11-18-1997 - RegularREGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday 7:10 p.m.
November 18, 1997 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner.Please call (819) 814-8433 (voice) or (818) 960-
4422 (TM from 8 am. to 5 p.m. Monday through Friday for assistance. Please call al least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing -
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Dr. Kundan L. Peter
West Covina United Methodist Church
Wong, Melendez, Herfert, Howard, Touhey
Regular meeting of October 7, 1997
Special meeting of November 4,1997
Regular meeting of November 4, 1997
Elks' MDA Christmas Party
Breakfast With Santa
Safe Streets Now
Proclamations Children's Book Week —November 16-22, 1997
Linda Siggins, Community Library Manager
Ericka Carr, Children's Librarian
ADDRESSING THE CITY COUNCIL (Comments by Mayor Wong)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor..
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS None scheduled.
B) CONSENT CALENDAR
1) Written Communications None received.
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2) Commissions' Summary of Actions (receive and file)
a) Planning
b) Planning
11/06/97
11/11/97
City Council Agenda • •
November 18, 1997
3) Administrative Review Board
a) House Relocation — CateEorical ExemDtion
Date: November 13, 1997
Applicant: Hurst Ranch Historical Foundation/City of West Covina
Location: 1233 E. Idahome Street
Request: The relocation of a 1,640+ square foot single story house and
360+ square foot detached garage from 1227 S. Orange
Avenue to 1233 Idahome Street. The project as proposed
will comply with all applicable requirements of the West
Covina Municipal Zoning Code.
b) Slight Modification No. 162 — Categorical Exemption
Applicant: Brookfield Homes
Location: 1523 and 1527 Westridge Road (lots 7. and 8 of Tract 42169)
Request: Approval of a slight modification to allow reduced front yard
setbacks of 20 and 21 feet, respectively, rather than the 25
feet normally required in the R-1 (Residential Single-family)
zone.
4) Award of Bids
a) Project No. GP-98303 — Remodel Community Services Department at
City Hall
Six bids were received and opened on November 10, 1997, for the
Community Services Department Remodel which provides for the
expansion and improvement of the existing office space. The lowest
responsible bid received was from Whelan Construction, West Covina, for
$13,466.00. It is recommended that the City Council accept the bid of
Whelan Construction in the amount of $13,466 and authorize the Mayor and
City Clerk to execute an agreement with same for the work to be done.
b) Project No. GP-98305 — Miscellaneous Improvements at Fire Station
Four bids were received and opened on November 10, 1997, for this project
which provides for miscellaneous improvements at Fire Station No. 3. The
lowest responsible bid is $70,940.00 from Whelan Construction of West
Covina, California. It is recommended that the City Council accept the bid
of Whelan Construction in the amount of $70,940, and authorize the Mayor
and City Clerk to execute an agreement with same for the work to be done.
c) Project MP-98506 — City Internet Web Site
Staff received three proposals from web site design firms for professional
services to design and host the City's Internet Web Site. Jeff Weiss/Black
Diamond submitted to lowest cost proposal at $42,892. It is recommended
that the City Council direct the Assistant City Manager to prepare and
execute a contract with Jeff Weiss/Black Diamond for professional services
to design and maintain the City's web page for $42,892 for Project MP-
98506 City Internet Web Site, account 110-320-3856-7900.
5) Miscellaneous — Public Works
a) Puente Avenue Drain — Approval of Plans and Specifications and
AuthorizingUse of Citv Streets
The Los Angeles County Department of Public Works has prepared plans
and specifications for the construction of a storm drain system on Puente
Avenue and nearby streets within the City of West Covina. To proceed with
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City Council Agenda
November 18, 1997
this project, the City must temporarily transfer jurisdiction of these streets to
Los Angeles County as has been done for past storm drain projects. It is
recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING CERTAIN PLANS AND SPECIFICATIONS FOR THE
CONSTRUCTION OF THE PUENTE AVENUE DRAIN PROJECT
IN THE CITY OF WEST COVINA, CALIFORNIA, AND
AUTHORIZING THE USE OF PUBLIC STREETS FOR
CONSTRUCTION, OPERATION, AND MAINTENANCE OF
THESE FACILITIES.
b) Project No. SP-97108 — Rowland Avenue Street Improvements —
Approval of Plans and Specifications
Plans and specifications have been prepared for Project No. SP-97108 which
includes partial reconstruction, coldmilling, and asphaltic concrete overlay
on Rowland Avenue from Vincent Avenue to Azusa Avenue. Estimated
cost for this project is $360,000. It is recommended that the City Council
approve the plans and specifications for Project No. SP-97108 and authorize
the City Engineer to call for bids.
c) Conditions at Baymar Street and Garvey Avenue South
Based upon a resident's request at the November 4 City Council meeting,
the City investigated the safe sight distances for exiting Baymar Street onto
Garvey Avenue South and found them inadequate. As a result, the southerly
curb of Garvey Avenue South has been painted red for 150 feet westerly and
180 feet easterly of Baymar Street. The City Council's concurrence in this
action is requested. It is recommended that the City Council approve
painting the southerly curb of Garvey Avenue South red for 150 feet
westerly and 180 feet easterly of Baymar Street.
d) Update on Los Angeles County Review of Traffic Conditions at Valinda
Avenue and Summerplace Drive
At the August 5, 1997 City Council meeting, the Traffic Committee item
reviewing conditions at the intersection of Valinda Avenue and
Summerplace Drive was held over to allow for a Los Angeles County
review since half the intersection is located in the County. At the November
4, 1997 City Council meeting, Councilmember Herfert requested an update
of the status of the County's review. Los Angeles County traffic officials
have indicated that this review should be completed by the end of
November. It is recommended that the City Council receive and file this
report.
Miscellaneous — Community Services
e) Service Contract Maverick Development Group
Maverick Development Group has requested payment for their service
contract. This contract was approved in the 1997-98 budget. It is
recommended that the City Council release the approved amount of $25,000
under account number 160-320-3815-7700 for Service Contract to Maverick
Development Group.
Miscellaneous — Environmental Services
f) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill closure and
other related BKK matters. This is a part of the City program to keep the
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City Council Agenda • •
November 18, 1997
community informed of the progress toward implementation of the closure
plans for the BKK Landfill. Staff recommends that the City Council receive
and file this report.
Miscellaneous — City Manager
g) Ordinance Amending Various Municipal Code Sections Regarding.
Commissioners' Terms
At the August 19 and October 7, 1997 meetings, the City Council
considered options for a proposed attendance policy for Commissioners. At
its October 7, 1997 meeting the City Council directed staff as to how to
proceed and asked the City Attorney to prepare an ordinance. This
ordinance is being introduced tonight. It will be adopted on December 9,
1997 and will take effect on January 1, 1998. It is recommended that the
City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, AMENDING VARIOUS WEST COVINA
MUNICIPAL CODE SECTIONS REGARDING COMMISSIONERS'
TERMS.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 5:
Motion by 2nd by to waive
further reading of the ordinance/resolution and introduce/adopt, as applicable, and to
approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
C) PUBLIC WORKS SERVICES No reports
D) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
E) ENVIRONMENTAL SERVICES No reports
No reports
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City Council Agenda • •
November 18, 1997
F) COMMUNITY DEVELOPMENT SERVICES
1) Redevelo ment Agency
Recess the City Council meeting at a.m./p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
a.m./p.m.
G) COMMUNITY SERVICES No reports
R) PUBLIC SAFETY SERVICES
1) Police Department
a) Bureau of Justice Assistance Block Grant Application 1997-1999
The Omnibus Fiscal Year 1997 Appropriations Act, Public Law 104-134
provides $523 million for the implementation of local law enforcement
block grant program administered by the United States Department of
Justice. The purpose of the block grant program is to provide local
government with funds to underwrite projects to reduce crime and increase
public safety. The Police Department staff applied in July of 1997 and were
recently notified that the department is again eligible for funding. It is
recommended that the Council direct the City Manager and Police Chief to
proceed with the process on the Bureau of Justice Assistance Block Grant
Application and direct the Police Chief to coordinate with City Council on
the selection of the Advisory Board.
Motion by 2nd by to
Approve Disapprove Hold Over
b) Approval of Class Specifications for Public Services Officer and
Reclassificationof Jailer Positions
Per Councilmember Herfert's request, the above report approved at the
November 4, 1997, City Council meeting is being placed back on the
agenda for further discussion.
Motion by
to
n ADMIMSTRATIVE SERVICES
1) Finance Department
2nd by
Purchase of Business License Software
The City's business license software is over 15 years old. It is not capable of
searching databases for potential unlicensed businesses. The reports the City is
required to file with the Franchise Tax Board cannot be prepared using the current
system, and the system does not operate efficiently. Accordingly, purchasing new
business license software that operates efficiently in the Windows environment is
considered a prudent investment. It is recommendedthat the City Council take the
following actions:
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City Council Agenda • •
November 18, 1997
a) Authorize the Acting Finance Director to purchase fully networked business
license software form Hdl Companies at a cost not to exceed $12,000, with
continuing support at $4,100 (plus CPI increase) annually; and
b) Appropriate $12,000 from unappropriated reserves in the General fund to
account I10-320-2541-7850.
Motion by 2nd by to
Approve
Disapprove
J) GENERAL ADMINISTRATION No reports
Hold Over
K-) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Motion by
approve
disapprove
Registers
2nd by
hold over
thru
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
L) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
M)
MAYOR'S REPORTS
to
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City Council Agenda . •
November 18, 1997
N) COUNCILMEMBERS' REPORTS
1) BKK Funding Application Program
Councilmember Touhey has requested further review and discussion of the BKK
application program. Knowing the fund restrictions involved and the need for
established policies and procedures, staff is requesting Council input on how to
proceed with this program. Pending consideration of the issues cited within this
report and the fund restrictions known, that the City Council provide direction
and/or establish policy guidelines relating to the BKK application program.
Motion by 2nd by
To
2) Distribution of Lark Ellen Village Development Park Fees
Councilmember Touhey has requested consideration of the distribution of park
dedication fees generated by the development of Lark Ellen Village. These monies
would be used to pay for improvements at parks; schools, and other recreation
projects in the Park District. This report is for discussion and information only.
Motion by 2nd by
To
O) ADJOURNMENT Motion by 2nd by to
adjoum.the meeting at p.m.
CITY COUNCIL MEETING SCHEDULE
Tuesday Dec. 2, 1997
Tuesday Dec. 16, 1997
7:30 p.m. Regular meeting
7:30 p.m. Regular meeting
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