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06-01-1993 - RegularL REGULAR MEETING OF THE CITY COUNCIL WEST COVINA, CALIFORNIA Tuesday June 1, 1993 AGENDA 7:30 p.m. Council Chambers Agenda material is available for review at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For sign language interpreter services at Council meetings, please phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to 5 pm Monday through Friday. Four working days notice is required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Jennings, Wong, Herfert, Manners, McFadden APPROVAL OF MINUTES Adjourned regular meeting of April 5, 1993 Special meeting of April 26, 1993 A) HEARINGS Hearings before the City Council are routinely set for 7:30 p.m. When recognized by Mayor Jennings, please come forward and state your name clearly. For the record, enter your name and address on the "SPEAKERS" sheet located on the podium. Then proceed with your comments. Thank you. 1) West Covina Central Business District Streetscape Plan The City Council shall consider approving the Downtown Streetscape Plan for the Central Business District (CBD). The Downtown Streetscape Plan is a result of the joint effort of the Planning Department and Redevelopment Agency staff to enhance the appearance of the downtown area and to help create a distinctive image for the City of West Covina. a) Verification of publication b) Staff presentation c) Conduct hearing d) Close hearing e) Council discussion f) It is recommended that the City Council affirm the recommendation of the Planning Commission to approve the West Covina Central Business District Streetscape Master Plan by adopting the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR THE WEST COVINA CENTRAL BUSINESS DISTRICT STREETSCAPE MASTER PLAN PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF I certify that copies of the 1970, AS AMENDED. Council A enda for the meeting of &o .3 t+roro posted in accord M ce rith tho 1/87 Brown AND Act Ainelidmcnts. Dated: Offico of the City C t: City Council Agenda June 1, 1993 A) HEARINGS (Continued) 1) 2) agnda06101193 West Covina Central Business District Streetscape Plan (Continued) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE WEST COVINA CENTRAL BUSINESS DISTRICT STREETSCAPE PLAN. Motion by 2nd by to waive further reading of the resolutions and to adopt disapprove hold over Adult Oriented Businesses Interim Ordinance Extension The proposed interim ordinance extension will allow for the continued provision of regulations for Adult Oriented Businesses in accordance with Section 65858(a) of the Government Code to allow time for the preparation of a permanent ordinance. Additionally, pursuant to Section 65858(d).of the Government Code, this report describes the measures that may be taken to alleviate the condition which led to adoption of the urgency ordinance. a) Verification of publication b) Staff presentation c) Conduct hearing d) Close hearing e) Council discussion f) It is recommended that the urgency ordinance entitled: City Council adopt an ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, EXTENDING ORDINANCE NO. 1906 PURSUANT TO SECTION 65858(a) OF THE CALIFORNIA GOVERNMENT CODE P-.V Staff also recommends that the City Council adopt a motion directing staff to include the issue of news rack regulations in any future permanent Adult Entertainment Ordinance. Otherwise, it is recommended that the City Council receive and file this report. Motion by 2nd by to waive further reading of the ordinance and to adopt Motion by to disapprove K0 9 hold over 2nd by City Council Agenda June 1, 1993 A) HEARINGS (Continued) 3) Formation of the West Covina Auto Plaza Business Improvement District The City Council will consider an ordinance which establishes a parking and business improvement area district for the West Covina Auto Plaza and levies assessments within the Plaza area for the purpose of constructing and maintaining an electronic readerboard. a) Verification of publication b) Staff presentation c) Conduct hearing d) Close hearing e) Council discussion f) It is recommended that the the following ordinance: City Council introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING A BUSINESS IMPROVEMENT AREA TO BE KNOWN AS THE "WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT;" FIXING THE BOUNDARIES THEREOF, AND FIXING THE ASSESSMENT TO BE LEVIED ON THE BUSINESSES IN SUCH AREA. Motion by 2nd by to waive further reading of the ordinance and to introduce disapprove hold over agnda06101193 3 City Council Agenda June 1, 1993 B) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES) At this time the City Council will receive comments on any item (except hearing matters) found on the Agenda, including items on the Consent Calendar. Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not used up, comments on any other municipal matter will be allowed. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. For the record, enter your name and address on the "SPEAKERS" sheet located on the podium. Your comments will be addressed when the item is discussed by Council. After a total of 30 minutes, oral Communications will be continued later on the Agenda. r agnda06101193 4 City Council Agenda June 1, 1993 C) CONSENT CALENDAR As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 1) Written Communications Letter received from George Ogden expressing appreciation to the City for various events, including Clean -Up, Fix - Up Week. 2) Commissions' Summary of Actions (Receive and File) a) Human Services............................05/11/93 b) Personnel..................................05/12/93 c) Planning.................................05/25/93 d) Senior Citizens'..........................05/13/93 e) Waste Mgmt./Environmental Quality, .......... 05/20/93 3) ABC Applications (Chief of Police reports no legal basis for protest) RED ROBIN dba Red Robin Burger INTERNATIONAL, INC. & Spirits Emporium Irvine, Ca S.E.C. Sunset.Avenue & Sunset Place 4) Claims for Action (Deny and notify claimant) a) Thomas 6 Judv Fincher vs City of West Covina On March 15, 1993, the City Clerk's Office received a claim for property damage amounting to $2,800.00. b) Javier Villareal vs City of West Covina On February 26, 1993, the City Clerk's Office received a claim for personal injuries amounting to $5,000,000.00. c) Noe Villareal vs City of West Covira On February 26, 1993, the City Clerk's Office received a claim for personal injuries amounting to $5,000,000.00. d) Maria Martinez vs City of West Covina On February 26, 1993, the City Clerk's Office received a claim for personal injuries amounting to $5,000,000.00. agnda06101193 5 City Council Agenda June 1, 1993 C) CONSENT CALENDAR .(Continued) 5) Traffic Committee Minutes (Accept and File) Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or Resolution is needed for the action to be implemented. I) The City initiated request for an Annual Vehicular Accident Report for 1992 (Informational) was recommended to be received and filed. II) The requests of Baalah F. Drooks of 1632 South St. Malo Street, West Covina, CA 91790 and Mr. Jason Gallardo of 1130 St. Malo Street, West Covina, CA 91790 for installation of left -turn lanes on the east and westbound approaches of Merced Avenue to California Avenue; installation of left -turn lanes on Merced Avenue at St. Malo Street; and installation of a two-way left -turn lane on Merced Avenue from California Avenue East to Glendora Avenue were held over for further review. III) The request of Ms. Joanne McDaniel, 2000 West Pacific Avenue, #A-1, West Covina, 91790, for review of conditions on Pacific Avenue abutting the Mauna Loa Apartments resulted in a recommendation that parking be restricted along the southwest side of Pacific Avenue abutting the Mauna Loa Garden Apartments. IV) The City initiated request for removal of the left - turn lane on southbound Vincent Avenue at Walnut Creek Parkway was approved. Further, a 4-way Stop will be installed at Glendora and Walnut Creek Parkway. V) The City initiated requests for installation of left -turn lanes on Lark Ellen Avenue at Rowland Avenue and installation of parking restrictions along the east side of Lark Ellen Avenue between Pioneer Avenue and Marbury Street resulted in a recommendation that the request be held over to enable staff to complete the postcard survey. 6) Ordinances for Adoption (Waive reading and adopt) At the May 18, 1993 City Council meeting, two ordinances were introduced which would amend the West Covina Municipal Code. It is recommended that the City Council adopt the following ordinances: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE, CHAPTER 26 (ZONING), AS IT RELATES TO DRIVE -THROUGH RESTAURANTS (AMENDMENT NO. 238). aanda0 O1/93 6 City Council Agenda June 1, 1993 C) CONSENT CALENDAR (Continued) 6) Ordinances for Adoption (Naive reading and adopt) (Continued) Amendment No. 238 - Drive -Through Restaurants 8 Amendment No. 255 - Auto Repair in Residential Zones (Continued) E ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING AN AMENDMENT TO CERTAIN SECTIONS OF THE WEST COVINA MUNICIPAL CODE, CHAPTER 26, REGULATING EXCESSIVE AUTO REPAIR ACTIVITIES AND INOPERABLE VEHICLE STORAGE ON RESIDENTIAL PROPERTIES (AMENDMENT NO. 255). 7) Administrative Review Board Slight Modification No. 155 APPLICANT:. South Hills Homes Partnership LOCATION: 1254 and 1258 Inspiration Point REQUEST: The applicant is requesting approval of a slight modification to allow a proposed single-family residence to encroach 5- feet into the required front setback in the "Single -Family Residential (R-1), Area District V, Hillside Overlay Zone." DECISION: Approved 8) City Treasurer's Report (Receive and File) City Treasurer's Report for the month of April, 1993. 9) Award of Bids a) Bid Award for Auto-Attendant/Voice Messaging System This report recommends that Bid #93-03 for the purchase of an automated attendant and voice messaging system for the City's telephone system be awarded to the lowest responsible bidder. It is recommended that the City Council award Bid #93-03 for the purchase of an automated attendant and voice messaging system to Creative Communications Systems, of Orange, California, at a cost not to exceed $17,039. agMa06101193 7 City Council Agenda June 1, 1993 C) CONSENT CALENDAR (Continued) 9) Award of Bids (Continued) b) City Project SP-93106 - Concrete Sidewalk Construction Nine (9) bids were received on Wednesday, May 19, 1993, for this project which consists of the construction of a new concrete sidewalk, wheelchair ramps, etc., as requested by petition of the residents. The lowest responsible bid is $22,317.50 from Kalban, Inc. of Sylmar. It is recommended that the City Council accept the bid of Kalban, Inc. of Sylmar for $22,317.50, as submitted at the bid opening on May 19, 1993, and authorize the Mayor and City Clerk to execute an 'agreement for the work to be done. c) City Project No. PP-93218 - Del Norte Park Parking Facility Lighting The bids for City. Project PP-93218 were opened on Wednesday, May 12, 1993, at 10:00 a.m. in the City Clerk's office. The project will provide three security lighting electroliers in the Del Norte Park parking lot. There were six (6) bids submitted, with the lowest responsible bid from Tamang Electric of Walnut in the amount of $13,979.80. It is recommended that the City Council accept the bid of Tamang Electric of Walnut in the amount of $13,979.80, and authorize the Mayor and the City Clerk to execute a contract with Tamang Electric for the work to be done. 10) Miscellaneous Building and Engineering Department a) Public Street and Utility Easement vacations' - Centermark Properties of West Covina, Inc. Centermark Properties are requesting City Council to consider vacating an easement for utility purposes that is no longer needed. This easement lies within the Mall expansion area and the Centermark Properties have requested that this easement be vacated in order to continue with the development process. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VACATING AND ABANDONING'A CERTAIN EASEMENT, WHICH HAS BEEN SUPERSEDED BY RELOCATION. (CENTERMARK PROPERTIES OF WEST COVINA, INC.) agnda06101193 8 City Council Agenda June 1, 1993 C). CONSENT CALENDAR (Continued) 10) Miscellaneous (Continued) Finance Department b) Exchange of Proposition "A" Local Return Transit By exchanging uncommitted Proposition "A" Local Return Transit Funds for City of Burbank uncommitted general funds, any of our high priority capital needs can be helped. It is recommended that the City Council: i) Authorize and approve the purchase of $630,000 of unrestricted funds from the City of Burbank in exchange for $1,000,000. in uncommitted Proposition "A" Local Return Transit Funds; ii) Authorize the City Manager to execute on behalf of the City, any required documents to effectuate this exchange of funds; iii) Authorize the Finance Director to prepare a journal voucher making the necessary budgetary changes to effectuate the purchase of the unencumbered general funds; and iv) Adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AND APPROVING THE EXCHANGE OF PROPOSITION 'A' LOCAL RETURN TRANSIT FUNDS FOR UNRESTRICTED FUNDS OF THE CITY OF BURBANK. Fire Department c) First Supplemental Weed and Rubbish Abatement List This request provides for the lawful and safe removal of dangerous and/or noxious weeds and trash from vacant, improved residential and commercial properties under the established Weed Abatement Program. It is recommended that the City Council adopt the following resolution approving the First Supplemental Weed and Rubbish Abatement List for 1993 and set the date of June 15, 1993 at 7:30 p.m. for the Protest Hearing on the proposed removal of weeds and rubbish'from the properties described in the First Supplemental List: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION OF INTENTION NO. 8952 BY APPROVING THE FIRST SUPPLEMENTAL WEED AND RUBBISH ABATEMENT LIST. agMaWOI/93 City Council Agenda June 1, 1993 C) CONSENT CALENDAR (Continued) ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 10: Motion by 2nd by to waive further reading of the ordinances)/resolution(s) and to introduce/adopt, as applicable, and to approve all items listed except ROLL CALL: END OF CONSENT CALENDAR D) ENGINEERING AND BUILDING REGULATIONS 1) SP-93118 - Approve Plans and Specifications - Vincent Avenue Improvements Plans and specifications have been completed for the City Project SP-93118, which provides for construction of concrete pavement in Vincent Avenue from the freeway ramps (I-10) southerly to West Covina Parkway. The estimated total cost of this project is $475,000. It is recommended that the City Council approve the Plans and Specifications for City Project SP-93118, and authorize the City Engineer to call for bids. Motion by 2nd by to approve disapprove hold over 2) Citywide Sewer Standby and Availability Charges - 1993-94 Method of Collection Under recently effective provisions of State Law, the City is required to hold a public meeting in addition to the public hearing for charges or assessments proposed for increase that will be collected on the County General Property Tax Bill. It is proposed that the Sewer Standby and Availability Charge be set at $21.95 per unit for Fiscal Year 1993-94. The amount of money to be raised through the Sewer Standby and Availability Charges is estimated at $847,270.00. It is recommended that the City Council receive and file this report. Motion by to agrda06101193 10 2nd by City Council Agenda June 1, 1993 D) ENGINEERING AND BUILDING REGULATIONS (Continued) E) F) 3) Citywide Lighting and Maintenance District, Landscape Maintenance District No. 6 and Landscape Maintenance District No. 7 - Public Information Meeting Under provisions of State Law, commencing Fiscal Year 1993-94, the City is required to hold a public meeting in addition to the public hearing,. for any assessment district renewal where an increase in assessment is contemplated. It is proposed to establish the front footage charge for the Citywide Lighting and Maintenance District in amounts ranging from $1.56 to $6.89 per assessable front foot, depending upon the zone of benefit in which a parcel is located. For Landscape Maintenance District No. 6, it is proposed to establish an assessment at $680 per lot; For Landscape Maintenance District No. 7, it is proposed to establish an assessment of $200 for developed lots and $80.00 for undeveloped lots. The total amounts of assessments to be raised for the Citywide Lighting and Maintenance District and Maintenance Districts Nos. 6 and 7 are $3,226,911; $163,200; and $41,520, respectively. It is recommended that the City Council receive and file this report. Motion by to 2nd by WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No items scheduled for this meeting. ENVIRONMENTAL SERVICES 1) Trio Reduction Ordinance : Air Quality Plannin The City is required by the South Coast Air Quality Management District Air Quality Management Plan to develop and approve by December 31, 1993 a city plan to reduce vehicle trips in the City. The City is required to adopt a resolution containing those actions the City will consider for their plan to reduce vehicle trips. It is recommended that the City Council adopt the following. resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LIST OF ACTIONS THE CITY WILL CONSIDER IN THE PREPARATION OF THE CITY'S TRIP REDUCTION ORDINANCE AS REQUIRED BY THE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT. Motion by 2nd by to waive further reading of the resolution and to adopt disapprove hold over agnda06/0//93 11 46 City Council Agenda June 1, 1993 F) 2) (Continued) Graffiti Removal Contract - Request For Proposals This is a report .on the Request for Proposals for Graffiti Removal Services as directed by the City Council at their Regular Meeting of May 18, 1993. It is recommended that the City Council approve. the Request for Proposals for Graffiti Removal Services and authorize staff to advertise for bids. Motion by 2nd by approve. disapprove hold over G) COMMUNITY DEVELOPMENT SERVICES 1) Redevelopment A4encv to Recess the City Council meeting at am/pm to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at am/pm. H) HUMAN SERVICES I) J) R) No items scheduled for this meeting. PUBLIC SAFETY SERVICES No items scheduled.for this meeting. ADMINISTRATIVE SERVICES No items scheduled for this meeting. GENERAL ADMINISTRATION 1) agMaO6101193 City Attorney Potential closed session for litigation matters pursuant to Government Code Section 54956.9(b) et. seq. or personnel matters. 12 n 9 City Council Agenda June 1, 1993 L) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular.meeting of the City Council. Motion by 2nd by to approve disapprove hold over ROLL CALL: M) ORAL COMMUNICATIONS agM406101193 13 City Council Agenda June 1, 1993 N) MAYOR'S REPORTS O) COUNCILMEMBERS' REPORTS agidn06101193 14 City Council Agenda June 1, 1993 P) ADJOURNMENT Motion by to adjourn the meeting at June 7, 1993, at 7:00 pm. CITY COUNCIL MEETING SCHEDULE Monday June 07, 1993 6:00 pm Monday June 07, 1993 7.:00 pm Tuesday June 08, 1993 6:00 pm Monday June 14, 1993 6:00 pm Tuesday June 15, 1993 7:30 pm Monday June 21, 1993 7:00 pm agnda06107193 15 2nd by am/pm to Special meeting Closed Session B.K.K. Public Hearing Study .Session: Chamber of Commerce FY 93-94 Budget Study Session: FY 93-94.Budget Regular meeting Study Session: FY 93-94 Budget (Optional)