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10-01-1996 - RegularTuesday October 1, 1996 REGULARMEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION Father James Williams St. Martha's Episcopal Church PLEDGE OF ALLEGIANCE ROLL CALL Touhey, McFadden, Herfert, Manners, Wong APPROVAL OF MINUTES Regular meeting of September 3, 1996 Special meeting of September 17, 1996 Regular meeting of September 17, 1996 PROCLAMATIONS California Rideshare Week - October 7-11, 1996 White Cane Days - October 4-5, 1996 SPECIAL RECOGNITION Planet Hockey for Bone Marrow Donor EveQt held on Saturday, September 28, 1996 A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Appeal of Planning Director's Modification to Conditional Use Permit No. 474 and Planning Commission's Approval of that Modification Appellant: Sanborn Theatres, Inc. Applicant: Edwards Theatres Circuit, Inc. Location: Northwest corner of Glendora and State Street (195 and 265 South Glendora Avenue) On August 27, 1996 the Planning Commission held a duly noticed public hearing on an appeal of the Planning Director's action to approve miscellaneous minor project revisions by approving a Planning Director's Modification (PDMOD) to Conditional Use Permit No. 474. The Planning Commission adopted Resolution No. 08-96-4368 upholding the decision of the Planning Director and approving the PDMOD. The appellant, Sanborn Theatres, Inc., has appealed the Planning Commission's decision to the City Council. r a) b) e) d) e) 0 g) Verification of publication Presentation of staff report Open hearing Public testimony Close hearing Council discussion I oartlfy that comes o the Colin- :;i:l Agenda for tha meeting of were potsv-d in cez;ordzn, ;z with the 1/87 Brcean Act .".m0ridrn0ots. D 1: 9 27 9G Cffica of the City Clerk It is recommended that the City Council uphold the decisions of the Planning Commission and Planning Director by adopting the following resolution: City Council Agenda • • October 1, 1996 A) HEARINGS (continued) 1) Appeal of Planning Director's Modification to Conditional Use Permit No. 474 and Planning Commission's Approval of that Modification RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISIONS OF THE PLANNING COMMISSION AND PLANNING DIRECTOR AND TO APPROVE THE PLANNING DIRECTOR'S MODIFICATION TO CONDITIONAL USE PERMIT NO. 474. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over B) AGENDA AND ORAL COMMUNICATIONS At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is discussed by the Council. Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City Council's and staff's ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your comments may be agendized for a future meeting or referred to staff. To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or speaking to the Council. - agnd10.01 2 City Council Agenda • • October 1, 1996 C) CONSENT CALENDAR 1) Written Communications A letter was received from the City of Carson urging the City Council to support a resolution offered by Carson relating to the process by which appointments are made to various League of California Cities Policy Committees. This is a City Council policy matter, and staff makes no recommendation. 2) Commissions' Summary of Actions (receive and file) a) Planning------------------------------------------------------------------ 09/24/96 b) Senior Citizens' ------------------- 09/12/96 -------------------------------------- c) Waste Mgmt./Env. Quality ------------------------------------------ 09/19/96 d) Human Services--------------------------------------------------------- 09/10/96 3) Approval of Final Maps (adopt resolution) a) Tract No. 47809 - South Hills Homes Partnership Location: Between Galster Way and Citrus Street South Hills Homes Partnership has recorded residential subdivisions consisting of 291 lots. The Planning Commission has approved rearranging 75 lots subject to certain conditions. Those conditions have been met and the developer is requesting final map approval. The lots are generally located between Galster Way and Citrus Street. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT NO. 47809 AND DIRECTING THE RECORDATION THEREOF. (SOUTH HILLS HOMES PARTNERSHIP) b) Pand Man No 22037 - South Hill —HQ-m-es Partnership Location: Between Westbridge Drive and Galster Way South Hills Homes Partnership has recorded residential subdivisions consisting of 291 lots. The Planning Commission has approved rearranging 2 lots subject to certain conditions. Those conditions have been met and the developer is requesting final map approval. The lots are generally located between Westbridge Drive and Galster Way. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP NO. 22037 AND DIRECTING THE RECORDATION THEREOF. (SOUTH HILLS HOMES PARTNERSHIP) 4) Traffic Committer Minutes of September 17, 1996 (receive.and tile) Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or Resolution is needed for the action to be implemented. a) James Harry, 2343 Francisquito Avenue, requested that parking be prohibited except by permit along the north side of the service road abutting the residents on the 2200 and 2300 blocks of West Francisquito Avenue resulted in a recommendation: TO HOLD OVER FOR COMPLETION OF THE POSTCARD SURVEY. agnd10.01 3 City Council Agenda • • October 1, 1996 C) CONSENT CALENDAR (continued) 4) Traffic Committee Minutes of Septcmber 17 1996 (continued) b) The Police Department request that a two hour parking restriction be established on the east and west sides of Azusa Avenue from Workman Avenue north to Badillo Street resulted in a recommendation: TO HOLD OVER FOR COMPLETION OF THE POSTCARD SURVEY. c) Estella Dunton, 1612 Eldred Avenue, request that parking be restricted between the hours of 7:00 a.m. and 3:00 p.m. (revised to 24 hours Monday through Friday) except by permit on the south side of Eldred Avenue between Orange and Nora Avenue; and that a stop sign be installed on the northbound approach of Conlon Avenue at Eldred Avenue resulted in a recommendation: THAT PARKING BE RESTRICTED EXCEPT BY. PERMIT ON THE SOUTH SIDE OF ELDRED AVENUE BETWEEN ORANGE AND CONLON AVENUES MONDAY THROUGH FRIDAY. THAT A STOP SIGN BE INSTALLED ON THE NORTHBOUND APPROACH OF CONLON AVENUE AT ELDRED AVENUE. d) A City initiated request that a traffic signal be installed at the intersection of Merced Avenue and Willow Avenue resulted in a recommendation: THAT A TRAFFIC SIGNAL INSTALLATION AT THE INTERSECTION OF MERCED AVENUE AND WILLOW AVENUE BE CONSIDERED IN FUTURE CAPITAL IMPROVEMENT PROGRAMS. THAT A MULTI -WAY (4-WAY) STOP BE INSTALLED AT THE INTERSECTION OF MERCED 'AVENUE AND WILLOW AVENUE. 5) Award of Bid Project No PP 96251 New Park Play Area Barrier Removal at Palm View Park Location: 1340 East Puente Avenue Three bids were received and opened on Tuesday, September 17, 1996, for the removal of existing playground equipment and installation of new sand, matting and play equipment at Palm View Park. The lowest responsible was from Hondo, Inc. of Santa Ana for $58,977.00. It is recommended that the City Council accept the bid of Hondo, Inc. in the amount of $58,977.00 and authorize the Mayor and City Clerk to execute the agreement for the work to be done. agnd10.01 4 City Council.Agenda • • October 1, 1996 C) CONSENT CALENDAR (continued) 6) Miscellaneous - Public Works a) Possible Guardrail on South Side of.Amar Road, Westerly of Shadow Oak Drive There have been a number of accidents where vehicles have hit the wall along the rear of the properties adjacent to Amar Road, westerly of Shadow Oak Drive. The Traffic Committee reviewed this matter a few months ago in response to a request for a guard rail and instead placed warning chevrons for. the curve in this area. Until one accident a few days ago, the new signage has been affective at reducing accidents. The recent accident was not on the curve and may be unrelated to the previous study. It is recommended that the Traffic Engineer review the recent accident on Amar Road and have the Traffic Committee review this condition at its October 15, 1996 meeting and report back to the City Council. b) Project No. SP-97105 - Curb and Gutter Repair and Sidewalk Construction - Approval of Plans and Specifications Location: Various Locations Citywide Plans and specifications have been completed for Project No. SP-97105, which provides for the repair of damaged curb, gutter and driveway aprons, in various locations citywide, including sidewalk construction on Garvey Avenue south between Glendora Avenue and Lark Ellen Avenue. The estimated cost of the project is $46,000.00. It is recommended that the City Council approve the plans and specifications for Project No. SP-97105, and authorize the City Engineer to call for bids. Miscellaneous - Planning Department c) General Plan Implementation Annual Status Report Applicant: City of West Covina Location: Citywide Government Code §65400(b) requires the preparation of an annual report to the City Council addressing the status of the City's General Plan and its implementation. The report was reviewed and approved by the Planning Commission at its meeting of September 24, 1996. Staff recommends that the City Council receive and file the General Plan Annual Status Report. Miscellaneous - Human Services d) Purchase of Portable Classroom Due to State of California requirements limiting the amount of students per teacher and the subsequent displacement of child care providers that operate on School District property, including three City -owned facilities that will move to portable classrooms, the Human Services Department is requesting permission to purchase two portable classrooms and lease the third. It is recommended that the City Council find that it is impractical to purchase these modular units in compliance with competitive bidding procedures for the reasons set forth in the staff report. It is further recommended that the City Council approve the purchase of two portable classrooms and lease of the third. asndio.oi 5 City Council Agenda • • October 1, 1996 C) CONSENT CALENDAR (continued) Miscellaneous - City Manager's Office e) General Services Agreement with County of Los Angeks From time to time, the City utilizes various services of the County of Los Angeles. The County and each of the cities within the County adopt a General Services Agreement which sets forth certain basic and common ("boilerplate") terms and conditions for the provision of these services, for which there is no specific contract. It is recommended that the City Council approve the General Services Agreement with the County of Los Angeles, and authorize the Mayor and City Clerk to execute the Agreement. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6: Motion by 2nd by to waive further reading -of the resolution(s) and adopt, and to approve all items listed, except ROLL CALL: Herfert, Manners, McFadden, Wong, Touhey END OF CONSENT CALENDAR D) PUBLIC WORKS SERVICES No reports E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No reports F) ENVIRONMENTAL SERVICES No reports G) COMMUNITY DEVELOPMENT SERVICES 1) Redevelopment Agency Recess the City Council meeting at p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at p.m. agndlo.ol - 6 City Council Agenda • • October 1, 1996 G) COMMUNITY DEVELOPMENT SERVICES (continued) 2) Project No. MP-97123 - Approval of Plans and Specifications for Directional The City Council shall establish Project No. MP-97123 and approve plans and specifications for the directional signage and authorize advertising for bids. It is recommended that the City Council take the following actions: a) Establish Project No. MP-97123; and b) Approve plans and specifications and authorize advertising for bids. Motion by approve disapprove H)' HUMAN SERVICES No reports I) PUBLIC SAFETY SERVICES 1) Fire Department 2nd by hold over to Automatic Fire Sprinkler Regulations Ordinance Introduction and Setting a Public Hearing Date The Fire Department is requesting the City Council introduce an ordinance and set a date for second reading of October 15, 1996, to amend Section 7-18.13 and 10-27 of the West Covina Municipal Code as it relates to the requirements for installation of automatic fire sprinkler systems. It is recommended that the City Council take the following actions: a) Introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTIONS 7-18.13 AND 10-27 OF THE WEST COVINA MUNICIPAL CODE AS THEY RELATE TO THE REQUIREMENTS FOR INSTALLATION OF AUTOMATIC FIRE SPRINKLER SYSTEMS. Motion by 2nd by to waive further reading of the ordinance and introduce disapprove hold over ROLL CALL Herfert, Manners, McFadden, Wong, Touhey b) Set October 15, 1996 as the date for a second reading, concerning the adoption of the Building and Fire Codes cited above. Motion by approve disapprove .n ADMINISTRATIVE SERVICES K) . GENERAL ADMINISTRATION 2nd by No reports No reports hold over to agnd10.01 7 City Council Agenda • • October 1. 1996 L) APPROVAL OF DEMAND The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by approve ROLL CALL: 2nd by disapprove hold over to Herfert, Manners, McFadden, Wong, Touhey M) ORAL COMMUNICATIONS N) MAYOR'S REPORTS 1) Designation of a Voting Delegate for the National Teague of Cities Conferenc The National League of Cities Annual Conference will be held December 7-10, 1996 in San. Antonio, Texas. At this time, it is necessary to select a voting delegate and alternate. It is recommended that the Council appoint a new voting delegate and alternate to the National League of Cities Annual Conference. Motion by 2nd by to to appoint as the new voting delegate and as alternate to the National League of Cities Annual Conference. 2) Consideration of Ballot Measure Regarding Required Election for Land Use Approval of Waste DISDosal Facilities Mayor Touhey has requested a discussion of alternatives for placing on the March Municipal Election the requirement that the approval of future waste disposal facilities in West Covina be subject to a "super majority" vote of the electorate. abnaio.m 8 City Council Agenda October 1, 1996 N) MAYOR'S REPORTS (continued) 3) Review of Traffic Conditions at Merlinda School Mayor Touhey has requested a review of traffic conditions at Merlinda School as a result of an accident which occurred last Thursday, September 26, 1996. This review includes a brief description of the accident, an outline of past Traffic Committee items pertaining to this location, and State of California Traffic Manual guidelines. It is recommended that the City Council refer this item to the joint city/school district coordinating committee for review. Motion by 2nd by to O) approve disapprove COUNCILMEMBERS' REPORTS hold over 1) Fee Structure for the Foothill Transit Zone At the last meeting of the City Council, Councilmember Steve Herfert asked that the matter of the proposed revised fee structure for the Foothill Transit Zone be. placed on the agenda for the City Council's discussion. ra J1111113031 115 ► Motion by adjourn the meeting at 2nd by p.m. CITY COUNCIL MEETING SCHEDULE Tuesday Oct. 15, 1996 Tuesday Nov. 05, 1996 Tuesday Nov. 19, 1996 to 7:30 p.m. Regular meeting 7:30 p.m. Regular meeting 7:30 p.m. Regular meeting asndio.01 9