12-19-1995 - RegularTuesday _
December 19, 1995
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will
need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please
call (818)814-8433 (voice) or (818) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance.
Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council
meetings, four working days may be required.
INVOCATION Reverend Don Bommarito
PLEDGE OF ALLEGIANCE
ROLL CALL Herfert, Touhey, Manners, McFadden, Wong
APPROVAL OF MINUTES Special meeting of 12/5/95
Regular meeting of 12/5/95
PRESENTATIONS G.F.O.A. Budget Award
C.S.M.F.O. Budget Award
G.F.O.A. CAFR Award
A. HEARINGS
No hearings scheduled for this meeting.
B. AGENDA AND ORAL COMMUNICATIONS (30 minutes)
At this time the City Council will first receive comments on any item (except public hearing matters) found
on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come
forward to the podium and give your name, address and Agenda item you wish to discuss. Your
comments may be addressed when the Agenda item is discussed by the Council.
Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen
comments is not completed, comments on any other municipal matter will be allowed. The Ralph M.
Brown Act limits the City Council's and staffs ability to respond to comments on non-agendized matters at
the time such comments are made. Thus, your comments may be agendized for a future meeting or
referred to staff.
To assist us in properly recording your name or in contacting you, we ask you to enter your name and
address on the speakers' sheet at the podium. This action is voluntary and is not a prerequisite to
attending the meeting or speaking to the Council.
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Council Agenda
December 19, 1995
C. CONSENT CALENDAR
1. Written Communications
None received.
2. Commissions' Summary of Actions (receive and file)
a. Planning---------------------------------------------------------------12/12/95
b. Waste Mgmt./Env. Quality---------------------------------------11/30/95
3. Claims for Action (deny and notify claimant)
a. Adele C. Brownlee vs City of West Covina
On August 24, 1995, the City Clerk's Office received a claim for property
damages amounting to $2,660.00.
b. Philip Una vs Oak To Go and City of West Covina
On October 25, 1995, the City Clerk's Office received a claim for
property damage amounting to $1,501.91.
C. Nora G. Lopez vs City of West Covina
On September 8, 1995, the City Clerk's Office received a claim for
property damage amounting to $173.60. ,
4. Temporary Use Permits (receive and file)
TUP #2288-95 for Mike Steele, 744 S. Glendora, on December 1-30, 1995, for a
Christmas Tree Lot.
TUP #2289-95 for Mike Steele, 220 S. Vincent, on December 1-30, 1995, for a
Christmas Tree Lot.
TUP #2294-95 for Bill & Tami Boggan, 143 N. Barranca, on December 1-20,
1995, for a Christmas Tree Lot.
TUP #2295-95 for W.C. Toyota, 821 S. Glendora, on November 10, 1995, for a
tent sale.
5. Acceptance of Improvement and/or Release of Bonds
a. Parcel Map 24013 Dan-Kel Development - On and Off -site
Improvements at Walnut Street and Merced Avenue
It is recommended that Council accept improvements and authorize
release of American Motorists Insurance Company Surety Bond No. 3
SM-806-469-000 in the amount of $30,400 to Dan-Kel Development.
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Council Agenda •
December 19, 1995
C. CONSENT CALENDAR (continued)
5. Acceptance of Improvements and/or Release of Bonds (continued)
b. Conditional Use Permit No. 357 Request for Suretv Reduction - Mt.
Calvary -Faith Lutheran Church
Mt. Calvary -Faith Lutheran Church has requested a surety reduction for
their church improvements located at 2110 W. Francisquito Avenue. It is
recommended that the City Council grant the surety reduction for Mt.
Calvary -Faith Lutheran Church Conditional Use Permit No. 357 from the
amount of $50,000 to $20,000.
C. Precise Plan No. 850 On and Off -site Improvements - Rich
Development
It is recommended that Council accept on and off -site improvements and
authorize release of a cash deposit in the amount of $38,500.
d. Precise Plan 848 - On and Off -site Improvements - Faith Communit
Church
It is recommended that Council accept improvements and authorize
release of Indemnity Company of California Bond No. 1849475 in the
amount of $103,000.
City Treasurer's Report (receive and file)
City Treasurer's Report for the month of November, 1995.
Award of Bids
a. PP-95218 - Softball Lighting At Cameron Park
Seven bids were received and opened on Tuesday, November 28, 1995,
for the installation of sports lighting for the softball field at Cameron Park.
The lowest bid is $81,182 from Electro Construction Corporation. It is
recommended that the City Council take the following actions:
Appropriate $14,300 from unappropriated Park Dedication District
D funds to Project PP-95218; and
accept the bid of Electro Construction in the amount of $81,182
and authorize the Mayor and City Clerk to execute a contract for
the work to be done.
b. Proiect WP-96110 - Installation of Pressure Reducing Valves
On December 5, 1995, two (2) bids were received and opened for the
project which provides for the installation of pressure reducing valves at
four locations in the City's water system. The lowest responsible bid was
$44,800 from T.A. Rivard, Inc. of Riverside: It is recommended that the
City Council take the following actions:
Appropriate $40,000 from the City's Water Fund Reserve to
Project WP-96110; and
Accept the bid of T.A. Rivard, Inc. of Riverside, in the amount of
$44,800, as submitted at the bid opening and authorize the
Mayor and City Clerk to execute an agreement with same for the
work to be done.
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Council Agenda •
December 19, 1995
C. CONSENT CALENDAR (continued)
7. Award of Bids (continued)
C. Purchase of Three New Patrol Fleet Vehicles
The Police Department requests City Council approval for the purchase
of three Ford Crown Victoria Police vehicles to expand the Patrol Vehicle
Fleet to be purchased with savings in its current budget. Staff
recommends the following:
Find that the State Bid. No. 1-96-23-14-01 is at least as stringent
as that used by the City. The State Bid satisfies the formal bid
process per West Covina Municipal Code Section 2-333, and
justifies the waiver of the formal bid process (Section 2-330 of the
Municipal Code).
Authorize staff to purchase three Ford Crown Victoria Police
Interceptor vehicles from Ed Butts Ford for $59,470.95 (plus tax
and transfer fees).
d. Purchase of Two New Police Motorcycles
The Police Department requests City Council approval for the purchase
of two Kawasaki KZ-1000 Police motorcycles to expand the Traffic
Bureau Fleet to be purchased with savings in its current budget. Staff
recommends the following:
Find that the Ontario, Pomona and Chino bids for 1996 Police
Motorcycles is at least as stringent as that used by the City.
Those bids satisfy the formal bid process per West Covina
Municipal Code Section 2-333, and justifies the waiver of the
formal bid process (Section 2-330 of the Municipal Code).
Authorize staff to purchase two Kawasaki, KZ-1000 Police
motorcycles from Pomona Kawasaki for $7,550.00 (plus tax and
transfer fees).
Miscellaneous
Public Works
a. Citv Proiect PP-94205 - Slope Rehabilitation in Maintenance District
No. 1 - Approval of Plans and Specifications
This project consists of slope rehabilitation and planting of drought
tolerant vegetation on approximately. three acres of slope area in
Maintenance District No. 1. This project is a continuation of .
improvements on the slope area north of Kimberly Drive. The cost of
these improvements is estimated at $80,000. It is recommended that the
City Council approve the plans and specifications for Project PP-94205
and authorize the City Engineer to call for bids.
b. Proiect No. PP-96201 - Remodel Snack Bar and Restrooms at Del
Norte Park - Approval of Plans and Specifications
This project consists of remodeling and upgrading the existing restrooms
and snack bar facilities at Del Norte Park. The estimated cost of this
project is $17,200. It is recommended that the City Council approve the
plans and specifications for Project PP-96201 and authorize the City
Engineer to call for bids.
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Council Agenda •
December 19, 1995
C. CONSENT CALENDAR (continued)
8. Miscellaneous (continued)
Finance Department
C. Comprehensive Annual Financial Report (CAFR)
The City's CAFR for Fiscal Year 1994-95, which has been audited by
Moreland & Associates CPA's, will be presented. It is recommended that
the City Council receive and file the City's Comprehensive Annual
Financial Report.
d. Los Angeles County - West Covina Civic Center Authority Financial
Report - Fiscal Year End June 30, 1995
The Los Angeles County - West Covina Civic Center Authority Annual
Financial Report for Fiscal Year 1994-95 audited by Moreland and
Associates, independent accountants, is submitted. It is recommended
that the City Council receive and file the Authority's Annual Financial
Report for the year ending June 30, 1995.
e. Investment Policy for 1996
The Council will consider the City's Investment Policy for 1996. Staff
recommends that the City Council receive and file the investment policy
for 1996.
Human Services
Agreement for Use of Gymnasiums at West Covina High School and
Edgewood Middle School
The City of West Covina has approved funding for improvements at
West Covina High School and Edgewood Middle School to increase the
use of these facilities by the public during non -school hours. An
Agreement between the West Covina School District and the City of
West Covina has been prepared to govern the use of the gymnasiums
during non -school use. It is recommended that the City Council approve
the Gymnasium Use Agreement with the West Covina School District
and authorize the Mayor to sign the Agreement pending West Covina
School District approval of the Agreement.
Homeless Population Needs Assessment
A study to identify the needs of the homeless population and gaps in
services that address these needs was approved by City Council in the .
current year's Community Development Block Grant Program. Lutheran
Social Services has submitted a proposal to undertake the assessment
in partnership with other organizations serving the homeless in the East
San Gabriel Valley. It is recommended that the City Council approve the
proposal submitted by Lutheran Social Services of Baldwin Park in an
amount not to exceed $3,000 for the Homeless Population Needs
Assessment and authorize the Mayor to sign the agreement.
h. Human Services Budget and Organization
In the Preliminary Budget, the City Council approved the funding of one
(the second) Recreation Supervisor position for three months so that
other alternatives for continued funding of the position could be
considered and so that the mission and organization of the Human
Services Department could be evaluated. This report recommends that
the position be funded for an additional period from estimated one-time
savings in the General Fund FY 1994-95 year-end to give additional time
for the evaluation and study by the City Council to be concluded. It is
recommended that the City Council authorize the continuation of the
second Recreation Supervisor position for three months, with funding of
$13,000 from one-time savings in the General Fund FY 1994-95 year-
end balance. The funds will be appropriated and transferred from the
General Fund balance to the appropriate budget accounts.
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Council Agenda • •
December 19, 1995
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by
to approve all items listed,
except
ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert
END OF CONSENT CALENDAR
D. PUBLIC WORKS SERVICES
No items scheduled for this meeting.
E. WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
No items scheduled for this meeting.
F. ENVIRONMENTAL SERVICES
No items scheduled for this meeting.
G. COMMUNITY DEVELOPMENT SERVICES
1. Planning Department
No items scheduled for this meeting.
2. Redevelopment Aaenc
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
p.m.
3. Parking Authority
Recess the City Council meeting at p.m. to convene the Parking
Authority meeting. Reconvene the City Council meeting at p.m.
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Council Agenda • •
December 19, 1995
H. HUMAN SERVICES
J.
1. American Little League Ballfield Improvements at Cortez Park
City Staff has completed a review of the American Little League's request to
increase the size of its existing small ballfield at Cortez Park and is requesting
approval of the scope of work and allocation of funds to proceed with the project
and waiver of the formal bidding process. It is recommended that the City
Council approval an allocation of $25,000 from the Capital Projects Fund for the
expansion of the American Little League's minor division ballfield project at
Cortez Park and waive the formal bidding process.
Motion by 2nd by to
approve disapprove hold over
PUBLIC SAFETY SERVICES
No items scheduled for this meeting.
ADMINISTRATIVE SERVICES
1. Finance Department
Final Fiscal Year 1995-96 Budget
The City Council will consider the adoption of the Fiscal Year 1995-96 Final
Budget. It is recommended that the City Council adopt the Final FY 1995-96
Annual Budget as presented.
Motion by
approve disapprove
GENERAL ADMINISTRATION
1. City Attorney
Report on Meta Frazer Lawsuit
2nd by
hold over
to
L. APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert
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Council Agenda •
December 19, 1995
M. ORAL COMMUNICATIONS.
N. MAYOR'S REPORT
Resignation of Michael Cano from the Human Services Commission
Human Services Commissioner Michael Cano has effectively resigned from the
Commission. It is recommended that the City Council declare the seat vacant,
and commence the selection process.
Motion by
to
O. COUNCILMEMBERS' REPORTS
2nd by
Live Entertainment, Billiard Table, Video Game Regulations
(Councilmember McFadden)
This report addresses proposed revisions to the Zoning Code to reduce the
regulation of and streamline procedures for permitting live entertainment, billiard
table, and video games. It is recommended that the City Council refer this
matter to the Planning staff for development of the appropriate Zoning Code
amendment and to have the Planning Commission review the ordinance and
provide a recommendation for City Council action.
Motion by
2nd by
approve disapprove hold over
to
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Council Agenda
December 19, 1995
P. ADJOURNMENT
Motion by
to adjourn the meeting at
2nd by
CITY COUNCIL MEETING SCHEDULE
Tuesday
Jan. 02, 1996
7:30 p.m.
Tuesday
Jan 16, 1996
7:30 p.m.
Tuesday
Feb. 06, 1996
7:30 p.m.
Tuesday
Feb. 20, 1996
7:30 p.m.
a.m./p.m.
Regular meeting
Regular meeting
Regular meeting
Regular meeting
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