10-21-1997 - RegularN
Tuesday
October 21. 1997
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960-
4422 (qTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing -
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Proclamations
Wong, Melendez, Herfert, Howard, Touhey
Special meeting of September 16, 1997
Regular meeting of September 16, 1997
Special meeting of September 23, 1997
Special meeting of October 7, 1997
Red Ribbon Week - October 23-31,1997
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will betaken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Zone Change No. 656 - Negative Declaration of Environmental Impact
Applicant: Citrus Valley Medical Center
Location: 1115 S. Sunset Avenue
The applicant is requesting approval of a zone change to amend the approved Specific
Plan for the master development of the Citrus Valley Medical Center - Queen of the
Valley Campus to approve construction of a new 94,101-square foot maternal and child
health center. On October 14, 1997, the Planning Commission approved Specific Plan
No. 1/Development Plan No. 5 to approve the design of the proposed project.
a)
Verification of publication
b)
Presentation of staff report
c)
Open hearing
d)
Public testimony
e)
Close hearing
f)
Council discussion
t%t ,t 00)p1w of ttie
Cotxar. r Agende, Yon the meottnd
of
/Q �.�� Y % ffdei3 gK)f":3tt. ir1
eacar6anrs ,zith the 1/87 Brarrn
Jwt Amendm,6nte..
rsgsd- / P —/ 7 A9 9'
Oftiv3 o2 tiao city Clark
City Council Agenda •
R October 21, 1997
•
g) his recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
CERTIFYING THE NEGATIVE DECLARATION OF
ENVIRONMENTAL IMPACT FOR ZONE CHANGE NO.656 AND
SPECIFIC PLAN NO. 1/DEVELOPMENT PLAN NO.5 PURSUANT
TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF
1970, AS AMENDED.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
It is fiuther recommended that the City Council introduce the following
ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO.
656.
Motion by 2nd by _
to waive further reading of the ordinance and
introduce disapprove hold over
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
2) Record of Cost of Abatement Hearin
Location: 1027 South Montezuma Way
On September 2, 1997, the City Council declared the above named property a public
nuisance. The City Council will conduct a hearing as required by Section 15-212 of
the Municipal Code regarding confirmation of cost reports for abatement actions.
a) Affidavit of posting
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council confirm the cost report for the abatement
of the public nuisance by adopting the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE COST REPORT TO ABATE THE DECLARED
PUBLIC NUISANCE LOCATED AT 1027 SOUTH MONTEZUMA
WAY.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
APM.21
City Council Agenda •
October 21, 1997
B) CONSENT CALENDAR
1) Written Communications
None received.
•
2) Commissions' Summary of Actions (receive and file)
a) Personnel
b) Planning
3) Claims for Action (deny and notify claimant)
09/10/97 & 10/08/97
09/30/97 & 10/14/97
a) Clarice M. De Amicis vs City of West Covina
On June 12, 1997, the City Clerk's Office received an application for leave
to present a late claim for personal injuries. The amount of claim had not
been determined at time of presentation.
b) Paul Ahumade vs City of West Covina
On September 2, 1997, the City Clerk's Office received an application for
leave to present a late claim for personal injuries. The amount of claim had
not been determined at time of presentation.
4) Temporary Use Permits/Administrative Review Board
TUP #2415-97 - Mike's Trees (Mike Steele) at 744 South Glendora Avenue for the
sale of pumpkins from 10/01/97 through 10/31/97 and the sale of Christmas trees
from 12/01/97 through 12/24/97.
TUP #2416-97 - Queen of the Valley Medical Center at 1115 S. Sunset Avenue for
the celebration of their 25' Anniversary on 10/04/97.
TUP #2417-97 - Choice X-Mas Trees at 512 S. Valinda on 10/15/97 to 10/31/97 for
the sale of pumpkins and 12/03/97 to 12/24/97 for the sale of Christmas trees.
TUP #2418-97 - ESGV Japanese Community Center at 1203 W. Puente Avenue on
10/04/97 for a cultural fair.
5) Accentance of Improvements and/or Release of Bonds
Project No. PP-97205C - Infield Improvements at Orangewood Park - Whelan
Construction
Recommendation is to accept infield improvements and authorize release of Ranger
Company, Bond No. RICO222300, in the amount of $31,750.00, subject to Notice
of Completion.
6) Award of Bids
Projects SP-97103 and SP-97107 - Sunset Avenue and Lark Ellen Avenue
Street Rehabilitation
Seven bids were received and opened on Tuesday, September 30, 1997, for this
project which provides for street rehabilitation work on Sunset Avenue from north
Garvey Avenue to north city limits and Lark Ellen Avenue from I-10 freeway to
south city limits. The lowest responsible bid is from Mobassaly Engineering, Inc.
of La Verne, in the amount of $748,596.20. It is recommended that the City
Council take the following actions:
a) Accept the bid of Mobassaly Engineering, Inc. of La Verne, in the amount of
$748,596.20, and authorize the Mayor and City Clerk to execute an agreement
with same for the work to be done.
b) Approve professional soils and material testing services contract with Marvin -
LaBelle Engineering in an amount not to exceed $19,150.
Agnd 10.21
City Council Agenda .
October 21, 1997
is
7) Miscellaneous - Public Works
a) Capital Improvement Program and Building Activity Report - Third
Quarter 1997
This report is to provide the City Council with a summary of major building
permits issued and Capital Improvement Activity during the quarter ending
September 30, 1997. It is recommended that the City Council receive and
file this report.
b) Lobbyist Services in Connection with AB 1128
In response to an inquiry by the City Council, this memo describes the
circumstances surrounding the retention of John O'Malley and the service
he provided in connection with the City's efforts to secure passage of AB
1128. It is recommended that the City Council authorize payments totaling
$20,000 to Lang, Hansen, O'Malley, and Miller.
Miscellaneous - Finance
c) Back -fill of Accounting Manager Position
The Accounting Manager has been appointed as the Acting Finance
Director, leaving the Accounting Manager position temporarily vacant. The
City has contacted several temporary providers of accounting services to
provide interim assistance. Staff recommends that the City Council
authorize the Acting Finance Director to obtain the services of a full charge
bookkeeper through Account Temps, to backfill the Accounting Manager
position while recruiting for full-time permanent positions are in progress.
Miscellaneous - Community Services
d) Trips and Tours Appropriation
The Senior Center has a volunteered -based Trips and Tours program that has
expanded over the past two years. Due to such growth, the program now
needs to establish a budget that includes an expenditure and revenue
account. It is recommended that the City Council appropriate monies to the
Trips and Tours program as follows:
Expenditures in the amount of $15,000 under Account
111-304-2389-6120
Revenues in the amount of $20,000 under Account
111-310-0000-4689
Miscellaneous - Environmental Services
e) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill closure and
other related BKK matters. This is a part of the City program to keep the
community informed of the progress toward implementation of the closure
plans for the BKK Landfill. It is recommended that the City Council receive
and file this report.
Ae d1ozi 4
City Council Agenda •
October 21, 1997
•
C)
D)
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by
further reading of the resolution(s) and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
PUBLIC WORKS SERVICES
to waive
1) Bus Shelter Advertising
Per Councilmember Touhey's suggestion, staff has explored the possibility of
utilizing bus shelter advertising in order to generate revenue for the City. Several
advertising agencies and cities have been contacted and it has been determined that
Eller Media Company is offering the City an attractive financial compensation
package for this program. It is recommended that the City Council take the
following actions:
a) Find that the City of Costa Mesa bidding process is at least as stringent as the
process held by the City, and the Costa Mesa bid number 948 satisfies the
formal bid process per West Covina Municipal Code Section 2-33 and justifies
the waiver of the formal bid process (Section 2-330 for the Municipal Code) for
a bus shelter advertising program for the City of West Covina.
b) Accept the basic provisions of the proposal from Eller Media Company and
authorize the City Engineer to negotiate a final agreement and bring it back to
the City Council for approval.
Motion by 2nd by to
approve disapprove
hold over
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports
Agnd10.21
City Council Agenda • •
October 21, 1997
E) ENVIRONMENTAL SERVICES
F)
1) Removal of Signs in the Public Right of Wav
This is a report on the Delhaven proposal to assist the City to remove signs in the
public right of way. It is recommended that the City Council take the following
actions:
a) Appropriate $5,200.00 from the Citywide Landscape Maintenance District to
fund the removal of signs from the public right of way as proposed by
Delhaven; and
b) Approve the Delhaven proposal and authorize the Public Works Director to
execute a contract.
Motion by
2nd by
approve disapprove hold over
to
2) West Covina Disposal Rate Increase
At the October 7, 1997 City Council meeting, staff and Barakat and Chamberlin
presented a report on the proposed West Covina Disposal waste collection rate
increase. The City Council agreed to hold the item over and directed staff to return
with adjusted rates on the third barrel. This report provides this analysis and the
adjustments. It is recommended that the City Council take the following actions:
a) Adopt and authorize the Mayor and City Clerk to execute Amendment #9 of the
contract with West Covina Disposal, which would approve West Covina
Disposal's rate increase request effective September 1, 1997.
b) Direct staff to negotiate a contract amendment with West Covina Disposal to
establish a mechanism that would enable the City to monitor, audit, and review
any adjustments to the transfer station fee or percentage usage.
c) Direct staff to return to the City Council by the next earliest meeting for
approval and execution of this amendment.
Motion by 2nd by to
approve
disapprove
COMMUNITY DEVELOPMENT SERVICES
1) Planning Department
hold over
Alternatives for Revision and Enhancement to the Code Enforcement Program
This report provides an overview of the current Code Enforcement Program and
discusses alternatives for revision and enhancement of the Program's procedures
and staffing. The report also addresses Councilmember Touhey's proposal relative
to contracting for code enforcement services. It is recommended that the City
Council review this report and direct staff to work with the City Council
subcommittee relative to preparation of recommendations pertaining to the
appropriate program level of service, staffing, and development of a request for
proposals (RFP) for consideration of contract staffing.
Motion by
To
2nd by
Agnd10.21
City Council Agenda .
October 21, 1997
•
G)
H)
1)
2) Redevelopment Agency
Recess the City Council meeting at a.m./p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
a.m./p.m.
COMMUNITY SERVICES
PUBLIC SAFETY SERVICES
1) Police Department
No reports
Contract for Towing Services
The Police Department annually impounds over 1,300 vehicles at a cost to taxpayers
of approximately $138,000 annually. Cost includes salary of police officers,
equipment, and administrative costs. The Police Department is requesting City
Council's approval to issue a request for proposal from the public at large to enter
into a contract for tow service in the city and charge a per vehicle fee from the tow
service to recover costs. It is recommended that the City Council take the following
actions:
a) Approve the per vehicle fee tow service contract using the three quadrant
configuration currently in use by the police department and tow services.
b) Authorize the issuance of a Request for Proposal for obtaining contract towing
services.
Motion by 2nd by to
approve disapprove
ADMINISTRATIVE SERVICES
1) Finance Department
hold over
Recovery of State Mandated Costs
State law allows California cities to request reimbursement for certain costs incurred
in connection with State mandated programs. David M. Griffith & Associates
(DMG) proposes to complete the claims and file for the reimbursement of the State
mandated costs on behalf of the City of West Covina. The fees that DMG charges
for preparation of the claim are reimbursable costs under State law. Staff
recommends that the City Council authorize the Acting Finance Director to contract
with David M. Griffith & Associates to file a claim for reimbursement of costs
related to State Mandated programs under the contingent fee option described in the
staff report for the two fiscal years ending June 30,,1998.
Motion by
approve disapprove
2nd by
hold over
to
Agnd10.21
City Council Agenda • •
October 21, 1997
2) Personnel Services
a) Approval of Class Specifications for Public Services Officer and
Reclassification of Jailer Positions
This report recommends the approval of the class specification and
associated salary for Public Services Officer (PSO), which will provide
greater staffing flexibility in the Police Department. It also recommends the
approval of the reclassification of the Jailer positions. It is recommended
that the City Council: approve the class specification and salary range for
Public Services Officer; approve the reclassification of the Jailer position to
the Public Services Officer class; and adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO.7223, RELATING TO
CLASSIFICATION AND COMPENSATION OF POSITIONS, AS
AMENDED; AND APPROVING THE NEW CLASSIFICATION OF
PUBLIC SERVICES OFFICER.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
b) Voluntary Physical Fitness Program for Police Department
The Personnel Commission and staff are requesting approval of the Mount
San Antonio College Wellness Center's Proposal to provide a Fitness
Program for Police Safety employees. It is recommended that the City
Council approve the Proposal from the Mount San Antonio College
Wellness Program to provide a fitness program for Police Safety
Employees; and that the City Council appropriate the funds necessary to
cover the cost of the program.
Motion by 2nd by to
approve disapprove hold over
c) Change to Fire Safety Retiree Health Benefit and Fire Management
Salaries
This report transmits resolutions providing for an adjustment to retiree
health premiums for fire safety employees and salary adjustments for Fire
Management employees. It is recommended that the City Council approve a
resolution fixing the amount of retiree medical premium at $150 per month
for fire safety employees and a resolution providing a 1.5% salary
adjustment for Fire Management employees.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO.8487, AS AMENDED BY
RESOLUTION 9102, FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL
AND HOSPITAL CARE ACT.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
Agnd10.21
City Council Agenda •
October21, 1997
RESOLUTION NO.
- A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
FIXING COMPENSATION FOR FIRE MANAGEMENT
EMPLOYEES; AND AMENDING RESOLUTION NO. 7223, AS
AMENDED, RELATING TO CLASSIFICATION AND
COMPENSATION OF POSITIONS.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
d) Status of Police Association Meet & Confer
This report transmits information regarding the current status of negotiations
with the West Covina Police Officers' Association. It is recommended that
the City Council call for any such additional information from the
Association that they may want to provide at this time and direct staff to
return to discussions, retain a mediator, or implement the appropriate
resolution should agreement be reached or impasse declared. Should the
City Council direction require adoption of an enabling resolution,
appropriate resolutions will be available at their meeting October 21, 1997.
Motion by 2nd by to
approve disapprove hold over
J) GENERAL ADMINISTRATION No reports
K) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
.0otion by
approve
ROLL CALL:
Registers
2nd by
disapprove
hold over
thru #
Herfert, Howard, Melendez, Touhey, Wong
to
Agnd10.21
City Council Agenda • •
October 21, 1997
L) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on arty municipal matter not listed on the Agenda.
M)
a
O)
MAYOR'S REPORTS
COUNCILMEMBERS' REPORTS
1) BKK Funding Application Program
Councilmember Touhey has requested consideration of application processes
pertaining to the disbursement of funds from the Community Enhancement Fund for
projects benefiting public programming and improvements. This report is for
information and discussion only.
ADJOURNMENT Motion by
adjourn the meeting at
2nd by
CITY COUNCIL MEETING SCHEDULE
Tuesday
Nov. 4, 1997
7:30 p.m.
Tuesday
Nov. 8, 1997
7:30 p.m.
Tuesday
Dec. 2, 1997
7:30 p.m.
Tuesday
Dec. 16, 1997
7:30 p.m.
to
p.m.
Regular meeting
Regular meeting
Regular meeting
Regular meeting
Agnd I0.21 10