07-20-1993 - RegularREGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday
July 20, 1993
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review at the City Clerk's Office,
Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For
sign language interpreter services at Council meetings, please
phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to
5 pm Monday through Friday. Four working days notice is required.
INVOCATION Pastor Gerard Kiemeney
West Covina Hills Seventh Day Adventist
Church
PLEDGE OF ALLEGIANCE
ROLL CALL Jennings, Wong, Herfert, Manners,
McFadden
APPROVAL OF MINUTES Adjourned regular meeting of 6/8/93
Regular meeting of 6/15/93
Special meeting of 7/6/93
PRESENTATIONS/PROCLAMATIONS
Presentations
A) HEARINGS
1993 Galaxy Little League City Champs
Blue Jays
Hearings before the City Council are routinely set for 7:30
p.m. When recognized by Mayor Jennings, please come forward
and state your name clearly. For the record, enter your name
and address on the "SPEAKERS" sheet located on the podium.
Then proceed with your comments. Thank you.
1) Citywide Sewer Standby and Availability Charges for 1993-
94 Rates and Method of Collection
The Public Hearing that is required to be held by the
City Council on the collection method for the Citywide
Sewer Standby and Availability Charges for the Fiscal
Year 1993-94 has been scheduled for July 20, 1993. The
proposed rate is $21.95 per unit per year, an increase of
$4.21 over that of 1992-93. The total amount to be
raised by this charge is $847,270.
a)
b)
c)
d)
e)
f)
g)
certify that copies of the h)
:ouri�c/J.l� Agenda for the meeting
,f _Y= La— were posted in
.crordance with the 1/87 Brown
;ct fixncn-..P:,ante.
-�'
Verification of publication
Open Hearing
Staff presentation
Review written protests, if any
Receive oral protests, if any
Close Hearing
Council discussion
Recommendation is that the City Council take the
following actions:
Office of the City Clerk
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City Council Agenda
July 20, 1993
A) HEARINGS (Continued)
1) Citywide Sewer Standby and Availability Charges for 1993-
94 Rates and Method of Collection (Continued)
i) Establish the Citywide Sewer Standby and
Availability Charges for 1993-94 at $21.95 per
unit per year; and
ii) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE COLLECTION OF THE
ANNUAL SEWER STANDBY AND AVAILABILITY CHARGE
THROUGH THE COUNTY GENERAL TAX BILL
Motion by 2nd by
to waive further reading of the resolution and to
adopt disapprove hold over
2) Citywide Lighting and Maintenance District No 1993-1994
On March 16, 1993, the City Council preliminarily
approved the report for West Covina Citywide Lighting and
Maintenance District No. 1993-1994. Then on April 6,
1993, the City Council declared its intention to levy and
collect assessments and set July 20, 1993 as the date for
the required public hearing. Staff is proposing an
increase of 6.0% in assessment rates for 1993-1994. The
total amount to be assessed is approximately $3.1
million.
a) Verification of publication
b) Open Hearing
c) Review City Engineer's Report
d) Review written protests, if any
e) Receive oral protests, if any
f) Close Hearing
g) Council discussion
h) Allow or override protests, if any
i) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE REPORT OF THE CITY ENGINEER, DATED
MARCH 16, 1993, AS REVISED, PREPARED PURSUANT TO
RESOLUTION NO. 8912, DATED JANUARY 19, 1993, AND
PRELIMINARILY APPROVED PURSUANT TO RESOLUTION NO.
8940, OF SAID COUNCIL, AND THE PLANS,
SPECIFICATIONS, ESTIMATE, DIAGRAM AND ASSESSMENT
CONTAINED IN SAID REPORT; ORDERING CERTAIN LIGHTING
FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED FOR
LIGHTING FIXTURES AND TO ORDER CERTAIN LANDSCAPING
TO BE INSTALLED AND MAINTAINED AND TO ORDER CERTAIN
PARRS TO BE IMPROVED AND MAINTAINED FOR FISCAL YEAR
BEGINNING JULY 1, 1993
WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE
DISTRICT NO. (1993-1994)
Motion by 2nd by
to waive further reading of the resolution and to
adopt disapprove hold over
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City Council Agenda
July 20, 1993
A) HEARINGS (Continued)
3) Levying of Assessments for the 1993 Weed and Rubbish
Abatement Program
This request asks for the City Council to hold a hearing
in order to receive and file the Affidavit of Posting,
conduct protest hearing, and order the levying of
assessments. It is recommended that the City Council:
a) Receive and file Affidavit of Posting
b) Staff presentation
o) Conduct hearing (Allow or overrule protests, if any)
d) Council discussion
e) Confirm the report of the Fire Chief of the City of
West Covina by adopting the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE REPORT OF THE FIRE CHIEF OF THE CITY
OF WEST COVINA, DATED JULY 20, 1993, MADE PURSUANT
TO THE PROVISIONS OF THE GOVERNMENT CODE, CHAPTER
13, ARTICLE 2, SECTIONS 39574 THROUGH 39576.5
LEVYING THE ASSESSMENTS FOR THE WEEK AND RUBBISH
ABATEMENT PROGRAM FOR 1993 FISCAL YEAR
Motion by 2nd by
to waive further reading of the resolution and to
adopt disapprove hold over
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City Council Agenda
July 20j, 1993
B) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES)
At this time the City Council will receive comments on any
item (except hearing matters) found on the Agenda, including
items on the Consent Calendar. Upon conclusion of comments
regarding agendized items, if the thirty minutes allotted for
citizen comments is not used up, comments on any other
municipal matter will be allowed.
When recognized by the Mayor, please come forward to the
podium and give your name, address and Agenda item you wish to
discuss. For the record, enter your name and address on the
"SPEAKERS" sheet located on the podium. Your comments will be
addressed when the item is discussed by Council. After a
total of 30 minutes, Oral Communications will be continued
later on the Agenda.
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City Council Agenda
July 20, 1993
C) CONSENT CALENDAR
As Consent Calendar items are considered routine in nature,
they are normally enacted in one motion. The Mayor may remove
a questioned Consent Calendar item for separate action.
1) Written Communications
None received.
2) Commissions' Summary of Actions (Receive and File)
a) Personnel................................07/14/93
b) Planning.................................07/13/93
3) ABC Applications (Chief of Police reports no legal basis
for protest)
ORR, WILLIAM R., JR. dba Chevy's
Irvine, CA SWC Vincent &
I-10 Freeway
4) Claims for Action (Deny and notify claimant)
a) Meta R. Frazer and David V. Gilbert vs City of West
Covina
The City Clerk's Office received a claim for
property damage amounting to $710,000.00 on May 28,
1993.
b) Rristopher North Griswold vs Citv of West Covina
On May 21, 1993, the City Clerk's Office received a
claim for monetary loss in the amount of $111.50.
c) Carmen Y. Falcon vs City of West Covina
On May 25, 1993, the City Clerk's Office received a
claim for monetary loss amounting to $2,323.00.
5) Approval of Final Maps (Adopt Resolution)
a) Tract No. 48636 - Lewis Homes of California - Final
Map Approval and Park Dedication Fee Reduction
Lewis Homes of California is requesting Final Map
approval in order to develop the 34-unit
development on California Avenue, and is requesting
a reduction in Park Dedication Fees. It is
recommended that the City Council review the
Engineer's Report and take the following actions:
i) Approve Planning Commission recommendation for
Park Dedication Fee credit in the amount of
$15,.864.00; and
ii) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING FINAL MAP OF TRACT NO.
48636 AND DIRECTING THE RECORDATION THEREOF
(LEWIS HOMES OF CALIFORNIA)
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City Council Agenda
July 20, 1993
C) CONSENT CALENDAR (Continued)
5) Approval of Final Maps (Adopt Resolution)
(Continued)
b) Parcel Map No. 23410 - Dan-Kel Development Company
Dan-Kel Development Company is requesting final map
approval in order to split a 16,900 square foot
parcel into two parcels fronting on Walnut Avenue.
It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING FINAL PARCEL MAP #23410 AND DIRECTING THE
RECORDATION THEREOF
6) Acceptance of Improvements and/or Release of Bonds
a) WP-87126 Phase II - Water Line Improvements - Amar
Road - W.A. Rasic
Accept public improvements on Amar Road and
authorize release of Indemnity Company of
California Bond No. 215734P in the amount of
$939,212.00, subject to Notice of Completion
procedure. Staff recommends acceptance.
b) SP-93102 - Bus Pads Improvements - Lopez Refinery
Equipment Company
Accept public improvements of bus pads and
authorize release of American Motorists Insurance
Company bond No. 3SM79811600 in the amount of
$98,549.00, subject to Notice of Completion
procedure. Staff recommends acceptance.
c) PP253-Revision 1 - On and Off -site Improvements
Robert E. Lyons
Accept on and off -site improvements and authorize
release of Topa Thrift and Loan Association
Passbook No. 400037560 in the amount of $10,000.00.
Staff recommends acceptance.
d) PP830 - On -site Improvements - M. S. Partnership -
General Partnership - LaMancha Development Co
Accept on -site improvements and authorize release
of American Motorists Insurance Company Bond No.
3SM-774-084-00 in the amount of $54,000.00. Staff
recommends acceptance.
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City Council Agenda
July 20, 1993
C) CONSENT CALENDAR (Continued)
7) Award of Bids
a) . Electric Forklift Truck Award of Bid City
Specification No. 93-04
The Finance and Maintenance Departments request
City Council approval to replace obsolete electric
forklift truck. It is recommended that the City
Council award Bid No. 93-04 for the purchase of one
forklift truck to the lowest responsive bidder,
Johnson Lift/Hyster of the City of Industry in the
amount of $20,032.75 with tax.
b) City Project TS-93123 - Sunset and Vine Avenues
Traffic Signal
Six bids were opened on Tuesday July 6, 1993 at
10:00 am in the City Clerk's Office for City
Project TS-93123. The project will provide a new
traffic signal at the intersection of Sunset Avenue
with Vine Avenue and the Queen of the Valley
Hospital main entrance. The total estimated cost
for the traffic signal installation is
approximately $80,000. Staff recommends that the
City Council accept the bid of Macadee Electric
Construction, in the amount of $58,169.00, and
authorize the Mayor and the City Clerk to execute a
contract for the work to be done.
c) City Project SP-93118 - Vincent Avenue Improvements
Eleven (11) bids were received and opened on
Monday, July 12, 1993, for this project which
provides for the construction of Portland Cement
Concrete pavement on Vincent Avenue from Freeway
ramps (I-10) southerly to west Covina Parkway. The
bids ranged from $451,894 to $941,218.15. It is
recommended that the City Council hold over any
action on the bids for the Vincent Avenue
Improvements until the. regular Council meeting of
August 3, 1993.
8) Miscellaneous
Engineering Department
a) Lot Line Adjustment No. 105 - South Hills Homes
Partnership
South Hills Homes Partnership has requested a lot
line adjustment on three lots on the east side of
Inspiration Point. It is recommended that the City
Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 105 AND DIRECTING
THE RECORDATION THEREOF. (SOUTH HILLS HOMES
PARTNERSHIP
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City Council Agenda
July 20, 1993
C) CONSENT CALENDAR (Continued)
8) Miscellaneous (Continued)
Engineering Department (Continued)
b) Construction Activities Report
This report describes current status of Citywide
construction activity. It is recommended that the
City Council receive and file this report.
Personnel Department
c) Approval of Class Specification for Community
Television Producer
A classification study of a position to be assigned
to the City Manager's Office has resulted in a new
classification of Community Television Producer.
The Personnel Commission has reviewed the proposed
classification and recommends approval. Therefore,
it is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO
CLASSIFICATION AND COMPENSATION OF POSITIONS, AS
AMENDED, AND AMENDING RESOLUTION NO. 8710 RELATING
TO CONFIDENTIAL EXEMPT SALARIES, AND APPROVING THE
NEW CLASSIFICATION OF COMMUNITY TELEVISION PRODUCER
d) Employee Assistance Program Contract
This report transmits to the City Council a revised
contract agreement between the City and Eastland
Counseling Center to provide employee counseling
services on an hourly fee for service basis. It is
recommended that the City Council approve the
revised agreement between the City and Eastland
Counseling Center.
Police Department
e) Crossing Guard Contract
It is recommended that the Police Department be
given the authority to research the vendors
available and to initiate a request for proposal
process for contracting crossing guard services.
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City Council Agenda
July 20, 1993
C) CONSENT CALENDAR (Continued)
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by
to waive further reading of the resolutions and to adopt, and
to approve all items listed
except
ROLL CALL:
END OF CONSENT CALENDAR
D) ENGINEERING AND BUILDING REGULATIONS
1) TP-93105 - Bus Shelters - Approve Plans and
Specifications
The bus shelters are required to protect waiting
passengers at bus stops from adverse weather conditions.
Nine newly designed passenger shelters will be installed
on Sunset Avenue between Cameron Avenue and Francisquito
Avenue. The total estimated project cost is $40,000. It
is recommended that the City Council approve plans and
specifications for City Project TP-93105 and authorize
the City Engineer to call for bids.
Motion by 2nd by to
approve disapprove hold over
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
No items scheduled for this meeting.
F) ENVIRONMENTAL SERVICES
1)
West Covina Disposal Franchise Tax Audit
This is a report on the cost and schedule for a possible
audit of the franchise tax paid by West Covina Disposal
in accordance with the Waste Collection Franchise
Agreement. Staff makes no recommendation since this is
a City Council policy matter. If the City Council wants
to proceed with an audit, the following actions must be
taken:
a) Approve an appropriation of $3,200 from
unappropriated General Fund balances to account
129-320-2312-6120; and
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' City Council Agenda
July 20, 1993
F) ENVIRONMENTAL SERVICES (Continued)
1) West Covina Disposal Franchise Tax Audit (Continued)
b) Approve Moreland and Associates to conduct the
audit at a cost not to exceed $3,200 and provide a
report to the City by September 9, 1993.
Motion by 2nd by to
approve disapprove hold over
G) COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment AgencV
Recess the City Council meeting at am/pm to
convene the Redevelopment Agency meeting. Reconvene the
City Council meeting at am/pm.
H) HUMAN SERVICES
No items scheduled for this meeting.
I) PUBLIC SAFETY SERVICES
No items scheduled for this meeting.
J) ADMINISTRATIVE SERVICES
No items scheduled for this meeting.
K) GENERAL ADMINISTRATION
1) City Attorney
Potential closed session for litigation matters pursuant
to Government .Code Section 54956.9(b) et. seq. or
personnel matters.
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the
City. These demands represent accounts payable since the most
recent regular meeting of the City Council.
Motion by
approve
ROLL CALL:
disapprove
2nd by
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hold over
to
11
J
City Council Agenda
July 20, 1993
M) ORAL COMMUNICATIONS
N) MAYOR'S REPORTS
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City Council Agenda
July 20, 1993
O) COUNCILMEMBERS' REPORTS
P) ADJOURNMENT Motion by
to adjourn the meeting at
CITY COUNCIL MEETING SCHEDULE
Tuesday
Aug.
03,
1993
7:30
pm
Tuesday
Aug.
17,
1993
7:30
pm
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2nd by
am/pm.
Regular meeting
Regular meeting