10-15-1996 - RegularTuesday
October 15, 1996
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to
inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of
hearing impaired aide at Council meetings, four working days may be required.
I certdfy that copfea of the
Coruna Agenda for the rnesting
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PLEDGE OF ALLEGIANCE //.//((jj��
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ROLL CALL Touhey, McFadden, Herfert, Manners, Wong
APPROVAL OF MINUTES Regular meeting of October 1, 1996
PRESENTATIONS/PROCLAMATIONS
Presentations Resolution of Commendation for Vi Saunders
Proclamations Red Ribbon Week - October 23-31, 1996
National Domestic Violence Awareness Month
October, 1996
A) HEARING
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or
before the time set for the public hearing.
1) Code Amendment No. 274: Urgency.Ordinance Related to Retaining Walls
and Elevated Structures
On September 17, 1996, the City Council adopted Urgency Ordinance No. 1977
establishing a moratorium on retaining walls and elevated structures in single-
family residential zones. Under Government Code Section 65858, the initial
adoption of an urgency ordinance is valid for 45 days. To remain in effect, it
must be extended for an additional 10 months and 15 days. Staff is proposing
modifications to the ordinance that will allow retaining walls and elevated
structures subject to an administrative review procedure and design standards.
a)
Verification of publication
b)
Presentation of staff report
c)
Open hearing
d)
Public testimony
e)
Close hearing
f)
Council discussion
g) It is recommended that the City Council adopt the following ordinance
City Council Agenda • •
October 15, 1996
A) HEARING (continued)
1) Code Amendment No. 274: Urgency Ordinance Related to Retaining Walls
and Elevated Structures (continued)
ORDINANCE NO. - AN INTERIM URGENCY ORDINANCE
OF THE CITY COUNCIL OF _ THE CITY OF WEST COVINA,
CALIFORNIA, EXTENDING URGENCY ORDINANCE NO. 1977
RELATED TO THE CONSTRUCTION OF CERTAIN RETAINING
WALLS AND ELEVATED STRUCTURES WITHIN SINGLE-FAMILY
RESIDENTIAL ZONES.
Motion by 2nd by
to waive further reading of the ordinance and
adopt disapprove hold over
ROLL CALL Herfert, Manners, McFadden, Wong, Touhey
B) AGENDA AND ORAL COMMUNICATIONS
At this time die City Council will first receive comments on any item (except public hearing matters) found on the
Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium
and,give your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda
item is discussed by the Council. .
Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not
completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City
Council's and staffs ability to respond to comments on non-agendized matters at the time such comments are made.
Thus, your comments may be agendized for a future meeting or referred to staff.
To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the
speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or
speaking to the Council.
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City Council Agenda • •
October 15, 1996
C) CONSENT CALENDAR
1) Written Communications (receive and file)
None received.
2) Commissions' Summary of Actions (receive and file)
a) Personnel 09/11/96
b) Planning 10/08/96
c) Administrative Review Board 10/03/96
3) Temporary Use Permits (receive and file)
TUP #2342-96 for Philip Guhl, Choice Christmas Trees, located at 572 S.
Valinda for a Pumpkin lot from 10/15/96 to 10/31/96 and for a Christmas Tree
lot from 12/3/96 to 12/24/96.
TUP #2343-96 for California Street Hockey Assn. at Orangewood Park for a
charity Roller Hockey Tournament on 9/28/96.
TUP #2344-96 for ESGV Japanese Center located at 1203 W. Puente for their
Fall Festival to be held on 10/12/96.
TUP #2345-96 for United Methodist Church West Covina at 718 S. Azusa
Avenue for a Crafts Fair on October 12, 1996.
TUP #2346-96 for Citrus Valley Queen of the Valley at 1115 S. Sunset for a
Neo-Natal Celebration on 10/4/96.
TUP #2347-96 for Saint Christopher's Church at 629 S. Glendora for a Festival
on 10/4/96 to 10/6/96.
TUP #2348-96 for DSG Mechanical at The Plaza at West Covina, for airlift of
.Mechanical Units on 10/1/96.
TUP #2349-96 for West Covina Nissan at 1840 E. Garvey for a radio promotion
on October 5, 1996.
TUP #2350-96 for Unocal at 909 W. Garvey for Grand Opening on 9/27/96 to
10/14/96.
TUP #2351-96 for Michael Steele at 744 S. Glendora Avenue for a Pumpkin lot
on 10/3/96 to 10/31/96 and a Christmas Tree lot on 12/1/96 to 12/24/96.
TUP #2352-96 for Philip Guhl, Choice Christmas Trees for Pumpkin lot on
10/15/96 to 10/31/96 and a Christmas Tree lot on 12/3/96 to 12/24/96 at 210 S.
Vincent Avenue.
Project No. SP-96115 - Street Rehabilitation - Asphaltic Concrete Overlay
Sully -Miller Contracting Comply Release of Bond
Recommendation is to accept street improvements and authorize release of
Seaboard Surety Company, Bond No. 348352, in the amount of $435,767.50,
subject to Notice of Completion.
5) City Treasurer's Report (receive and rile)
No report
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City Council Agenda • •
October 15, 1996
C) CONSENT CALENDAR continued)
6) Award of Bids
a) Purchase of One (1) Skid Car Driver Training Device Equipment for
the Police Department
The Police Department hereby requests City Council approval to purchase
a Skid Car driver training device to be used for driver training programs.
It is recommended that the City Council take the following actions:
* Find that it would be impractical, useless, or uneconomical to
initiate a formal bid process; and
* Authorize staff to proceed with the purchase of a Skid Car Device
from Skid Car USA of Portland, Oregon in the sum not to exceed
$44,100.00.
b) Purchase of One (1) 1997 GMC Safari Van
The Finance Department requests City Council's approval to purchase one
All Wheel Drive 1997 GMC Safari Van for the Police Department. It is
recommended that the City Council take the following actions:
* Find that the use of Lasher Auto Centers Contract No. 1-96-23-20
with the State of California eliminates the need for the use of a
formal bid process; and
* Authorize the purchase of a 1997 AWD GMC Safari Van from
Lasher Auto Center in the amount of $23,568.83 including tax and
delivery charge.
7) Miscellaneous - Engin rin
a) Project Nos. PP-94204, PP-94206, and PP-95229 Slope Rehabilitation
(MD4) and Park Landscape Improvements in and Adjacent to Shadow
Oak Park -Approval of Plans and Soecifications
This project consists of grading, irrigation, and planting of drought
tolerant vegetation around a parking lot area at Shadow Oak Park and on
two slopes adjacent to Shadow Oak Drive. Approximately, $110,000 of
improvements are proposed. It is recommended that the City Council
approve the plans and specifications for Project Nos. PP-94204, PP-
94206, and PP-95229 and authorize the City Engineer to call for bids.
b) Capital Improvement Program and Building Activity Report - Third
Ouarter 1996
This report is to provide the City Council with a summary of Major
Building Permits issued and Capital Improvement Activity during the
quarter ending September 30, 1996. It is recommended that the City
Council receive and file this report.
Miscellaneous - Environmental Services
c) BKK Landfill Closure Plans Status Repo
This is an updated report on the status of plans for BKK Landfill closure
and other related BKK matters. This is a part of the City program to keep
the community informed of the progress toward implementation of the
closure plans for the BKK Landfill. It is recommended that the City
Council receive and file this report.
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City Council Agenda • •
October 15, 1996
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by to approve
all items listed,
except
ROLL CALL: Herfert, Manners, McFadden, Wong, Touhey
END OF CONSENT CALENDAR
D) PUBLIC WORKS SERVICES
1) Review of Azusa Avenue Medians from Temple Avenue North of C4 Limits
Location: Azusa Avenue
Mayor Touhey and Councilmember Manners have requested that the City Council
review the costs and possible funding sources for landscaping the center medians
of Azusa Avenue. There are three different sections of Azusa Avenue which
currently have no landscaping: Temple Avenue to Amar Road which is in Los
Angeles County, from Amar Road to Aroma Drive near BKK and Workman
Avenue to Badillo Street. Staff has developed a preliminary scope of work and a
rough project estimate. The estimated total project cost is about $1.4 million. It
is recommended that the City Council authorize the City Engineer to retain the
services of a landscape architect to develop preliminary plans and cost estimates
for Council review at a cost not to exceed $12,000.
Motion by 2nd by to
approve disapprove hold over
2) Award of Consultant Services Contract for Financial Analysis Related to
Potential Sale or Lease of the Water SDDDIV Svstem
Staff has interviewed several consultants capable of providing the following
services related to potential sale or lease of the City of West Covina water supply
system: financial analysis, asset valuation, preparation of requests for proposal,
and analysis of proposals. Staff proposes to enter into a Consultant Services
Agreement with Bookman -Edmonton Engineering Inc. to perform the first phase
of these services at a cost of not to exceed $22,000.00. The City Council
previously directed the City Engineer/Public Works Director to locate and select a
consultant to perform financial analyses in preparation for potential sale or lease
of the water system. It is recommended that the City Council take the following
actions:
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City Council Agenda • •
October 15, 1996
D) PUBLIC WORKS SERVICES (ontin
E)
F)
G)
2) Award of Consultant Services Contract for Financial Analysis Related to
Potential Sale or Lease of the Water Supply System (continued)
a) Concur with the selection of Bookman -Edmonton Engineering Inc. of
Glendale, California to perform the first phase of these services and
authorize the City Manager to enter into a Consultant Services Agreement
with this fain; and
b) Authorize the transfer of $22,000.00 from unappropriated Water Fund
Reserves to Account No. 340-320-2217-6110 (Engineering - Consultant
Services) to fund the cost of the first phase of consultant services.
Motion by 2nd by . to
approve disapprove hold over
3) Project No. PP-97210 Sports Lighting and Outfield Netting at Maverick
Baseball Field - Approval of Plans and Specifications
Location: 380 South Citrus Avenue
This project consists of the installation of sports lighting and outfield netting at the
Maverick baseball field on Citrus Avenue. At a public hearing on September 10,
1996, the Planning Commission approved the project with mitigation measures to
protect adjacent residences. The action of the Planning Commission was not
appealed and as a result, staff has completed the plans and specification. The
estimated cost for the project which includes design, construction, outfield
netting, Edison fees, new electrical service, inspection and contingencies is
$180,000. It is recommended that the City Council approve the plans and
specifications for Project No PP-97210 and authorize the City Engineer to call for
bids.
Motion by 2nd by to .
approve disapprove hold over
3ASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports
ENVIRONMENTAL SERVICES No reports
COMMUNITY DEVELOPMENT SERVICES
1) Planning Department
Trees and Debris in Residential Neighborhood
At the City Council meeting of September 17, 1996, Councilmember Nancy
Manners requested that staff examine the issue of tree debris that impact adjoining
private properties in residential neighborhoods. This report outlines the available
options to address this issue. Staff recommends that the City Council receive and
file this report and provide any appropriate direction to staff.
Motion by
to
2nd by
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City Council Agenda • •
October 15, 1996
G) COMMUNITY DEVELOPMENT SERVICES (continued)
2) Redevelopment Agency
a) Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
b) New Los Angeles Marketing Partnership (NLAMP)
The City Council shall consider participation in the New Los Angeles
Marketing Partnership. It is recommended that the City Council take the
following actions:
* approve Level I ($10,000) participation in the New Los Angeles
Marketing Partnership (NLAMP) program for fiscal year 1996-97
using excess Business Improvement Tax funds; and
* appropriate $10,000 from Business Improvement Tax funds to
account no. 118-304-2430-6030.
Motion by 2nd by to
approve disapprove hold over
c) State Home Funds Applications - 1996
The City Council shall consider authorizing the City Manager to submit an
application to the Department of Housing and Community Development to
participate in the HOME Investment Partnerships'Program in response, to
the Notice of Funding Availability. It is recommended that the City
Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING
THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA
STATE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR FUNDING UNDER THE HOME
INVESTMENT PARTNERSHIPS PROGRAM; AND THE
EXECUTION OF A STANDARD AGREEMENT AND ANY
RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN
THE HOME INVESTMENT PARTNERSHIPS PROGRAM IF
SELECTED FOR SUCH FUNDING.
Motion by 2nd by _
to waive further reading of the resolution and
adopt
disapprove holdover
H) HUMAN SERVICES No reports
n PUBLIC SAFETY SERVICES
1) Police Department
Update on School Traffic Enforcement
The Police Department has provided a status report on activities to mitigate
pedestrian traffic problems at Merlinda School and other schools within the
community.
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City Council Agenda •
October 15, 1996
I) PUBLIC SAFETY SERVICES (continued)
J)
2) Fire Department
Automatic Fire Sprinkler Regulations Ordinance Introduction
The Fire Department is requesting the City Council introduce an ordinance and
set a date for the second reading on November 5, 1996, to amend Sections 7-
18.13 and 10-27 of the West Covina Municipal Code as they relate to
requirements for installation of automatic fire sprinkler systems. It is
recommended that the City Council take the following actions:
a) Introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING SECTION 7-18.13
AND 10-27 OF THE WEST COVINA MUNICIPAL CODE AS THEY
RELATE TO THE REQUIREMENTS FOR INSTALLATION OF
AUTOMATIC FIRE SPRINKLER SYSTEMS.
Motion by 2nd by
to waive further reading of the ordinance and
introduce disapprove hold over
b) Set November 5, 1996, as the date for a second reading concerning the
adoption of the ordinance amending those sections in the Building and Fire
Codes cited above.
Motion by 2nd by to
approve disapprove hold over
3) Communications Department
L.ccnse and Use Agreement with Cox California PCS, Inc
This report presents for City Council consideration a License and Use Agreement
which allows Cox California PCS, Inc. to establish a telecommunications
(personal communications system) facility within Shadow Oak Park. It is
recommended that the City Council approve the proposed License and Use
Agreement authorizing Cox California PCS, Inc. to establish and operate a
telecommunications (PCS) facility within Shadow Oak Park, and authorize the
Mayor to execute the Agreement and its accompanying Memorandum.
Motion by
approve
disapprove
2nd by
ADMINISTRATIVE SERVICES No reports
hold over
to
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City Council Agenda •
October 15, 1996
K) GENERAL ADMINISTRATION
1) City Attorney
Draft Initiative Ordinance Relating to Siting of Landfills and Other Waste
Disposal Facilities in Wet Covina
The City Council has directed the City Attorney to draft an initiative ordinance
which would, if passed, require a two-thirds majority vote to site a landfill or
other waste disposal facility within one mile of a residence in the City of West
Covina. It is recommended that the City Council provide policy direction to
complete the draft ordinance.
Motion by
to
2) City Manager
2nd by
a) West Covina Library Request for Materials Grant
Staff of the West Covina Library has submitted a request to the City of
West Covina for a grant of $80,000 for acquisition of reference materials
and computer equipment. It is recommended that the City Council not
approve the grant request for ongoing operating costs such as books and
materials. It is further recommended that staff be directed to work with
Library staff on options for acquiring computer equipment at a lower cost
than proposed..
Motion by 2nd by
to
b) Business Improvement Tax Suryey
At the regular meeting of July 2, the City Council directed staff to prepare
a survey of West Covina businesses regarding the City's Business
Improvement Tax. On August 6, staff returned with a status report
providing options for such a survey. In the interim, the Chamber of
Commerce of West Covina has undertaken a survey regarding the BIT and
the Business License Tax. It is recommended that the City Council
provide direction as to how to proceed with the survey.
Motion by 2nd by
to
agnd10.15 9
City Council Agenda •
October 15, 1996
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Herfert, Manners, McFadden, Wong, Touhey,
M) ORAL COMMUNICATIONS
N) MAYOR'S REPORTS
1) Approval of Resolution of Commendation for Vi Saunders
Motion by 2nd by
approve disapprove hold over
C
to
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i City Council Agenda •
October 15, 1996
O) COUNCILMEMBER, ' REPORT
1) Fee Structure for the Foothill Transit Zon
At the October 1, 1996 Council meeting, Councilmember Herfert asked that the
matter of the proposed revised fee structure for the Foothill Transit Zone be re-
agendized for Council's discussion.
Motion by
to
2nd by
2) Hollencrest School
Due to several inquiries from neighborhood residents, Councilmember Herfert
has requested that issues surrounding sports league's and school children's use of
Hollencrest School be agendized. He asks that the City/School Committee be
directed to investigate the matter and the possibility of installing a fence.
Motion by 2nd by
to
3) Use of Cable Television Facilities by Candidates
Councilmember Manners has requested a discussion of the propriety of the use of
WCCT facilities by candidates for City Council.
P) ADJOURNMENT
Motion by
2nd by
adjourn the meeting at p.m.
CITY COUNCIL MEETING SCHEDULE
Iro,
Tuesday
Nov. 5, 1996
7:30 p.m.
Regular meeting
Tuesday
Nov. 19, 1996
7:30 p.m.
Regular meeting
Tuesday
Dec. 3, 1996
7:30 p.m.
Regular meeting
Tuesday
Dec. 17, 1996
7:30 p.m.
Regular meeting
agnd10. 15 11