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09-19-1995 - RegularREGULAR MEETING OF THE CITY COUNCIL WEST COVINA, CALIFORNIA Tuesday September 19, 1995 AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (818) 814-8433 (voice) or (818) 9604422 (TrY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION Pastor Chris Pipes Faith Community Church PLEDGE OF ALLEGIANCE ROLL CALL Mayor Herfert, Mayor Pro Tem Touhey, Councilmembers Manners, McFadden, Wong APPROVAL OF MINUTES Regular meeting of September 5, 1995 PRESENTATIONS/PROCLAMATIONS Presentations 1995 Shetland All -Star Team, West Covina Youth Pony Baseball Galaxy Little League, Minor Softball Team Galaxy Little League, Rockies West Covina Bobbi-Sox Girls Fastpitch Softball - 9 & Under Mini AlkStars - 10 & Under Team - 12 & Under Minor All -Stars - 16 & Under Major All -Stars 3CMA Savvy Award - Redevelopment Agency Proclamations National Square Dance Month Funsters' Square Dance Club I certify that copies of the Coun 11 A/�Qend� for the meeting of - 7 9S were posted In accordance with the 1/87 Brown Act Amendments. DltW; 9- is ' s' Office of the City Clark City Council Agenda • • September 19, 1995 A) HEARINGS 1) Continued Public Hearing: General Plan No. II-95-24, Zone Change No. 645 - Negative Declaration of Environmental Impact The project is a City -initiated request for a general plan amendment changing the land use designation from "Parks" to "Medium Density Residential (8.1 - 15 d.u./ac)" and zone change reclassifying the property from "Open Space" to "Low Density Multiple Family (MF-15)" on a 3.4 acre site. During the public hearing on the proposed general plan amendment and change of zone on the City -owned property commonly known as the Aroma ballfield site, the City Council requested additional information regarding the opportunities and costs of various options for park development on the site, and also the potential for residential development. a) Open hearing b) Presentation of staff report c) Public testimony d) Close hearing e) Council discussion At this point, staff has identified three alternatives for the City Council to consider: a) Proceed with the rezoning of the City -owned property. Should this alternative be chosen, staff recommends: i) adoption of the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT NO. II-95-24 AND ZONE CHANGE NO. 645 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over ii) setting aside the recommendation of the Planning Commission and approve the project on appeal by adopting the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING GENERAL PLAN AMENDMENT NO. II-95-24 (Aroma Ballfield Park site) Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over agn9.19 City Council Agenda • • September 19, 1995 A) HEARINGS (continued) Continued Public Hearing: General Plan No. II-95-24, Zone Change No. 546 - Negative Declaration of Environmental Impact (continued) iii) setting aside the recommendation of the Planning Commission and approve the project on appeal by introducing the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING THE OFFICIAL ZONING MAP (Zone Change No. 645 - Aroma Ballfield Park site) Motion by 2nd by_ to waive further reading of the ordinance and introduce disapprove hold over b) Not proceed with the rezone, and instead retain the City property as open space with possible future development as a park. Implicit in this alternative is to discuss the funding of such a park in the context of the larger Capital Improvement Program in the next fiscal year budget; Motion by approve disapprove 2nd by hold over to c) Not proceed with the rezone, as above, and open discussions with Mr. Brutoco for acquisition of his property. Discussions of funding would await the determination of an actual price with Mr. Brutoco. As above, the cost of developing a park on the entire site should be discussed in the context of the larger CIP. Motion by approve disapprove 2nd by hold over agn9.19 3 City Council Agenda September 19, 1995 A) HEARINGS (continued) 2) 1994-95 Grantee Performance Report This report describes the level of achievement obtained by the various programs and projects funded by Community Development Block Grant. a) Verification of publication b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council receive citizens comment and approve the 1994-95 Grantee Performance Report and authorize its submission to HUD. Motion by approve disapprove 2nd by hold over to agn9.19 4 City Council Agenda September 19, 1995 B) AGENDA AND ORAL COMMUNICATIONS At this time the City Council will first receive comments on any item (except public hearing matters) found on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments may be addressed when the Agenda item is discussed by the Council.. Upon conclusion of_comments regarding agendized items, if the thirty minutes allotted for citizen comments is not completed, comments on any other municipal matter will be allowed. The Ralph M. Brown Act limits the City Council's and staffs ability to respond to comments on non-agendized matters at the time such comments are made. Thus, your comments may be agendized for a future meeting or referred to staff. To assist us in properly recording your name or in contacting you, we ask you to enter your name and address on the speakers' sheet at the podium. This action is voluntary and is not a prerequisite to attending the meeting or speaking to the Council. agn9.19 City. Council Agenda September 19, 1995 C) CONSENT CALENDAR 1) Written Communications West Covina Beautiful has requested Christmas lighting of the Olive trees on Azusa Avenue and that the City fund this project. It is recommended that this request be referred to staff. 2) Commissions' Summary of Actions a) Personnel-------------------------------------------------------- 09/13/95 b) Planning-----------------------------------------------------------09/12/95 3) Temporary Use Permits TUP #2257-95 for Vikestar Entertainment, at Eastland Center, on September 27, 1995 through October 31, 1995, for Haunted House. TUP #2268-95 for West Covina Nissan, 1840 E. Garvey, on August 26, 1995, for a radio promotional. TUP #2270-95 for West Covina Post Office, 396 S. California, on September 2, 1995, for a stamp promotional. 4) Acceptance of Improvements and/or Release of Bonds PP-95209 - Sports Lighting at Cortez Park Recommendation is to accept all on -site and off -site improvements by Power Distributors, Inc., and release of The Continental Insurance Company Bond No. 1496349 in the amount of $151,154.00. 5) City Treasurer's Report City Treasurer's Report for the month of July, 1995. 6) Award of Bids a) PP-95211 R - Municipal Swimming Pool Equipment Renovation On August 31, 1995, three bids were received and opened for this project which consists of the removal and disposal of the filtration and chemistry controller system at the swimming pool at 1720 W. Merced. The lowest bid was $54,800.00 from Nadar, Inc. of Pasadena. Staff recommends that the City Council accept the bid of Nadar, Inc. of Pasadena in the amount of $54,800.00 and authorize the Mayor and City Clerk to execute an agreement with same for the work to be performed. b) Center Buildings This contract provides for building custodial maintenance for four (4) City buildings. The contractor, Valley Light Industries, is requesting renewal of this contract for the Fiscal Year 1995-96 at no cost increase from their current monthly amount of $4,775.68. is recommended that the City Council grant renewal of the Valley Light Industries contract for the period of July 1, 1995 to June 30, 1996. agn9.19 City Council Agenda • • September 19, 1995 C) CONSENT CALENDAR (continued) 6) Award of Bids (continued) c) Award of Contract for the Installation of Soccer Fields at Willowood School On September 12, 1995, three bids were received and opened for installation of three soccer fields at Willowood School. The lowest bid was $46,900 from Campbell Landscapes of San Dimas. It is recommended that the City Council accept the bid of Campbell Landscapes of San Dimas in the amount of $46,900 for construction of the Willowood soccer fields. 7) Miscellaneous Public Works a) City Proiect SP-96108 - Curb and Gutter Repair - Approval of Plans and Specifications Plans and specifications have been completed for City Project SP- 96108, which provides for the repair of damaged curb, gutter and driveway aprons. The estimated cost of the project is $50,000. It is recommended that the City Council approve the plans and specifications for Project No. SP-96108 and authorize the City Engineer to call for bids. b) City Project PP-95206 - Rehabilitation of Shadow Oak Park Communitv Center - Approval of Plans and Specifications This project consists of new interior and exterior painting, replacing broken concrete, new vinyl baseboards, repairing damaged ceiling tiles, and interior partitions. Estimated cost of this project is $22,000. It is recommended that the City Council approve the plans and specifications for City Project PP-95206, and authorize the City Engineer to call for bids. c) City Proiect TS-96109 -Traffic Signal Loops Replacement and Rewire at Various Locations Plans and specifications have been completed for City Project TS- 96109 which provides for minor traffic signal modifications at various locations throughout the City. The total estimated cost is $144,000. It is recommended that the City Council approve the plans and specifications for City Project TS-96109 and authorize the City Engineer to call for bids. Personnel Services d) 1995-96 Petitions of Formal Recognition - West Covina Public Safety Dispatchers' Association and the West Covina Firefighters' Association, IAFF. Local 3227 Official recognition by the City Manager and the City Council of two employee organizations, West Covina Public Safety Dispatchers' Association and West Covina Firefighters' Association, IAFF, Local 3227, is necessary for the purpose of official representation during contract negotiations. It is the recommendation of the Personnel Commission that the City Manager and City Council grant formal recognition to the West Covina Public Safety Dispatchers' Association, as majority representative of non -management public safety dispatch employees, and the West Covina Firefighters' Association, IAFF, Local 3227, as the majority representative of agn9.19 7 City Council Agenda • • September 19, 1995 C) CONSENT CALENDAR (continued) 7) Miscellaneous (continued) Personnel Services (continued) d) - 1995-96 Petitions of. Formal Recognition -West Covina Public Safety Dispatchers' Association and the West Covina Firefighters' Association, IAFF, Local 3227 (continued) non -management public safety fire employees, and the representative of the single classification of Fire Marshal in a separate unit. Such representation to be effective from July 21, 1995 through July 20, 1996. Human Services e) Community Development Block Grant Annual Performance Reports 1993-95 The following Annual Performance Reports are required in accordance with the Comprehensive Housing Affordability Strategy to be submitted to the HUD Area Office by September 28, 1995. It is recommended that the City Council approve the Community Development 1993-95 Performance Reports and authorize its submittal to the U.S. Department of Housing and Urban Development. Finance Department f) Surplus Property The City Council periodically declares as surplus City property which is no longer useful to the City, thereby, allowing the property to be disposed of as provided for by the Municipal Code. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING CERTAIN CITY PROPERTY AS SURPLUS AND PROVIDING FOR THE TRADE THEREOF. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THRU 7: Motion by 2nd by to waive further reading of the resolution (s) and adopt, and to approve all items listed, except ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert END OF CONSENT CALENDAR agn9.19 8 City Council Agenda • • September 19, 1995 D) PUBLIC WORKS E) F) G) No items scheduled for this meeting.. WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No items scheduled for this meeting. ENVIRONMENTAL SERVICES No items scheduled for this meeting. COMMUNITY DEVELOPMENT SERVICES 1) Planning Department a) Cameron Park Ballfield Lighting - Cameron Park Master Plan Amendment No. 1 - Negative Declaration of Environmental Impact Staff has prepared the necessary resolutions to allow for the approval of ballfield lighting at Cameron Park in conformance with the direction of the City Council at their September 5, 1995 meeting. It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR CAMERON PARK MASTER PLAN AMENDMENT NO. 1, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED. Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over AND RESOLUTION NO. - A RESOLUTION OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING CAMERON PARK MASTER PLAN AMENDMENT NO. 1. Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over b) Valencia Heights Water Companv Water Tank Proposal at Heritage Garden Park Location: 3510 East Cameron Avenue This report addresses a request by Valencia Heights Water Company to locate a new water tank on the City's Heritage Garden Park site. Staff recommends that the City Council direct staff to consult further with the Valencia Heights Water Company regarding their proposal to locate a reservoir wholly or in part on the Heritage Gardens Park site. Motion by to 2nd by agn9.19 9 City Council Agenda • • September 19, 1995 G) COMMUNITY DEVELOPMENT SERVICES (continued) H) 2) Redevelopment Agency Recess the City Council meeting to convene the Redevelopment Agency meeting at - a.m./p.m. Reconvene the City Council meeting at a.m./p.m. HUMAN SERVICES 1) Proposed Ridge Riders Improvements This report provides an analysis of the request for funds from the Ridge Riders Equestrian Center for certain improvements to their facilities and recommendations. It is recommended that the City Council add the revised improvements at the Ridge Riders Equestrian Center to the City's 1995=96 Capital Improvements Program and appropriate a not -to -exceed amount of $75,000 from the City's Capital Projects Fund for these improvements. Motion by 2nd by to approve disapprove PUBLIC SAFETY SERVICES 1) Police Department hold over Budget Report During the budget session FY 1995/96, the Police Department proposed several budget adjustments including the elimination of the Photo Technician position. Because of recent events over the last three months, the Police Chief has reconsidered the proposal to eliminate the Photo Technician and are now proposing adjustments in current staffing. It is recommended that the City Council approve the elimination of a Lieutenant position and the two Police Records Clerk positions in order to fund a Police Officer position and maintain the Crime Analyst and Photo Technician positions with the cost savings. Motion by approve 2) Fire Department disapprove 2nd by hold over Unified Hazardous Waste & Hazardous Materials Management to Regulatory Program (SB-1082 - Calderon) The purpose of this report is to provide City Council with information concerning the implementation of the Unified Program. The report requests the City Council to receive and file the report and adopt a resolution authorizing the Fire Department to become a participating agency with Los Angeles County Fire Department. It is recommended that the City Council take the following actions: a) Receive and file this report. Motion by approve disapprove 2nd by hold over r to agn9.19 10 City Council Agenda • • September 19, 1995 1) PUBLIC SAFETY SERVICES (continued) J) 2) Fire Department (continued) _►D b) Adopt the following resolution to authorize the Fire Department to become a participating agency with the Los Angeles County Fire Department to administer the Unified Program Regulations that pertain to the Uniform Fire Code: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE FIRE DEPARTMENT TO BECOME A PARTICIPATING AGENCY WITH THE LOS ANGELES COUNTY FIRE DEPARTMENT FOR THE PURPOSE OF ADMINISTERING ONLY THOSE UNIFORM FIRE CODE REGULATIONS AS OUTLINED IN HEALTH AND SAFETY CODE, DIVISION 20, CHAPTER 6.11, SECTION 25404(C). Motion by 2nd by to waive further reading of the resolution and adopt ADMINISTRATIVE SERVICES 1) Personnel Services disapprove hold over a) Transmission of Resolution Providing Changes to Salary for Confidential Employees Salary increases are recommended for Confidential employees. It is recommended that the City Council adopt the implementing salary resolution as follows: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING EXHIBIT "A" OF RESOLUTION NO. 6482, AS AMENDED, RELATING TO CONFIDENTIAL SERVICES; AND RESOLUTION NO. 7223, AS AMENDED, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS. Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over agn9.19 - 11 City Council Agenda • • September 19, 1995 J) ADMINISTRATIVE SERVICES (continued) 1) Personnel Services (continued) b) Transmission of Resolution Providing Changes to Salary for Specified Classifications of Management Employees Salary increases for Management Employees are recommended relating to adjustments received by represented employees. It is recommended that the City Council adopt the following resolution RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 6482, AS AMENDED, RELATING TO MANAGEMENT SERVICES; AND RESOLUTION NO. 7223, AS AMENDED, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over c) Review of Sick Leave Payoff and Vacation Buy Back Programs An overview of two employee benefit programs, the Sick Leave Payoff and Vacation Buy Back Programs, is provided for City Council review. If the City Council wishes to modify these programs in some way, direction to the City Manager is needed so that the changes can be effected by whatever means are appropriate. Motion by 2nd by to d) Review of Assigned Vehicle Policy The City Council has requested an overview of the Assigned Vehicle Policy as part of the Budget Review Process. If the City Council wishes to modify the assigned vehicle policy, direction to the City Manager is needed to effect such changes. Motion by 2nd by to agn9.19 12 City Council Agenda • • September 19, 1995 K) GENERAL ADMINISTRATION 1) City Manager a) Lease of Property at 811 S. Sunset: Chamber of Commerce of West Covina At the City Council meeting of July 18, the City Council directed staff to negotiate a lease with the Chamber of Commerce of West Covina for continued occupancy of the City -owned property at 811 S. Sunset. This lease is now before the City Council for consideration. It is recommended that the City Council approve and authorize the City Manager to execute the lease with the Chamber of Commerce of West Covina. Motion by 2nd by to approve disapprove hold over b) Chamber of Commerce Business Improvement Tax Accounting and Reserves To address City Council concerns about the accounting of Business Improvement Tax proceeds and the level of reserves held by the Chamber of Commerce, the Chamber has submitted a report describing a new accounting system to track BIT and other revenue and expenses, and the status of the Chamber's reserves. Chamber staff will be available to answer any questions Councilmembers may have on these matters. Motion by 2nd by to c) Human Services Budget and Organization In the Preliminary Budget, the City Council approved the funding of two Recreation Supervisor positions for three months so that other alternatives for continued funding of their positions could be considered and so that the mission and organization of the Human Services Department could be evaluated. This report recommends that the positions be funded for an additional period from estimated surpluses in the Human Services Fee and Charge revenues to give additional time for the evaluation and study by the City Council to be concluded. It is recommended that the City Council authorize the continuation of the two Recreation Supervisor positions, with funding from the Fee and Charge account, for an additional three months. . Motion by 2nd by to approve disapprove hold over agn9.19 13 City Council Agenda • • September 19, 1995 K) GENERAL ADMINISTRATION (continued) 1) City Manager (continued) d) Cable Television Franchise Transfer On April 26, 1995, Charter Communications filed an application to transfer the cable television franchise held by Cencom Cable Television, Inc. (d.b.a. Crown Cable). Under regulations of the Federal Communications Commission, the City of West Covina, as the franchise authority, has 120 days to review and take action on the transfer request. On August 15, the City Council agreed to an extension of time to September 21 to continue the process of considering the transfer application. At this point, a second extension may be considered to complete the process. It is recommended that the City Council either: i) accept an extension of time to September 27 to finalize discussions on the application for transfer of the franchise; or Motion by 2nd by approve disapprove hold over ii) adopt the following resolution: to RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING WITH PREJUDICE THE APPLICATION OF CENCOM CABLE TELEVISION D.B.A. CROWN CABLE AND CHARTER COMMUNICATIONS, INC., FOR TRANSFER OF THE FRANCHISE GRANTED BY THE CITY AND SETTING FORTH THE GROUNDS AND REASONS THEREFOR Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over e) Proposed Resolutions to be Considered by League of California Cities The City Council has received requests from the cities of Covina and Claremont for support of resolutions relating to local government finance, to be considered by the League of California Cities at its Annual Conference in October. It is recommended that the City Council provide direction to the City's voting delegate as to these two resolutions. Motion by 2nd by to agn9.19 14 City Council Agenda • • September 19, 1995 L) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by approve ROLL CALL: 2nd by disapprove hold over Manners, McFadden, Touhey, Wong, Herfert M) ORAL COMMUNICATIONS N) MAYOR'S REPORT to 1) Selection of a Name for the Roller Hockey Rinks at Orangewood Park 2) Designation of the Voting Delegate for the League of -California Cities Annual Conference The League of California Cities' Annual Conference will be held October 22-24, 1995 in San Francisco. It is recommended that the City Council appoint a voting delegate and alternate to the Annual Conference of the League of California Cities. Motion by 2nd by to appoint and voting delegate alternate 3) Proposal to Combat Crime Over the last few months it has become evident that a new strategy is needed to combat crime in our community. Increased response times and a growing "Paseo Crime Spree" deserve immediate attention. With this in mind, Mayor Herfert has proposed some ways to combat these problems. Motion by 2nd by ti•7 agn9.19 15 City Council Agenda • • September 19, 1995 O) COUNCILMEMBERS'REPORTS 1) Mayor Pro Tem Touhey's Report Regarding Public Safety Mayor Pro Tern Touhey has proposed the following items relating to Public Safety: Add three (3) additional Police Officers - Add three (3) Transit Police Officers (WCPD) for Transit Lines (Fund out of Transit Funds Prop. A/Prop. C) - Increase Reserve Police Officers pay $2.50 per hour (Current pay range $4.25 - $5.01 approx.) - Create Reserve Police Officer uniform allowance program (Currently receiving no uniforms) vouchers - One additional uniform per SHOP Officer (Currently receiving one uniform) vouchers Provide meal vouchers for SHOP Officers after 6 hours per day - Increase overtime budget for Violent Crime and Gang Suppression Units Expand West Covina Police Explorers Program - Expand West Covina Fire Explorers Program - Expand West Covina Fire Auxiliary Program 1996-97 Budget tie Reserve Police Officers to Community Service Officers pay scale Motion by 2nd by to P) ADJOURNMENT Motion by Tuesday Tuesday Tuesday Tuesday to adjourn the meeting at CITY COUNCIL MEETING SCHEDULE Oct. 03, 1995 7:30 p.m. Oct. 17, 1995 7:30 p.m. Nov. 07, 1995 7:30 p.m. Nov. 21, 1995 7:30 p.m. 2nd by a. m./p. m. Regular meeting Regular meeting Regular meeting Regular meeting agn9.19 16