05-06-1997 - RegularTuesday
May 6, 1997
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960-
4422 (TTY) from 8 am. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Proclamations
I Certif." that 00DIlM of t116
Cou.ncA Agenda for tho rneetM9
were posted in
A�cor with the 1/87 Brown
Act Ar*tendments.�
offioa of the City
Pastor Tommie Farris
Faith Community Church
Wong, Melendez, Herfert, Howard, Touhey
Special meeting of March 4, 1997
Regular meeting of March 18, 1997
Regular meeting of April 1, 1997
Special meeting of April 15, 1997
Regular meeting of April 15, 1997
Elks National Youth Week - May 4-10, 1997
Vem R. Campion - West Covina Lodge No. 1996
Hire -A -Veteran Week - May 5-9, 1997
Richard Zavala - W.C. Employment Development
Department
Mental Health Month - May, 1997
Dixie Bateman
Older Americans Month - May, 1997
Older Americans Recognition Day Honoree
Sally A. Deniston
City Council Agenda
May 6, 1997
0
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) 1997-98 Community Development Block Grant Action Plan
The Human Services Commission is recommending approval of the City's 1997-98
Community Development Block Grant Action Plan which includes funding for
Social Services Programs and Rehabilitation Projects that benefit lower income
persons, the elderly, and persons with disabilities.
a)
Verification of publication
b)
Presentation of staff report
c)
Open hearing
d)
Public testimony
e)
Close hearing
fl
Council discussion
g) It is recommended that the City Council adopt the following resolution
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING ITS INTENTION TO APPLY FOR FUNDS
PURSUANT TO THE 1974 FEDERAL HOUSING AND
COMMUNITY DEVELOOPMENT ACT AS AMENDED AND
CERTIFYING THE ENVIRONMENTAL REVIEW RECORD
THEREOF.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
2) Appeal of Precise Plan No 767 Revision 2
Applicant: Hassen Imports Partnership
Location: 2000 East Garvey Avenue
Appellant: Penske Automotive Group
Penske Automotive Group has filed an appeal of the Planning Commission's
approval of Precise Plan No. 767, Revision 2, to allow the expansion of an existing
automobile dealership at 1932 - 2000 East Garvey Avenue South (West Covina
Dodge). The appeal letter identifies concerns regarding conditions related to
allowed parking within a private street area; however, the appeal hearing will
consider all aspects of the proposed project.
a)
Verification of publication
b)
Presentation of staff report
c)
Open hearing
d)
Public testimony
e)
Close hearing
f)
Council discussion
g) It is recommended that the City Council adopt the following resolution
a,-nd05.06
City Council Agenda + .
May 6, 1997
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
UPHOLDING THE DECISION OF THE PLANNING COMMISSION
AND DENYIING THE APPEAL OF PRECISE PLAN NO. 767,
REVISION 2.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
3) Code Amendment No. 278 ("For Sale" Vehicles) Categorical Exemption
Applicant: City of West Covina
Location: City -Wide
Code Amendment No. 278 is a City -initiated -project to develop code provisions to
control the concentration of "for sale" vehicles parked on public streets and
adjacent non-residential properties.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS
OF CHAPTER 22 (TRAFFIC REGULATIONS) OF THE WEST
COVINA MUNICIPAL CODE TO INCORPORATE REGULATIONS
RESTRICTING THE PARKING OF VEHICLES DISPLAYING
"FOR SALE" SIGNS (CODE AMENDMENT NO. 278).
Motion by 2nd by
to waive further reading of the ordinance and
introduce disapprove hold over
ROLL CALL Herfert, Howard, Melendez, Touhey, Wong
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City Council Agenda
May 6, 1997
0
B) AGENDA AND ORAL COMMUNICATIONS
At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda.
including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give
your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is
discussed by the Council.
Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not
completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City Council's
and staffs ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your
comments may be agendized for a future meeting or referred to staff.
To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the
speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or
speaking to the Council.
C) CONSENT CALENDAR
1) Written Communications None received
2) Commissions' Summary of Actions (receive and file)
a)
Human Services
04/08/97
b)
Personnel
04/09/97
c)
Planning
04/22/97
d)
Senior Citizens'
04/10/97
e)
Waste Mgmt./Env. Quality
04/17/97
3) Temporary Use Permits
TUP 42386-97 West Covina Nissan at 1849 E. Garvey Avenue for a radio
promotion on 4/19/97 and 4/20/97.
TUP #2387-97 Shoe City at 301 N. Azusa Avenue for a parking lot sale on 4/19/97.
TUP 92388-97 Applebee's at the Discovery Zone parking lot for Commercial
Awareness event on 4/19/97.
agnd05.06 4
City Council Agenda + .
May 6, 1997
4) Traffic Committee Minutes for April 15 1997
Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or
Resolution is needed for the action to be implemented.
a) The City initiated a request for an Engineering and Traffic Survey for
Nogales Street resulted in the following recommendation:
THAT THE ESTABLISHED SPEED LIMIT ON NOGALES STREET
BE RETAINED BETWEEN THE FOLLOWING LIMITS:
Valley Boulevard - La Puente Road: 40 miles per hour
La Puente Road - Amar Road: 50 miles per hour
THAT THE TRAFFIC COMMITTEE FINDINGS BE FORWARDED
TO THE LOS ANGELES DEPARTMENT OF PUBLIC WORKS
AND THE CITY OF WALNUT FOR THEIR CONCURRENCE.
b) The request of Mary B. Hedding, Property Manager, Contact Management
Corporation, 253 East Redlands Boulevard, San Bernardino, CA 92408,
that parking and stopping be prohibited along the west side of Azusa
Avenue from Cortez Street South of Mobeck Street resulted in the following
recommendation:
THAT PARKING AND STOPPING BE PROHIBITED ALONG THE
WEST SIDE OF AZUSA AVENUE FROM CORTEZ STREET
SOUTH TO MOBECK STREET.
c) The request of Dr. Sandra Ramos -Miller, Principal, C.J. Morris Elementary
School, 19875 Calle Baja, Walnut, CA 91789, that a 4-way stop be installed
at the intersection of Calle Baja and Camino De Gloria resulted in the
following recommendation:
THAT THIS REQUEST BE HELD OVER TO PROVIDE AN
OPPORTUNITY FOR THE CITY OF WALNUT TO PRESENT
THEIR DATA.
5) Ordinance(s) for Adoption (waive reading and adopt)
Two ordinances were introduced at the April 15" Council meeting and are presented
this evening for second reading and adoption. It is recommended that the City
Council adopt the following ordinances entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN
SECTIONS OF CHAPTER 26 (ZONING) OF THE WEST COVINA
MUNICIPAL CODE TO REMOVE THE PROHIBITION ON AUTO
SUPPLY STORES AS A PERMITTED USE WITHIN THE CIVIC CENTER
OVERLAY ZONE (CODE AMENDMENT NO.279).
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE
WEST COVINA MUNICIPAL CODE BY AMENDING THE OFFICIAL
ZONING MAP (ZONE CHANGE NO. 651- HASSEN IMPORTS
PARTNERSHIP).
6) City Treasurer's Report
City Treasurer's Report for the month of March, 1997.
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City Council Agenda
May 6, 1997
7) Award of Bids
a) Project No. PP-97205A - Batting Cage and Storage Building at
Oraneewood Park
Four bids were received and opened on April 28, 1997, for this project
which provides for the construction of a batting cage and storage building at
Orangewood Park. The lowest responsible bid is $27,450.00 from Whelan
Construction of West Covina, California. It is recommended that the City
Council accept the bid of Whelan Construction in the amount of $27,450.00
and authorize the Mayor and City Clerk to execute an agreement with same
for the work to be done.
b) Proiect No. PP-97205B - Asphalt Repairs at Orangewood Park
Three bids were received and opened on April 28, 1997, for this project
which provides for asphalt repairs at Orangewood Park. The lowest
responsible bid is $11,993.00 from Century Paving, Inc., of La Mirada,
California. It is recommended that the City Council accept the bid of
Century Paving, Inc., in the amount of $11,993.00 and authorize the Mayor
and City Clerk to execute an agreement with same for the work to be done.
c) Project No. GP-97301 - New Walkway Cover, Roofing Repairs, and
Paintine at West Covina Senior Center
Two bids were received and opened on April 28, 1997, for this project
which provides for a new walkway cover, roofing repairs, and painting at the
West Covina Senior Center. The lowest responsible bid is $28,982.00 from
Whelan Construction of West Covina, California. It is recommended that
the City Council accept the bid of Whelan Construction in the amount of
$28,982.00 and authorize the Mayor and City Clerk to execute an agreement
with same for the work to be done.
d) Proiect No. MP-97141 - Directional Sienaee
One bid was received and opened on April 29, 1997, for the fabrication and
installation of eighteen directional signs for seven major commercial
corridors in the City. The bid is $52,102.80 from Hoke Outdoor Advertising
of Orange, California. It is recommended that the City Council accept the
bid of Hoke Outdoor Advertising in the amount of $52,102.80, and
authorize the Mayor and City Clerk to execute an agreement with same for
the work to be done.
e) Award of Bid for Fixed Asset Inventory and System to Value Resource
r Manaeement
The last time an inventory of fixed assets was conducted was June 30, 1991
Staff recommends the award of bid for a fixed asset inventory and appraisal
to Value Resource Management. Staff also recommends the purchase of an
in-house software system from Value Resource Management that will
eliminate the need for costly annual updates. Staff recommends that the
City Council take the following actions:
• Authorize the Finance Department to contract with Value Resource
Management to conduct an inventory of Fixed Assets at a cost of
$6,000;
• Authorize the Finance Department to procure the complete fixed asset
accounting system from Value Resource Management at a cost of
$8,200; and
• Authorize the Finance Department to order from Marshall & Stevens an
ASCII file of the existing fixed asset subsidiary ledger at a cost of
$1,500.
agnd05.06 6
City Council Agenda
May 6, 1997
8) Miscellaneous - Public Works
a) Proiect No. PP-97210-A Outfield Netting at Maverick Field
During the approval process for the lighting of Maverick Field, the Planning
Commission recommended adding outfield netting to limit the number of
baseballs that enter the adjoining residential properties. During the
construction and installation of the netting, three homeowners whose
property abuts the field objected to the netting and have requested that it not
be installed adjoining their property. It is recommended that the City
Council authorize a reduction in scope of Project No. PP-97210-A to only
install outfield netting adjoining the properties at 2707 and 2715 Vanderhoof
Drive.
b) Project No. SP-96102 - Program Supplement 002 to State - Local
Transportation Partnership Program (SLTPP) No. SLTPP-5259
Shadow Oak Drive - Street Rehabilitation Proiect
This program supplement amends an existing State -Local Transportation
Partnership Program (SLTPP) Agreement by adding State sharing funds for
the street rehabilitation work done on Shadow Oak Drive from Amar Road
to Nogales Street. The adoption of a resolution is necessary to obtain the
State sharing funds of $89,745. It is recommended that the City Council
adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
APPROVING SUPPLEMENT NO.002 - STATE -LOCAL
TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT
NO. SLTPP-5259 AND AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE SAID SUPPLEMENT NO.002.
c) Transfer of Funds for Tree Related Emergency Service
Two major wind storms caused an unusual amount of tree damage this
Fiscal Year. The cost of emergency response related to this damage
significantly depleted the funds budgeted for normal tree maintenance (e.g.:
citywide tree trimming). With a transfer of funds from unallocated Citywide
Maintenance District Reserves to cover the cost of these emergency
services, normal tree trimming can continue at the current pace which will
reduce the cost of emergency services in the future. It is recommended that
the City Council authorize the transfer of $55,773.00 from Citywide
Maintenance District Reserves (Fund 188) to Landscape Maintenance 188-
2241-6130 to reimburse this budget item for emergency services.
Miscellaneous - Finance Department
d) Disposition of Civic Center Authority Investments
The Council will consider options for disposing of an investment held by the
Civic Center Authority. Staff recommends that the Council authorize the
City to purchase the Student Loan Marketing Association Medium term note
(CUSIP 986387RLU4) for $2,444,612 from the Civic Center Authority
before June 5, 1997.
Miscellaneous - Waste Management Enforcement Agency
e) Resolution Authorizing Enforcement Assistance Grant Aimlication
The California Integrated Waste Management Board (CIWMB) has an
Enforcement Assistance Grant Fund Allocation for Local Enforcement
Agencies (LEA'S). The fund allocation for the City of West Covina will be
approximately $14,807. Staff recommends that the City Council adopt the
following resolution:
apd05.06 7
City Council Agenda +
May 6, 1997
RESOLUTION NO.
- A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO
THE CALIFORNIA INTEGRATED WASTE MANAGEMENT
BOARD FOR AN ENFORCEMENT ASSISTANCE GRANT
Miscellaneous - Planning Department
f) Transfer of Funds for Limited Service Planning Assistant Position
The Planning Department is requesting approval of transfer funds to cover
the salary of the Department's part-time Planning Assistant position through
the balance of the 1996/97 fiscal year. It is recommended that the City
Council authorize the transfer of an additional $6,500 from Other
Contractual (110-2313-6120) to Limited Service (110-2313-5112).
Miscellaneous - Environmental Services
g) BKK Landfill Groundwater Remediation Schedule
The Waste Management and Environmental Quality Commission, at their
April 17' meeting, reviewed the results of the April 11 joint meeting with
the City Council. They and others were to be briefed by the
U.S.Environmental Protection Agency and the BKK Corporation on the
Remediation of the Groundwater Contamination adjacent to the BKK
Landfill. This is a report on the Commission's appraisal of the meeting.
The Waste Management and Environmental Quality Commission
recommends to the City Council that the City request a program and
schedule be submitted from BKK and the USEPA that:
Lists the tasks to be completed to achieve the objectives of clean up
from the landfill off -site and dewatering on the landfill site;
Lists who will complete each work task; and
Sets forth an aggressive schedule to complete the work, including
simultaneous work on remediation and further studies.
The Commission further recommends the City Council enlist legislative
support to achieve these objectives as required by current laws.
h) West Covina Disposal Payment Center Closure
West Covina Disposal submitted a request to stop using Currency Services
on Azusa Avenue as a payment center and continue use of the Industry
headquarters as the sole payment center. This is the Commission evaluation
of this request. The Waste Management and Environmental Quality
Commission recommends that the City Council:
allow West Covina Disposal Company to replace Currency Services
at 332 North Azusa with Lucky's Store at Eastland Shopping
Center as the West Covina Disposal payment center for a year;
request that the Commission evaluate the effectiveness of the
Lucky's as a payment center after a year of operation; and
• approve Amendment No. 7 to the Franchise Agreement and
authorize the Mayor and City Clerk to execute the Amendment.
= 05.06
City Council Agenda ,
May 6, 1997
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by
to waive
further reading of the ordinances/resolutions and adopt, and to approve all items listed,
except
ROLL CALL:
2nd by
Herfert, Howard, Melendez, Touhey, Wong
D) PUBLIC WORKS SERVICES
1) West Covina Citywide Lighting and Maintenance District
At the April 22, 1997 study session; the City Council reviewed preliminary
assessment methodology for the Citywide Lighting and Maintenance District and
the requirements of Proposition 218. In accordance with the City Council's
direction, City staff and the assessment consultant, Berryman and Henigar, have
prepared the Engineer's Report, cover letter, ballot language and special election
information. It is recommended that the. City Council take the following actions:
• Approve the proposed Introductory Letter and proposed ballot format
• Issue direction to City staff regarding the potential use of a special election to
approve a special tax to fund park maintenance.
• Authorize staff to fund park maiintenance with Citywide Lighting and
Maintenance District Reserves commencing July 1, 1997, pending a final
decision on the utilization of a special election to approve a special tax.
• Authorize the transfer of $15,400 from Citywide Lighting and Maintenance
District Reserves to Account Number 188-320-2216-6117 for mailing and
prepaid return postage for the pamphlets and ballots.
Motion by
2nd by
approve disapprove hold over
• Adopt the following resolution:
to
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S
REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC
HEARING ON JULY 15, 1997 AND TO CONDUCT A MAIL BALLOT TO
APPROVE CITYWIDE ASSESSMENTS COMMENCING IN FISCAL
YEAR 1997-1998 TO FUND THE OPERATION AND MAINTENANCE OF
STREET LIGHTS AND STREET TREES THROUGHOUT THE CITY.
West Covina Citywide Lighting & Maintenance District)
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
agnd05.06
City Council Agenda
May 6, 1997
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
F)
G)
M
I)
ENVIRONMENTAL SERVICES No reports
COMMUNITY DEVELOPMENT SERVICES
No reports
1) Redevelopment Agency
Recess the City Council meeting at a.m./p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
a.m./p.m.
HUMAN SERVICES
1) Bureau of Justice Assistance Block Grant Funds
The Human Services Department and the Police Department are jointly proposing a
Federal Law Enforcement block grant funded program designed for Middle School
aged youth. This program would be done in conjunction with the five Middle
Schools serving West Covina youth and would provide prevention programs
(recreation, counseling, tutoring, job skills, education experiences, etc.) after school.
It is recommended that the City Council approve the concept of this project and
allow the Police Department and Human Services Department to execute the project
and expend the funds as laid out in the Bureau of Justice Assistance Block Grant.
Motion by 2"d by
to approve disapprove hold over
PUBLIC SAFETY SERVICES
1) Police Department
Hewlett-Packard Mainframe Computer Upgrade
The West Covina Service Group must upgrade its Hewlett-Packard (HP) mainframe
computer in order to provide computer services to existing and additional contract
client agencies, including the West Covina Finance and Water Billing systems. It is
recommended that the City Council take the following actions:
a Pay off existing HP leases with a total cost of $371,000;
a Upgrade the current Police Department system with the HP 979 system, with a
total cost of $484,031;
a Lease the new system from HP for a three-year period, with an annual interest
rate of 6.2% and a monthly payment of $14,956.57;
Authorize staff to surplus and sell the City Hall HP computer system for the
highest available price and apply the receipts to the Computer Enterprise Fund;
a Authorize the Police Chief to execute the new lease contracts with HP.
Motion by 2nd by to
approve disapprove hold over
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City Council Agenda .
May 6, 1997
J) ADMINISTRATIVE SERVICES
I) GENERAL ADMIPIISTRATION
1) City Manazer
No reports
0
Budget Study Session Schedule (Oral presentation)
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by
to approve
2nd by
disapprove
hold over
Totaling $ Registers # through #
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
M) ORAL COMMUNICATIONS
N) MAYOR'S REPORTS
1) 75" Birthday Celebration
West Covina will celebrate its 750' Birthday on February 14, 1998. Because the
birthday celebrations reflect the City as a whole, both planning time and wide scale
community participation are critical components for success. On January 21, 1997.
the City Council reviewed a 75" Birthday Celebration Report and discussed
formation of a committee to begin work on the celebration. It is recommended that
the City Council take the necessary steps to form the steering committee.
Motion by 2nd by
to
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City Council Agenda
May 6, 1997
O)
P)
COUNCILMEMBERS' REPORTS
ADJOURNMENT Motion by
adjourn the meeting at
2nd by
CITY COUNCIL MEETING SCHEDULE
p.m.
[no
Tuesday
May 20, 1997
7:30 p.m.
Regular meeting
Tuesday
June 3, 1997
7:30 p.m.
Regular meeting
Tuesday
June 17, 1997
7:30 p.m.
Regular meeting
Tuesday
July 1, 1997
7:30 p.m.
Regular meeting
agnd05.06 12