03-21-1995 - Regular\J
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REGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday 7:30 p.m.
March 21, 1995 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's
Office, iIRoom 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City
complies with the Americans With Disabilities Act (ADA). If you will need
special assistance at this meeting, the City will try to accommodate you in every
reasonable manner. Please call (818) 814-8433 (voice) or (818) 960-4422 (TTY)
from 8 a.m. to 5 p.m. Monday through friday for assistance. Please call at least
48 hours prior to the meeting to inform us of your particular needs and to
determine if accommodation is possible. For sign language interpreter services
or use of hearing impaired aide at Council meetings, four working days maybe
McFadden, Herfert, Manners, Touhey, Wong
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APPROVAL OF MINUTES Special meeting of March 7, 1995
Regular meeting of March 7, 1995
Special meeting of March 14, 1995 (5:30pm)
PRESENTATIONS/PROCLAMATIONS
Proclamations Poison Prevention Week/March 19-25, 1995
Walt Popiela - Los Angeles County
Department of Health Services
National Fair Housing Month/April, 1995
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A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony
at public hearings before the City Council. Speakers should be prepared
to submit additional comments beyond the time limit in writing to the City
Clerk at or before the time set for the public hearing.
1) Continued Joint Public Hearing on the Proposed
Disposition and Development Agreement (DDA) By and Among
the Redevelopment Agency of the City of West Covina, Val
J. Fejtek and Southland Motors, Inc.
The City Council and Agency Board shall consider the
approval of separate resolutions which wouldfacilitate
the purchase of the Southland Motors site from Fejtek and
a leaseback to the dealer. The City will adopt a
resolution consenting to the approval of the DDA between
the Agency, Val J. Fejtek and Southland Motors. The
Agency will adopt a resolution approving a DDA between
the Agency, Val J. Fejtek and Southland Motors.
a)
I certify that copies of the b )
Coun- Aren .a or th4 meeA4�1g
of Y 021- ;vero perst tX in
acccarULnce t:Oth, the 1/87 Brown
Act Ainondnients.
Bated: 3 - i 7- 45
n > o
Public testimony
Close hearing
Council discussion
It is recommended that the City Council adopt the
following resolution:
Office of the City Clark
City Council Agenda
March 21, 1995
A) HEARINGS (Continued)
14 Continued Joint Public Hearing on the Proposed
Disposition and Development Agreement (DDA) By and Among
the Redevelopment Agency of the City of West Covina, Val
2
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO
THE APPROVAL BY THE REDEVELOPMENT AGENCY OF THE
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG
THE REDEVELOPMENT AGENCY OF THE CITY OF WEST
COVINA, VAL J. FEJTER AND SOUTHLAND MOTORS, INC.
Motion by 2nd by
to waive further reading of the resolution and
adopt
disapprove
hold over
Cortez Park Field Lighting Project - Cortez Park Master
Plan Amendment No. 7 - Negative Declaration of Environ-
mental Impact
Cortez Park Master Plan Amendment No. 7 is a City -
initiated request to approve the installation of field
lighting for an existing football and baseball field.
a) Verification of publication and mailing
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) Staff recommends that the City Council affirm the
recommendation of the Planning Commission by
adopting the following resolutions entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CERTIFYING THE NEGATIVE DECLARATION OF
ENVIRONMENTAL IMPACT FOR CORTEZ PARR MASTER PLAN
AMENDMENT NO. 7, PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED.
and
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING CORTEZ PARR MASTER PLAN AMENDMENT NO. 7.
Motion by 2nd by
to waive further reading of the resolutions and
adopt disapprove hold over
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City Council Agenda
March 21, 1995
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B) AGENDA AND ORAL COMMUNICATIONS (30 Minutes)
At this time the city council will first receive comments on any item
(except public hearing matters) found on the Agenda, including items on
the Consent Calendar. When recognized by the Mayor, please come forward
to the podium and give your name, address and Agenda item you wish to
discuss. Your comments may be addressed when the Agenda item is discussed
by the Council.
Upon conclusion of comments regarding agendized items, if the thirty
minutes allotted for citizen comments is not completed, comments on any
other municipal matter will be allowed.. The Ralph M. Brown Act limits the
City Council's and staff's ability to respond to comments on non-agendized
matters at the time such comments are made. Thus, your comments may be
agendized for a future meeting or referred to staff.
To assist us in properly recording your name or in contacting you, we ask
you to enter your name and address on the speaker's sheet at the podium.
This action is voluntary and is not a prerequisite to attending the
meeting or speaking to the Council.
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City Council Agenda
March 21, 1995
C) CONSENT CALENDAR
1) Written Communications
None received.
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2) Commissions' summary of Actions (receive and file)
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I a) Personnel.................................03/08/95
b) Planning..................................03/14/95
c) Senior Citizens'..........................03/09/95
3) Acceptance of Improvements and/or Release of Bonds
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a) Project No. GP-94305-R, City Hall Boiler
Modifications -'Combustion Associates, Inc.
Recommendation is that the City Council accept
improvements located at City Hall and authorize
release of American Diversified Insurance Company
Bond No. ADF 91513 in the amount of $23,546.00,
subject to Notice of Completion procedure.
b) Project No. SP-93118, Vincent Avenue Reconstruction
Mobassaly Engineering, Inc.
Recommendation is that the City Council accept
improvements located at Vincent Avenue, from I-10
Freeway to West Covina Parkway, and authorize
release of American Casualty Company of Reading,
Pennsylvania Bond No. 12468333 in the amount of
$588,130.20, subject to Notice of Completion
procedure.
c) Project No. PP-93211, Friendship Park Baseball
Field Lighting - Tamang Electric
Recommendation is that the City Council accept
improvements located at 3740 Sentous Avenue and
authorize release of Explorer Insurance Company of
Arizona Bond No. 1329120 in the amount $54,600.00,
subject to Notice of Completion procedure.
4) City Treasurer's Report
City Treasurer's Report for the month of January, 1995.
5) Award of Bids
Acquisition of Crack Sealing Machine and Related
Equipment
On February 7, 1995, the City Council approved the
Maintenance Department transition plan. Part of this
plan was to transfer two maintenance workers to the
street section for increased street repairs including
crack sealing. Staff requests the allocation of $25,000.
for the purchase of equipment and supplies for' crack
sealing operations. It is recommended that the City
Council take the following actions:
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City
March
C)
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6;
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agada3/21/95
uncil Agenda
1, 1995
(Continued)
Award of Bids (Continued)
Acquisition of Crack Sealing Machine and Related
Equipment
(Continued)
a) Authorize the transfer of unappropriated Gas Tax
Funds in the amount of $22,000 to Account No. 124-
320-2230-7150 for equipment purchases and $3,000 to
Account No. 124-320-2230-6251 for supplies;
b) Authorize the use of the City of Thousand Oaks bid
No. 93/94-32 for the purchase of Model 6 #41500, EZ
Pour 100 propane crack sealer from Crafco; Inc. of
Chandler, Arizona in the amount of $14,988.72;
c) Accept the lowest bid of $5,196.00 for a #20981
crack router from Crafco, Inc. and authorize its
purchase; and
d) Accept the lowest bids of $821.61 from Marunaka
Lawn Mower Shop of Covina and $649.50 from Agency
Tool Center of Los Angeles for the purchase of a
#GZ400H, crack cleaner and a #ATD-9856, air
compressor respectively and authorize their
purchases.
Miscellaneous
Engineering Department
a) Los Angeles County Regional Park and open Space
District - Graffiti Grant Account
City Council has approved the application for the
Graffiti Grant, and Los Angeles County has approved
the funding. Finance needs to establish an account
for funding until reimbursement is received from
the County. It is recommended that the City
Council authorize the Finance Director to transfer
funds not to exceed $32,158 from the Citywide
Landscape Account to Project No. PP-95231, Account
No. 188-320-3554-7700, to cover expenses for the
project until reimbursement is received from Los
Angeles County.
Human Services
b) Community Recreation Program - Amendment No 1
The Community Recreation Program Agreement between
the West Covina Unified School District and the
City of West Covina must be amended to include the
maintenance and utility of the Edgewood Middle
School basketball and running track lighting
projects. It is recommended that the City Council
authorize the Mayor to execute Amendment No. 1 to
the Community Recreation Program Agreement.
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City Council Agenda
March 21, 1995
C) CONSENT CALENDAR (Continued)
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by
to approve all items listed
except
ROLL CALL: Manners, Touhey, Wong, Herfert, McFadden
END OF CONSENT CALENDAR
D) PUBLIC WORKS SERVICES
No items scheduled for this meeting.
E)
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California Integrated Waste Management Board (CIWMB)
Evaluation Results of the Waste Management Enforcement
Agency for the City of West Covina
On February 14, 1995, the California Integrated Waste
Management Board Permitting and Enforcement Committee
recommended that the City of West Covina Local
Enforcement Agency's Permitting Program be decertified by
the CIWMB at the February 22, 1995 Board Hearing for
failure to update BKK's 1979 Solid Waste Facility Permit.
The City was successful in having the decision of
decertification be stricken from the recommendation and
be given the opportunity to develop a workplan and
process to produce an updated permit. It is recommended
that the City Council receive and file this report.
Motion by
approve disapprove
2nd by
hold over
to
City Council Agenda
March 21, 1995
F)
1) Preliminary Closure and Preliminary Postclosure Plans for
the BKK Landfill Class III Disposal Unit
This is a report from the Waste Management and
Environmental Quality Commission on the Preliminary
Closure and Preliminary Postclosure Plans for the BKK
Landfill. The Plans are a requirement of the California
Integrated Waste Management Regulations for the Class
III, Non -hazardous Waste Disposal Unit. It is the
recommendation of the Waste Management and Environmental
Quality Commission that the City Council:
a) Receive and file the transmitted comments from the
City to the California Integrated Waste Management
Board Staff;
b) Transmit any additional comments to the LEA and
CIWMB Staff; and
c) Send to the CIWMB and LEA the City positions:
• That the Plans must only include the waste
disposal area as shown in the 1978 Waste
Discharge Requirements;
• That all ridge lines be preserved; and
• That trash not be allowed to be deposited in
the area between the Class III and Class I
disposal units (the "wedge")
Motion by
approve disapprove
G) COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
2nd by
hold over
to
Recess the City Council meeting at p.m. to convene
the Redevelopment Agency meeting. Reconvene the City
Council meeting at p.m.
H) HUMAN SERVICES
No items scheduled for this meeting.
I) PUBLIC SAFETY SERVICES
No items scheduled for this meeting.
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City Council Agenda
March 21, 1995
J) ADMINISTRATIVE SERVICES
1) Finance Department
a) Evaluation of City Store
After a full year of operation, staff has completed
an evaluation of the operations and profitability
of the City Store. This evaluation has led to a
conclusion that the Store is not profitable, and
will not likely become profitable in the
foreseeable future. It is recommended that the
City Council take the following actions:.
i) Authorize staff to close down the City store
as of March 31, 1995; relocate inventory to
Fire Administration; and
ii) Appropriate an additional $20,800 from the
Business Improvement Tax Fund to reimburse the
general fund for uncollectible advances.
Motion by
2nd by
approve disapprove hold over
b) Comprehensive Annual Financial Report
f7.7
The City's CAFR for Fiscal Year 1993-94,, which has
been audited by Moreland & Associates CPA's, will
be presented. It is recommended that the City
Council receive and file this report.
Motion by
2nd by
approve disapprove hold over
2) Personnel Services
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Maintenance Department Early . Retirement/Departure
Incentive Program
To facilitate the contracting of several service areas
currently provided by Maintenance Department employees,
one voluntary retirement and two departure incentive
programs are proposed. Approval of a resolution between
the City and the Public Employees' Retirement System
(PERS) is necessary to initiate the retirement portion of
the programs. It is recommended that the City Council
approve the use of the PERS early retirement program, the
alternate cash out program for potential retirees, and
the early departure incentive program. To initiate the
PERS program it is recommended that the City Council
adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, GRANTING AN ADDITIONAL TWO
YEARS OR RETIREMENT SERVICE CREDIT FOR SPECIFIED
CLASSIFICATIONS OF EMPLOYEES.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
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City Council Agenda
March 21, 1995
R) GENERAL ADMINISTRATION
1) city Manager
a)
b)
Work Program Update
Staff has prepared a quarterly update of the FY
1994-95 Work Program, highlighting the status of
annual work program elements and highlighting
accomplishments during the most recent reporting
period. It is recommended that the City Council
receive and file this report.
Motion by
approve disapprove
2nd by
FY 1995-96 General Fund Budget
hold over
to
Staff has prepared a preliminary estimate of
revenues and anticipated appropriation requirements
for the .FY 1995-96 General Fund budget. This
report identifies these preliminary estimates and
discusses a number of issues on which staff and the
City Council should focus during the budget
preparation process. It is recommended that the
City Council receive and file this report.
Motion by 2nd by
approve disapprove
L) APPROVAL OF DEMANDS
hold over
to
The City Council reviews and approves accounts payable by the
City. These demands represents accounts payable since the
most recent regular meeting of the City Council.
Motion by
approve
ROLL CALL:
agmdasnUvs
2nd by
disapprove
hold over
Manners, Touhey, Wong, Herfert, McFadden
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to
City Council Agenda
March 21, 1995
M) ORAL COMMUNICATIONS
N) MAYOR'S REPORT
1) Request from the Chamber of Commerce of West Covina
The Chamber of Commerce has submitted a letter of request
to Mayor McFadden for a Council sub -committee to work
with the Chamber's Board of Directors. The sub -committee
would provide input during the development of the
Chamber's work program for fiscal year 1995/96 and attend
the Chamber's annual retreat on May 5-6, 1995. This is
a matter of Council policy and staff makes no
recommendation.
Motion by
to
C
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2nd by
City Council Agenda
March 21, 1995
O) COUNCILMEMBERS' REPORTS
1) Proposed Industry Material Recovery Facility
West Covina was contacted by Walnut Councilmember Bert
Ashley, who requested that the West Covina City Council
consider opposing the proposed MRF at Valley Boulevard
and Grand Avenue by sending a letter expressing the
City's opposition to the MRF to the CIWMB and the City of
Walnut. Additionally, Councilmember Ashley has requested
that a letter supporting Senate Bill 387 - Solid Waste:
Material Recovery Facility (Mountjoy) be sent to the
Senate Governmental Organization Committee. This is a
matter of Council policy and staff makes no
recommendation.
Motion by 2nd by
to
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City Council Agenda
March 21, 1995
P) ADJOURNMENT Motion by 2nd by
to adjourn the meeting at am/pm.
CITY COUNCIL MEETING SCHEDULE
Tuesday
Apr.
04, 1995
7:30 pm
Regular
meeting
Tuesday
Apr.
18, 1995
7:30 pm
Regular
meeting
Tuesday
May
02, 1995
7:30 pm
Regular
meeting
Tuesday
May
16, 1995
7:30 pm
Regular
meeting
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