMENTAL SERVICES
F)
1) Transportation Information Kiosk— City Hall Annex
The City has an opportunity to purchase and install three transportation information
kiosks, the first to be installed in the City Hall Annex. These will be user-friendly,
interactive City -specific kiosks, which will allow individuals to access information
regarding the City's programs and other agencies without traveling to City Hall. It
is recommended that the City Council take the following actions:
Authorize the Waste Management Enforcement Agency Manager to execute the
agreement with Ecotek for the purchase and installation of three kiosks, the first
to be established in the City Hall Annex by January 2, 1998;
Authorize the Finance Department to withdraw a maximum of $16,000
(including $1,000 for contingencies) plus tax from the AB2766 funds already
appropriated to the Capital Improvement Budget (account number 119-320-
3855-7900) for the first kiosk.
Authorize the Waste Management Enforcement Agency Manager to initiate the
installation of two additional kiosks at a cost of not more than $15,000 plus tax
and contingencies each upon satisfactory completion of the Annex kiosk.
Motion by
Approve
Disapprove
2nd by
COMMUNITY DEVELOPMENT SERVICES
1)
2)
Planning Department
Hold Over
Approval Process for Outdoor Dinine on Citv-Owned Pronertv
to
Staff is recommending that the City Council adopt an approval process regarding
use agreements to allow outdoor dining on the City -owned property and City rights -
of -ways within the Outdoor Uses (O-U) Overlay Zone (100-300 South Glendora
Avenue). The proposed policy will cover topics including application, fees, and
insurance. Staff recommends that the City Council adopt the approval process to
permit outdoor dining on City -owned property.
Motion by
Approve
Redevelopment Agency
Disapprove
2d by
Hold Over
to
a) Recess the City Council meeting at a.m./p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
a.m./p.m.
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City Council Agenda • •
December 16, 1997
b) Mortgage Credit Certificate (MCC) Agreement
The City has a Cooperative Agreement with Los Angeles County for the
MCC Program. The County seeks the City's authorization to seek bond
financing for the program for years 1998-2000. It is recommended that the
City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA ADOPTING A
MORTGAGE CREDIT CERTIFICATE PROGRAM IN
COOPERATION WITH THE COUNTY OF LOS ANGELES,
AUTHORIZING AN APPLICATION TO THE CALIFORNIA DEBT
LIMIT ALLOCATION COMMITTEE IN 1998,1999 AND 2000, FOR
THE ALLOCATION FOR THE ISSUANCE OF MORTGAGE
CREDIT CERTIFICATES, AND THE TRANSFER OF SUCH
ALLOCATION TO THE COUNTY OF. LOS ANGELES.
Motion by 2"d by.
To waive further reading of the resolution and
Adopt Disapprove
G) COMMUNITY SERVICES No reports
H). PUBLIC SAFETY SERVICES
1) Fire Department
Hold Over
November 26, 1997 Letter From LA County to City Manager
In an attempt to determine the impact that a County merger may have on West
Covina residents, Fire staff obtained County records through the Freedom of
Information Act. After computing the data using methodology normally used by
West Covina and others to determine response time, the Department provided that
information to Council in a staff report at the November 18, 1997 City Council
meeting. The County responded by mailing a response to City Manager Jim
Starbird with copies to the press, their attorney, Covina staff, and Supervisor
Antonovich. In their response the County admits to figuring response time
differently than West Covina. This report is a further explanation of this issue. It is
the Fire Departments recommendation that the City Council receive and file this
report and give further direction to staff if additional action is desired.
Motion
To
I) ADMINISTRATIVE SERVICES
2" d by
No reports
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City Council Agenda • •
December 16, 1997
.I) GENERAL ADMINISTRATION
1) City Clerk
Special Municipal Election Results
The City Clerk's Office has prepared the official results of the Special Municipal
Election of December 9, 1997. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RECITING
THE FACTS AND DECLARING THE RESULTS OF THE SPECIAL
MUNICIPAL ELECTION HELD ON DECEMBER 9, 1997.
Motion by
2„d by
To waive further reading of the resolution and
Adopt
Disapprove
Hold Over
K) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Motion by
approve
ROLL CALL:
Registers
2nd by
disapprove
hold over
thru #
Herfert, Howard, Melendez, Touhey, Wong
to
L) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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City Council Agenda • •
December 16, 1997
M) MAYOR'S REPORTS
N)
COUNCILMEMBERS' REPORTS
1) BKK Funding Application Program
Councilman Touhey has requested further review and discussion of the BKK
application program. Knowing the fund restrictions involved and the need for
established policies and procedures, staff is requesting Council input on how to
proceed with this program. Pending consideration of the issues cited within this
report and the fund restrictions known, it is recommended that the City Council
provide direction and/or establish policy guidelines relating to the BKK application
program.
Motion 2"" by
To
2) Review of Vacation Buy -Back Program
A review of the former Vacation Buy -Back Program is provided for the City
Council. If the City Council is supportive of establishing the vacation buy-back
program for non -safety management and confidential/exempt employees, staff
recommends adoption of the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FIXING
AND ESTABLISHING BENEFITS FOR MANAGEMENT, MID -
MANAGEMENT AND CONFIDENTIAL/EXEMPT EMPLOYEES.
Motion by
2"a by
To waive further reading of the resolution and
Adopt Disapprove Hold Over
3) Report Requesting City Council Approval for Staff Evaluation of a City of
West Covina Home Finance Program for Public Employees (Oral Report)
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City Council Agenda • •
December 16, 1997
O) ADJOURNMENT Motion by
adjourn the meeting at
2nd by
p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday Jan. 6, 1998 7:30 p.m. Regular meeting
Tuesday Jan 20, 1998 7:30 p.m. Regular meeting
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