08-05-1997 - Regulart
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday 7:30 p.m.
August 5, 1997 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960-
4422 (TPY) from 8 am. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required. -
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Proclamations
Wong, Melendez, Herfert, Howard, Touhey
Special meeting of June 10, 1997
Special meeting of July 1, 1997
Special meeting of July 15, 1997
Regular meeting of July 15, 1997
West Covina Elks - thanking Council and Chamber
for assistance with 4" of July Chili Cook -Off
10,000 Graduate Celebration - Eldorado Colleges
Homes of Hope Foster Family Agency
Progressive Square Day - August 23, 1997
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
I otr ufy tluat copies of the
Council Agenda xor the xacsting
of S'S `179 were posbsd in
acowdance with the 1/67 Brol;m
Act .Amendments.
Da-y%
Office of the City Cleric
City Council Agenda •
August 5, 1997
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Levying of Assessments for the 1997 Weed and Rubbish Abatement Program
This request asks for the City Council to hold a hearing in order to receive and file
the Affidavit of Posting, conduct protest hearing, and order the levying of
assessments.
a) Verification of Affidavit of Posting
b) Presentation of staff report
c) Written protests, if any
d) Open hearing
e) Public testimony
f) Close hearing
g) Council discussion
h) Recommendation: It is recommended that the City Council adopt the following
resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CONFIRMING THE
REPORT OF THE FIRE CHIEF OF THE CITY OF WEST COVINA,
DATED AUGUST 5,1997, MADE PURSUANT TO THE
PROVISIONS OF THE GOVERNMENT CODE, CHAPTER 13,
ARTICLE 2, SECTIONS 39574 THROUGH 39576.5 LEVYING THE
ASSESSMENTS FOR THE WEED AND RUBBISH ABATEMENT
PROGRAM FOR 1997 FISCAL YEAR.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
2) 1997 Congestion Management Program (CMP) Conformance Self -
Certification and Local Implementation Report (LIR)
Pursuant to Section 65089 of the California Government Code, the City of West
Covina is required to submit an annual report to the Los Angeles County
Metropolitan Transportation Authority (MTA) to verify conformance with the
Congestion Management Program (CMP). Ann adopted Self -Certification
Resolution and Local Implementation Report must be approved by the City Council
and submitted to the MTA by September 1, 1997.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
FINDING THE CITY TO BE IN CONFORMANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP) AND
ADOPTING THE CMP LOCAL: IMPLEMENTATION REPORT, IN
ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE
SECTION 65089.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
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City Council Agenda • •
August 5, 1997
B) CONSENT CALENDAR
1) Written Communications
Staff has received a request from residents of the 1300 block of Loma Vista St.
seeking approval for a block party on August 9, 1997. It is recommended that the
City Council approve the block party request.
2) Commissions' Summary of Actions (receive and file)
a)
Human Services
07/08/97
b)
Personnel
04/36/97 & 07/09/97
c)
Planning
07/22/97
d)
Senior Citizens'
07/10/97
e)
Waste Mgmt./Env. Quality
07/17/97
3) Claims for Action (deny and notify claimant)
a) Carmen & Sam Baltierra vs City of West Covina
On January 8, 1997, the City Clerk's Office received a claim for property
damages amounting to $1,870.26.
b) Eunice Allen vs City of West Covina
On January 9, 1997, the City Clerk's Office received a claim for personal
injuries amounting to $55,045.00.
c) Andrea M. Flores vs City of West Covina
On March 19, 1997, the City Clerk's Office received a claim for personal
injuries. The amount of claim had not been determined at time of
presentation.
d) Maria Eskew vs City of West Covina
On April 2, 1997, the City Clerk's Office received a claim for personal
injuries amounting to $3,000.00.
4) Acceptance of Improvements and/or Release of Bonds
a) Project No. PP-97224 - Edgewood Middle School Parking Lot
Expansion - E.A. Mendoza
Location: 1720 West Merced Avenue
Recommendation is to accept parking lot expansion improvements and
authorize release of Continental Casualty Company, Bond No. 158444826,
in the amount of $150,260.00, subject to Notice of Completion.
b) Project No. PP-97227 -Orangewood Basketball Lighting - Big O
Enterprises. Inc.
Location: 1615 West Merced Avenue
Recommendation is to accept lighting improvements and authorize release
of Intercargo Insurance Company, Bond No. LFO 1-04970, in the amount of
$22,360.00, subject to Notice of Completion.
c) Project No. PP-97201 - Cortez Park Enlarge Storage Area and Snack
Bar - Whelan Construction
Location: 2441 East Cortez Avenue
Recommendation is to accept storage area and snack bar improvements and
authorize release of Ranger Insurance Company, Bond No. RICO222298, in
the amount of $38,000.00, subject to Notice of Completion.
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City Council Agenda •
August 5, 1997
B) CONSENT CALENDAR (continued)
5) Traffic Committee Minutes of July 15 1997
Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or
Resolution is needed for the action to be implemented.
a) The request of Roy Patton, Mullender Avenue, that a 4-way stop be installed
at the intersection of Michelle Street with Mullender Avenue resulted in a
recommendation: THAT THE REQUEST BE HELD OVER FOR
FURTHER INFORMATION.
b) The request of Gloria Vargas, Summer Place Drive, that a 4-way stop be
installed at the intersection of Valinda Avenue with Summer Place Drive,
resulted in a recommendation: THAT THE REQUEST BE DENIED.
c) The request of Jose Martinez, Jacqueline Drive, that a 3-way stop be
installed at the intersection of Gemini Street with Jacqueline Drive, resulted
in a recommendation: THAT THE REQUEST BE DENIED.
d) The request of Sylvia Landeros, West Michelle Street, that traffic volumes
on Michelle Street between California Avenue and Glendora Avenue be
reviewed, resulted in a recommendation: RECEIVE AND FILE
REPORT.
e) The request of Donald Walton, Havenbrook Street, that a 3-way stop be
installed at the intersection of Cedarwood Street with Havenbrook Street,
resulted in a recommendation: THAT THE REQUEST BE HELD
OVER FOR FURTHER INFORMATION.
f) The request of Irving N. Rubinstein, Mannington Place, that parking be
prohibited on the east side of Barranca Street north and south of Sunset Hill
Drive, resulted in a recommendation: THAT THE REQUEST BE HELD
OVER FOR FURTHER INFORMATION.
g) The request of Pomeo DeLeon, South Evelyn Avenue, that a stop sign be
installed on the northbound approach of Evelyn Avenue to Evangelina
Street, resulted in a recommendation:. THAT A STOP SIGN WITH A
STOP PAVEMENT MESSAGE AND STOP BAR BE INSTALLED
ON THE NORTHBOUND APPROACH OF EVELYN AVENUE TO
EVANGELINA STREET.
6) Ordinance(s) for Adoption (waive reading and adopt)
One ordinance was introduced at the July 15`s Council meeting and is presented this
evening for second reading and adoption. It is recommended that the City Council
adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, REORGANIZING AND
RENAMING THE HUMAN SERVICES COMMISSION TO THE
"COMMUNITY SERVICES COMMISSION" BY AMENDING THE WEST
COVINA MUNICIPAL CODE SECTION 2-74, ET SEQ.
7) City Treasurer's Report
City Treasurer's Report for the month of May, 1997.
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City Council Agenda • •
August 5, 1997
B) CONSENT CALENDAR (continued)
8) Award of Bids
a) Proiect No. PP-97205C - Infield Improvements at Orangewood Park
Three bids were received and opened on July 29, 1997, for this project
which provides for Infield Improvements at Orangewood Park Pony/Colt
Field. The lowest responsible bid is $31,750.00 from Whelan Construction
of West Covina, California. It is recommended that the City Council accept
the bid of Whelan Construction in the amount of $31,750.00 and authorize
the Mayor and City Clerk to execute an agreement with same for the work to
be done.
b) Project No. GP-97313 - Emergency Generator Cooling System Upgrade
at City Hall
Two bids were received and opened on July 29, 1997, for this project which
provides for an upgrade to the emergency generator cooling system at City
Hall. The lowest responsible bid is $34,862.00 from Whelan Construction
of West Covina, California. It is recommended that the City Council take
the following actions:
i) Transfer $7,000 in General Funds from Energy Savings Project GP-
94310 to Project No. GP-97313.
ii) Accept the bid of Whelan Construction in the amount of $34,862 and
authorize the Mayor and City Clerk to execute an agreement with same
for the work to be done.
c) Construction of Sidewalk - Astell Avenue from Workman Avenue to
Rowland Avenue
At its regular meeting of June 17, 1997, the City Council approved the
construction of a sidewalk on the east side of Astell Avenue from Workman
Avenue to Rowland Avenue. The construction cost, as presented by Chino
Construction, Inc., is $78,840. It is recommended that the City Council take
the following actions:
i) Transfer $29,000 from Project No. SP-98101, Gas Tax Fund 126, and
$8,000 from Project No. SP-97106, CDBG Fund 131, to Project No. SP-
96105.
ii) Accept the proposal of Chino Construction, Inc., in the amount of
$78,840 and authorize the City Engineer to execute a change order with
Chino Construction, Inc., for the construction of the sidewalk on Astell
Avenue.
d) Radio Purchase for Police Motorcycles
Staff is recommending that the City Council take the following actions:
i) 'Find that the use of the County of Los Angeles' contract with Motorola
eliminates the need for a formal bid process; and
ii) Authorize staff to purchase five (5) UHF Motorola Spectra motorcycle
radios from Motorola at a total cost not to exceed $14,710.
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City Council Agenda
August 5, 1997
B) CONSENT CALENDAR (continued)
8) Award of Bids (continued)
e) Replacement of Two Police Motorcvcles
The Police Department requests City Council's approval for the purchase of
two Kawasaki Police Motorcycles. The two new motorcycles will be placed
into the Patrol Vehicle Fleet to replace two older high mileage motorcycles,
which have outlived their usefulness as police vehicles. It is recommended
that the City Council take the following actions:
i) Find that the City of La Habra's bidding procedures are at least as
rigorous as those used by the City of West Covina and that their bid
$4001 satisfies the formal bid process under West Covina Municipal
Code Section 2-333(I)(2), and justifies the waiver of the formal bid
process.
u) Authorize staff to proceed with the purchase of two Kawasaki Police
Motorcycles for $15,036.00, plus tax.
f) Purchase of Vehicle for Mobile Recreation Program
The Community Services Department is requesting authorization to
purchase a 1997 Ford E-350 Cube Van from Villa Ford of Orange for
$23,673.20. This unit would be assigned to the Mobile Recreation Program
for the provision of new services on the south side of West Covina. It is
recommended that the City Council bypass the state bid purchasing method,
and authorize the purchase of a 997 Ford E-350 cube van from Villa Ford in
Orange for $23,673.20.
9) Miscellaneous - Finance
a) Surplus Property
The City Council periodically declares as surplus City Property which is no
longer useful to the City, thereby, allowing the property to be disposed of as
provided for by the Municipal Code. It is recommended that the City
Council adopt the following resolution;
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS.
Miscellaneous - Environmental Services
b) U.S. Environmental Protection Agency Quarterly Report for the BKK
Landfill - April to June 1997
This is the first Quarterly Report from the U.S. Environmental Protection
Agency on their activities at the BKK Landfill. This report was requested
by the City Council and agreed to by the USEPA at the April 11, 1997
meeting on the remediation of groundwater contamination at the BKK
Landfill. It is recommended that the City Council receive and file this
report.
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City Council Agenda •
August 5, 1997
F
C)
D)
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS I THROUGH 9:
Motion by 2nd by to waive
further reading of the ordinance/resolution and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
PUBLIC WORKS SERVICES
1) West Covina Landscape Maintenance District No. 1- Setting of 1997-98
Assessment Rate
Each year, the City Council sets the tax rate for the Landscape Maintenance District
No. 1. The district is located primarily south of Amar Road and east of Azusa
Avenue. Because the District is a 1911 Act ad -valorem District established in 1971,
it is exempt from the voting requirements of Proposition 218. At the June 17, 1997
City Council meeting, Council directed staff to survey the property owners in the
district to get their opinion on raising rates gradually over the next five years or all
at once in July 1999. It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO.
- A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT NO.1 AND FIXING.
THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE
FISCAL YEAR BEGINNING JULY 1,1997.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports
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City Council Agenda • •
August 5, 1997
E) ENVIRONMENTAL SERVICES
1) Los Angeles County Countywide Integrated Waste Management Summary
Plan and Sitin¢ Element
The Los Angeles County Countywide Integrated Waste Management Summary
Plan and Countywide Siting Element has been sent to the cities in Los Angeles
County for review and action: A Negative Declaration of Environmental Impact for
the Summary Plan and final Environmental Impact Report for the Sitiing Element
were certified by the Los Angeles County Board of Supervisors. It is recommended
that the City Council refer the Plan and Element to the Waste Management and
Environmental Quality Commission for a report back to the City Council on
September 2, 1997.
Motion by 2nd by to
approve disapprove hold over
2) Approval of Plans and Specifications: Project No. MP-98509 Compressed
Natural Gas Fueling Facility at City Yard
This project is the construction of a compressed natural gas fueling facility at the
City Yard and the purchase of 4 natural gas powered vehicles. The project cost is
estimated at $250,000 for the facility and $85,000 for the vehicles. It is
recommended that the City Council take the following actions:
i) Approve the plans and specifications for Project No. MP-98509, Compressed
Natural Gas Fueling Facility at City Yard and authorize the Environmental
Services Director to call for bids according to the project milestone schedule
attached.
ii) Authorize the Environmental Services Director to submit and execute an
application for the Local Government Subvention Fund Match Program
sponsored by the South Coast Air Quality Management District Mobile Source
Air Pollution Reduction Review Committee to partially fund the purchase of the
four natural gas vehicles and development and construction of a CNG fueling
facility.
Motion by
approve
disapprove
2nd by
F) COMMUNITY DEVELOPMENT SERVICES
hold over
to
1) Redevelopment Agency
Recess the City Council meeting at a.m./p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
a.m./p.m.
G)
COMMUNITY SERVICES
No reports
H)
PUBLIC SAFETY SERVICES
No reports
1)
ADMINISTRATIVE SERVICES
No reports
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City Council Agenda •
August 5, 1997
.l) GENERAL ADMINISTRATION
1) City Manager
a) Replacement Special Tax for Park Maintenance
With the passage of Proposition 218 in November 1996, the full scope of
services funded by the City's existing Citywide Lighting and Maintenance
District could no longer be provided by that benefit assessment district. In
July, property owners approved a revised Citywide Lighting and
Maintenance District for street lighting and street tree maintenance only,
With a 65% reduction in the assessment revenue from previous years. Not
included within the revised assessment district were park maintenance, and
the maintenance of traffic signals and street medians, representing a
potential loss to the City of approximately $2.0 million annually. During the
planning process for the implementation of Proposition 218, the City
Council directed staff to bring forward a proposal for a replacement special
tax, requiring a two-thirds majority of voters for passage, for park
maintenance. The next potential election date for such a measure is
November 4, 1997. If the City Council wishes to place such a measure on
the November 4 ballot, the deadline for placement on the ballot is August 8.
Accordingly, staff has prepared the necessary documents, including options
for recovery of park maintenance only and recovery of all unfunded services
in the Citywide District, on this agenda for consideration by the City
Council.
It is recommended that the City Council review this report and determine the
appropriate date for the replacement special tax election. If the City Council
decides to place this matter on the November 4 ballot, it is recommended
that the scope and structure of the measure be determined, and the following
resolutions be adopted:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CALLING AND GIVING NOTICE OF THE HOLDING OF A
SPECIAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 4,
1997, FOR THE SUBMISSION OF A PROPOSED MEASURE
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY
OF LOS ANGELES TO CONSOLIDATE A SPECIAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 4,1997, WITH THE
SCHOOL ELECTION TO BE HELD ON THE DATE PURSUANT
TO §10403 OF THE ELECTIONS CODE
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS
REGARDING A CITY MEASURE AND DIRECTING THE CITY
ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PROVIDING FOR THE FILING OF REBUTTAL AGRUMENTS
FOR MEASURE TO BE CONSIDERED ON TUESDAY,
NOVEMBER 4,1997
Motion by 2nd by _
to waive further reading of the resolutions and
adopt disapprove hold over
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City Council Agenda
August 5, 1997
J) GENERAL ADMINISTRATION (continued)
1) City Manager (continued)
b) Franchise Agreement with Metricom Inc
Metricom, Inc. has requested a franchise from the City of West Covina for
the installation and operation of wireless data network utilizing pole -
mounted radio repeaters to be installed on street lights within the City. Staff
has negotiated a franchise agreement with Metricom, providing for the terms
and conditions of installation and maintenance of the system, as well as the
compensation to the City for use of the public right of way. It is
recommended that the City Council approve the proposed franchise
agreement with Metricom, Inc. and authorize the Mayor and City Clerk to
execute the agreement.
Motion by 2nd by to
approve disapprove
hold over
I) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Motion by
approve
ROLL CALL:
Registers
2nd by
disapprove
hold over
am
Herfert, Howard, Melendez, Touhey, Wong
to
L) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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City Council Agenda • •
August 5, 1997
M), MAYOR'S REPORTS
1) Appointment of City Commissioners
The terms of twelve members of the five City Commissions technically expired on
June 30, 1997. Under the provisions of the West Covina Municipal Code,
Commissioners continue to serve until re -appointed or replaced. If the City Council
desires to make appointments to one or more commissions, they may be made by
adoption of the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPOINTING
COMMISSION.
TO THE
If the City Council desires to replace a Commissioner during his or her term of
office, it is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REMOVING
COMMISSION.
Motion by 2nd by
to waive further reading of the resolution(s) and
disapprove
N) COUNCILMEMBERS' REPORTS
hold over
FROM THE
1) Discussion of Commission Attendance
During interviews of applicants for seats on the City's Commissions, issues relating
to Commissioners' attendance at meetings has been discussed. Councilmember
Touhey has requested a discussion on the desirability of establishing an attendance
policy for Commissioners, and the potential for the creation of Alternate
Commissioners to serve in instances of failure to achieve a quorum. This is a matter
of City Council policy. Staff makes no recommendation.
Motion.by 2nd by
to
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City Council Agenda
August 5, 1997
O) ADJOURNMENT
Motion by
adjourn the meeting at
2nd by
CITY COUNCIL MEETING SCHEDULE
Tuesday
Aug. 19, 1997
7:30 p.m.
Tuesday
Sept. 2, 1997
7:30 p.m.
Tuesday
Sept 16, 1997
7:30 p.m.
Tuesday
Oct. 7,190
7:30 p.m.
Tuesday
Oct. 21, 1997
7:30 p.m.
to
p.m.
Regular meeting
Regular meeting
Regular meeting
Regular meeting
Regular meeting
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