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02-18-1997 - Regular0 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL Tuesday February 18, 1997 AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960- 4422 (TFY) from 8 am. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATIONS/PROCLAMATIONS Presentations Proclamations Cub Scout Pack 714, West Covina Touhey, McFadden, Herfert, Manners Wong Certificates of Commendation for Project Area Committee Members Arbor Day - March 8, 1997 West Covina Beautiful A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Joint Public Hearing - General Plan Amendment No. 1-97-27, Zone Change No. 650, and Negative Declaration of Environmental Impact for the Lark Ellen Affordable Housing Development and Disposition and Development Agreement By and Between the Redevelopment Agency and Thomas L. Safran The applicant is requesting a General Plan Amendment and Zone Change on a 4.26-acre site to facilitate the construction of a 122-unit affordable housing complex (88 senior units and 34 family [nuts). The requested General Plan amendment is to change the land use designation on portions of the site from "Offices" to "Medium High Residential" (15.1 - 20 dwelling units per acre), and a Zone Change from "R-1" (One -Family Residential) to "MF-20" (Multiple -Family Residential - 20 dwelling units per acre). On February 11, 1997, the Planning Commission approved a conditional use permit (for a density bonus) and precise plan for the project, which are contingent upon approval of the General Plan amendment and zone change. The City Council/Agency Board will also consider approval of a Disposition and Development Agreement with Thomas Safran for the redevelopment of the site. a) Verification of publication b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council adopt the following resolutions r ce:4tify that csopies of the Council ftgso. da for ti e nrei+r.F, Q' i�u-ai V1uyJl: ly e< ordanca with the 1/3?' Brown Act Amendments. Dated: �//�37 Off w of the Cit/;dlarl- A) HEARINGS (continued) 1) Joint Public Hearing - General Plan Amendment No. 1-97-27, Zone Change No. 650, and Negative Declaration of Environmental Impact for the Lark Ellen Affordable Housing Development and Disposition and Development Agreement By and Between the Redevelopment Agency and Thomas L. Safran (continued) . RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT NO. 1-97-27, ZONE CHANGE NO. 650, CONDITIONAL USE PERMIT NO.487, AND PRECISE PLAN NO. 853 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 1-97-27. Motion by 2nd by _ to waive further reading of the resolutions and adopt disapprove hold over The Planning Commission and staff further recommend that the City Council introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 650. Motion by 2nd by _ to waive further reading of the ordinance and introduce disapprove hold over It is further recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO THE APPROVAL BY THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA OF THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY AND THOMAS L. SAFRAN, AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH Motion by 2nd by to waive further reading of the resolution and disapprove hold over A) HEARINGS (continued) 2) 3) Public Nuisance Abatement Hearing Location: 3304 Flemington Drive Earlier this month, an unmaintained pool was determined to present a threat to life and public health and was pumped. The City Council will conduct a hearing as required by Section 15-204 of the Municipal Code regarding the emergency abatement. a) Verification of Affidavit of Posting b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council adopt the following resolution RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING PROPERTY LOCATED AT 3304 FLEMINGTON DRIVE A PUBLIC NUISANCE. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over Record of Cost of Abatement Hearings Locations: 1235 South Mullender Avenue 903 Bruce Avenue 1113 West Pine Street On November 5, 1996, and December 17, 1996, the City Council declared the above named properties a public nuisance. The City Council will conduct a hearing as required by Section 15-212 of the Municipal Code regarding confirmation of cost reports for abatement actions. a) Verification of publication b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council confirm the cost reports for abatement of nuisances by adopting the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE COST REPORT TO ABATE THE DECLARED PUBLIC NUISANCE LOCATED AT 1235 SOUTH MULLENDER AVENUE. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE COST REPORT TO ABATE THE DECLARED PUBLIC NUISANCE LOCATED AT 903 BRUCE AVENUE. A) HEARINGS (continued) 3) Record of Cost of Abatement Hearin s (continued) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE COST REPORT TO ABATE THE DECLARED PUBLIC NUISANCE LOCATED AT 1113 WEST PINE STREET. Motion by 2nd by to waive further reading of the resolutions and adopt disapprove hold over B) AGENDA AND ORAL COMMUNICATIONS At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is discussed by the Council. Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City Council's and staffs ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your comments may be agendized for a future meeting or referred to staff. To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or speaking to the Council. C) CONSENT CALENDAR 1) Written Communications None received. 2) Commissions' Summary of Actions (receive and file) a) Personnel b) Planning 3) Acceptance of Improvements and/or Release of Bonds 02/12/97 02/11/97 Project No. PP-96222 Walmerado Park Extension of Second Story Snack Bar Whelan Construction Location: 625 East Merced Avenue Recommendation is to accept construction improvements and authorize release of. America Contractors Indemnity Company, Bond No. 27602, in the amount of $26,811.00, subject to Notice of Completion. 4) Ordinance(s) for Adoption (waive reading and adopt) At the City Council meeting of February 4, 1997, an ordinance was introduced to add provisions to Chapter 26 of the Municipal Code regulating the height and design of retaining walls and elevated structures in the City's single-family residential zones. It is before Council this evening for second reading and adoption. Recommendation is to adopt the following ordinance entitled: 5) ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 26 OF THE WEST COVINA MUNICIPAL CODE (ZONING) RELATED TO THE CONSTRUCTION OF CERTAIN RETAINING WALLS AND ELEVATED STRUCTURES WITHIN SINGLE-FAMILY RESIDENTIAL ZONES (Code Amendment No. 274) Award of Bids a) Project No. TS-96109 - Azusa Avenue and Francisquito Avenue Traffic Signal Modification Six bids were received and opened on February 12, 1997, for this project which provides for mast arm mounted left turn phases for. the traffic signal at Azusa Avenue and Francisquito Avenue. The lowest responsible bid is $45,705.00 from TDS Engineering of Westlake Village, California. It is recommended that the City Council accept the bid of TDS Engineering in the amount of $45,705.00 as submitted at the bid opening, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. C) CONSENT CALENDAR (continued) 5) Award of Bids (continued) b) Proiect No. PP-97224 - Edgewood Parking Lot Expansion Seventeen bids were received and opened on February 12, 1997, for this project which provides for the expansion of the municipal pool parking lot at Edgewood Middle School. The lowest responsible bid is $150,260.00 from E.A. Mendoza Contracting of Anaheim Hills, California. It is recommended that the City Council take the following actions: Appropriate $20,000 from unappropriated Park Dedication Fee fund (172) to Project No. PP-97224; and Accept the bid of E.A. Mendoza Contracting in the amount of $150,260.00, as submitted at the bid opening, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. c) Proiect No. PP-97227 - Basketball Court Lighting at Orangewood Park Six bids were received and opened on February 12, 1997, for this project which provides for the lighting of the basketball court at Orangewood Park. The lowest responsible bid is $22,360.00 from Big 0 Enterprises, Inc., of Northridge, California. It is recommended that the City Council accept the bid of Big 0 Enterprises, Inc., in the amount of $22,360.00, as submitted at the bid opening, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. d) . Project No. SP-97130 - Guardrails Along Amar Road Westerly of Shadow Oak Drive One bid was received and opened on February 12, 1997, for this project which provides for a guardrail along the southerly side of Amar Road between Westport Drive and Shadow Oak Drive. The bid is $35,888.00 from Alcorn Fence of Sun Valley, California. It is recommended that the City Council take the following actions: Create Project No. SP-97130; Appropriate $42,000 to Project No. SP-97130 from unappropriated Gas Tax (124) funds; and Accept the bid of Alcorn Fence in the amount of $35,888.00 as submitted at the bid opening, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. C) CONSENT CALENDAR (continued) 6) Miscellaneous Building/Engineering a) Funding for Cortez Park Athletic Lighting Project The City Council previously directed that the increases in costs associated with the Cortez Park athletic field lighting project be funded from Park Dedication Fee funds. When the project commenced, Park Dedication Fee funds were not available. To keep the project on track and ensure completion in time for the youth football league opening day, an advance was made from the General Fund to the Park Dedication fee District "E" Fund. Park Bond Grant funds are now available to facilitate a partial repayment of the previous General Fund advance. Staff recommends that the City Council take the following actions: Authorize a transfer of $61,000 from the Park Bond Grant Fund to the PDF - E Fund; and Authorize a $61,000 transfer from the PDF - E Fund to the General Fund as partial repayment of the $80,000 advance made in Fiscal Year 95/96. b) Proposal to Provide Professional Engineering Services for Assessment Districts and Evaluation of Assessment Methodology for Compliance with Proposition 218 Berryman and Henigar has submitted a proposal to provide professional engineering services for the Assessment District administration services of the Maintenance District Nos. 1, 2, 4, 6, and 7 and the Citywide Lighting and Maintenance District at a cost of $41,500. Also, included in the proposal are the services for property owner noticing/ballot and ballot tabulation, which are required by Proposition 218, at a cost of $17,225. The total cost of the proposal is $58,725. It is recommended that the City Council take the following actions: Accept the proposal from Berryman and Henigar for professional services for the administration of the special districts and authorize the Mayor and City Clerk to execute a consultant agreement for the designated work to be done for an amount not to exceed $58,725. Authorize the transfer of $21,975, balance of Proposal Cost, and $8,600 for the cost of envelopes and postage to mail the required notices and ballots, from Citywide Lighting and Maintenance District Reserves to Account Number 188-320-2216-6117. Environmental Services c) BKK Landfill Closure Plans Status Report This is an updated report on the Status of plans for BKK Landfill Closure and other related BKK matters. This is a part of the City program to keep community informed of the progress toward implementation of the closure plans for the BKK Landfill. Staff recommends that the City Council receive and file this report. C) CONSENT CALENDAR (continued) 6) Miscellaneous (continued) Personnel Services d) Approval of Class Specification and Salary for Public Works Project Supervisor and Reclassification of Senior Building Inspector and Clerk This report recommends the approval of the new class specification and . salary for Public Works Project Supervisor, and reclassification of the Senior Building Inspector and a Clerk Typist in conjunction with the restructuring of position assignments. It is recommended that the position of Senior Building Inspector be reclassified to Public Works Project Supervisor and that the position of Clerk Typist in the Waste Management Department be reclassified to a Secretary I and that the City Council adopt the following enabling resolution: RESOLUTION NO. - A RESOLUTION. OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO.7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED; AND APPROVING THE NEW CLASSIFICATION OF PUBLIC WORKS PROJECT SUPERVISOR. 7) Approval of Final Maps (adopt resolution) _Lot Line Adiustment 121- Edwards Entertainment Center As part of the conditions of approval for the Edwards Entertainment Center, a lot line adjustment was required so that required building setbacks would be provided. The lot line adjustment retains the present six lots in a slightly different configuration. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 121 AND DIRECTING THE RECORDATION THEREOF. (EDWARDS ENTERTAINMENT CENTER) ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7: Motion by to waive further reading of the ordinance/resolution(s) and adopt, and to approve all items listed, except 2nd by ROLL CALL: Herfert, Manners, McFadden, Wong, Touhey D) PUBLIC WORKS SERVICES 1) Project No. GP-96302 City Hall Building Modifications - Community Room Relocation and New Simulator Room Eight bids were received and opened on February 11, 1997, for this project which provides for the enclosure and modification of the existing floor space to accommodate the police simulator training area, a community room, kitchen, and an employee lunch room. The lowest responsible bid is $208,800.00 from Armstrong Construction of Covina, California. It is recommended that the City Council reject the bid Southwest Industries as requested and accept the bid of Armstrong Construction in the amount of $208,800.00 as submitted at the bid opening, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. Motion by 2nd by to approve disapprove hold over 2) Approval of the Master Landscaping Plans for Azusa Avenue Median from Amar Road to Badillo Street On November 19, 1996, the City Council authorized the City Engineer to retain the services of a Landscape Architect to develop a master landscaping plan for the Azusa Avenue median. Steven A. Ormenyi and Associates was retained to develop the master plan for the Azusa Avenue median. It is recommended that the City Council approve the conceptual master landscaping plan for Azusa Avenue median and reconsider the construction of part or all of the plan during the 1997-98 Capital Improvement Program at which time the full financial impacts of Proposition 218 will be known. Motion by 2nd by to approve disapprove hold over E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports F) ENVIRONMENTAL SERVICES No reports G) COMMUNITY DEVELOPMENT SERVICES 1) Redevelopment Agency a) Recess the City Council meeting at p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at p.m. b) Approval of a Covenant and Agreement ("Agreement') Among the City of West Covina ("City"), West Covina Redevelopment Agency ("Agency") and Edwards Theatres Circuit Inc ("Edwards") The City Council and the Redevelopment Agency will consider the proposed Covenant and Parking Agreement to allow the.Edwards Parking Structure and Agency Parking Structure (Structure II), located on the eastern side of The Lakes at West Covina office complex, to operate and function adjacent to one another. It is recommended that the City Council approve and authorize the Mayor to execute the Agreement. Motion by 2nd by to approve disapprove hold over 0 H) HUMAN SERVICES 1) Prop A Funding For School Field TD�ps On December 3rd's City Council meeting Mayor Touhey proposed a program on which the City would support the concept of school field trips with a contribution of $5 per West Covina resident student per year. Staff has spoken with MTA and local schools to formulate this program. The Human Services Department recommends that the City Council authorize staff to seek MTA approval and the use of Prop A transportation funds of $5 per child in grades K through 6 who reside in West Covina for school sponsored field trips. Motion by 2nd by to approve disapprove hold over I) PUBLIC SAFETY SERVICES No reports .1) ADMINISTRATIVE SERVICES No reports K) CITY MANAGER 1) Discussion of Scheduling March 4 1997 Meeting L) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by 2nd by to approve disapprove hold over ROLL CALL: Herfert, Manners, McFadden, Wong, Touhey 10 M) ORAL COMMUNICATIONS N) MAYOR'S REPORTS 1) Older Americans Day Recognition Each year, the County of Los Angeles recognizes a single representative of each community's senior population to commemorate Older Americans Recognition day. It is recommended that the City Council nominate Sally Deniston to be recognized as West Covina's honoree for the Older Americans Recognition Day. Motion by 2nd by to approve disapprove hold over 11 0 O) P) COUNCILMEMBERS' REPORTS 1) Letter From Supervisor Antonovich Regarding Diversion of Funds to Metro Red Line Councilmember Herfert has requested a discussion on the diversion of $300 million in funding previously committed by the Metropolitan Transportation Authority to the construction of carpool lanes to completion of the Red Line subway project. It is recommended that the City Council cooperate with the San Gabriel Valley Council of Governments to maintain and guarantee the Valley's share of regional transportation funds. Motion by approve ADJOURNMENT 2nd by disapprove Motion by adjourn the meeting at hold over 2nd by CITY COUNCIL MEETING SCHEDULE p.m. to to Tuesday Mar. 4, 1997 8:00 p.m. Election Night Tuesday Mar. 11,1997 7:30 p.m. Adjourned Regular meeting Tuesday Mar. 18, 1997 7:30 p.m. Regular meeting 12