09-21-1993 - RegularREGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday 7:30 p.m.
September 21, 1993 Council Chambers
AGENDA
Agenda material is available for review at the City Clerk's Office,
Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For
sign language interpreter services at Council meetings, please
phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to
5 pm Monday through Friday. Four working days notice is required.
Rev. Dr. Ken Johnstone
West Covina United Methodist Church
PLEDGE OF ALLEGIANCE
ROLL CALL Jennings, Wong, Herfert, Manners,
McFadden
APPROVAL OF MINUTES Regular meeting of September 7, 1993
PRESENTATIONS/PROCLAMATIONS
Proclamations National Emblem Club Week
September 19-25, 1993
Phyllis Monty, President
West Covina Emblem Club #299
White Cane Days, October 1 & 2, 1993
West Covina Lions Club
Parkinson's Disease Awareness Week
October 2-8, 1993
I certify that copies of the Carole Hilton, Chairperson
Council Agenda for the meeting American Parkinson Disease Assoc.
of —,2/- 93 were posted in
accordance with the 1/87 Brown Fire Prevention Week, October 3-9 , 1993
Act Amendments. Fire Chief Richard Greene
Dat d: 9-14-99
^w Rideshare Week, October 4-8, 1993
laireA T Mike Miller, Environmental Services
Office of trio City Cierit Director
A) HEARINGS
1) 1992-93 Grantee Performance Report of the Community
Development Block Grant Proaram
The 1992-93 Federal Grantee Performance Report summaries
the performance of programs funded with Community
Development Block Grant Funds. The Public Hearing on
this matter provides the public with an opportunity to.
comment on this past year's programs and projects.
a). Verification of publication
b) Staff presentation
City Council Agenda
September 21, 1993
A) HEARINGS (Continued)
1) 1992-93 Grantee Performance Report of the Community
Development Block Grant Program (Continued)
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation is that the City Council approve the
1992-93 Grantee Performance Report and authorize
its submittal to HUD.
Motion by 2nd by.
approve disapprove hold over
2) Joint Public Hearing re: Proposed Financing Agreements
between the City of West Covina and the West Covina
Redevelopment' Agency for the Use of Bond Proceeds for
Public Improvements
The City Council` and Agency Board shall consider the
approval of financing agreements and resolutions which
would enable the Agency to loan the City a portion of the
1993 revenue bond proceeds for'the construction of Fire
Station No. 2 as well as the seismic upgrade, asbestos
removal and building upgrades to the City -owned building
located at 811 So. Sunset.
a)
b)
c)
d)
e)
f)
g)
Verification of publication
Open hearing
Staff presentation
Public testimony
Close.hearing
Council discussion
Recommendation is that
following resolutions:
the City Council adopt the
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA MAKING FINDINGS
WITH RESPECT TO THE FINANCING OF CITY FIRE STATION
NO. 2.BY THE REDEVELOPMENT AGENCY OF THE CITY OF
WEST COVINA AND APPROVING A FINANCING AGREEMENT
BETWEEN THE AGENCY AND THE CITY OF WEST COVINA
AND
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA MAKING FINDINGS
WITH RESPECT TO THE FINANCING OF PUBLIC
IMPROVEMENTS BY THE REDEVELOPMENT AGENCY OF THE
CITY OF WEST COVINA AND APPROVING A FINANCING
AGREEMENT BETWEEN THE AGENCY AND THE CITY OF WEST
COVINA
Motion by 2nd by
to waive further reading of the resolutions and to
adopt disapprove hold over
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0
City Council Agenda
September 21, 1993
B) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES)
At this time the City Council will receive comments on any
item (except hearing matters) found on the Agenda, including
items on the Consent Calendar. Upon conclusion of comments
regarding agendized items, if the thirty minutes allotted for
citizen comments is not used up, comments on any other
municipal matter will be allowed.
When recognized by the Mayor, please come forward to the
podium and give your name, address and Agenda item you wish to
discuss. For the record, enter your name and address on the
"SPEAKERS" sheet located on the podium. Your comments will be
addressed when the item is discussed by Council. After a
total of 30 minutes, Oral Communications will be continued
later on the Agenda.
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City Council Agenda
September 21, 1993
C) CONSENT CALENDAR
As Consent Calendar items are considered routine in nature,
they are normally enacted in one motion. The Mayor may remove
a questioned Consent Calendar item for separate action.
1) Written Communications (Refer to Staff)
None received.
2) Commissions' Summary of Actions (Receive and File)
a) Personnel...............................09/08/93
b) Planning........... ..................09/14/93
3) Temporary Use Permits/Administrative Review Board
(Receive and file)
a) Administrative Review Board Public Hearing held on
9/l/93 for Slight Modification No., 157.
Applicant: West Covina Venture Ltd.
(Lewis Homes)
Location: 1472 Tradewinds (Sunset Palms)
Request: Slight modification to allow a
proposed residence to encroach
1-foot, 5-inches into the required
20 foot front yard setback.
Decision: Approved
b) TUP #2131-93 for Doctor's Medical Group at 933 S.
Sunset for Health Expo on 9/11/93.
TUP #2132-93 for San Gabriel Valley Boy Scouts at
Eastland Shopping Center for Haunted House on
10/13/93 to 10/31/93.
4) Acceptance of Improvements and/or Release of Bonds
a) TR-35930 - Trider Corporation
On -site improvements have been completed at Aroma,
Donna Beth and Fairgrove Avenues. It is
recommended that the City Council acknowledge
completion of the improvements and authorize
release of Bond No. 984001S from Developers
Insurance Company in the amount of $332,500.
b) City Project SP-93101 - Street Rehabilitation -
Boral Resources
Improvements are now complete at various location
citywide. It is recommended that the City Council
accept the improvements and authorize release of
Insurance Company of North America Bond No.
T00295103 in the amount of $238,407.84, subject to
Notice of Completion procedure.
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City Council Agenda
September 21, 1993
C) CONSENT CALENDAR (Continued)
5) Miscellaneous
Personnel Services
a) Petitions of Formal Recognition for Public Safety
Dispatchers, General Employees & Police Officers
Maintenance Department
b) MD #6 - Annual Landscape Maintenance Contract
Thiscontract provides for the maintenance of
landscaping, hardscaping and sprinkler systems in
Maintenance District 6 primarily located south of
Cameron Avenue between Citrus Street and Grand
Avenue. Azteca Landscaping, Inc., the current
contractor, has requested renewal for the fifth and
final year of this contract to include a 6%
reduction from the current annual cost, and to also
include mandatory green waste recycling. It is
recommended that the City Council renew the service
contract with Azteca Landscaping, Inc. for the
coming twelve month period at a 6% reduced annual
cost of $64,330.29.
6) ABC Applications (Chief of Police reports no legal basis
for protest)
BHANVADIA, J. V. dba Big Bob's.Liquor #2
BHANVADIA, K. J. 1413 W. Puente Ave.
Ontario, CA
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by
to approve all items listed
except
ROLL CALL:
END OF CONSENT CALENDAR
a8^4a09121193 5
City Council Agenda
September 21, 1993
D) BUILDING AND ENGINEERING REGULATIONS
1) SP-94128 - Street Rehabilitation - Approval of Plans and
Specifications
This project consists of providing crack maintenance and
asphalt concrete overlay for various damaged sections of
Amar Road and Shadow Oak Drive. The total estimated
project cost is $47,000. It is recommended that the City
council take the following actions:
a) Establish City Project No. SP-94128; and
b) Approve Plans and Specifications for Project SP-
94128 and authorize the City. Engineer to call for
bids.
Motion by 2nd by to .
approve disapprove hold over
2) PP-93212 - Park Identification Signs - Approval of Plans
and Specifications
This project consists of purchasing fifteen concrete city
park identification signs. The first phase will consist
of buying seven of these signs for the following parks:
Cortez, Del Norte, Cameron, Friendship, Gingrich,
Walmerado and Orangewood. The estimated total cost for
the seven (7) signs for phase one is $20,000. It is
recommended that the City Council approve the plans and
specifications for Project PP-93212 and authorize the
Maintenance Director to call for bids.
Motion by
2nd by
approve disapprove hold over
3) PP-91202 - Park Play Area Barrier Removal - Approval of
Plans and Specifications
This project consists of park play area modifications and
improvements to insure that the playground equipment at
all twelve City Parks complies with Americans with
Disabilities Act (ADA) and the Consumer Products Safety
Commission Standards. The first phase of this project
will be modifications at Cortez Park which currently has
no playground equipment. The estimated total cost of
phase one for Cortez Park is $45,000. It is recommended
that the City Council approve plans and specifications
for Project PP-91202 and authorize the Maintenance
Director to call for bids.
Motion by
approve
a8ada09121193
disapprove
2nd by
hold over
to
City Council Agenda
September 21, 1993
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
1) BKK Position 65 Warning of VinVl Chloride Update
On August 29, 1993, BKK Landfill published in the San
Gabriel Valley Tribune a Proposition 65 Warning of Vinyl
Chloride emissions exceeding the no -significant risk
level (Exhibit 1). BKK was requested to meet with United
States Environmental Protection Agency (EPA), California
Environmental Protection Agency - Department of Toxic
Substances Control, CAL -EPA. Office of Environmental
Health Hazard Assessment, CAL -EPA Air Resources Board,
South Coast Air Quality Management District and the Waste
Management Enforcement Agency, for the City of West
Covina to discuss the warning, data and how BKK will
address the community's concerns. It is recommended that
the'City Council receive and file this report.
Motion by
to
F) ENVIRONMENTAL SERVICES
2nd by
1) West Covina Disposal Waste Collection Rate RevieW
The City Council received the request from West Covina
Disposal to increase the waste collection rates and
requested the Disposal Company demonstrate a need for the
increase. This matter was held over from the August 17,
1993 City Council meeting to give them time to provide
this information. It is recommended that the City
Council hold this matter over to the October 5, 1993
meeting.
Motion by
to
2nd by
2) West Covina Disposal Franchise Tax Audit
This is a report on the results of the audit conducted by
Moreland and Associates on the franchise tax paid to the
City in 1993 by West Covina Disposal. An overpayment of
$2,499.42 to the City and the absence of invoice stubs
for March 3 to May 15 were the significant results of the
audit. It is recommended that this report be received
and filed.
Motion by 2nd by
to
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City Council Agenda
September 21, 1993
F) ENVIRONMENTAL SERVICES (Continued)
G)
H)
I)
3) Zero Tolerance Graffiti Implementation Program
This is a.status report on the recommendations made by
the City Council -appointed citizens' Zero Tolerance
Graffiti Task Force. This is the requested review and
recommendations by Staff. It .is recommended that the
City Council take the following actions:
a) Approve staff's recommendation not to penalize a
business tagged with graffiti by not allowing them
to open until it is removed.
b) Approve the Task Force's and staff's recommendation
to establish a revenue account to receive funds for
the anti -graffiti program.
c) Approve the staff's recommendation not to use anti -
graffiti paint on exterior surfaces.
d) Receive and file all other attached status reports
that implement the Task Force's recommendations.
Motion by 2nd by to
approve disapprove hold over
COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
Recess the City Council meeting at am/pm to
convene the Redevelopment Agency meeting. Reconvene the
City Council meeting at am/pm.
HUMAN SERVICES
No items scheduled for this meeting.
PUBLIC SAFETY SERVICES
1)
Police Department
Purchase of Jail Photo Booking System
The Police Department has funds available in the 1993/94
budget to purchase a digital, computerized, photographic
imaging system for the jail. Approximate 71% of the cost
of the "Compu-Capture" system consists of specialized and
specific computer software and, as such, qualifies as a
professional services under Section 2-330(b) of the West
Covina Municipal Code, therefore exempting it from the
formal bid process. It is recommended that the City
Council authorize the Police Department to purchase the
"Compu-Capture" imaging system at a cost not to exceed
$62,000, including a 10% contingency fund.
Motion by
approve
disapprove
agnda09/21/93 8
2nd by
hold over
to
City Council ,Agenda
September 21, 1993
J) ADMINISTRATIVE SERVICES
1) Finance Department
a) Establishment of a West Covina City Store
The City Council will.consider the authorization of
funds and approval of an agreement with the firm of
Ayala & Associates for the purpose of establishing
a West. CovinaCity Store. Staff is recommending
that the City Council take the following actions to
establish a West Covina City Store:
i) Authorize the advance of $60,000 from the
Business Improvement Tax Fund to the City
Store Fund; and
ii) Authorize the Mayor and City Manager to
execute an agreement with Ayala & Associates
for their services related to the design,
merchandising, marketing and operations of the
West Covina City Store.
Motion by . 2nd by
approve disapprove
R) GENERAL ADMINISTRATION
1) City Attorney
hold over
to
Potential closed session for litigation matters pursuant
to Government Code Section 54956.9 et. seq. or personnel
matters.
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the
City. These demands represent accounts payable since the most
recent regular meeting of the City Council.
Motion by
approve
ROLL CALL:
disapprove
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2nd by
hold over
to
E
City Council Agenda
September 21, 1993
M) ORAL COMMUNICATIONS
I
N) MAYOR'S REPORTS
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n
City Council Agenda
September 21, 1993
O) COUNCILMEMBERS' REPORTS
i
i
P) ADJOURNMENT Motion by
to adjourn the meeting at
Tuesday
Tuesday
Tuesday
CITY COUNCIL MEETING SCHEDULE
Sept. 28, 1993 7:00 pm
Oct.
05,
1993
7:30
pm
Oct.
19,
1993
7:30
pm
agnda09121193 11
2nd by
am/pm.
Study Session
re: Implemen-
tation of the
1992 Cable Act
and FEC Regula-
tions
Regular Meeting
Regular Meeting