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08-19-1997 - RegularI • • REGULAR MEETING OF THE WEST COVINA CITY COUNCIL Tuesday August 19, 1997 AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960- 4422 ITTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS/PROCLAMATIONS Presentations Proclamations Pastor Ernest Kennedy Tri-City Baptist Church Wong, Melendez, Herfert, Howard, Touhey Special meeting of August 5, 1997 Regular meeting of August 5, 1997 Ericka Carr, West Covina Children's Librarian Sal Campisi Elsie Almer, VFW Post 8620 California History Week September 7-13, 1997 ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS No hearings scheduled. 13) CONSENT CALENDAR 1) Written Communications Letters received from John Scheuplein and Randy Banks, requesting the opportunity to address Council regarding maintaining local control of the Cily flo tthat ooplee of the Department. conndi Rgenda for the m.eettng of VIV 17 werpe jk]Brin 1.i3'i'�I'oVJn Hot .'nonimy1liIl58. Dated: a//9197 U offtoa of the Clariz, City Council Agenda • • August 19, 1997 C) CONSENT CALENDAR continued 2) Commissions' Summary of Actions (receive and file) Planning 08/12/97 3) Claims for Action (deny and notify claimant) a) Diana Garcia vs City of West Covina On June 24, 1997, the City Clerk's Office received a claim for property damage. The amount of claim had not been determined at time of presentation. b) Elzee De Leon vs City of West Covina On June 10, 1997, the City Clerk's Office received a claim for monetary loss amounting to $100.00. c) Edwin Reyes vs City of West Covina On May 29, 1997, the City Clerk's Office received a claim for property damages. The amount of claim had not been determined at time of presentation. d) Ambrose Charles Caudillo vs City of West Covina On May 27, 1997, the City Clerk's Office received an application for leave to file a late claim for personal injuries. The amount of claim had not been determined at time of presentation. e) Kelly R. Rodieck vs City of West Covina On May 15, 1997, the City Clerk's Office received a claim for monetary loss amounting to $180.00. 4) Approval of Final Maps (adopt resolution) a) Planning Director Modification to Precise Plan No. 175 - Summary Street Vacation Dr. Chew is remodeling the existing structure at 346 North Azusa Avenue. As part of this remodel, exterior column projections are proposed which encroach into the public right-of-way by two feet. In order to accommodate this encroachment, Dr. Chew is requesting a two foot right-of-way vacation. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VACATING AND ABANDONING A PORTION OF A STREET WHICH IS EXCESS RIGHT-OF-WAY (THELBORN STREET) b) Lot Line Adjustment No. 133 - Westfield Development and West Westfield Development and the West Covina Redevelopment Agency have requested the approval of a lot line adjustment between their property lines to accommodate Club Disney. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 133 AND DIRECTING THE RECORDATION THEREOF. (WESTFIELD DEVELOPMENT AND WEST COVINA REDEVELOPMENT AGENCY) agnd08.19 City Council Agenda • • August 19, 1997 C) CONSENT CALENDAR (continued) 5) Temporary Use Permits/Administrative Review Board TUP #2411-97 Seafood City, 1525 Amar Road, for Grand Opening on 8/7/97 to 10/97. 6) Acceptance of Improvements and/or Release of Bonds a) Project Nos. SP-94102 and SP-96104 - Amar Road and Nogales Avenue Rehabilitation Location: Amar Road and Nogales Avenue Recommendation is to accept improvements and authorize release of American Casualty Company of Reading, Pennsylvania, Bond No. 158289758 in the amount of $415,267.65, subject to Notice of Completion procedure. b) Project Nos. GP-97303, GP-97304 and GP-98307 - Miscellaneous Improvements for Installation of Day Care Trailers at California, Vine, and Wescove Schools Location: 1126 West Bainbridge Avenue 1901 East Vine Avenue 1161 % South California Avenue Recommendation is to accept miscellaneous repairs and authorize release of Ranger Insurance Company, Bond No. RICO222299, in the amount of $49,536.00, subject to Notice of Completion procedure. 7) City Treasurer's Report City Treasurer's report for the month of June, 1997. 8) Miscellaneous Public Works a) Project Nos. SP-97103 and SP-97109 - Sunset Avenue and Lark Ellen Avenue Improvements - Approval of Plans and Specifications Plans and specifications have been prepared for Project Nos. SP-97103 and SP-97107 which provide for partial reconstruction, coldmilling, and asphaltic concrete overlay including striping on Sunset Avenue from Garvey Avenue North to the north City limit and on Lark Ellen Avenue from San Bernardino Freeway (I-10) to the south City limit. Estimated cost for this combined project is $976,000. It is recommended that the City Council approve the plans and specifications for Project Nos. SP-97103 and SP- 97107; and authorize the City Engineer to call for bids subject to authorization from the State of California Department of Transportation and the Federal Highway Administration. agndO8.19 City Council Agenda • • August 19, 1997 C) CONSENT CALENDAR (continued) 8) Miscellaneous Public Works b) Standard Specifications for Public Works Construction, 1997 Edition; Ordinance Introduction; and Setting Public Hearing Date The 1997 Edition of the Standard Specifications for Public Works Construction has recently been released. This ordinance is being introduced to update the City's Code Section 19-1 and also to set the public hearing date for September 16, 1997. It is recommended that the City Council take the following actions: i) Introduce the following ordinance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE 1997 EDITION OF THE STANDARD SPECIFICATION FOR PUBLIC WORKS CONSTRUCTION BY REPEALING AND ADOPTING SECTION 19-1 OF THE WEST COVINA MUNICIPAL CODE. Set September 16, 1997 as the date for the public hearing, concerning the adoption of Standard Specifications. Environmental Services c) BKK Status Report This is an updated report on the status of plans for BKK Landfill closure and other related BKK matters. This is a part of the City program to keep the community informed of the progress toward implementation of the closure plans for the BKK Landfill. Staff recommends that the City Council receive and file this report. d) Graffiti Removal Agreement Renewal The current Agreement with the Boys and Girls Club of San Gabriel Valley for graffiti removal in the City of West Covina expires on August 31, 1997. Amendment No. 3 extends the contract period for another year. It is recommended that the City Council authorize the Mayor and City Clerk to execute Amendment No. 3 to the Graffiti Agreement, extending the contract to August 31, 1998. e) West Covina Disposal Company Payment Center Closure West Covina Disposal notified the City that Lucky's Store at Eastland Center will no longer accept utility payments at the end of the month. West Covina Disposal offered to replace Lucky's with the alternate site, but the alternate site is no longer in business. West Covina Disposal requested direction from the City on how to proceed. Staff recommends that the City Council approve the removal of the requirement for a payment center within City boundaries by approving Amendment No. 8 to the Franchise Agreement and authorize the Mayor and City Clerk to execute the amendment. agnd08.19 4 City Council Agenda • • August 19, 1997 C) CONSENT CALENDAR (continued) 8) Miscellaneous Community Services I) Park Reservation System The Community Services Department is requesting an expenditure appropriation of $4,350 for conducting the Park Reservation Program. These monies, which are completely offset by $5,000 in revenues, shall be utilized for the hiring of park reservation attendants to process applications, post off reserved areas, and clean and prepare sites. It is recommended that the City Council appropriate $4,350 in expenditures and $5,000 in revenues for the park reservation program, and that they approve the final draft policies of the project. g) Child Care Services for Orangewood Elementary School The West Covina Unified School District has requested the Community Services Department provide Child Care services for Orangewood Elementary School. This program is a fee and charge services and would not impact the general fund. The City Council approve the acceptance of the Orangewood Child Care Program and appropriate $66,000 under fund 111 320 2780 . This will be funded by revenues generated by the program. h) Cultural Art Commission The City Council had requested staff to begin investigating the possibility of implementing a Cultural Arts Commission. The Commission would function under the administration of the Community Services Department. This report is informational only, therefore staff makes no recommendation. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8: Motion by 2nd by to waive further reading of the ordinance(s)/resolution(s) and introduce/adopt, as applicable, and to approve all items listed, except ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong END OF CONSENT CALENDAR agnd08.19 City Council Agenda • • August 19, 1997 C) PUBLIC WORKS SERVICES No reports D) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) E) ENVIRONMENTAL SERVICES No reports F) COMMUNITY DEVELOPMENT SERVICES No reports 1) Redevelopment Agency Recess the City Council meeting at a.m./p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at a.m./p.m. a) Redesignation of Survey Areas The City Council shall adopt a resolution redesignating certain areas of the city as Redevelopment Survey Areas for study purposes to determine whether a new redevelopment project or adding areas to the existing project is feasible. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DESIGNATING A REDEVELOPMENT SURVEY AREA. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over G) COMMUNITY SERVICES 1) Bureau of Justice Assistance Grant Developments The Bureau of Justice Assistance (Department of Justice) awarded $161,800 (with a required 10% match) to the City of West Covina on October of 1996 for use in law enforcement or crime prevention endeavors. The Community Services, in conjunction with the West Covina Police Department, formulated plans concerning the use of the grant funds, including creating an Advisory Board. The Advisory Board designed to oversee the use of the grant funds decided to create Afterschool Programs at the five middle schools serving the West Covina area (Hollencrest Middle School, Edgewood Middle School, Traweek Middle School, Rincon Intermediate, and Giano Intermediate), in an effort to prevent juvenile crime by offering afterschool programs. The general design of the afterschool programs included educational, recreational, and community services activities aimed at at - risk students, with a suitable amount of freedom given to each school to customize their individual programs. It is recommended that the City Council take the following actions: a) Approve the four middle school project proposals (Edgewood, Traweek, Rincon, and Giano) and allow the required expenditures. . b) Appropriate the funds to reimburse the schools upon submittal of invoices. Motion by 2nd by to approve disapprove hold over agnd08.19 City Council Agenda • August 19, 1997 H) PUBLIC SAFETY SERVICES I) J) ADMINISTRATIVE SERVICES 1) Risk Management No reports Approval of Contract for Services - Ron Rakich and Associates Approval of a contract with Ron Rakich and Associates is recommended to provide for a management/program review of the City's Risk Management Program. Staff recommends approval of a consultant agreement with Ron Rakich & Associates, and an appropriation of $17,600 from Self Insurance Fund reserves to cover the project cost. Motion by approve _ disapprove GENERAL ADMINISTRATION 1) City Manager 2nd by hold over to a) Franchise Agreement with Metricom. Inc. Metricom, Inc. has requested a franchise from the City of West Covina for the installation and operation of wireless data network utilizing pole - mounted radio repeaters to be installed on street lights within the City. Staff has negotiated a franchise agreement with Metricom, providing for the terms and conditions of installation and maintenance of the system, as well as the compensation to the City for use of the public right of way. It is recommended that the City Council approve the proposed franchise agreement with Metricom, Inc. and authorize the Mayor and City Clerk to execute the agreement. Motion by 2nd by to approve disapprove hold over K) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling Motion by approve ROLL CALL: Registers 2nd by disapprove hold over thru # Herfert, Howard, Melendez, Touhey, Wong to agnd08.19 City Council Agenda • • August 19, 1997 L) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. M) MAYOR'S REPORTS 1) Appointment of City Commissioners The terms of ten members of four City Commissions technically expired on June 30, 1997. Under the provisions of the West Covina Municipal Code, Commissioners continue to serve until reappointed or replaced. If the City Council desires to make appointments to one or more commissions, they may be made by adoption of the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPOINTING _ COMMISSION. TO THE Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over If the City Council desires to replace a Commissioner during his or her tens of office, it is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REMOVING FROM THE COMMISSION. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over agnd08.19 City Council Agenda • August 19, 1997 N) COUNCILMEMBERS' REPORTS 1) Commission Attendance Policy and Appointment of Alternates At the City Council meeting of August 5, the City Council directed staff to prepare a draft attendance policy for members of the City's five Commissions. Additionally, the City Council expressed a desire to consider the appointment of alternates to the Commissions. Staff has prepared a report with options for the City Council to consider. It is recommended that the City Council review these options and provide direction to staff. Based upon this direction, staff will prepare the necessary ordinance for consideration at a subsequent meeting. Motion by 2nd by to approve disapprove hold over O) ADJOURNMENT Motion by adjourn the meeting at 2nd by p.m. to CITY COUNCIL MEETING SCHEDULE Tuesday Sept. 2, 1997 7:30 p.m. Regular meeting Tuesday Sept. 16, 1997 7:30 p.m. Regular meeting Tuesday Oct. 7, 1997 7:30 p.m. Regular meeting Tuesday Oct. 21, 1997 7:30 p.m. Regular meeting agnd0g. 19 9