06-03-1997 - RegularTuesday
June 3, 1997
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Wong, Melendez, Herfert, Howard, Touhey
APPROVAL OF MINUTES Special meeting of April 11, 1997
Regular meeting of May 6, 1997
Special meeting of May 13, 1997
Special meeting of May 17, 1997
Special meeting of May 19, 19971 oertipy that oopies of the
Special meeting of May 20, 199xot nee +?.gende, for the meeting
of ' to 3� were poMd in
PRESENTATIONS aocordame with. the 1/87 Brown
AcL Amendments.
OfY1ce of the City Clerk
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Zone Change No. 654 - Outdoor Uses Overlay Zone
Code Amendment No. 276 - Outdoor Uses Overlay Zone Ordinance
Code Amendment No. 276 is a City -initiated project to amend certain sections of the
West Covina Municipal Code to establish an Outdoor Uses (O-U) Overlay Zone to allow
outdoor uses, such as outdoor dining, outdoor retail display, and outdoor entertainment,
on private property, public property, and public street rights -of -ways located within the
zone. Zone Change No. 654 is a City -initiated project to apply the newly -created
Outdoor Uses (O-U) Overlay Zone to an area generally encompassing The. Lakes at West
Covina, Edwards Entertainment Center and the Glendora Avenue shops.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council introduce the following ordinances:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS
OF THE WEST COVINA MUNICIPAL CODE TO PERMIT
OUTDOOR DINING, OUTDOOR RETAIL DISPLAY, AND
OUTDOOR ENTERTAINMENT IN A SPECIFIED AREA (CODE
AMENDMENT NO. 276 - OUTDOOR USES OVERLAY ZONE).
City Council Agenda • •
June 3, 1997
A) HEARINGS (continued)
1) Zone Change No. 654 - Outdoor Uses Overlay Zone
Code Amendment No. 276 - Outdoor Uses Overlay Zone Ordinance
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS
OF THE WEST COVINA MUNICIPAL CODE APPROVING ZONE
CHANGE NO. 654 TO APPLY THE OUTDOOR USES (O-U)
OVERLAY ZONE TO CERTAIN PROPERTIES.
Motion by 2nd by
to waive further reading of the ordinances and
introduce
disapprove hold over
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
2) Joint Public Hearing - Proposed Real Property Exchange Agreement, First
Amendment to Owner Participation Agreement, and First Amendment to the
Public Parking Facilities Operating Agreement Between the Redevelopment
Agency and Westfield America, Inc. - Parcel D at Eastland Center
The Redevelopment Agency and the City Council will consider the proposed Real
Property Exchange Agreement, a First Amendment to the Owner Participation
Agreement, and a First Amendment to the Public Parking Facilities Operating
Agreement between the Redevelopment Agency and Westfield America, Inc. (the
"Participant"), which provides for a land exchange for the development of a retail
use for the Participant and an opportunity for future development of the Agency's
exchanged parcel.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO
THE APPROVAL BY THE REDEVELOPMENT AGENCY OF THE
CITY OF WEST COVINA OF THE REAL PROPERTY
EXCHANGE AGREEMENT BY AND BETWEEN THE
REDEVELOPMENT AGENCY AND WESTFIELD AMERICA,
INC., AND MAKING CERTAIN FINDINGS IN CONNECTION
THEREWITH
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
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City Council Agenda • •
June 3, 1997
B) AGENDA AND ORAL COMMUNICATIONS
At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda,
including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give
your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is
discussed by the Council.
Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not
completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City Council's
and staffs ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your
comments may be agendized for a future meeting or referred to staff.
To assist us in properly recording your time or in contacting you, we ask you to enter your name and address on the
speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or
speaking to the Council.
C) CONSENT CALENDAR
1) Written Communications None received
2) Commissions' Summary of Actions (receive and file)
a)
Human Services
05/13/97
b)
Personnel
05/14/97
c)
Planning
05/27/97
d)
Senior Citizens'
05/08/97
e)
Waste Mgmt./Env. Quality
05/15/97
3) Temporary Use Permits (receive and rile)
TUP 92396-97 for ESGV Health Clinic, 420 S. Glendora Avenue, (Parking Lot) for
a rummage sale on 5/17/97,
TUP #2397-97 for West Covina Nissan, 1840 E. Garvey Avenue, for a radio
promotional event on 5/l/7/97.
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City Council Agenda • •
June 3, 1997
C) CONSENT CALENDAR (continued)
4) Award of Bids
a) Project No. PP-97201 - Cortez Park - Enlarge Storage Area and Snack
Bar at the Football Field
Two bids were received and opened on May 9, 1997, for this project which
provides for the enlargement of the storage area and snack bar at Cortez
Park. The lowest responsible bid is $32,475.00 from Whelan Construction
of West Covina, California. It is recommended that the City Council
transfer $5,000 from Project No. PP-97202 (Cortez Lighting Project) to PP-
97201 and accept the bid of Whelan Construction in the amount of
$32,475.00, and authorize the Mayor and City Clerk to execute an
agreement with same for the work to be done.
b) Award of Bid for Purchase of a Portable Snack Bar
This report outlines a sole source purchase request for a portable snack bar,
being proposed by the South Hills Little League and the West Covina Youth
Soccer League. Approval of this request would provide the sports leagues
with the snack bar facility needed while providing the City with ownership
and access to the food vehicle for special events and other uses. Staff has
identified a number of other food trailers for consideration, however, given
the cost associated, staff concurs that the recommended purchase is most
appropriate. It is recommended that the City Council authorize staff to
award the bid to Owen's Trailers of Baldwin Park in the amount of $25,000
and permit $10,000 in additional equipment upgrades.
5) Miscellaneous - Public Works
a) West Covina Citvwide Sewer Service Charge
The Citywide Sewer Service Charge is proposed to be maintained at $21.95
per unit for Fiscal Year 1997-98 (same rate as that for 1996-97). A public
hearing, proposed for July 1, 1997, is required to be held by the City Council
on the method of collection for the Sewer Service Charge for Fiscal Year
1997=98. It is recommended that the City Council review the Engineer's
Report and adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING ITS INTENTION TO COLLECT THE CITYWIDE
SEWER SERVICE CHARGES THROUGH THE COUNTY
GENERAL TAX BILL AND SETTING A DATE FOR A PUBLIC
HEARING THEREON. (Public Hearing: July 1,1997)
Miscellaneous - Fire Department
b) State Joint Apprentice Funding of Equipment (receive and file)
The Fire Department participates in the California Joint Apprenticeship
Program which credits department training programs for adult education.
The program makes funds available that may be used to purchase
equipment. Fire Department policy is to use this outside source to enhance
department training activities. The Fire Department has identified additional
video equipment which will improve the effectiveness of our training
program. The equipment will be given to the Fire Department through the
Apprenticeship Program and has a value of approximately $5,395.02. This
report is informational and the Council need take no action. It is
recommended that the West Covina City Council receive and file this report.
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City Council Agenda • •
June 3, 1997
C) CONSENT CALENDAR (continued)
Miscellaneous - Redevelopment Agency
c) Auto Plaza Business Improvement District
Transmitted for City Council consideration is a Resolution of Intention for
the Auto Plaza Business Improvement District. The resolution sets a public
meeting for June 17, 1997, at which time the Council will consider the
budget and proposed assessment for the Business Improvement District. It
is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF INTENTION
OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO
LEVY ASSESSMENTS WITHIN THE WEST COVINA AUTO
PLAZA BUSINESS IMPROVEMENT DISTRICT AREA FOR
FISCAL YEAR 1997-98, AND PROVIDING NOTICE OF PUBLIC
HEARING THEREON TO BE CONDUCTED JUNE 17, 1997
Miscellaneous - Communications Department
d) Information on 3-1-1 and Wireless 9-1-1 Issues
This is an informational report regarding the May 2, 1997 SGV Tribune
editorial on 3-1-1 and wireless 9-1-1 issues. It is recommended that the City
Council receive and file this report.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by
further reading of the resolution(s) and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
to waive
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City Council Agenda • •
June 3, 1997
D) PUBLIC WORKS SERVICES
E)
F)
1) Request For A 3-Way Stop at Tem le Avenue and Wood ate Drive
On May 20, 1997, the Traffic Committee reviewed the request of Roberta Azpeitia
and Linda Mooney for a 3-Way Stop at Temple Avenue and Woodgate Drive. The
request was prompted by concerns about the volume and speed of traffic on Temple
Avenue, and the safety of children crossing Temple Avenue. Although the 3-Way
Stop does not meet any traffic warrants, the Traffic Committee has made 11
recommendations to address the concerns. In lieu of a 3-Way Stop, it is
recommended that the City Council approve the following Traffic Committee
recommendations:
a) REDUCE THE TIME PROVIDED FOR MAKING LEFT TURNS FROM
WESTBOUND AMAR ROAD TO SOUTHBOUND TEMPLE AVENUE.
b) INCREASE THE TIME PROVIDED FOR MAKING LEFT TURNS
FROM WESTBOUND AMAR ROAD TO SOUTHBOUND AZUSA
AVENUE
c) INSTALL "NO RIGHT TURN ON RED" SIGNING FOR
NORTHBOUND TEMPLE AVENUE AT AMAR ROAD.
d) REQUEST LOS ANGELES COUNTY TO INSTALL "NO RIGHT TURN
ON RED" SIGNING FOR NORTHBOUND AZUSA AVENUE AND
TEMPLE AVENUE.
e) INCREASE POLICE ENFORCEMENT OF THE SPEED LIMIT ON
TEMPLE AVENUE INCLUDING THE USE OF THE CITY'S RADAR
SPEED TRAILER.
f) INSTALL ADDITIONAL SPEED LIMIT SIGNS ON TEMPLE AVENUE.
g) INSTALL "WATCH FOR CHILDREN" SIGNS ON TEMPLE AVENUE.
h) REQUEST LOS ANGELES COUNTY TO INSTALL AN
INTERSECTION WARNING SIGN ON NORTHBOUND TEMPLE
AVENUE IN ADVANCE OF WOODGATE DRIVE.
i) INSTALL PAINTED INTERSECTION DELINEATION AND "DO NOT
BLOCK INTERSECTION" SIGNS FOR NORTHBOUND TEMPLE
AVENUE AT WOODBRIDGE CIRCLE AND FAIRRIDGE CIRCLE.
j) ADJUST TIMING FOR TRAFFIC SIGNAL ON AMAR ROAD AT
SHOPPING CENTER DRIVEWAYS TO PROVIDE ADDITIONAL
GREEN TIME FOR WESTBOUND AMAR ROAD TRAFFIC.
k) RE-EVALUATE CONDITIONS ON TEMPLE AVENUE SIX MONTHS
AFTER IMPLEMENTATION OF THESE RECOMMENDED ACTIONS
TO CHECK TRAFFIC VOLUMES AND SPEED.
Motion by
approve disapprove
2nd by
hold over
to
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports
ENVIRONMENTAL SERVICES No reports
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City Council Agenda • •
June 3, 1997
G) COMMUNITY DEVELOPMENT SERVICES
1) Planning Department
a) Adult Newsrack Ordinance
On February 4, 1997, the City Council directed staff to study the possibility
of adopting an ordinance (based on a new Ninth Circuit Court of Appeals
case) that would restrict access by minors to adult -oriented newspapers in
public newsracks by restricting access to a token or access card. The matter
was referred to staff for study and is now being brought back for further
direction. It is recommended that the City Council note that Police
Department staff will begin enforcement of the provisions of Section 313.1
of the Penal Code.
Motion by 2nd by to
approve disapprove hold over
b) Film Permits
Staff has recently processed two major film permits and two smaller film
permits since January 1997 and in doing so, has determined that the City's
film permit regulations need to be revised to reflect the complex changes
within the film industry. Staff has prepared an issue paper to explain the
issues that have arisen during recent filming permits and the need for a
revised ordinance. Staff recommends that the City Council refer the matter
to staff and the Planning Commission to develop a comprehensive Motion
Picture and Television Production ordinance for recommendation to the City
Council.
Motion by 2nd by to
approve disapprove hold over
c) Auto Dealer Promotional Events - West Covina Nissan
The City Council raised concerns regarding the impact of auto dealer
promotional events at West Covina Nissan during the Council's May 6
meeting. Staff has met with West Covina Nissan to discuss actions to
mitigate impacts on adjoining dealerships within the Auto Plaza and nearby
residential neighborhoods. West Covina Nissan has also submitted a letter
outlining actions to minimize the impact of further events. Staff
recommends that the City Council review the report and letter and direct
staff relative to further action on the processing of future auto dealer
promotional events.
Motion by
to
2nd by
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City Council Agenda • •
June 3, 1997
G) COMMUNITY DEVELOPMENT SERVICES
2) Redevelopment Agency
Recess the City Council meeting at a.m./p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
a.m./p.m.
Request for Appropriation of 550,000 in Surplus 1996/97 Business
Improvement Tax (BIT) Funds
Request for the appropriation of $50,000 from surplus Business Improvement Taxes
(BIT) funds balance (FY 1996/97) to expand the West Covina Redevelopment
Agency's "CARE" (Commercial, Attraction, Retention and Expansion) micro loan
program to allow for the funding of small business loans outside of the
Redevelopment Project Area. It is recommended that the City Council approve the
appropriation of $50,000 from the 1996/97 surplus BIT funds to Account No. 118-
320-2430-6457 to expand the Agency's "CARE" micro -loan program to allow
businesses outside of the Project Area eligible for financial assistance.
Motion by
approve
disapprove
H) HUMAN SERVICES No reports
2nd by
I) PUBLIC SAFETY SERVICES No reports
.1) ADMINISTRATIVE SERVICES No reports
K) GENERAL ADMINISTRATION No reports
hold over
to
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by
approve
disapprove
2nd by
hold over
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
to
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City Council Agenda • •
June 3, 1997
M) ORAL COMMUNICATIONS
N) MAYOR'S REPORTS
1) _Appointment of City Commissioners
The terms of twelve members of the five City Commissions will expire on June 30,
1997. Additionally, one seat on the Planning Commission is vacant as a result of
the election of Commissioner Melendez to the City Council. The City Council may
desire to confirm interview subcommittees at this time. In addition, if the City
Council desires to make an appointment to the Planning Commission, it is
recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
APPOINTING TO THE PLANNING
COMMISSION TO FILL AN UNEXPIRED TERM OF OFFICE.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
2) Appointment to Hurst Ranch Historical Foundation
The Hurst Ranch Historical Foundation is required under their Articles of
Incorporation to have two Councilmembers appointed to the Board of Directors.
The Foundation, therefore, requests that the City Council make those appointments.
It is recommended that the City Council designate two Councilmembers to sit on
the Board of Directors of the Hurst Ranch Historical Foundation.
Motion by 2nd by
101
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City Council Agenda • •
June 3, 1997
O) COUNCILMEMBERS' REPORTS
P) ADJOURNMENT Motion by 2nd by
adjourn the meeting at p.m.
CITY COUNCIL MEETING SCHEDULE
to
Tuesday
June 10, 1997
6:00 p.m.
Budget meeting
Tuesday
June 17, 1997
7:30 p.m.
Regular meeting
Tuesday
July 1, 1997
7:30 p.m.
Regular meeting
Tuesday
July 15, 1997
7:30 p.m.
Regular meeting
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