07-18-1995 - RegularREGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday
July 18, 1995
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's
Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City
complies with the Americans With Disabilities Act (ADA). If you will need
special assistance at this meeting, the City will try to accommodate you in every
reasonable manner. Please call (818) 814-8433 (voice) or (818) 960-4422 (TTY)
from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least
48 hours prior to the meeting to inform us of your particular needs and to
determine if accommodation is possible. For sign language interpreter services
or use of hearing impaired aide at Council meetings, four working days may be
required.
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS
A) HEARINGS
Pastor Chuck Reeve, Faith Community Church
Herfert, Touhey; Manners, McFadden, Wong
Special meeting
Regular meeting
Special meeting
of June 12, 1995
of July 5, 1995
of July 12, 1995
* Certificates for the 1995 West Covina
Youth Pony Baseball Shetland
Invitational - Gold Medal Champions
* Certificate for the Filipino "I Shall
Return" Committee
* Certificate for the Filipino Community of
Baldwin Park
No hearings scheduled for this meeting.
B) AGENDA AND ORAL COMMUNICATIONS (30 Minutes)
At this time the City council will first receive comments on any item
found on the Agenda, including the Consent Calendar. When recognized by
the Mayor, please come forward to the podium and give your name, address
and Agenda item you wish to discuss. Your comments may be addressed when
the Agenda item is considered by Council.
If the thirty -minute allotment for agendized items is not completed,
comments on other municipal matters will be allowed. The Ralph M. Brown
Act limits the ability of Council and staff to respond to non-agendized
matters at the time such comments are made. Thus, your comments may be
agendized for a future meeting or referred to staff.
To assist us in properly recording your name or in contacting you, we ask
you to enter your name and address on the speaker's sheet near the City
Clerk. This is voluntary and not a prerequisite to address Council.
I Certify that copies of the
Council, oAgenn�da for the meeting
of ��-15 were posted in
Ucordance with the 1/87 Brown
Act Amendments.
D d: 7 13 95.._yam
Office of the City Clerk
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CITY COUNCIL AGENDA
July 18, 1995
C) CONSENT CALENDAR
1) Written Communications
a) Mayor Thomas M. O'Leary of the City of Covina sent
a letter requesting West Covina's support for a
resolution the City of Covina wishes to have
agendized at the Los Angeles Division of the League
of California Cities meeting on August 31 1995.
The resolution proposes to redistribute 1% of the
current 5% of sales tax which goes to the State of
California to cities. It is recommended that the
City Council authorize Councilmember Manners, the
Council's delegate to the L.A. Division of the
League of California Cities, to sign the petition
to have the City of Covina's Resolution Relating to
Redistribution of Sales Tax placed on the upcoming
League of California Cities -Los Angeles Division
August 3, 1995 agenda.
b) Letter received July 13, 1995, from David Lewis,
president of the South Hills LittleLeague,
regarding the possibility of relocating the league
to Woodgrove Park. Recommendation is to refer to
staff.
2) Commissions' Summary of Actions (Receive and file)
a) Planning-----------------------------------07/11/95
3) Approval of Final Maps (Adopt Resolution)
Lot Line Adjustment No. 119 - Macasied/Hood
Location: 815 Montezuma Way
Mr. Jesse Hood and Mr. and Mrs. Macasied have requested
the approval of a 4.00 foot lot line adjustment 37.00
'feet long in the rear portion of their lots. It is
recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING
LOT LINE ADJUSTMENT NO. 119 AND DIRECTING THE RECORDATION
THEREOF. (Macasied/Hood)
4) Temporary Use Permits (Receive and file)
TUP #2260-95 for West Covina Buddhist Temple, 1203 W.
Puente Avenue, on July 1-2, 1995, for an Obon Festival.
TUP #2261-95 for K-Mart, 730 S. Orange, on June 30, 1995,
for a sidewalk sale.
TUP #2262-95 for Elks Lodge, 841 W. Merced, on July 8,
1995, for a chili cook -off.
TUP #2265-95 for Ranch Town Market, 522 E. Vine, on July
4, 1995, for a 4th of July B.B.Q.
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CITY COUNCIL AGENDA
July 18, 1995
5) Acceptance of Improvements and/or Release of Bonds
(Receive and file)
a) Proiect No. GP-95302, Accept Public Works
Location: Del Norte, Galster, Gingrich, Shadow Oak
and Walmerado Parks
It is recommended that the City Council accept
improvements and authorize release of First
National Insurance Company of America Surety Bond
No. 5824822 to Hondo Company, Inc. subject to
Notice of Completion procedure.
b) CUP 471 - Miguel A. Flores (Villa Tepeyac)
Location: 2200 East Garvey Avenue South
It is recommended that the City Council accept
onsite improvements and authorize release of the
Chino Valley Bank Letter of Credit No. 4161 in the
amount of $24,300.
6) Award of Bids
a) Proiect Nos. PP-95211. PP-95217. PP-95223, and PP-
95224 Sports Lighting, Various Locations
Location: Palm View Park, Del Norte Park, Sunset
Field and Friendship Park.
Six bids were received and opened on Tuesday, July
11, 1995 for the installation of sports lights at
Palm View Park, Del Norte Park, Sunset Field and
the construction of a basketball court with sports
lighting at Friendship Park. The lowest respons-
ible bid is $303,401.00 from Power Distributors,
Inc. of Industry. It is recommended that the City
Council take the following actions:
* Appropriate $12,000 in Construction Tax to PP 95223.
* Appropriate $3,000 in Park Dedication Fees (District
A) to PP 95217.
* Transfer $5,000 from PP 93205 to PP 95217.
* Appropriate $20,000 in Construction Tax to PP 95217.
* Redistribute the funding allocation in PP 95211 to
indicate that $85,000 is intended for the baseball
field lighting.
* Appropriate $7,000 in Park Dedication Fees (District
C) to PP 95211.
* Accept the bid of Power Distributors, Inc, in the
amount of $303,401.99 as submitted at the bid
opening on Tuesday, July 11, 1995, and authorize the
Mayor and City Clerk to execute an agreement for the
work to be done.
b) Office Supplies
In order to maintain substantial discount prices,
quality merchandise and service, staff is proposing
to contract with Office Depot Business Services
Division (aka: Eastman, Inc.), of Los angeles for
office supplies. Recommendation is to:
* Find that the use of Office Depot's Bid No. 95-0001
satisfies and fulfills the requirements as speci-
fied in the City's request for Bid for Desk Top
Delivery Service and Office Supplies, acknowledging
that their bid is responsive and offers the City of
West Covina the highest overall discount rates from
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CITY COUNCIL AGENDA
July 18, 1995
the catalog and the most commonly used 139 items, &
* Authorize staff to contract with the Office Depot
Business Services Division of the Office Depot Com-
pany, Inc. of Los Angeles on a one (1) year con-
tract.with the option of five (5) one-year renew-
able terms.
7) Miscellaneous
Public Works
a) Construction Activity Report - Second Ouarter
These reports are to provide the City Council with
a summary of major building construction activity
as reflected by issued Building Permits for the
quarter ending June 30, 1995, and also City
Construction Activity for the quarter ending June
30, 1995. Recommendation is to receive and file.
b) SD-94110, Amar Road - Ridgewood Drive Storm Drain
Improvements Approval of Plans and Specifications
Location: Ridgewood Drive, north of Amar Road.
This project consists of the construction of a
catch basin along the east side of Ridgewood Drive
and construction of a 18" R.C.P. connecting to the
existing storm drain in Amar Road. It is recom-
mended that the City Council approve the plans and
specifications for SD-94110 and authorize the City
Engineer to call for bids.
c) Changes in Parking Permits - Ordinance for Adoption
Location: Various location - Citywide.
On July 5, 1995, the City Council directed that
certain areas near Palm View Park be added to the
legally established parking permit areas. Also,
the City Council directed that certain changes be
made to the Municipal Code to make the standards
uniform for night-time and day -time parking permits
and to provide for free permits. The proposed
ordinance will accomplish the City Council's
directions. It is recommended that the City
Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA AMENDING SECTIONS 22-174
AND 22-175 OF THE WEST COVINA MUNICIPAL CODE
PERTAINING TO PARKING PROHIBITIONS, RESTRICTIONS
AND PERMITS
Office of the Citv Clerk
d) Abatement of Barking Dogs - Los Angeles County
Procedures
On July 1, 1995, the Los Angeles Department of
Animal Care and Control began full animal -related
services for the City of West Covina. This report
clarifies the procedures that are used by the
County in the abatement of nuisance barking.
Recommendation is to receive and file.
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CITY COUNCIL AGENDA
July 18, 1995
Personnel Services
e)
The Maintenance Department employees represented by
SEIU have elected to forego a salary increase this
fiscal year. Recommendation is to receive and
file.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by
to waive further reading of the ordinance and resolution, and
to introduce/adopt (as applicable), and to approve all items
listed
except
ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert
END OF CONSENT CALENDAR
D) PUBLIC WORKS SERVICES
1) Covina Irrigating Water Leases
Location: West Covina Water Service Area
The City of West Covina has been working with Covina
Irrigating Company in an effort to secure a more cost
effective source for water. The current water supply
source for the City's water is the Metropolitan Water
District which has prices approximately 20% higher than
that of Covina Irrigating Company. In order to obtain
delivery of Covina Irrigating Company Water at the lowest
available price it is necessary to sign one year lease
agreements with company stockholders. The two
stockholders who have the available water to meet the
maximum quantity of 1873.37 acre feet permitted to be
sold to West Covina are the City of Covina and McIntyre
Investments. It is recommended that the City Council
approve Covina Irrigating Company Water Leases totalling
1873.37 acre feet from the City of Covina and McIntyre
Investments.
Motion by 2nd by - to
approve disapprove hold over
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
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No reports.
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CITY COUNCIL AGENDA
July 18, 1995
F) ENVIRONMENTAL SERVICES
1) West Covina Disposal Waste Collection Rate Review
West Covina Disposal submitted a request for a waste
collection rate adjustment at the last City Council
meeting. The City Council requested other.options be
reviewed for consideration. The options presented have
monthly costs of: $13.52 to $13.76 for basic 90-gallon
service; $10.55 to $10.00 for basic 60-gallon services.
Commercial rate increases range from $0.64 to $2.00 in
one option to $1.08 to $3.38 increase in another option.
These rates equate to the dollar equal to the increase in
the consumer Price Index subject to adjustment of the
commercial and residential rates for the use of 60-gallon
containers. There is no increase in the landfill dis-
posal tip fee. The recommendation is to approve the CPI
rate increase request of 1.78 percent and approve revised
waste collection rates by approving the following:
Amendment No. 4 to the Agreement Between the City
of West Covina and Arakelian Enterprises, Inc. dba
West Covina Disposal for the Collection of Solid
Waste, Recyclables, Yard Wastes and Other Com-
postables
Motion by
2nd by
approve disapprove hold over
LZI
2) Integrated Waste Management Fee
This is a request to adjust the City's Integrated Waste
Management Fee to fund the City's Integrated Waste
Management Program. The residential monthly rate may
increase from 14 cents to 23 cents and the commercial may
remain at 2.65 percent or increase to 3.98 percent. the
level of contribution from West Covina Disposal will
influence the rates for 1995/96. The recommendation is
to approve an Integrated Waste Management Fee adequate to
fund the City's Integrated Waste Management Program and
directing staff to prepare the appropriate resolution
imposing the revised fee.
Motion by 2nd by to
approve disapprove hold over
G) COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
Recess the City Council meeting at p.m. to convene
the Redevelopment Agency meeting. Reconvene the City
Council meeting at p.m.
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CITY COUNCIL AGENDA
July 18, 1995
H) HUMAN SERVICES
1) Hollencrest Middle School - Little League Ball Fields
Staff is requesting City Council direction as to the
level of financial assistance for the relocation and
improvements of the South Hills Little League ball fields
at Hollencrest School.
Motion by 2nd by
to
2) Metrolink Shuttle Service Renewal
Shuttle service to the Baldwin Park Metrolink Station
from the City Hall park and ride lot started in 1993.
Staff is requesting continuation of this service another
year. Recommendation is to approve a budget of $43,000
for the renewal of the Shuttle service to the Baldwin
Park Metrolink Station and authorize the Mayor and City
Clerk to execute Amendment No. 1 to the 1995 West Covina
Shuttle Agreement.
Motion by 2nd by to
approve disapprove hold over
I) PUBLIC SAFETY SERVICES No reports.
J) ADMINISTRATIVE SERVICES No reports.
R) CITY MANAGER
1) Potential Lease Rate for 811 S. Sunset Avenue
The City of West Covina owns property located at 811 S.
Sunset, which is currently leased to the Chamber of
Commerce of West Covina. The existing structure requires
seismic retrofitting and other rehabilitation work to
comply with current building codes. Staff proposes a
market -competitive lease rate, based upon the value of
the facility for lease on the open market, to enable the
work to be done. Staff also requests policy direction on
whether to offer the facility to the Chamber of Commerce,
and if so, under what terms. Recommendation is to pro-
vide preliminary direction as to the seismic rehabilita-
tion project at 811 S. Sunset, and direct the staff as to
the City Council's wishes regarding tenant selection and
lease terms.
Motion by 2nd by
to
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CITY COUNCIL AGENDA
July 18, 1995
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the
City. These demands represents accounts payable since the
most recent regular meeting of the City Council.
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Manners, McFadden, Touhey, Wong, Herfert
M) ORAL COMMUNICATIONS
N) MAYOR'S REPORT
O) COUNCILMEMBERS' REPORTS
P) ADJOURNMENT Motion by 2nd by
to adjourn the meeting at am/pm.
CITY COUNCIL MEETING SCHEDULE
Tuesday
Aug.
01, 1995
7:30 p.m.
Regular
meeting
Tuesday
Aug.
15, 1995
7:30 p.m.
Regular
meeting
Tuesday
Sept.
05, 1995
7:30 p.m.
Regular
meeting
Tuesday
Sept.
19, 1995
7:30 p.m.
Regular
meeting
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