10-17-1995 - RegularTuesday
October 17, 1995
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers.
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will
need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please
call (818) 814-8433 (voice) or (818) 9604422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance.
Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council
meetings, four working days notice may be required.
INVOCATION Dr. Kundan Peter, West Covina United Methodist
Church
PLEDGE OF ALLEGIANCE
ROLL CALL Herfert, Touhey, Manners, McFadden, Wong
APPROVAL OF MINUTES Special meeting of September 14; 1995
Regular meeting of September 19, 1995
Special meeting of September 26, 1995
Special meeting of September 28, 1995
PRESENTATIONS/PROCLAMATIONS
Presentations "Abilities Unlimited" Handbook. An Americans with
Disabilities Act handbook developed by members of
the community and the Personnel Services Dept.
Committee members: Daniel Bedrosian
Knora Jackson
Carolyn Roberson Kinsale
Proclamations
1 certify that copies of the
Cctanvil Agenda for the meeting
Of _r were posted in
ax�cor ar. with the 1/87 Brown
Act Amendments.
Dated:
l n
Certificates for Outgoing Commissioners:
Human Services: John A. Sheety
Phillip Moreno
Personnel Commission: Cristina Dominguez
Ronald Gray .
Robert Roudebush
Dorothy Shepherd
Christ Lutheran School Week (11/6 - 11/11)
Pornography Awareness Week (10/28 - 1114)
American Heart Walk Day (10/28)
Office of thtj Col Clark
City Council Agenda
October 17,'1995
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the
City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing
to the City Clerk at or before the time set for the public hearing.
1) JOINT PUBLIC HEARING ON THE PROPOSED DISPOSITION AND
DEVELOPMENT AGREEMENT BETWEEN THE WEST COVINA REDE-
VELOPMENT AGENCY AND EDWARDS THEATRES CIRCUIT, INC.
(Refer To Agency Agency Item No. 1)
The Redevelopment Agency and the City Council will consider the
proposed Disposition and Development Agreement (DDA) between the
Redevelopment Agency and Edwards Theatres Circuit, Inc. (Developer),
which provides for the sale of the property located at the northwest corner
of State Street and Glendora Avenue, for the development of an 80,900
square -foot, 16-screen theater with 4,000 seats and three restaurants
totaling 22,700 square feet at The Lakes.
RECOMMENDATION: Pursuant to the Planning Commission approval of
the Edwards Entertainment Center project on October 10, 1995, anyone
so desiring may appeal a decision of the Planning Commission within 20
days of approval (until October 30, 1995). Under advisement by the City
Attorney, the public hearing for the approval of the DDA should occur
after the appeal period. However, since a notice of public hearing has
been advertised for this evening, the Mayor shall open the public hearing
without taking any public comments, and continue the hearing to Novem-
ber 7, 1995. Public notice for the continuation of the hearing will be
advertised in the local newspapers prior to the November 7th date.
a) Verification of publication
b) Open Hearing
c) Staff presentation
d) Recommendation is to continue the open public hearing to
November 7, 1995.
MOTION by
to
2nd by
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City Council Agenda •
October 17, 1995
B) AGENDA AND ORAL COMMUNICATIONS (30 Minutes)
At this time the City Council will first receive comments on any item (except public hearing matters) found
on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come
forward to the podium and give your name, address and Agenda item you wish to discuss. Your
comments may be addressed when the Agenda item is discussed by the Council.
Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen
comments is not completed, comments on any other municipal matter will be allowed. The Ralph M.
Brown Act limits the City Council's and staffs ability to respond to comments on non-agendized matters at
the time such comments are made. Thus, your comments may be agendized for a future meeting or
referred to staff.
To assist us in properly recording your name or in contacting you, we ask you to enter your name and
address on the speakers' sheet at the podium. This action is voluntary and is not a prerequisite to .
attending the meeting or speaking to the Council.
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City Council Agenda'
October 17, 1995
C) CONSENT CALENDAR
1) Written Communications (none received)
2) Commissions' Summary of Actions (receive and file)
a) Personnel 10/11/95
b) Planning 10/10/95
3) Approval of Final Maps (adopt resolution)
Lot Line Adiustment No. 120 - Gloria Landaverde
Gloria Landaverde has requested a lot line adjustment on her lot
at 1204 West Casad Avenue. This adjustment will consolidate the
property and eliminate an existing and unnecessary lot line.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 120 AND DIRECTING
THE RECORDATION THEREOF (Gloria Landaverde)
4) Temporary Use Permits (receive and file)
TUP #2273-95 was issued to Crestview Cadillac, 2700 E. Garvey, for a
roof top balloon from September 28 through October 1.
TUP #2274-95 was issued to West Covina Nissan, 1840 E. Garvey, for a
radio promotional event on October 7.
TUP #2275-95 was issued to Aris Helicopters, The Plaza, for an A/C
helicopter transport on October 4. .
TUP #2278-95 was issued to St. Christopher's Church, 629 S. Glendora,
for an annual festival from October 6 through October 8.
TUP #2279-95 was issued to East San Gabriel Valley Japanese
Community Center, 1203 W. Puente, for a fall festival on October 7.
5) Acceptance of Improvements and/or Release of Bonds
Precise Plan No. 842 - Akbar Omar, 222 North Sunset
Onsite and Offsite work improvements have been completed. Recom-
mendation is to accept improvements and release American Savings
Bank Pass Book No. 55815955 in the amount of $58,000.
6) City Treasurer's Report (receive and file)
Report for the month of August, 1995.
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City Council Agenda •
October 17, 1995
CONSENT CALENDAR (Continued)
7) Award of Bids
a) Project Nos. PP 95210 & PP 95224 - Cortez Park and Friendship
Park - Parkina Lot Rehabilitation
Six bids were received and opened Friday, October 5, 1995 for the
parking lot rehabilitation at Cortez Park and Friendship Park. The
lowest bid received was $105,310 from E. A. Mendoza of Buena
Park. Recommendation is to accept the bid of E. A. Mendoza in
amount of $105,310 as submitted at the bid opening and authorize
the Mayor and City Clerk to execute an agreement for the work to
be done.
b) Project No. SP 94110 - Amar Road/Ridgewood Drive Storm Drain
Improvements
On September 19, 1995 three. bids were received and opened for
this project which consists of the construction of a catch basin
along the east side of Ridgewood Drive and 75 linear feet of 18"
reinforced concrete pipe connecting to the existing storm drain
manhole in Amar Road. The lowest bid was $16,962.50 from
Atlas -Allied, Inc. of Anaheim. Recommendation is to take the
following actions:
i Transfer $3,000 from Project SD 94111 to Project SD 94110.
ii Accept the low bid of Atlas -Allied Inc. in the amount of
$16,962.50 and authorize the Mayor and City Clerk to execute
a contract for the work to be done, subject tot he execution of
a concurrent deductive change order in the amount of $4,302.
8) Miscellaneous - Public Works
a) Construction Activity Report - Third Quarter
These reports are to provide the City Council with a summary of
major building construction activity as reflected by issued Building
Permits for the quarter ending September 30, 1995, and also City-
wide construction Activity for the quarter ending September 30th.
Recommendation is to receive and file.
b) Project PP 95218 - Softball Lighting at Cameron Park -
Approval of Plans and Specifications
Plans and specifications have been completed for PP 95218 .which
provides for the installation of softball sports lighting at Cameron.
Park. The next procedure is to advertise for construction bids.
The total estimated cost is $90,000. Recommendation is to
approve the plans and specifications and authorize the City
Engineer to call for bids.
c) PP 96260 - Improvements at Hollencrest School for South Hills
Little League - Approval of Plans and Specifications
This project consists of installing 600 lineal feet of 6' high chain link
fence at foul lines, construct 4 new dugout areas, 110 lineal feet of
50 foot high foul ball netting, install dirt infield and base path areas,
provide metal bleachers, storage bin, portable pitching mounds
and outfield netting. The estimated cost of this project is $90,000.
Recommendation is to approve the plans and specifications for PP
96260 and authorize the City Engineer to call for bids.
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City Council Agend• •
October 17, 1995
CONSENT CALENDAR (Continued)
Miscellaneous - Police Department
d) Authorization to Apply for Grant Funds Through the Hazard Miti-
gation Grant Program and Appoint the Deputy Director of the Office
of Emergency Services as the Agent for the City
Staff is requesting approval for the Office of Emergency Services
to apply for grant funds through the Hazard. Mitigation Grant Pro-
gram to retrofit the older parking structure and to authorize the
Deputy Director to execute and file the application. Recommenda-
tion is to adopt the following resolution and authorize the Deputy
Director to act as its agent in all matters pertaining to such, disaster
assistance:
RESOLUTION NO. -A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE
OFFICE OF EMERGENCY SERVICES TO APPLY FOR GRANT
FUNDS UNDER THE HAZARD MITIGATION GRANT PROGRAM
FOR THE SEISMIC RETROFIT OF THE PARKING STRUCTURE
Miscellaneous - Planning Department
e) Revised Guidelines and Procedures for Implementing the
California Environmental Quality Act (CEQA) Resolution
The proposed CEQA Resolution updates the City's current.
environmental guidelines in accordance with recent legislative
changes to the State CEQA Guidelines. Recommendation is to
affirm the recommendation of the Planning Commission and
approve the revised guidelines by adopting the following reso-
lution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
OF WEST COVINA REPEALING RESOLUTION 8919 AND
ADOPTING PROCEDURES TO IMPLEMENT THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
Miscellaneous - Finance Department
f) Replacement of Police Prisoner Van
The Police Department requests City Council's approval for the
purchase of a replacement prisoner transportation van from asset
seizure funds. Recommendation is to take the following actions:
Find that State Bid No. 1-95-23-20 is at least as stringent as
that used by the City. The State Bid satisfies the formal bid
process per WCMC Section 2-333, and justifies the waiver
of the formal bid process (WCMC Section 2-330).
Authorize staff to purchase a new 1995 Ford E350 Super
Club, 15 Passenger Van from Ed Butts Ford for $22,047.65'
(plus tax and transfer fees).
Authorize staff to surplus the nine passenger 1974 Dodge
Van, Unit P-39.
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City Council Agend• •
October 17, 1995
CONSENT CALENDAR (Continued)
D)
E)
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THRU 8:
Motion by 2nd by
to waive further reading of the resolution(s) and adopt, and to approve all
items listed
except
ROLL CALL:
PUBLIC WORKS
Manners, McFadden, Touhey, Wong, Herfert
END OF CONSENT CALENDAR
1) PP 96261 - Holiday Median Tree Lighting on Azusa Avenue
In response to a request from West Covina Beautiful which was agen-
dized at the September 19, 1995 City Council meeting, staff has investi-
gated the possibilities and cost implications of providing Holiday Tree
Lighting along Azusa Avenue. It has been determined that this lighting
can be accomplished on 25 trees on Azusa Avenue from Francisquito
Avenue northerly to Mobeck Street at a cost of about $30,000. To have
the work done in time for this holiday season, it is necessary to waive
formal bidding requirements and have the work done under the cost plus
provisions of the City's Standard Specifications. It is recommended that
the City Council take the following actions:
a) Establish City Project PP 96261.
b) Appropriate $30,000 in the Capital Project Fund or such other
source as may be desired to Project PP 96261.
c) Approve waiver of formal bidding procedure due to the time critical
nature of this project.
MOTION by
to approve disapprove
2nd by
hold over
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
No reports for this meeting.
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City Council Agenda •
October 17, 1995
F) ENVIRONMENTAL SERVICES
1) Waste Materials Recovery Facility Update
This is a report on the status of the waste materials recovery facilities
including the proposed Athens facility south of Valley Boulevard. The
recommendation is to receive and file this informational report.
MOTION by
2nd by
to approve disapprove hold over
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the
Redevelopment Agency. Reconvene the City Council at pm.
H)
HUMAN SERVICES
1) RIDGE RIDERS IMPROVEMENTS
Staff has prepared amendments to the Ridge Riders Facility Use
Agreement that increases the promotion and accessibility of the general
public to Ridge Rider activities and provides for an allocation of funds for
selected improvements to the facilities. Recommendation is to approve:
a) Amendment No. 3 to the Facility Use Agreement between Ridge
Riders and the City dated June, 1987.
b) An appropriation of a not -to -exceed amount of_$75,000 from the
Capital Projects fund to implement the listed improvements
indicated in the report.
MOTION by 2nd by
to approve disapprove hold over
2) HOLLENCREST BALLFIELDS AGREEMENT
Staff has prepared an agreement that will guide the use of the baseball
fields at Hollencrest Middle School by the South Hills Little League. The
recommendation is to authorize the City Manager to approve the Hollen-
crest Baseball Fields Agreement in substantial form.
MOTION by
to approve disapprove
PUBLIC SAFETY SERVICES
No items scheduled for this meeting.
2nd by
hold over
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City Council Agend•
October 17, 1995
J) ADMINISTRATIVE SERVICES
1) Personnel Services
a) 1995/96 Petition of Formal Recognition -
West Covina Police Management Association
Official recognition by the City Manager and City Council of the
West Covina Police Management is necessary for the purpose
of official representation during contract negotiations. Recom-
mendation of the. Personnel Commission is to grant formal recog-
nition to the West Covina Police Management Association,. as
majority representative of management employees.
MOTION by 2nd by
to approve disapprove hold over
b) Review of Sick Leave Payoff and Vacation Buy Back Programs
An overview of two employee benefit programs, the Sick Leave
Payoff and Vacation Buy Back Programs, is provided for City
Council review. The City Council had requested information on
these programs for review and consideration. We hope this report
provides the desired overview. If the City Council wishes to modify
these programs in some way, direction to the City Manager is
needed so that the changes can be effected by whatever means
are appropriate.
MOTION by 2nd by
to
K) CITY MANAGER
1). Appropriation of Revenue from Cable Franchise Transfer
On September 28, the City Council approved the transfer of the
cable television franchise from Cencom Cable Television, Inc. to
Charter Communications Entertainment Il, L. P. A part of this
transfer process, the franchisee has paid to the City a total of
$560,000 to satisfy certain claims. It is necessary for the City
Council to distribute $545,000 of these funds to the proper
accounts. Recommendation is to take the following actions:
a) Appropriate $20,000 to Account 110-320-2660-6110;
b) Change the appropriation within Account 110-320-3605-
7900 (Capital Improvement Project GP 96305) from $40,000
to $25,000;
c) Deposit $500,000 to fund 160 (Capital Projects Fund).
MOTION by 2nd by
to approve disapprove hold over
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0
City Council Agend• •
October 17, 1995
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These
demands represent accounts payable since the most recent regular meeting of
the City Council.
M)
Motion by
approve
disapprove
2nd by
hold over
ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert
ORAL COMMUNICATIONS
to
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100]
0
City Council Agend• •
October 17, 1995
N) MAYOR'S REPORT
1) Designation of Voting Delegate for the National League of Cities
Conference
The National League of Cities Annual Conference will be held November
29 - December 2, 1995 in Phoenix, Arizona. The recommendation is to
appoint a voting delegate and alternate to the National League of Cities
Annual Conference.
MOTION by 2nd by
to appoint
O) COUNCILMEMBERS' REPORTS
ADJOURNMENT
Tuesday
Tuesday
Tuesday
Tuesday
MOTION by
to adjourn the meeting at
2nd by
_ a.m./p.m.
CITY COUNCIL MEETING SCHEDULE
Nov. 07, 1995 .7:30 p.m.
Nov. 21, 1995 7:30 p.m.
Dec. 05, 1995 7:30 p.m.
Dec. 19, 1995 7:30 p.m.
Regular meeting
Regular meeting
Regular meeting
Regular meeting
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