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05-20-1997 - RegularTuesday May 20, 1997 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS/PROCLAMATIONS Dr. Kundan L. Peter West Covina United Methodist Church Wong, Melendez, Herfert, Howard, Touhey Special meeting of April 22, 1997 Special meeting of May 6, 1997 Special meeting of May 13, 1997 (Budget) A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Continued Public Hearing - Appeal of Precise Plan No 767 Revision 2 Applicant: Hassen Imports Partnership Location: 2000 East Garvey Avenue Appellant: Penske Automotive Group Penske Automotive Group has filed an appeal of the Planning Commission's approval of Precise Plan No. 767, Revision 2, to allow the expansion of an existing automobile dealership at 1932 - 2000 East Garvey Avenue South (West Covina Dodge). This matter was continued by the City Council at their May 6 meeting. a) Council discussion b) Recommendation: Staff recommends that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PRECISE PLAN NO.767, REVISION 2. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over I oettify that 00pi" of th© Counotl Agenda for the meeting Of D % were Posted to dan with the 1/87 Brown Act Amanei�--.- OffWe of the 49 Clerk City Council Agenda • May 20, 1997 A) HEARINGS (continued) 2) Appeal of Planning Commission Authorized Planning Director's Modification of Precise Plan No. 762, Revision 1 Applicant: Penske Motorcars Location: 2010 East Garvey Avenue Appellant: Hassen Imports Partnership Hassen Imports Partnership has filed 'an appeal of the Planning Commission's approval of Planning Commission Authorized Planning Director's Modification of Precise Plan No. 762, Revision 1 requesting miscellaneous alterations to the building elevations, on -site circulation, parking, landscaping and related improvements on property zoned Service Commercial (S-C). a) Verification of publication b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing 0 Council discussion g) It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE APPROVAL OF A PLANNING DIRECTOR'S MODIFICATION OF PRECISE PLAN NO. 762, REVISION 1. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over 3) Federal Law Enforcement Block Grant Program This program would be offered as a competitive process to the five middle schools serving West Covina youth. Middle schools will have the opportunity to submit requests for funding that would provide services in the area of recreation, counseling, tutoring, job skills, educational experiences, and community service projects after school. Successful proposals will include 10% matching funds. a) Verification of publication b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council: * Approve the application process for the Middle School Program, * Select the funding option, * Authorize the appropriation of the required 10% match ($16,180) out of the 1997/98 budget. Motion by 2nd by to approve disapprove hold over agnd05.20 2 City Council Agenda • • May 20, 1997 B) AGENDA AND ORAL COMMUNICATIONS At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is discussed by the Council. Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City Council's and staff s ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your comments may be agendized for a future meeting or referred to staff. To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or speaking to the Council. C) CONSENT CALENDAR 1) Written Communications None received. I 2) Commissions' Summary of Actions (receive and file) Planning 05/13/97 3) Claims for Action (deny and notify claimant) a) West Covina Youth Pony Baseball and Pony Baseball vs City of West On March 21, 1997, the City Clerk's Office received a claim for Equitable Indemnity pertaining to a trip and fall accident. b) William Sir vs City of West Covina On December 17, 1996, the City Clerk's Office received a claim for personal injuries. The amount of claim had not been determined at time of presentation. agnd05.20 City Council Agenda • • May 20, 1997 c) Trudy Huvek vs City of West Covina On October 10, 1996, the City Clerk's Office received a claim for personal injuries. The amount of claim had not been determined at time of presentation. d) John Thompson, DDS. Vs City of West Covina On March 20, 1997, the City Clerk's Office received a claim for property damage amounting to $7,454.00. e) Ralph & Gloria Eppley vs City of West Covina On February 27, 1997, the City Clerk's Office received a claim for property damage. The amount of claim had not been determined at time of presentation. i) Albert Harker, Jr. Vs City of West Covina On March 3, 1997, the City Clerk's Office received a claim for loss of personal property and property damage amounting to $1,200.00. 4) Temporary Use Permits (receive and file) TUP #2385-97 K & M Production at Sunset Square Shopping Center for Circus Vargas on 5-12-97 to 5-14-97. TUP #2389-97 National Sports Grill at 1205 Plaza Drive for an autograph promotion on April 29, 1997. TUP #2390-97 Arrow 97 in the Macy's Parking Lot for an Internet Bus on 4/30/97. TUP #2391-97 West Covina Optimists at Cameron Park for a Rummage Sale on 5/3/97. TUP 42392-97 Reynolds Buick at 545 N. Citrus for a tent sale on 5/2/97. TUP #2393-97 Soroptomist International at 300 S. Citrus (Ridgeriders) for a Cinco de Mayo Fiesta on 5/3/97. TUP #2394-97 West Covina Elks Lodge at 841 W. Merced for a Rummage Sale on 5/ 10/97. TUP 42395-97 Paul Maurer at Eastland Center for a carnival on 5/8/97 to 5/11/97. 5) Acceptance of Improvements and/or Release of Bonds a) Project No. PP-97302 - Snack Bar Remodel at Del Norte Park Recommendation is to accept snack bar remodel improvements and authorize release of Gulf Insurance Company, Bond No. AE 5913567, in the amount of $37,700.00, subject to Notice of Completion procedure. b) Project No. WP-94116 - City Reservoirs Coatings, Painting and Miscellaneous Improvements Recommendation is to accept improvements to Reservoirs Nos. 1 & 2 and authorize release of American Insurance Co., Bond No. 11133220324, in the amount of $199,720.00, subject to Notice of Completion procedure. c) Project No. SP-97130 - Guardrail Installation Recommendation is to accept guard rail improvements and authorize release of Sea Board Surety Company, Bond No. 33605297, in the amount of $35,888.00, subject to Notice of Completion procedure. agnd05.20 4 City Council Agenda • • May 20, 1997 6) Ordinance for Adoption (waive reading and adopt) An ordinance was introduced at the May 6"' Council meeting and is presented this evening for second reading and adoption. It is recommended that the City Council adopt the following ordinance entitled: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 22 (TRAFFIC REGULATIONS) OF THE WEST COVINA MUNICIPAL CODE TO INCORPORATE REGULATIONS RESTRICTING THE PARKING OF VEHICLES DISPLAYING "FOR SALE" SIGNS (CODE AMENDMENT NO.278). 7) Award of Bids a) Project No. PP-96254 - Galster Park Restroom Modification Barrier Removal Four bids were received and opened on May 12, 1997, for this project which provides for restroom modifications for barrier removal at Galster Park. The lowest responsible bid is $28,585.00 from KEC Engineering and Construction of Diamond Bar, California. It is recommended that the City Council accept the bid of KEC Engineering and Construction in the amount of $28,585.00, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. b) Project No. PP-97201- Cortez Park - Enlarge Storage Area and Snack Bar At The Football Field Two bids were received and opened on May 9, 1997 for this project which provides for the enlargement of the storage area and snack bar at Cortez Park. The lowest responsible bid is $32,475.00 from Whelan Construction of West Covina, California. It is recommended that the City Council transfer $5,000 from Project No. PP-97202 Cortez Lighting Project to PP- 97201 and accept the bid of Whelan Construction in the amount of $32,475.00 and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. c) Proiect No. GP-97308 - Fire Stations Nos 3 & 4 - New Overhead Doors Two bids were received and opened on May 9, 1997 for this project which provides for new overhead doors at Fire Stations Nos. 3 and 4. The lowest responsible bid is $24,300.00 from Lawrence Door Service of Los Angeles, California. It is recommended that the City Council allocate an additional $2,000 from Project No. GP-97307 remaining from the completed Fire Station No. 4 Re -roof Project to Project No. GP-97308 and accept the bid of Lawrence Door Service in the amount of $24,300.00, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. d) Project No. GP-97311 - City Hall Finance and Planning Departments - New Carpet and Paint Seven bids were received and opened on May 12, 1997 for this project which provides for new carpet and paint in the Finance and Planning Departments at City Hall. The lowest responsible bid is $13,960.58 from HM Carpet of Gardena, California. It is recommended that the City Council take the following actions: • Include re -carpeting a portion of the Building and Engineering Department in the project for a cost of $5,540; • Accept the bid of HM Carpet in the amount of $13,960.58, as submitted at the bid opening of May 12, 1997; and • Authorize the Mayor and City Clerk to execute an agreement with HM Carpet for a total contract price of $19,500.58 for the work to be done. agnd05.20 City Council Agenda • • May 20, 1997 e) Interim Assignment of the Maintenance District No. 4 (MD4) Landscape Maintenance Contract Recently, Creative Landscaping Inc. informed the City that it would exercise its option to terminate the five year contract for Maintenance District No. 4 (MD4). In order to continue maintenance of the District, an interim contractor needs to be assigned pending the formal bid process and award to a new contractor. Staff recommends that the City Council take the following actions: In accordance with Municipal Code Section 2-330, waive the formal competitive bidding procedures; Accept the bid of Azteca Landscape of Pomona in the amount of $29,994.01 per month to perform the work on a monthly basis pending the formal bid process and award to a new contractor; and Authorize the Mayor and City Clerk to execute the interim agreement with Azteca Landscape for the work to be performed. Interim Assignment of the Civic Center Landscape Maintenance Contract Recently, Creative Landscaping Incorporated informed the City that it would exercise its option to terminate the five year contract for landscape maintenance in the Civic Center area. In order to continue maintenance of the Civic Center area, an interim contractor needs to be assigned pending the formal bid process and award to a new contractor. Staff recommends that the City Council take the following actions: In accordance with Municipal Code Section 2-330, waive the formal competitive bidding procedures; Accept the bid of Aloha Landscape Incorporated of West Covina in the amount of $4,580.00 per month to perform the work on a monthly basis pending the formal bid process and award to a new contractor; and Authorize the Mayor and City Clerk to execute the interim agreement with Aloha Landscape Incorporated for the work to be performed. g) Paramedic Vehicles One bid was received for the purchase of two paramedic units. Staff is requesting that the City Council reject the bid and authorize the re -opening of the bid process for the purchase of two vehicles. It is recommended that the City Council reject the bid of Fire -Bann, and authorize staff to re -open the bid process. 8) Miscellaneous Environmental Services a) Used Oil Recycling Program This is an update on the City's Used Oil Recycling Program, a City Council approved program, which is funded through a Used Oil Grant from the California Integrated Waste Management Board. It is recommended that the City Council receive and file this report. b) BKK Landfill Closure Plans Status Report This is an updated report on the status of plans for BKK Landfill closure and other related BKK matters. This is a part of the City program to keep community informed of the progress toward implementation of the closure plans for the BKK Landfill. It is recommended that the City Council receive and file this report. agnd05.20. City Council Agenda • • May 20, 1997 Public Works c) Project No. TS-97140 - Amar Road and Westport Street Traffic Signal Installation - Approval of Plans and Specifications Plans and specifications have been prepared for the traffic signal installation at the intersection of Amar Road and Westport Street. The traffic signal installation will include an interconnection to coordinate the traffic signals on Amar Road from Lark Ellen Avenue to Nogales Street. The estimated project cost is $145,000. It is recommended that the City Council approve the plans and specifications for Project No. TS-97140 and authorize the City Engineer to call for bids. d) Property Tax Sharing Request County Sanitation District No 22 Four parcels on the southerly side of Holt Avenue westerly of Garvey Avenue South and three parcels in the vicinity of Cameron Avenue, Prospero Drive and Cortez Street are being annexed to County Sanitation District No. 22. It is necessary to adjust the distribution of the property tax resulting from the development of the parcels to add the District's share of 0.0902 percent of the tax bill in accordance with the previously approved Property Tax Sharing Agreement. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 22 OF THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM ANNEXATIONS TO COUNTY SANITATION DISTRICT NO. 22, BEING ANNEXATIONS NOS. 332 AND 345. e) West Covina Landscaping Maintenance District Nos 4 6 and 7 At the April 22, 1997 special meeting, the City Council adopted the resolution Ordering the Engineer's Reports. It is proposed that the City Council adopt resolutions preliminarily approving the Engineer's Report for West Covina Landscaping Maintenance District Nos. 4, 6, and 7 and declare its intention to levy and collect assessments within the districts for Fiscal Year 1997-98 and set a date of July 1,1997 for the public hearings. The rates for Districts 4, 6 and 7 are proposed to remain the same as currently established. It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JULY 1,1997 FOR LANDSCAPE MAINTENANCE DISTRICT NO.4 COMMENCING IN FISCAL YEAR 1997-98 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT (West Covina Landscape Maintenance District No. 4) agnd05.20 City Council Agenda • • May 20, 1997 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JULY 1,1997 FOR LANDSCAPE MAINTENANCE DISTRICT NO.6 COMMENCING IN FISCAL YEAR 1997-98 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT (West Covina Landscape Maintenance District No. 6) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JULY 1,1997 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7 COMMENCING IN FISCAL YEAR 1997-98 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT (West Covina Landscape Maintenance District No. 7) Finance Department I) Surplus Property The City Council periodically declares as surplus City Property which is no longer useful to the City, thereby, allowing the property to be disposed of as provided for by the Municipal Code. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING CERTAIN CITY PROPERTY AS SURPLUS. Human Services g) YMCA Facility Use - Shadow Oak Community Center The City's agreement with the San Gabriel Valley YMCA for the operations of recreation programming at the Shadow Oak Community Center terminates on June 30, 1997. As recreation services shall no longer be coordinated by the YMCA, staff is requesting that the operations be returned to the Human Services Department. It is recommended that the City Council authorize the Human Services Department to operate the services, previously handled by the YMCA, at the Shadow Oak Community Center. h) Reapplication for Older Americans Act Funds Funding for services for the elderly has been made available through the Los Angeles County Department of Community and Senior Citizens' Services. Staff is seeking authorization to reapply for these funds for the Senior Citizens Meals Program. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF A PROPOSAL AND THE EXECUTING OF A CONTRACT FOR THE PROVISION OF SERVICES FOR ELDERLY PERSONS. agnd0520 City Council Agenda • • May 20, 1997 ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8: D) E) F) Motion by 2nd by to waive further reading of the ordinance/resolutions and adopt, and to approve all items listed, except ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong PUBLIC WORKS SERVICES 1) Parking Restrictions in the City Owned Parking Lot Adjacent to Glendora With the opening of the Edwards Theater, parking in the adjacent City owned parking lot by theater patrons has resulted in problems for the businesses along Glendora Avenue. A recent survey indicates that the businesses would like the City. to implement some forms of parking controls in the area. It is recommended that the City. It is recommended that the City Council take the following actions: Authorize the implementation of two-hour limit parking along the easterly side of the City owned parking lot on Glendora Avenue from Walnut Creek Parkway to Datewood Street during the periods of heaviest parking demands; and Authorize the installation of "No Theater Parking" signs throughout the lot along with new directional signage to encourage theater patrons to park in the on -site parking facilities. Motion by approve disapprove 2nd by hold over WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) ENVIRONMENTAL SERVICES li7 No reports 1) State Senate Bill No. 1179 This is a report on SB 1 179 which may affect the City's waste collection franchise. As it is currently drafted SB It 79 would prohibit a city from requiring indemnification for waste diversion in a city as a condition of a franchise agreement. It is the recommendation that the City Council send a letter to our legislators opposing SB 1179 and opposing any attempts by the State to control or restrict what a City may include in its waste collection franchise agreement. Motion by 2nd by to approve disapprove hold over agnd05.20 City Council Agenda • • May 20, 1997 2) Alternative Fuel Vehicles Purchases and Development of CNG Fueling Facility This is a report on the City's proposal to develop a CNG Fueling facility at the Maintenance Yard ant to continue to replace a portion of City fleet with alternate fueled vehicles. Staff recommends that the City Council take the following actions: Approve the purchase of three (3) Taurus FFV for the Police Department at a cost of $14,931 plus fees and taxes per vehicle according to the "project milestone schedule" above. The vehicles will be funded by the Air Quality Improvement Fund (Fund 119-2319); • Authorize the Environmental Services Director to submit and execute an application for the Local Government Subvention Fund Match Program sponsored by the MSRC to partially fund the purchase of the 3 flexible fuel vehicles; and Approve hiring Fuel Solutions to develop, oversee the bid process and construction of a CNG fueling facility as described in their proposal at a cost not to exceed $21,640 to be funded from the Air Quality Improvement Fund (Fund 119-2319). Motion by approve disapprove 2nd by G) COMMUNITY DEVELOPMENT SERVICES 1) Planning Department hold over to Adult Newsrack Ordinance On February 4, 1997, the City Council directed staff to study the possibility if adopting an ordinance placing stricter regulations on the availability of adult - oriented newspapers to minors. Since that time, the United States Court of Appeals has decided a cast upholding a State Law that establishes the such stricter regulations. The City Attorney has indicated that it would be preferable for the City to enforce this State Law, rather than adopting its own ordinance. It is therefore recommended that the City Council direct staff to take immediate action to actively enforce the provisions of Penal Code Section 313.1 Motion by 2nd by to approve disapprove _ hold over 2) Redevelopment Agency Recess the City Council meeting at a.m./p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at a.m./p.m. sgnd05.20 10 City Council Agenda • • May 20, 1997 H) HUMAN SERVICES 1) J) 1) Public Service Programs The Public Services Projects funded through the Community Development Block Grant Program are evaluated each year reallocate funds that will not be spent by the end of the fiscal year. These funds are reallocated to current funded projects that may need the additional funds. It is recommended that the City Council approve the reallocation of the 1996-97 Public Services Funds as noted in the body of the staff report. Motion by 2ne by to approve disapprove hold over PUBLIC SAFETY 1) Police Department Weapons Policy The Police Department staff is recommending to Council that the policy of standardization of weapons be maintained and approve the policy of semi -automatic weapons for their deployment in patrol and detective vehicles. It is recommended that Council: A) approve the continued policy of standardized firearms in the Police Department, and B) approve the deployment of the Colt AR15 .233 caliber in all patrol and detective units. Motion by 2nd by to approve disapprove hold over ADMINISTRATIVE SERVICES 1) Personnel Services Transmission of Resolution of Intention to Amend the Contract Between the Board of Administration of the Public Employees' Retirement System (PERS) and the City of West Covina for Miscellaneous (Non -Safety) Employees This report transmits to the City Council a Resolution of Intention to amend the contract between PERS and the City, should the City decide to provide the 2% at 55 retirement benefit as part of the current meet and confer process. It is recommended, that the City Council adopt the Resolution of Intention to amend the City's contract with PERS. RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF WEST COVINA. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over agnd05.20 City Council Agenda • • May 20, 1997 K) GENERAL ADMINISTRATION No reports L) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by approve disapprove 2nd by hold over Totaling: S Registers # thru # ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong M) ORAL COMMUNICATIONS N) MAYOR'S REPORTS to 1) Appointment of City Commissioners . The terms of twelve members of the five City Commissions will expire on June 30, 1997. Additionally, one seat on the Planning Commission is vacant as a result of the election of Commissioner Melendez to the City Council. It is recommended that the City Council commence the review process for the appointment of Commissioners. In addition, if the City Council desires to make an appointment to the Planning Commission, it is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPOINTING TO THE PLANNING COMMISSION TO FILL AN UNEXPIRED TERM OF OFFICE. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over aend05.20 12 City Council Agenda • • May 20, 1997 O) COUNCILMEMBERS' REPORTS P) ADJOURNMENT Motion by 2nd by adjourn the meeting at p.m. CITY COUNCIL MEETING SCHEDULE to Monday June 2, 1997 6:00 p.m. Budget Study Session Tuesday June 3, 1997 7:30 p.m. Regular meeting Tuesday June 10, 1997 6:00 p.m. Budget Study Session Tuesday June 17, 1997 7:30 p.m. Regular meeting agnd05.20 13