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08-20-1996 - RegularTuesday August 20, 1996 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (818)814-8433 (voice) or (818) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION Pastor Ernest Kennedy Tri-City Southern Baptist Church PLEDGE OF ALLEGIANCE ROLL CALL Touhey, McFadden, Herfert, Manners, Wong APPROVAL OF MINUTES Special meeting of August 6, 1996 Regular meeting of August 6, 1996 PRESENTATIONS/PROCLAMATIONS Presentations Proclamations Doug Agatep - West Covina High School Sons & Daughters of the Philippines No items scheduled for this meeting. B) AGENDA AND ORAL COM IMCATIONS At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is discussed by the Council. ' Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City Council's and staffs ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your comments may be agendized for a future meeting or referred to staff. To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the speakers' sheet at the City Clerk's position. This action is voluntary and is not a prerequisite to attending the meeting or speaking to the Council. - I certify that coplas of the Council Agenda for the meeting of 8 - Jo - 96 mere posted in accordance with the 1/87 Brown Ace Arnendment/s. Dated: $-lto-qo Office of the City Clerk City Council Agenda • August 20, 1996 C) CONSENT CALENDAR 1) Written Communications None received. 2) Commissions' Sn many of Actions (receive and file) a) Planning b) Senior Citizens' --- -----08/08/96 3) Temporary Use Permits (receive and file) TUP #2328-96 for Moorfield Construction, for construction yard at State and Glendora Avenue approved on July 18, 1996. TUP #2337-96 for Target at Eastland Center Drive for a job fest from August 9- 10, 1996. 4) Acceptance of Improvements and/or Release of Bonds a) Project Nos MP-94124 and PP 95208 Op nn Space Area Wall Repair All Pro Fence Comp Location: Open space westerly of Stephanie Drive and northerly of Shadow Oak Villas II. Recommendation is to accept wrought iron and wall repair and authorize release of American Motorist Insurance Company, Bond No. 3SM88736700, in the amount of $24,300, subject to Notice of Completion. b) Project Nos SP 94102 and SP 961 4 mar Road and Nogales Street improvements - Sully -Miller Contracting Comm Location: Amar Road, between Nogales Street and Azusa Avenue and Nogales Street, between Amar Road and Valley Boulevard. Recommendation is to accept street improvements and authorize release of Seaboard Surety Company of New York, Bond No. 336249, in the amount of $849,869.25, subject to Notice of Completion. c) )rgject No GP-96306 CbambPr of Commerce ismic UpgEadg Whelan Construction Location: 817 South Sunset Avenue Recommendation is to accept on -site improvements and authorize release of American Contractors Indemnity Co., Bond No. 4959, in the amount of $71,753, subject to Notice of Completion. 5) Ordinance for Adoption (waive reading and adopt) At the City council meeting of August 6, 1996, an ordinance was introduced regarding multi -tenant uses, Amendment No. 273. It is before Council this evening for second reading and adoption. It is recommended that the City Council adopt the following ordinance entitled: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO MULTI -TENANT USES LOCATED WITHIN THE CITY OF WEST COVINA (AMENDMENT NO. 273). agnd0820 2 City Council Agenda • • August 20, 1996 C) CONSENT CALENDAR (continued) 6) Miscellaneous - Public Works a) hject No. WP-94114 Aroma.Drive Water Syslem - Approval of Plans and Specification The plans and specifications have been prepared for this project to provide water to the South Hills Homes Partnership Development. The project consists of the construction of a 12" steel transmission line in Aroma Drive from Azusa Avenue to Galster Way and Galster Way to Westridge Drive and a booster pump station in Galster Park including all incidental and appurtenant work. The estimated cost of the project is about $375,000. It is recommended that the City Council approve plans and specifications for City Project WP-94114 and authorize the City Engineer to call for bids. Miscellaneous - Human Services b) Grant from the Santa Anita Family Service The City of West Covina has been awarded a $2,000 grant by the Santa Anita Family Service to expand the City's Youth Assistance Program during the summer months, and Council action is needed to establish the fund account. It is recommended that the City Council approve the appropriation of $2,000 received from the Santa Anita Family Services for use in the City's Youth Assistance Program and establish fund account #154. c) Metiolink Shuttle Service Renewal Shuttle service to the Baldwin Park Metrolink Station from the City Hall park and ride lot started in 1993. Staff is requesting continuation of this service for another year. It is recommended that the City Council approve a budget of $44,000 for the renewal of the Shuttle service to the Baldwin Park Metrolink Station and authorize the Mayor to execute Amendment No. 2 to the 1995 West Covina Shuttle Agreement with DAVE Transportation Services, Inc. Miscellaneous - Risk Maagement J d) Appointment of Renresen ative o Ind pendent Cities Risk Management Authority (ICRMA) This report (with attached resolution) is to designate Bradley J. McFadden as the City's primary representative to serve on the Governing Board of ICRMA. The resolution also repeats, once again, the designation of Erin Patricia Hoppe, the City's Risk Manager, as the City's alternate voting member on the Governing Board as well as the appointed staff member on each Risk Management Committee of ICRMA. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO APPOINT SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY. agnd08.20 3 City Council Agenda • • August 20, 1996 ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6: Motion by 2nd by to waive further reading of the ordinance/resolution and adopt, and to approve all items listed, except ROLL CALL: Herfert, Manners, McFadden, Wong, Touhey No items scheduled for this meeting. � � ' �► ►Y_ I Y ' I ►Y � No items scheduled for this meeting. \/ : Y \ICI ►Y e_ _ : / 1) Puente Hills Residential Waste Indemnification Agreement The County Sanitation Districts of Los Angeles County are offering to indemnify the City for any "Superfund" liability related to any residential trash deposited at the Puente Hills Landfill. Staff recommends the City Council approve the Residential Waste Indemnification Agreement - Puente Hills Landfill and authorize the Mayor to execute the Agreement. Motion by 2nd by to approve disapprove hold over 2) Graffiti Removal Agreement Amendment No. 2 The current Agreement with the Boys and Girls Club of San Gabriel Valley for graffiti removal in the City of West Covina expires on August 31, 1996. Amendment No. 2 would extend the contract period for another year. It is recommended that the City Council authorize the Mayor and City Clerk to execute Amendment No. 2 to the Graffiti Agreement, extending the contract to August 31, 1997. Motion by 2nd by to approve disapprove hold over agnd08.20 _ 4 City Council Agenda • • August 20, 1996 F) ENVIRONMENTAL SERVICES (continued) 3) BKK Landfill Closure Plans ommunity Outreach Proarar This is a report on the program to keep the community informed of the progress toward implementation of the closure plans for the BKK Landfill. Included in this report is a STATUS OF PLANS FOR BKK LANDFILL CLOSURE Report. It is recommended that the City Council approve the City's BKK Landfill Closure Plans Community Outreach Program. Motion by 2nd by to approve . disapprove •ul�lA 1 /_ _�' 1 L hold over 1) RedevelopmentReduelopment Agency Recess the City Council meeting at p.m. to convene .the Redevelopment Agency meeting. Reconvene the City Council meeting at p.m. WINEMUu-►. ' L No items scheduled for this meeting. No items scheduled for this meeting. No items scheduled for this meeting. No items scheduled for this meeting. L) APPROVAL OF DEMAXDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by approve ROLL CALL: 2nd by disapprove hold over to Herfert, Manners, McFadden, Wong, Touhey agnd08.20 1 City Council Agenda • August 20, 1996 M) ORAL COMUNICATIONS N) MAYOR'S REPORTS 1) Sister r 4 Projec Due to interest in the community, Mayor Touhey has requested information regarding the process of adopting a Sister City. Council, if it so desires may designate a standing Commission with similar responsibilities, such as the Human Services Commission to oversee the project. It is recommended that Council provide staff direction as to how to proceed. Motion by 2nd by to P) ADJOURNMENT Motion by 2nd by adjourn the meeting at p.m. CITY COUNCIL MEETING SCHEDULE Tuesday Sept. 3, 1996 7:30 p.m. Tuesday Sept. 17, 1996 7:30 p.m. Tuesday Oct. 1, 1996 7:30 p.m. Tuesday Oct. 15, 1996 7:30 p.m. to Regular meeting Regular meeting Regular meeting Regular meeting agnd08.20 6