04-15-1997 - RegularTuesday
April 15, 1997
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Proclamations
Wong, Melendez, Herfert, Howard, Touhey
Special meeting of March 4, 1997
Regular meeting of March 18, 1997
Helen Putnam Award Presentation to
West Covina Unified School District and
Citrus Valley Health Partners
Charter Communications System Improvements
West Covina Beautiful Month - Fran Andreozzi
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for.the public hearing.
1) Fees for Administrative Use Permits
On April 1, 1997, the West Covina City Council adopted an ordinance to establish a
new review procedure for administrative use permits. The administrative use permit
procedure consolidates several of the existing administrative permits into one
uniform review procedure. A resolution now needs to be adopted to establish an
application fee for administrative use permits.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ESTABLISHING A FEE FOR PROCESSING APPLICATIONS FOR
ADMINISTRATIVE USE PERMITS.
Motion by 2nd b I mtrtify that oo.plag of the
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to waive further reading of the resolution and of /S % were Posted fn
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adopt disapprove hold over Act A-Menc ments.
OYYioa of the City Clerk
City Council Agenda
April 15, 1997
A) HEARINGS (continued)
2) Code Amendment No. 279 - Auto Supply Stores in Civic Center Overlay Zone
Applicant: City of West Covina
Location: Civic Center Overlay Zone
Code Amendment No. 279 is a City -initiated project to remove the current
prohibition on auto supply stores within the Civic Center Overlay Zone. This code
amendment is being proposed to accommodate a proposal to construct a new Sears
Tire and Battery Center near the Sears department store on the grounds of The Plaza
at West Covina shopping center.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS
OF CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL
CODE TO REMOVE THE PROHIBITION ON AUTO SUPPLY
STORES AS A PERMITTED USE WITHIN THE CIVIC CENTER
OVERLAY ZONE (CODE AMENDMENT NO. 279).
Motion by 2nd by _
to waive further reading of the ordinance and
introduce disapprove hold over
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
3) Zone Change No. 651 - Negative Declaration of Environmental Impact
Applicant: Hassen Imports Partnership
Location: 1932 East Garvey Avenue
The applicant is requesting a zone change from "MF-20" (Multiple -Family
Residential - 20 dwelling units per acre) to "S-C" (Service Commercial) for 0.9-
acre parcel (site of former LaRonde Apartments). The zone change is proposed to
facilitate the expansion of an existing automobile dealership (West Covina Dodge)
located adjacent to the site. A precise plan revision for the automobile dealership
expansion was approved by the Planning Commission on March 25, 1997 and is not
a subject of this hearing.
a) Verification of publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council adopt the following resolution:
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City Council Agenda • •
April 15, 1997
A) HEARINGS (continued)
3) Zone Change No. 651 - Negative Declaration of Environmental Impact
(continued)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CERTIFYING THE NEGATIVE DECLARATION OF
ENVIRONMENTAL IMPACT FOR ZONE CHANGE NO. 651 AND
PRECISE PLAN NO. 767, REVISION 2, PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) OF
1970, AS AMENDED.
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
It is further recommended that the City Council introduce the following
ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA
MUNICIPAL CODE BY AMENDING THE OFFICIAL ZONING
MAP (ZONE CHANGE NO. 651 - HASSEN IMPORTS
PARTNERSHIP).
Motion by 2nd by _
to waive further reading of the ordinance and
introduce disapprove hold over
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
B) AGENDA AND ORAL COMMUNICATIONS
At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda,
including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give
your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is
discussed by the Council.
Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not
completed, comments on any other municipal matter will be allowed. 'the Ralph M. Brown Act limits the City Council's
and staffs ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your
comments may be agendized for a future meeting or referred to staff.
To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the
speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or
speaking to the Council.
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City Council Agenda •
April 15, 1997
C) CONSENT CALENDAR
1) Written Communications
The Rotary Club of West Covina is conducting an annual fundraising event at the
Senior Citizens Center on May 10, 1997. They are requesting approval to sell
alcoholic beverages at the event. It is recommended that the City Council approve
the sale of alcoholic beverages at the West Covina Senior Center for the May 10,
1997 Rotary Club fundraising event.
2) Commissions' Summary of Actions (receive and file)
Planning
04/08/97
3) Temporary Use Permits/Administrative Review Board
TUP #2376-97 for New Hope Community Church at Civic Center Courtyard on
3/30/97 for sunrise Easter service.
TUP #2377-97 for Compassion Network for charity walk-a-thon from Faith
Community Church to Applebee's and back on 3/29/97.
TUP #2381-97 for Edwards Theatres grand opening at 1200 Lakes Drive on 3/6/97..
TUP #2383-97 for West Covina Nissan tent sale at.1840 E. Garvey on 3/10/97 to
3/24/97.
TUP #2384-97 for West Covina Toyota tent sale at 1800 E. Garvey on 3/10/97 to
3/24/97.
4) Acceptance of Improvements and/or Release of Bonds
Project No. SP-97105 - Curb & Gutter Repair and Sidewalk Construction
Recommendation is to accept curb and gutter and sidewalk improvements and
authorize release of Reliance National Indemnity Co., Bond No. EFS #05-4063, in
the amount of $41,316.00, subject to Notice of Completion procedure.
5) City Treasurer's Report
City Treasurer's report for the month of February, 1997.
6) Award of Bids
Contract Tree Trimming Services
The current tree trimming contractor recently informed the City of its intention to
terminate the contract. This will be the second contractor to terminate because the
unit price for trimming was too low to be profitable. The City has an opportunity to
rapidly contract with West Coast Arborists, Incorporated of Anaheim at the same
low unit price for general trimming by waiving the formal bid process and instead
utilizing the bidding process initiated by the City of Tustin. It is recommended that
the City Council take the following actions:
a) Find that the City of Tustin's bidding process is at least as stringent as the
process used by the City of West Covina, and that the bids for tree trimming
services submitted on February 2, 1993 satisfies the formal bid process required
under Section 2-333 of the West Covina Municipal Code (WCMC) and thus
justify the waiver of the formal bid process per Section 2-330, WCMC; and
b) Accept the bid of West Coast Arborists, Incorporated of Anaheim, California as
submitted in the above referenced City of Tustin bid process and authorize the
Mayor and City Clerk to execute an agreement with same for the services to be
performed.
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City Council Agenda • •
April 15, 1997
C) CONSENT CALENDAR (continued)
7) Miscellaneous - Public Works
a) Willow Avenue Drain Approval of Plans and Specifications
The Los Angeles County Department of Public Works proposes the
construction of a storm drain system on Willow Avenue and nearby streets
to alleviate localized street flooding problems. The County is requesting
temporary transfer of jurisdiction of various streets within the City of West
Covina in order to construct the much needed storm drain improvements. It
is recommended that the City Council adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING CERTAIN PLANS AND SPECIFICATIONS FOR THE
CONSTRUCTION OF THE WILLOW AVENUE DRAIN PROJECT
IN THE CITY OF WEST COVINA, CALIFORNIA, AND
AUTHORIZING THE USE OF PUBLIC STREETS FOR
CONSTRUCTION, OPERATION, AND MAINTENANCE OF
THESE FACILITIES.
b) Capital Improvement Program & Building Activity Report
First Quarter 1997
This report is to provide the City Council with a summary of Major Building
Permits issued and Capital Improvement Activity during the quarter ending
March 31, 1997. It is recommended that the City Council receive and file
this report.
Miscellaneous - City Manager
c) Amendment to Financing Agreement between the City of West Covina
and the West Covina Redevelopment Agency for the Use of Bond
Proceeds for Public Improvements
On October 3, 1995, the City Council and Redevelopment Agency Board
approved a financing agreement between the City and Agency providing for
the Agency to loan a portion of the proceeds of the Public Financing
Authority's 1993 refunding bonds to finance certain public improvements,
including the seismic rehabilitation of the City -owned building at 811 S.
Sunset Avenue. The financing agreement provided for the City to repay the
Agency a specified sum based upon the estimated cost of the rehabilitation
project. The project has been completed at a reduced cost. Accordingly, an
amendment to the financing agreement has been prepared to reflect a revised
repayment schedule based upon actual costs. It is recommended that the
City Council and Agency Board approve the Amendment to the Financing
Agreement between the City of West Covina and the Redevelopment
Agency for the seismic rehabilitation project.
Miscellaneous - City Clerk
d) Amending the City's Conflict of Interest Code to Include the "CARE"
Loan Review Committee
The Political Reform Act (PRA) requires that advisory committees to the
legislative body adhere to the Conflict of Interest statutes contained within
the PRA; therefore, it is necessary to amend the City's Conflict of Interest
Code to include the recently established "CARE" Loan Review Committee.
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City Council Agenda • •
April 15, 1997
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by to waive
further reading of the resolution and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Melendez, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS SERVICES
1) Review of Current Street Sweeping Services
Recently, the City received requests to extend the street sweeping contract
(currently with R.F. Dickson Company, Incorporated) for one year and to allow a
2.4% increase in the contract amount. At the regularly scheduled meeting on April
1, 1997, the City Council directed that before any extension be considered, City
staff shall provide a report on the services being provided by the current contractor.
In response.to this direction, staff is providing information on the following issues
related to the quality of service: history of service levels and costs, types of
equipment used, speed' of the sweepers, use of water/dust control, complaints,
contractual quality control provisions and a comparison of contracts with other
cities. Recommendation: With the following improvements, extend the contract
for one year and authorize a 2.4% increase in the contract price (from $12,543.50
per month to $12,844.54 per month).
Implementation by the City of improved work location notification and quality
control programs. These programs include: (a) notification from the contractor
of the sweepers' location, (b) increasing observation of areas swept from three
times per week to daily, and (c) increasing observation of actual sweeping
operation from twice per week to three times per week.
Immediate modification of the sweeping equipment to increase the amount of
water as a dust control measure.
Commitment from the contractor to stay within the speed ranges established by
the manufacturer of the equipment (8 to 12 miles per hour, 3 to 8 miles per hour
where trash or light debris are present).
Motion by
approve disapprove
2nd by
hold over
to
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City Council Agenda •
•
April 15, 1997
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
F) ENVIRONMENTAL SERVICES No reports
G)
COMMUNITY DEVELOPMENT SERVICES
No reports
1) Redevelopment Agency
a) Recess the City Council meeting at a.m./p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
a.m./p.m.
b) Approval of Freeway Landscaping Visibility Improvement Project -
Azusa Avenue/1-10 and Citrus Avenue/1-10
The City Council shall consider approval of the Freeway Landscaping
Visibility Improvement Project consisting of the approval of a Maintenance
Agreement with Caltrans providing for the removal, replanting and
maintenance of landscaping on westbound Route 10 at the Azusa Avenue
off ramp and on westbound Route 10 at the Citrus Avenue on ramp. It is
recommended that the City Council approve the Freeway Visibility
Improvement Project for the westbound Azusa Avenue off ramp and the
westbound Citrus Avenue on ramp by adopting the following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING A MAINTENANCE AGREEMENT WITH
CALTRANS FOR CITY INSTALLATION AND MAINTENANCE
OF LANDSCAPING AT THE ROUTE 10/AZUSA AVENUE OFF
RAMP.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING A MAINTENANCE AGREEMENT WITH
CALTRANS FOR CITY INSTALLATION AND MAINTENANCE
OF LANDSCAPING AT THE ROUTE 10/CITRUS AVENUE ON
RAMP.
Motion by 2nd by _
to waive further reading of the resolutions and
adopt
disapprove hold over
c) Mortgage Credit Certificate Cooperative Agreement
The City Council shall consider approving a revised Mortgage Credit
Certificate Cooperative Agreement with Los Angeles County, which will
supersede the existing agreement between the County and the Agency. It is
recommended that the City Council approve the new Cooperative
Agreement with the County of Los Angeles.
Motion by 2nd by to
approve disapprove
hold over
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City Council Agenda • •
April 15, 1997
H) HUMAN SERVICES
1) Law Enforcement Block Grant
The Human Services Department and the Police Department are jointly
implementing a grant funded program designed for middle school aged youth. This
will be done in conjunction with the four middle schools serving West Covina
Youth. It is recommended that the City Council approve the implementation of the
program by the Human Services Department and the Police Department.
Motion by
2nd by
approve disapprove hold over
to
2) CDBG - Commission Recap
The Senior Citizens Commission and the Human Services Commission heard
presentations from the applicants for the Community Development Block Grant
Public Service Requests. From their presentations, the information on their
applications, and if they were currently funded, a review of their status, the
Commissions made the difficult decision of prioritizing allocations of funding for
the upcoming fiscal year. It is recommended that the City Council receive and file
this informational report.
Motion by 2nd by
to
I) PUBLIC SAFETY SERVICES No reports
J) ADMINISTRATIVE SERVICES No reports
K) GENERAL ADMINISTRATION
1) City Manager
a) Ratification of Purchase of Stationery Stock
At the City Council meeting of April 1, the City Council held over staffs
recommendation to approve the purchase of new stationery stock and
appropriate, funds for this purpose, pending the dissemination of information
to the City Council. It is recommended that the City Council appropriate
$23,573 from General Fund reserves to account number 110-304-2540-
6214, and ratify the purchase of stationery and related items from
Geographics in the amount of $23,573. .
Motion by 2nd by to
approve disapprove
hold over
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City Council Agenda • •
April 15, 1997
K) GENERAL ADMINISTRATION (continued)
1) City Manager (continued)
b) Fire Union Initiative Effort - Report on Impacts
At its meeting of March 18, 1997, the City Council directed staff to prepare
an initial report, pursuant to Section 9212 of the Elections Code, describing
the effects of the proposed County fire services initiative effort of the West
Covina Firemen's Association, Local 3226. Specifically, the City Council
directed that the report address the following: 1) the fiscal impacts of the
measure if enacted, 2) the legality of the initiative for the purpose(s)
intended, 3) the effects of the initiative on the ability of the City Council to
promulgate legislative policy. This report is an informational report
addressing these issues. It is recommended that this report be received and
filed.
Motion by 2nd by
to
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
M)
Motion by
approve
ROLL CALL:
2nd by
disapprove
hold over
Herfert, Howard, Melendez, Touhey, Wong
ORAL COMMUNICATIONS
to
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City Council Agenda • •
April 15, 1997
N) MAYOR'S REPORTS
O) COUNCILMEMBERS' REPORTS
P) ADJOURNMENT
Motion by
adjourn the meeting at
2nd by
CITY COUNCIL MEETING SCHEDULE
p.m.
to
Tuesday April 22, 1997 6:30 p.m. Study Session
Proposition 218
Tuesday May 6, 1997 7:30 p.m. Regular meeting
Tuesday May 20, 1997 7:30 p.m. Regular meeting
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