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12-02-1997 - RegularI "ANY ',NM copies 02 MIG ' Vrnt*r0J 9gend:, for the snSOUD4 • cr _ .= 7n-4. 7 area's poatsd in • &-m-wdance *with the 1/87 BrOWn Apt Akrw.nclmants. REGULAR MEETING a..a .- ...::........ . OF THE Office oP the city Clerk WEST COVINA CITY COUNCIL Tuesday December 2, 1997 AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (TTY) from 8 am. to 5 p.m. Mondav through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS/PROCLAMATIONS Presentations Proclamations Wong, Melendez, Herfert, Howard, Touhey Regular meeting of October 21,1997 Special meeting of November 11, 1997 Special meeting of November 12, 1997 Special meeting of November 18, 1997 Resolution of Commendation to Mike Miller 24 years of service to the City of West Covina WM/EQ Commission —1997 Environmental Activity Recognition Program Award to Giancarlo Massaroto Christmas at Planet Hockey Day December 19, 1997 ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Zone Change No. 653 — Negative Declaration of Environmental Impact Applicant: Michael Fuerst Location: 2750-2808 E. Cortez Street The project consists of a proposal to change the zoning of a 0.7-acre portion (rear 180 feet) of a 1.9-acre property at 2808 E. Cortez Street from" R-A" (Residential- City Council Agenda • December 2, 1997 __ Agricultural) Zone, Area District V to "R-1" (One -Family Residential) Zone, Area - District III. The proposed zone change is being requested in conjunction with Tentative Tract No. 51600 to subdivide two lots totaling 4.8 acres into nine single- family residential lots. The area proposed to be rezoned comprises Lots 6 and 7 of Tentative Tract No. 51600. a) Verification of publication b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ZONE CHANGE NO.653 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED. Motion by 2nd by To waive further reading of the resolution and disapprove hold over It is further recommended that the City Council introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 653. Motion by 2nd by To waive further reading of the ordinance and Introduce ROLL CALL disapprove hold over Herfert, Howard, Melendez, Touhey, Wong 2) General Plan Amendment NO. IV-97-31— Zone Change No. 658 — Negative Declaration of Environmental Impact Applicant: Southern California Housing Development Corporation Location: 1333 West Garvey Avenue (Assessor Parcel No. 8457-019-004) The project consists of a request for a general plan amendment and zone change to facilitate the conversion and renovation of an existing motel into a 124 unit multiple -family apartment c6mplex for affordable housing. a) Verification of publication b) Open hearing c) It is recommended that the City Council continue this item to the meeting of December 16, 1997. Motion by 2nd by to Approve disapprove hold over ag M.02 City Council Agenda December 2, 1997 3) Issuance of Multi -Family Housing Development Bonds The Redevelopment Agency is considering issuing tax-exempt multi -family housing revenue bonds to finance the rehabilitation of the Executive Lodge motel into permanent, affordable housing. Prior to the issuance of the bonds, federal tax law requires the City Council to approve the Agency's issuance of bonds after a public hearing on the matter. This approval and public hearing is also required by the California Debt Limit Advisory Committee (CDLAC) before an application can be made for bond allocation. The decision to issue bonds, however, will be at the Agency's discretion. The pertinent bond documents and disclosure will be submitted to the Agency for its approval at a later date. The City Council's approval does not preclude the Agency's discretion whether or not to issue bonds for the project. a) Verification of publication b) Open hearing c) Recommendation is to continue this item to December 16, 1997. Motion by Ire B) CONSENT CALENDAR 2ad by 1) Written Communications None received. 2). Commissions' Summary of Actions (receive and file) a) Community Services 11/11/97 b) Personnel 11/19/97 c) Waste Mgmt./Env. Quality 11/20/97 3) Temporary Use Permits (receive and file) TUP #2423-97 — Reindeer Trees, located at 615 N. Azusa (Food 4 Less) for Christmas tree lot. TUP #2424-97 — Penske Mercedes, 2010 E. Garvey Avenue on I I/18 and 11/19 for grand opening. TUP #2427-97 — Bolender & Lemagie, 1200 W. Francisquito for selling Christmas trees. 4) Acceptance of Improvements and/or Release of Bonds Project No. MP-97141— RDA Signing, Fabrication, and Installation of Directional Signing— Hoke Outdoor Advertising Recommendation is to accept signage installation and authorize release of American Reliable Insurance Company, Bond No. LM38100, in the amount of $52.102.80, subject to Notice of Completion. 5) Traffic Committee Minutes of November 18 1997 Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or Resolution is needed for the action to be implemented. a) Request: Denise Patton, Principal, Wescove Elementary School and Kiwanis Club President. Requests that signs be installed at all elementary schools reading "Protect Our Children — Drive Carefully" with a Kiwanis Club emblem. agndl2.02 City Council Agenda • • December 2, 1997 Recommendation: THAT THE KIWANIS CLUB BE ENCOURAGED TO SPONSOR THE INSTALLATION OF "WATCH FOR. CHILDREN" SIGNS AT ALL ELEMENTARY SCHOOLS. b) Request: Darelyn Kaufman, Lordon Management Co. for Solano Park Homeowners Association. Requests that parking and stopping be prohibited on the south side of Francisquito Avenue east and west of the driveway approach to Solana Park Condominiums. Recommendation: THAT PARKING AND STOPPING BE PROHIBITED 30 FEET WEST AND 25 FEET EAST OF THE SOLANA PARK CONDOMINIUM DRIVEWAY APPROACH. 6) Ordinance(s) for Adoption (waive reading and adopt) At the November 18, 1997 meeting, the City Council introduced an ordinance establishing an attendance policy for Commissioners. The ordinance is presented this evening for a second reading and adoption. It is recommended that the City Council adopt an ordinance entitled: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING VARIOUS WEST COVINA MUNICIPAL CODE SECTIONS REGARDING COMMISSIONER'S TERMS. 7) Award of Bids a) Proiect No. PP-95221— Parking Lot For Sunset Baseball Field Six bids were received and opened on November 25, 1997, for this project which provides for the construction of an asphalt parking lot at the Sunset Baseball Fields. The lowest responsible bid is $154,935.60 from Gentry Brothers, Inc. of Irwindale. It is recommended that the City Council take the following actions: • Appropriate $5,000 from Park District "C". Park Dedication Fees to this Project No. PP-95221; • Transfer $10,000 from Sunset Fields Project No. PP-98201 to this Project No. PP-95221; • Approve an addendum to the cooperative agreement with the hospital to increase the hospital's share of the project to $75,000; and • Accept the bid in the amount of $154,935.60, as submitted at the bid opening, and authorize the Mayor and City Clerk to execute an agreement with Gentry Brothers, Inc. for the work to be done. b) Project No. SP-96109 — Guardrail Installation on Lark Hill Drive East of Citrus Street One bid was received and opened on November 25, 1997, for this project which provides for a guardrail along the north side of Lark Hill Drive east of Citrus Street. The bid is $9,419.00 from Alcorn Fence Company. It is recommended that the City Council accept the bid of Alcorn Fence Company in the amount of $9,419.00 as submitted at the bid opening on November 25, 1997; and authorize.the Mayor and City Clerk to execute an agreement with same for the work to be done. c) Purchase of Twelve Hand-held Radar Units The Police Department requests City Council's approval for the purchase of twelve Kustom signal hand held radar units for use in patrol cars. These hand held radar units track and lock the speed of vehicles while the police agndI2.02 City Council Agenda • • December 2, 1997 vehicle is stopped or in motion. This will greatly enhance the ability of patrol officers to effectively enforce speed laws. It is recommended that the City Council take the following actions: • Approve the purchase of twelve Kustom, HR-12 hand held radar guns from Kustom Signals, Inc. at a cost of $11,972.00; and • Authorize the Police Department to surplus the unserviceable radar guns through normal channels. 8) Miscellaneous - Planning a) _General Plan Implementation Annual Status Report Government Code Section 65400(b) requires cities to prepare an annual report addressing the status of the City's General Plan and its implementation. This report is presented to the City Council, the State Office of Planning and Research (OPR), and to the State Department of Housing and Community Development (HCD). The report was reviewed and approved by the Planning Commission at its meeting of November 11, 1997. It is recommended that the City Council receive and file this report. Miscellaneous — Environmental Services b) BKK Class I Landfill Postclosure Permit Environmental Review The City had requested the California Department of Toxic Substances Control prepare an environmental impact report on the Postclosure Permit for the BKK Class I Landfill Postclosure Permit. The Department has responded stating that they determined there are no significant environmental impacts as a result of this project. Therefore, the Department will prepare a negative declaration of environmental impact. The Waste Management and Environmental Quality Commission voted to inform the City Council that the Commission is not satisfied with the negative declaration of environmental impact for the BKK Class I Landfill Postclosure Plan and ask the City Council to act accordingly on any unresolved issues during and after the public review process on the Plan. c) BKK Ouarterly Report on Landfill Activities — July to September 1997 This is the second Quarterly Report from BKK on their activities at the BKK Landfill. This report was requested by the City Council and agreed to by the BKK at the April 11, 1997 meeting on the remediation of groundwater contamination at the BKK Landfill. It is recommended that the City Council receive and file this report. Miscellaneous — Public Works d) Tract No. 48997 — Accept Lots 26 and 27 for Open Space Purposes Maintenance District No. 4 The development of Tract No. 48997 which is located northerly of Woodgate Drive and westerly of Francesca Drive required that two lots be given to the City of West Covina for open space purposes to be included into Maintenance District No. 4. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ACCEPTING LOTS 26 AND 27 IN TRACT NO. 48997 FOR OPEN SPACE PURPOSES AND DIRECTING THE RECORDATION THEREOF. agnd12.02 ,City Council Agenda December 2, 1997 e) Property Tax Sharing Request - County Sanitation District No 21 Tract No. 48997 on the northerly side of Woodgate Drive westerly of Francesca Drive is being annexed to County Sanitation District No. 21. It is necessary to adjust the distribution of the property tax resulting from the development of the tract to add the District's share of 0.0872 percent of the tax bill in accordance with the previously approved Property Tax Sharing Agreement. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUESS RESULTING FROM AN ANNEXATION TO COUNTY SANITATION DISTRICT NO. 21, BEING REORGANIZATION NO. 1-97. f) 1997-98 Transportation Development Act (TDA) Funding Each year, pursuant to SB-821, the State of California provides funds for bicycle and pedestrian facilities. In order to claim these funds, it is necessary that the City apply for them. These funds will be needed for this year's sidewalk program. The 1997-98 TDA allocation is $42,045. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR BICYCLE AND PEDESTRIAN FUNDS AUTHORIZED UNDER SB-821 AND RECONFIRMING THE ADOPTION OF ITS BICYCLE AND PEDESTRIAN PLAN. g) Astell Avenue Sidewalk During the sidewalk construction on Astell Avenue between Workman and Rowland Avenues, it became evident that additional draining and paving work was beneficial to improve street drivability and drainage. In order to accomplish the improvements in a timely manner, the City Engineer authorized change orders totaling $15,610 for the additional paving and drainage work under provisions of Sections 4-1.03 C and D of the State Standard Specifications. It is recommended that the City Council receive and file this report. h) AB 1890 Deregulation of the Electrical Utility Industry On January 1, 1998, AB 1890 will drastically change the regulations governing the electrical power industry. Because the City uses large amounts of electricity, it is important to monitor these changes in order to secure a reliable source of electricity at a competitive rate. It is recommended that the City Council receive and file this report. i) Review of Oualifications for Six Water Companies In September of this year, the City sent out requests for statement of interest and qualifications to purchase and operate the City of West Covina's water supply system to 15 local water companies. The deadline to respond to this request was November 14, 1997. The City received six responses from water companies who are interested in purchasing and operating the City's water distribution system. It is recommended that the City Council appropriate $19,000 from the Water Fund Reserves and approve the agnd 12.02 6 . City Council Agenda • December 2, 1997 retention of Bookman-Edmonston to conduct the review of the 'six statements of qualifications received from water companies who are interested in purchasing and operating the City's water distribution system. Miscellaneous — Community Services j) Status Report on Grant Program for Use of Park Development Fees from Lark Ellen Village Authorization to proceed with the implementation of a grant program for the use of Park Dedication fees in District B has been granted. Staff is now developing guidelines and procedures for the use of these funds by the eligible agencies. Applications to the listed agencies are anticipated to be sent by the second week of December for their return in January to the Community Services Commission. This report is informational and staff makes no recommendation. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8: Motion by 2nd by to waive farther reading of the ordinance/resolutions and adopt, as applicable, and to approve all items listed, except ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong END OF CONSENT CALENDAR C) PUBLIC WORKS SERVICES 1) Traffic Conditions at Valinda Avenue and Summernlace Drive At its meeting on August 5, 1997, the City Council considered the Traffic Committee review of conditions at the intersection of Summerplace Drive and Valinda Avenue. The Traffic Committee found that none of the warrants for a stop or signal control were met and, therefore, recommended that the request be denied. Because half of the intersection is located in Los Angeles County, the City Council held over the request to receive input from the County. The County staff has completed its review and has denied the original request. At the November 18. 1997 City Council meeting, several residents raised concerns regarding traffic agnd 12.02 City Council Agenda • December 2, 1997 safety, speeding, and roadway alignment at this intersection. To address these concerns, the City Council requested that staff bring this matter to the December 2, 1997 Council meeting with the direction to move forward in installing a traffic signal at Summerplace Drive and Valinda Avenue and to facilitate a meeting with Los Angeles County in order to secure the necessary approval required prior to proceeding with the project. If the City Council agrees with the Traffic Committee's recommendation, this report should be received and filed. It is recommended that a left turn pocket evaluation be conducted on Valinda Avenue and if found feasible, they should be installed. If the Council desires a traffic signal, it should direct the City Engineer to facilitate a meeting with the County Supervisor in order to obtain concurrence on a traffic signal installation project at Summerplace Drive and Valinda Avenue. Motion by To 2�d by D) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports E) ENVIRONMENTAL SERVICES No reports F) COMMUNITY DEVELOPMENT SERVICES 1) Redevelomment Agency Recess the City Council meeting at a.m./p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at a.m./p.m. G) COMMUNITY SERVICES 01 I) 1) 75" Birthday Street Banner Cam ai Staff has prepared an informational report on the status of the 75`' Birthday Street Banner Campaign. It is recommended that the City Council authorize the Director of Community Services to proceed with the implementation of the 75" Birthday Street Banner Campaign. Motion by 2"d by to Approve PUBLIC SAFETY SERVICES Disapprove No reports ADMINISTRATIVE SERVICES No reports Hold Over agnd 12.02 City Council Agenda • • December 2, 1997 .I) GENERAL ADMINISTRATION 1) City Manager San Gabriel Valley Secession from Los Angeles County As request by Council Member Herfert, staff researched the issue of San Gabriel Valley seceding from Los Angeles County. Staff recommends that the City Council receive and file this report. Motion by To 2nd by K) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling Motion by approve ROLL CALL: Registers 2nd by disapprove hold over thru Herfert, Howard, Melendez, Touhey, Wong to L) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. a.-nd12.02 9 City Council Agenda • December 2, 1997 M) MAYOR'S REPORTS N) 1) Resolution of Commendation for Michael Miller — 24 Years of Service to City Motion by Approve Disapprove COUNCILMEMBERS' REPORTS 2nd by Hold Over to 1) CBD Monorail System Report During the last City Council meeting, Council member Herfert requested that a discussion be agendized regarding the potential development of a monorail system for the CBD area. It is recommended that the City Council review this report and attached materials. If the Council wishes to proceed with the concept of a monorail or other pedestrian improvements, staff recommends that the Council direct staff to prepare an RFP for consultant services to study the feasibility, design, and cost of such a system. However, if the Council does not wish to consider a monorail or other improvements, staff recommends that the Council receive and file this report. Motion by To 2nd by 2) BKK Funding Application Program Council Member Touhey has requested further review and discussion of the BKK application program. Knowing the fund restrictions involved and the need for established policies and procedures, staff is requesting Council input on how to proceed with this program. Pending consideration of the issues cited within this report and the fund restrictions known, that the City Council provide direction and/or establish policy guidelines relating to the BKK application program. Motion by 2"d by To agad12.02 10 City Council Agenda ` • December 2, 1997 O) ADJOURNMENT Motion by 2nd by to adjourn the meeting at p.m. CITY COUNCIL MEETING SCHEDULE Tuesday Dec. 16, 1997 7:30 p.m. Regular meeting Tuesday Jan, 6, 1998 7:30 p.m. Regular meeting Tuesday Jan 20, 1998 7:30 p.m. Regular meeting agnd 12.02 11