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10-19-1993 - Regular• REGULAR MEETING OF THE CITY COUNCIL WEST COVINA, CALIFORNIA Tuesday 7:30p.m. October 19, 1993 Council Chambers AGENDA Agenda material is available for review at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For sign language interpreter services at Council meetings, please phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from.8 am to 5 pm Monday through Friday.' Four working days notice is required. PLEDGE OF ALLEGIANCE ROLL CALL Jennings, Wong, Herfert, Manners, McFadden APPROVAL OF MINUTES Special meeting of September 28, 1993 Special meeting of October 4, 1993 Special meeting of October 5, 1993 Regular meeting of October 5, 1993 PRESENTATIONS/PROCLAMATIONS Police Reserve Commander Terry Smith Resolution of Commendation: 30 years of service Escrow Month (11/93) - Henry E. Vogt, President - Escrow Association of The San Gabriel Valley A) HEARINGS 1) Second Supplemental Weed and Rubbish Abatement List This request is the final step in the administrative process for the Second Supplemental Weed and Rubbish Abatement List for the 1993 Weed Abatement Program. It asks the City Council to receive and file the Affidavit of Mailing, conduct a public hearing to hear any public protests, and order the abatement of weeds and rubbish. It is recommended that the City Council take the following actions: a) Receive and file the b) Conduct a hearing. c) Order the abatement properties described Affidavit of Mailing of weeds and rubbish on those in Resolution No. 9022 I certify that copies of the Motion by Council Agenda for the meeting of /J-H-q3 wereposted0prove disapprove accordance with the 1/87 Brown Act Amendments. Dated: iU 2nd by hold over to Office of the City Clark - City Council Agenda October 19, 1993 A) B) HEARINGS (Continued) 2) City Project MP-94126 - Underground Utility District #5 The City Council had scheduled an informal public hearing for the City Council meeting of October 19, 1993 to consider the creation of Underground Utility District #5, along San Bernardino Road west of Lark Ellen Drive. Staff recommends that the informal public hearing date be rescheduled for November 16, 1993. Motion by approve disapprove 2nd by hold over AGENDA AND ORAL COMMUNICATIONS (30 MINUTES) to At this time the City Council will receive comments on any item (except hearing matters) found on the Agenda, including items on the Consent Calendar. Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not used up, comments on any other municipal matter will be allowed. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. For the record, enter your name and address on the "SPEAKERS" sheet located on the podium. Your comments will be addressed when the item is discussed by Council. After a total of 30 minutes, Oral Communications will be continued later on the Agenda. agndal0/I9/93 K City Council Agenda October 19, 1993 C) CONSENT CALENDAR As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 1) Written Communications (Refer to Staff) None received. 2) Commissions' Summary of Actions (Receive and File). Personnel...............................10/13/93 3) Claims for Action (Deny and notify claimant) a) BKK Corporation vs City of West Covina On October 1, 1993, the City Clerk's Office received a claim purporting to have tortious merit amounting to $3,919,659.66. It is recommended that the claim of BKK Corporation be denied and that the claimant's General Counsel be so notified. b) Bonnie Shalhoub vs City of West Covina On April 2, 1993, the City Clerk's Office received a claim for personal injuries. The amount of claim had not been determined at time of presentation. It is recommended that the claim of Bonnie M. Shalhoub be denied and that the claimant be so notified. 4) Temporary Use Permits (Receive and file) TUP #2135-93 for Choice Christmas Trees for Pumpkin Patch and Christmas Tree sale approved on 9/29/93 to run from 10/15 to 10/31 and 12/3 to 12/24/93. TUP #2136-93 for East San Gabriel Valley Japanese .Community Center located at 1203 W. Puente Avenue for Aki Matsuri Festival on 10/2/93. TUP #2137-93 for Tahoe Pumpkins Plus Christmas Trees sale to be held on 10/10 to 10/31 and 12/2 to 12/23/93. TUP #2138-93 for Commemorative Stamp Promotion to be held on 9/29 at the West Covina Post Office, 396 S. California. TUP #2140-93 for the grand opening at The Plaza on 10/06/93. TUP #2141-93 for grand opening festivities (Food Pavilion) at The Plaza's Robinson's May on 10/08/93. TUP #2142-93 for grand opening festival (KNX Food News Hour) at Robinson's May on 10/06/93. TUP #2143-93 for St. Christopher's Church annual festival on 10/01/93 to 10/03/93. agnda10119/93 3 City Council Agenda October 19, 1993 C) CONSENT CALENDAR (Continued) 5) Award of Bids a) Landscape Maintenance Contract City Specification No. MD93-11 Citywide Medians and Freeway Rights Of This five year contract provides for landscaping, hardscaping and sprinkler systems and City medians and freeway rights -of -way. Also included is mandatory green waste recycling. Staff recommends that the City Council reject the low bid of Midori due to an insufficient bid bond and errors in the proposed five year bid calculation. Therefore, it is recommended that the City Council accept the responsive low bid of Azteca Landscape of Pomona for a five year contract in the amount of $519,480.00 (103,896.00 annually) and authorize the Mayor and City Clerk to execute an agreement with Azteca Landscape for the work to be performed. b) Landscape Maintenance Contract - City Specification No. MD-1 & 2-93-11 Maintenance District Nos. 1 & 2 This five year contract provides for the maintenance of all City maintained landscape, hardscape and sprinkler systems in Woodside Village Districts 1 and 2. Also included in this contract is mandatory green waste recycling. Staff recommends that the City Council accept the bid of Azteca Landscape of Pomona for a five year contract in the amount of $444,555.00 ($88,911.00 annually) and authorize the Mayor and City Clerk to execute an agreement with said Azteca Landscape for the work to be performed. c) Acquisition of Riding Mower Unit With 72 Inch Mowing Deck The Maintenance and Finance Departments approval to replace a Rotary Riding Mower. It is staff's recommendation that the City Council: i) Find that it would be uneconomical to comply with the formal bid procedures specified in Section 2-333 of the West Covina Municipal Code and, therefore, waive formal bid procedures; and r ii) Authorize the purchase of a Toro Groundsmaster 325-D, Model 30788 and 72 inch side discharge cutting unit Model 30722 from Pacific Equipment & Irrigation, Inc. of Industry for $15,793.67 including tax and shipping. apda10119193 - 4 40 City Council Agenda October 19, 1993 C) CONSENT CALENDAR (Continued) 6) Miscellaneous Personnel Services a) 93/94 Petition of Formal Recognition - SEIU, Local Official recognition by the City Manager and the City Council of the Service Employees' International Union (SEIU), Local 347 is necessary for the purpose of official representation of Maintenance employees during contract negotiations. It is the recommendation of the Personnel Commission that the City Manager and City Council grant formal recognition to SEIU, Local 347, as majority representative of non -management Maintenance employees. Such representation to be effective from July 21, 1993 through July 20, 1994, pursuant to Municipal Code Section 2-218. City Clerk's Office b) Destruction of Certain Documents as Prescribed. by The City Clerk's Office has several boxes of materials which are no longer needed or have been placed on microfilm. In accordance with provisions of state law, these materials may now be destroyed. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW c) Initiating the April 12, 1994 General Municipal Election In preparing for the .upcoming General Municipal Election of April 12, 1994, several resolutions are proposed for. adoption by the City Council. It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 12, 1994, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE GENERAL MUNICIPAL ELECTION OF APRIL 12, 1994 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD APRIL 12, 1994 ag,daI0119/93 5 City Council Agenda October 19, 1993 C) CONSENT CALENDAR (Continued) 6) Miscellaneous (Continued) Engineering Department d) Ordinance Introduction: Azusa Avenue Speed Zone, Cameron Avenue Speed Zone, Hillside Avenue Speed Zone, Puente Avenue Speed Zone, Service Avenue Speed Zone In order to implement the speed zones that the City Council approved as part of the Traffic Committee Minutes on October 5, 1993, for the above five locations., it is necessary that the Municipal Code be amended as required by the California vehicle Code. It is recommended that the City Council introduce the following ordinances: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-131 OF THE WEST COVINA MUNICIPAL CODE RELATING TO INCREASES OF STATE LAW PRIMA FACIE SPEEDS AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-132 OF THE WEST COVINA MUNICIPAL CODE, RELATING TO DECREASES OF STATE LAW MAXIMUM SPEEDS e) Approval of Plans and Specifications for the Maintenance of Heating and Air Conditioning Equipment in Thirteen City Owned Buildings The maintenance of heating and air conditioning equipment in City owned buildings has been provided by a variety of private contractors for the past 22 years. These new and updated specifications will provide for improved maintenance of City owned equipment. In addition, rebidding this contract during today's competitive bidding climate could result in a cost reduction from the current $4,026.00 monthly charge. It is recommended that the City Council approve plans and specifications for the maintenance of heating and air conditioning equipment in thirteen City owned buildings and authorize the Maintenance Director to call for bids. f) Construction Activity Report - Building and Engineering Department - Quarterly Report for Third Ouarter Fiscal Year 1993-94 These reports are to provide .the City Council with a summary of major building construction activity as reflected by issued Building Permits and Citywide Construction Activity for the quarter ending September 30, 1993. It is recommended that the City Council receive and file these reports. agnda10/19193 City Council Agenda October 19, 1993 C) CONSENT CALENDAR (Continued) 6) Miscellaneous (Continued) Engineering Department (Continued) g) City Project WP-93111 - Waiver of a Formal Competitive Bidding Procedure - Purchase of Pressure Reducing Valves and Gate Valves The installation of pressure reducing valves and accessory gate valves are needed to protect water services at eleven high pressure locations in the City's water system. The prices for the pressure reducing valves and gate valves are $26,629.50 and $6,324.25, respectively, including spares, taxes and delivery charges. It is recommended that the City Council take the following actions: i) Appropriate $5,000 from City's Water Funds reserve to Project WP-93111; ii) Approve waiver of a formal competitive bidding procedures and authorize the Finance Director to issue Purchase Orders to Pacific Industrial Supply Company of Riverside, in the amount of $26,629.50, and Familian Pipe and Supply Company of the City of Industry in the amount of $6,324.25, both including all taxes and delivery charges. h) Street Sweeping - Informational In April of this year, the City Council approved a one year extension of the street sweeping contract with Community Disposal Company of Industry, California. The Contract calls for residential streets ,to be swept twice per month with the downtown commercial area being swept three times per week. The annual cost for sweeping is $196,037.28. During the Council Meeting, the possibilities of realizing cost.savings by reducing the sweeping of residential areas to once per month was discussed. This report outlines possible cost savings and the service level implications. Staff recommends that the specifications for the street sweeping contract be rewritten and rebid in January/February of next year with alternate levels of service as follows: Base Bid: Current service level of twice per month in residential areas and three t i m e s p e r w e e k i n business/commercial areas. Alternate 1: Residential areas once per month; downtown commercial areas three times per week. Alternate 2: Residential areas once per month; downtown commercial areas twice per week. agnda10119193 City Council Agenda October 19, 1993 C) CONSENT CALENDAR (Continued) 6) Miscellaneous (Continued) Engineering Department (Continued) i) Flashing Yellow Signals Work Program/Informational The Traffic Committee will be reviewing the need for installation of flashing yellow signals at 12 elementary school locations. It'is expected that the study will take from three to four months to complete. It is recommended that the City Council receive and file this report. Police Department j) Outside Police Memorial In June, 1993, a Citizen's Volunteer Committee was formed to fund an exterior and interior Police Memorial. Phase II of the Memorial includes three black granite statues placed on the dirt area just West of the front doors to the Police Station. It is recommended that the City Council approve the 36 x 12 dirt area to be used by the Police Department to erect the above Police Memorial. Human Services k) Fair Housing Assessment Consultant Agreement The Federal Fair Housing Act requires the City to conduct an analysis to determine the impediment's to fair housing choice by citizens of West Covina. Staff has received proposals for this work and is recommending a consultant to prepare the necessary documentation. It is recommended that the City Council authorize the Mayor to execute an Agreement with Willdan Associates for the preparation of the West Covina Fair Housing Assessment Plan at a cost not to exceed $8,000. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6: Motion by 2nd by to waive further reading of the ordinance (s) /resolution (s) and to introduce/adopt, as applicable, and to approve all items listed except ROLL CALL: END OF CONSENT CALENDAR agn&10119193 8 r� u City Council Agenda October 19, 1993 D) PUBLIC WORKS SERVICES E) F) 1) HolidaV Decorations At the October 5, 1993 City Council Meeting, staff was asked about the possibility of installing holiday decoration around the downtown area. This report outlines possible areas to be decorated, estimated costs and the feasibility of implementation. The estimated cost for a three-year.lease program is $24,300. If the City Council elects to have holiday decorations installed on City street light poles, staff recommends: a) Waive formal bid procedures as per West Covina' Municipal Code 2-333(i)1. b) Appropriate $24,300 from General Fund reserve to Civic Promotion Account (110-320-2630-6120). c) Authorize the Maintenance Director to enter a .3- year contract with Dekra-Lite for the lease of holiday decorations, in an amount not to exceed $24,300. Motion by 2nd by to approve disapprove hold over WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No items scheduled for this meeting. ENVIRONMENTAL SERVICES 1) Zero Tolerance Graffiti Implementation Program This is a status report on the recommendations made by the City .Council -appointed citizens' Zero Tolerance Graffiti Task Force. This is the requested review and recommendations by staff. It is recommended that the City Council take the following actions: a) Review the provisions of neighboring cities' ordinances and direct staff to prepare amendments to the West Covina Municipal Code as may be desired. b) Approve the Task Force's and staff's recommendation to establish a Gold Paint Brush Award Program. c) Receive'arid file all other attached status reports that implement the Task Force's recommendations. Motion by 2nd by to agnda10/19193 9 • City Council Agenda October 19, 1993 G) COMMUNITY DEVELOPMENT SERVICES i 1) Planning Department Establishment of an Administrative Public Nuisance Abatement Ordinance The City has exclusively used criminal code enforcement to abate public nuisances but certain situations have arisen where criminal code enforcement has proven ineffective. Staff is proposing the establishment of an administrative public nuisance abatement process for such cases. Staff recommends that the City Council introduce an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADDING ARTICLE X, SECTIONS 15-200, ET SEQ. TO THE WEST COVINA MUNICIPAL CODE TO PROVIDE FOR ADMINISTRATIVE PROCEDURES FOR PUBLIC NUISANCE ABATEMENT Motion by 2nd by to waive further reading of the ordinance and to introduce disapprove hold over 2) Redevelopment Agency a) Recess the City Council meeting at am/pm to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at am/pm. b) Plan Amendment/Merger Two resolutions have been transmitted for City Council consideration relating to: 1) the scheduling of a joint public hearing with respect to the Redevelopment Plan Merger/Amendment; and 2) the finding that the provision of low- and moderate -income housing outside the project area will be of benefit to the project area. These actions are part of the ongoing process of amending and merging the Central Business District and Eastland Project Area Redevelopment Plans. It is recommended that the City Council: i) Adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO AND CALLING FOR A JOINT PUBLIC HEARING ON THE PROPOSED REDEVELOPMENT PLAN FOR THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AND EASTLAND REDEVELOPMENT PROJECT MERGER/AMENDMENT AND THE PROPOSED ENVIRONMENTAL IMPACT REPORT PREPARED IN CONNECTION THEREWITH RESOLUTION NO. -.A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA FINDING THAT THE USE OF TAXES ALLOCATED FROM THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AND EASTLAND REDEVELOPMENT PROJECT MERGER/AMENDMENT FOR THE PURPOSE OF HOUSING OUTSIDE THE PROJECT AREA WILL BE OF, BENEFIT TO THE PROJECT agnda10119193 10 City Council Agenda October 19, 1993 G) COMMUNITY DEVELOPMENT SERVICES (Continued) H) I) J) 2) Redevelopment Agency (Continued) b) Plan Amendment/Merger (Continued) ii) Set the joint public hearing for December 7, 1993 at 7 : 3 0 p.m. in the City Council Chambers. Motion by 2nd by to waive further reading of the resolutions and to adopt disapprove hold over HUMAN SERVICES 1) Additional Funding for the Coronado Ball Field Lighting The City Council previously granted the West Youth Pony Baseball League $15,000 for their ball field lighting project at Coronado School. The League is requesting an additional $19,306 to complete the funding for this project. It is recommended that the City Council approve the allocation of $19,306 to the West Covina Youth Pony League pending their commitment to install netting to stop baseballs from going into neighbors' homes. Motion by 2nd by approve disapprove hold over PUBLIC SAFETY SERVICES No items scheduled for this meeting. ADMINISTRATIVE SERVICES 1) Personnel Services Reclassification of Police Cadet Positions to Jailer to This report recommends approval of the reclassification of a vacant, authorized Police Cadet position to the existing classification of Jailer. It is recommended that the City Council reclassify one vacant Police Cadet position to Jailer and, upon vacancy, reclassify the remaining Cadet to Jailer. Motion by approve disapprove agnda10/19/93 11 2nd by hold over to City Council Agenda October 19, 1993 R) GENERAL ADMINISTRATION 1) City Manager a) Informational Report on "Court TV" During the City Council meeting of October 5, 1993, Councilmember Herfert requested a report on the status of "Court TV" and how this programming, currently offered on a free, limited -time basis, may be continued. It is recommended that the City Council receive and file this report. Motion by to 2nd by b) San Gabriel Valley Subregional Plan for the San Gabriel Valley Association of Cities The San Gabriel Valley Subregional Plan is designed as input to the Southern California Association of Governments' (SLAG) Regional Comprehensive Plan (RCP). Undertaken by the San Gabriel Valley Association of Cities (SGVAC), this plan was prepared through a collaborative effort of 28 cities in the Valley. On September 29, 1993, the Executive Committee of SGVAC unanimously approved the Final Draft dated October 1, 1993, which will be submitted to SCAG for incorporation in the Regional Comprehensive Plan (RCP). Staff is recommending that the City Council direct staff to set a date for a joint City Council/Planning Commission meeting in order to discuss the content and recommendations of the San Gabriel Valley Subregional Plan. Staff further recommends that the City Council receive and file this report. Motion by 2nd by to c) Animal Services Task Force At the October 5, 1993 City Council meeting the Council voted to authorize an Animal Services Task Force with Councilmember Herfert as the liaison. Several questions have arisen since the last Council meeting about the task force, and staff is bringing this item back to the City Council to clarify the term of the task force, organizational structure, and the level of staff support to be given to the task force. It is recommended that the City Council provide direction on the scope and term of the task force, its organizational structure, and the level of staff support for the Animal Services Task Force. Motion by 2nd by to agn&10119193 12 City Council Agenda October 19, 1993 K) GENERAL ADMINISTRATION 1) City Manager (Continued) d) e) Budget Appropriation for BKK Litigation It is recommended that the City Council consider and approve a general budget for the BKK litigation, related legislative affairs and community information programs, and .appropriate monies from the General Fund Reserve to cover anticipated expenditures for Fiscal Year 1993-94. The City Manager recommend that the City Council approve the budget at the higher figures with the condition that staff. and attorneys make every effort to conserve costs whenever possible. Staff reviews all billings very closely and both attorney firms exercise efforts to keep costs as low as possible without compromising the quality of the City's legal effort. Since there are not unrestricted reserves at this time earmarked for this type of litigation, it is recommended that funds be appropriated from the General Fund Reserve as outlined in the staff report. Motion by 2nd by approve disapprove hold over West Covina Disposal Rate Review to On October 5, the City Council held over the request of West Covina Disposal for a rate adjustment, pending the receipt and analysis of additional information. Until the requested information is supplied, staff can make no recommendation. Staff will provide a verbal report at this meeting. 2) City Attornev Potential closed session for litigation matters pursuant to Government Code Section 54956.9 et. seq. or personnel matters. L) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by approve ROLL CALL: 2nd by disapprove hold over agnda/0/79/93 13 to u City Council Agenda October 19, 1993 M) ORAL COMMUNICATIONS agMa10/19193 14 City Council Agenda October 19, 1993 N) MAYOR'S REPORTS 1) Resolution of Commendation for Police Reserve Commander Terry Smith Upon His Retirement with 30 Years of Service to the Community Motion by 2nd by to approve disapprove hold over 2) Proclaim the following: RED RIBBON WEEK (10/24 - 10/30/93) NATIONAL ARTS AND HUMANITIES MONTH (11/93) BUCKLE UP FOR LIFE (11/93 - 1/94) 3) Resolution Supporting the City's Designation as the Local Solid Waste Management Enforcement Agency Hearing Panel Councilmember Herfert has requested that a resolution supporting the City's continued ability to designate itself as the Hearing Panel be agendized for Council consideration. It is recommended that the City Council consider the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUPPORTING CURRENT CALIFORNIA LAW WHICH ALLOWS THE WEST COVINA CITY COUNCIL TO DESIGNATE ITSELF AS THE HEARING PANEL FOR THE LOCAL SOLID WASTE MANAGEMENT ENFORCEMENT AGENCY Motion by .2nd by to waive further reading of the resolution and to approve disapprove hold over O) COUNCILMEMBERS' REPORTS agnda10119193 15 • ,I City Council Agenda October 19, 1993 P) ADJOURNMENT Tuesday Tuesday Tuesday Tuesday 0 Motion by to adjourn the meeting at CITY COUNCIL MEETING SCHEDULE Nov. 02, 1993 7:30 pm Nov. 16, 1993 7:30 pm Dec. 07, 1993 7:30 pm Dec. 21, 1993 7:30 pm agada10/19199 16 2nd by am/pm. Regular Meeting Regular Meeting Regular Meeting Regular Meeting