09-05-1995 - Regulari
•
REGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday 7:30 p.m.
September 5, 1995 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444
W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will
need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please
call (818)814-8433 (voice) or (818) 960A422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance.
Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if
accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council
meetings, four working days may be required.
INVOCATION Dr. Jim Reeve
Faith Community Church
PLEDGE OF ALLEGIANCE
ROLL CALL Herfert, Touhey, Manners, McFadden, Wong
APPROVAL OF MINUTES Special meeting of August 15, 1995
Regular meeting of August 15, 1995 _—
Special meeting of August 23, 1995
Special meeting of August 28, 1995
PRESENTATIONS/PROCLAMATIONS
Presentations Adam Aparicio, Outstanding Participant Award at the 18th
Annual Southern California Youth Citizenship Seminar
Jason Venzor, Community Crime Prevention
West Covina Library, Junior Volunteers in the Children's
Department:
- Shan He
- Keith Tsang
- Jenny Drummond
- Kerisha Rays
1995 All -Star Bronco Red Team, West Covina Youth
Pony Baseball
Runner Up at the Bronco Western Zone Tournament
1995 Shetland All -Star Team, West Covina Youth Pony
Baseball Undefeated Tournament Team Champions
Pico Rivera & Santa Fe Springs Tournaments
Proclamations National Square Dance Month
League of Women Voters 75th Anniversary
I certify that copies of the
Council Agends, for the meeting
of g- 5'95 were ported In
accordance with the 1/87 Brown
Act Amendments.
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Office of the City Clark.
City Council Agenda • •
September 5, 1995
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the
City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing
to the City Clerk at or before the time set for the public hearing.
1) Second Clearing of Weeds and Trash 1995 Calendar Year
This request is the final step in the administrative process for the second
clearing of weeds and trash. It asks the City Council to receive and file the
Affidavit of Mailing, conduct a public hearing to hear any public protests, and
order the abatement of weeds and rubbish.
a) Verification of Affidavit of Mailing (Motion to receive and file)
b) Presentation of Staff Report
c) Written protests (if any).
d) Open hearing
e) Public testimony
f) Close hearing
g) Council discussion
h) It is recommended that the City Council order the abatement of weeds
and rubbish on those properties described in Resolution of Intention No.
9248.
Motion by 2nd by to
approve disapprove hold over
2) Aroma Ballfield
This project is a City -initiated request for a General Plan amendment changing
the land use designation from "Parks' to "Medium Density Residential (8.1 - 15
d.u./ac.)" and a zone change reclassifying the property from "Open Space" to
"Low Density Multiple Family Residential (MF-15)"
It is recommended that the City Council continue this item to the meeting of
September 19, 1995 to provide time for the preparation of additional information
requested by the Council.
Motion by
approve
disapprove
2nd by
hold over
to
B) AGENDA AND ORAL COMMUNICATIONS
At this time the City Council will first receive comments on any item (except public hearing matters) found
on the Agenda, including items on the Consent Calendar. When recognized by the Mayor, please come
forward to the podium and give your name, address and Agenda item you wish to discuss. Your
comments may be addressed when the Agenda item is discussed by the Council.
Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen
comments is not completed, comments on any other municipal matter will be allowed. The Ralph M.
Brown Act limits the City Council's and staffs ability to respond to comments on non-agendized matters at
the time such comments are made. Thus, your comments may be agendized for a future meeting or
referred to staff.
To assist us in properly recording your name or in contacting you, we ask you to enter your name and
address on the speakers' sheet at the podium. This action is voluntary and is not a prerequisite to
attending the meeting or speaking to the Council.
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City Council Agenda • •
September 5, 1995
C) CONSENT CALENDAR
1) Written Communications
None received.
2) Commissions' Summary of Actions
a) Human Services ------- —------- ---------------------------------- 08/08/95
b) Personnel-------------------------------------------------------------08109/95
c) Planning---------------------------------------------------------------08/22/95
d) Senior Citizens' ---------------------------------- ------------------- 08/10/95
e) Waste Mgmt./Env. Quality----------------------------------------08/17/95
3) Claims for Action (deny and notify claimant)
a) Raymond Michael Baez vs City of West Covina
On June 21, 1995, the City Clerk's Office received a claim for property
damage amounting to $1,310.68.
b) Mikaela Smith vs City of West Covina
On June 15, 1995, the City Clerk's Office received a claim for personal
injuries amounting to $250,000.00.
c) Frank Watts vs City of West Covina
On June 28, 1995, the City Clerk's Office received a claim for personal
injuries. The amount of claim had not been determined at time of
presentation.
d) Aldrick M. Clemons vs Citv of West Covina
On August 3, 1995, the City Clerk's Office received a claim for personal
injuries. The amount of claim had not been determined at time of
presentation.
e) Brian McCarty dba Plaid Flamingo Partners vs City of West Covina
On July 10, 1995, the City Clerk's Office received a claim for monetary
losses amounting to $16,715.00 plus $2,000.00 per month.
4) Acceptance of Improvements and/or Release of Bonds
Precise Plan No. 749-R1, Taco Bell Corporation
It is recommended that the City Council accept all on -site and off -site
improvements located at the northeast corner of Azusa Avenue and Aroma
Drive, and authorize release of Aetna Casualty Surety Co., Bond No.
83S100605626-404BCA in the amount of $24,500.
5) Traffic Committee Minutes of August 15, 1995 (accept and file)
Items approved by the Traffic Committee are effective upon approval of the City Council unless
an Ordinance or Resolution is needed for the action to be implemented.
a) A City initiated request for engineering and traffic survey of Pass &
Covina Road resulted in the following recommendation:
THAT THE SPEED LIMIT ON PASS & COVINA ROAD BE RETAINED
AS SHOWN BETWEEN THE FOLLOWING LIMITS:
LARK ELLEN AVENUE TO MAPLEGROVE STREET — 40 MPH
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City Council Agenda •
September 5, 1995
C) CONSENT CALENDAR (continued)
5) Traffic Committee Minutes of August 15, 1995 (continued)
b) A City initiated request for engineering and traffic survey of Shadow Oak
Drive resulted in the following recommendation:
THAT THE SPEED LIMIT ON SHADOW OAK DRIVE BE RETAINED AS
SHOWN BETWEEN THE FOLLOWING LIMITS:
AMAR ROAD TO NOGALES STREET -- 40 MPH
c) A City initiated request for engineering and traffic survey of Workman
Avenue resulted in the following recommendation:
THAT THE REQUEST BE HELD OVER FOR FURTHER STUDY.
d) Rick and James Roberts, 2442 East James Avenue, request to review
conditions at or about the intersection of Garvey Avenue South with
James Street and Calvados resulted in the following recommendation:
HELD OVER FOR FURTHER STUDY.
e) Sharon L. Joy, 1724 East Alaska Street, request to review conditions in
the Municipal Pool parking lot resulted in the following recommendation:
HELD OVER FOR FURTHER STUDY.
6) Ordinance for Adoption (waive reading and adopt)
At the August 15, 1995 City Council meeting, an ordinance was introduced and
is before the City Council for adoption. It is recommended that the City Council
adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CERTAIN
SECTIONS OF THE WEST COVINA MUNICIPAL CODE RELATING TO THE
ALLOWABLE NUMBER OF HORSES THAT CAN BE MAINTAINED ON
RESIDENTIAL AGRICULTURE (R-A) AND SINGLE FAMILY RESIDENTIAL (R-
1) ZONED PROPERTIES AND HORSE MAINTENANCE STANDARDS
(AMENDMENT NO. 264).
7) Award of Bids
a) Project Nos. PP-95210 and PP-95224, Cortez Park and Friendship
Park Parking Lot Rehabilitation
Four bids were received and opened on Tuesday, August 8, 1995 for the
parking lot rehabilitation at Cortez Park and Friendship Park. The bids
ranged from $92,241 to $128,070.85. It is recommended that the City
Council reject all bids on Project Nos. PP-95210 and PP-95224 as
submitted and authorize the City Engineer to re -advertise and call for
new bids.
b) Project No. MP-92114, Maintenance Yard Wash Rack
One (1) bid received and opened on Tuesday, August 29, 1995, for this
project which consists of the construction of a wash rack at the City's
Maintenance yard. The bid amount was $47,962.00. It is recommended
that the City Council reject all bids, grant staff additional time to explore
other alternatives and authorize the City Engineer to re -advertise and
call for new bids.
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City Council Agenda • •
September 5, 1995
C) CONSENT CALENDAR (continued)
8) Approval of Final Map (adopt resolution)
Parcel Map No. 24296, Joseph K. and Inez Eichenbaum Foundation
Joseph K. and Inez Eichenbaum Foundation is requesting final map approval in
order to create a legal parcel at the south easterly corner of Azusa and Amar
Road. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE FINAL MAP
OF PARCEL MAP NO. 24296 AND DIRECTING THE RECORDATION
THEREOF. (JOSEPH K. AND INEZ EICHENBAUM)
9) Miscellaneous
Finance Department
a) Surplus Property
The City Council periodically declares as surplus City property which is
no longer useful to the City, thereby allowing the property to be disposed
of as provided for by the Municipal Code. It is recommended that the
City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING
CERTAIN CITY PROPERTY AS SURPLUS AND PROVIDING FOR THE
TRADE THEREOF.
Public Works
b) Project No. GP-95305, Installation of Diesel Fume Exhausts in Fire
Stations Nos. 1. 3 and 5 - Approval of Plans and Specifications
This project consists of the installation of exhaust fans and duct work to
remove diesel fumes in Fire Stations Nos. 1, 3 and 5. The estimated
cost of this project is $35,000. It is recommended that the City Council
approve the plans and specifications for Project No. GP-95305 and
authorize the City Engineer to call for bids.
10) Temporary Use Permits
TUP #2268-95 for West Covina Nissan, 1840 E. Garvey Avenue, on 8/26/95 for
a Radio Promotional Event.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 10:
Motion by 2nd by to
waive further reading of the ordinance/resolution(s) and adopt, and to approve all items
listed,
except
ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert
END OF CONSENT CALENDAR
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City Council Agenda •
September 5, 1995
D) PUBLIC WORKS
No items scheduled for this meeting.
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
No items scheduled for this meeting.
F) ENVIRONMENTAL SERVICES
No items scheduled for this meeting:
G) COMMUNITY DEVELOPMENT SERVICES
1) Planning Department
Cameron Park Ballfield Lighting
This report discusses the results of several Community meetings which were
held to consider several alternatives to provide lighting of a softball field for the
Bobbi-Sox League. Staff recommends that the City Council take one of the
following actions:
a) If the Council selects Alternative A, staff recommends that the Council
receive and file this report.
b) If the Council selects Alternatives B or C, staff recommends that the
Council direct staff to reagendize the Park Master Plan Amendment and
environmental document for public hearing.
c) If the Council selects Alternative D, staff recommends that the Council
direct staff to meet with the School District to secure the appropriate
approval and to prepare the appropriate environmental document.
Motion by 2nd by
to
2) Redevelopment Agency
Recess the City Council meeting to convene the Redevelopment Agency
meeting at am/pm. Reconvene the City Council meeting at
am/pm.
H) HUMAN SERVICES
No items scheduled for this meeting.
1) PUBLIC SAFETY SERVICES
No items scheduled for this meeting.
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City Council Agenda • •
September 5, 1995
J) ADMINISTRATIVE SERVICES
1) Personnel Services
a) Confidential/Exempt Salary Adiustment
Salary increases are recommended for Confidential employees. The
City Council is requested to adopt an implementing salary resolution as
follows:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING EXHIBIT
"A" OF RESOLUTION NO. 6482, AS AMENDED, RELATING TO
CONFIDENTIAL SERVICES; AND RESOLUTION NO. 7223, AS
AMENDED, RELATING TO CLASSIFICATION AND COMPENSATION
OF POSITIONS.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
b) Transmission of Resolution Providing Changes to Salary for
Specified Classifications of Management Employees
Salary increases for Management Employees are recommended relating
to adjustments received by represented employees. It is recommended
that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING
RESOLUTION NO. 6482, AS AMENDED, RELATING TO
MANAGEMENT SERVICES; AND RESOLUTION NO. 7223, AS
AMENDED, RELATING TO CLASSIFICATION AND COMPENSATIONS
OF POSITIONS.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
c) Review of Sick Leave Payoff and Vacation Buy Back Programs
An overview of two employee benefit programs, the Sick Leave Payoff
and Vacation Buy Back Programs, is provided for City Council review. If
the City Council wishes to modify these programs in some way, direction
to the City Manager is needed so that the changes can be effected by
whatever means are appropriate.
Motion by 2nd by
to
d) Review of Assigned Vehicle Policy
The City Council has requested an overview of the Assigned Vehicle
Policy as part of the Budget Review Process. If the City Council wishes
to modify the assigned vehicle policy, direction to the City Manager is
needed to effect such changes.
Motion by 2nd by
to
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City Council Agenda • •
September 5, 1995
K) GENERAL ADMINISTRATION
1) City Manager
a) Lease of Property at 811 S. Sunset: Chamber of Commerce of West
Covina
At the City Council meeting of July 18, the City Council directed staff to
negotiate a lease with the Chamber of Commerce of West Covina for
continued occupancy of the City -owned property at 811 S. Sunset. This
lease is now before the City Council for consideration. It is
recommended that the City Council approve and authorize the City
Manager to execute the lease with the Chamber of Commerce of West
Covina.
Motion by 2nd by to
approve disapprove hold over
b) Chamber of Commerce Business Improvement Tax Accounting and
Reserves
To address City Council concerns about the accounting of Business
Improvement Tax proceeds and the level of reserves held by the
Chamber of Commerce, the Chamber has submitted a report describing
a new accounting system to track BIT and other revenue and expenses,
and the status of the Chamber's reserves. It is recommended that the
City Council receive and file this report.
Motion by 2nd by
to
c) County Library Community Facilities District and Grant Funding
Request
In response to the continuing fiscal challenge facing Los Angeles
County's public libraries, the Library District has provided information on
the opportunity to annex to the Community Facilities District, which will
be considered by the County Board of Supervisors on September 14.
Additionally, the Library District has submitted information on alternative
funding proposals for the City to consider. If the City Council elects to
annex to the Community Facilities District, it is recommended that the
City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, CONSENTING TO
THE INCLUSION OF THE TERRITORY OF THE CITY IN COMMUNITY
FACILITIES DISTRICT NO. 8 OF THE COUNTY OF LOS ANGELES
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove hold over
or
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City Council Agenda • •
September 5, 1995
K) GENERAL ADMINISTRATION (continued)
1) City Manager (continued)
c) County Library Community Facilities District and Grant Funding
Request (continued)
If the City Council wishes to explore alternatives to the Community
Facilities District, it is recommended that the Council provide direction to
staff as deemed appropriate.
Motion by
to
2nd by
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert
M) ORAL COMMUNICATIONS
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City Council Agenda •
September 5, 1995
N) MAYOR'S REPORT
O) COUNCILMEMBERS' REPORTS
P) ADJOURNMENT
Motion by 2nd by
adjourn the meeting at p.m.
CITY COUNCIL MEETING SCHEDULE
Wednesday Sept. 13, 1995 6:30 p.m.
Tuesday
Tuesday
Tuesday
Sept. 19, 1995
Oct. 03, 1995
Oct. 17, 1995
7:30 p.m.
7:30 p.m.
7:30 p.m.
to
Study Session:
CMP
Regular meeting
Regular meeting
Regular meeting
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