05-18-1993 - RegularREGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday 7:30 p.m.
May 18, 1993 Council Chambers
AGENDA
Agenda material is available for review at the City Clerk's Office,
Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For
sign language interpreter services at Council meetings, please
phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to
5 pm Monday through Friday. Four working days notice is required.
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
A) HEARINGS
Jennings, Wong,
McFadden
Regular meeting of
Special meeting of
Regular meeting of
Herfert, Manners,
April 20, 1993
May 4, 1993
May 4, 1993
Hearings before the City Council are routinely set for 7:30
p.m. When recognized by Mayor Jennings, please come forward
and state your name clearly. For the record, enter your name
and address on the "SPEAKERS" sheet located on the podium.
Then proceed with your comments. Thank you.
1) Amendment No. 238 - Drive -Through Restaurants
Amendment No. 238 is a City -initiated amendment to
certain sections of the West Covina Municipal Code,
Chapter 26 (Zoning), relating to the establishment of
performance standards for drive -through restaurants.
a) Verification of publication
b) Staff presentation
c) Conduct hearing
d) Close hearing
e) Council discussion
f) It is recommended that the
the following ordinance:
City Council introduce
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA
MUNICIPAL CODE, CHAPTER 26 (ZONING), AS IT RELATES
TO DRIVE -THROUGH RESTAURANTS.
Motion by 2nd by
to waive further reading of the ordinance and to
i 081ti�y that oopW ,
Oouneil Agenda for the mroduce
of 5 /Q- 9 3 were P00W in
accordance with the 1/87 BrMgjj
Act Amendments.
Da �';
Office of the Cigr (Wk ..
disapprove hold over
City Council Agenda
May 18, 1993
A) HEARINGS (Continued)
2)
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Amendment No. 255 - Auto Repair in Residential Zones
Amendment No. 255 is a City Council directed ordinance to
amend Chapter 26 (Zoning)of the West Covina Municipal
Code regarding excessive auto repair activities and
inoperable vehicle storage in residential zones.
a) Verification of publication
b) Staff presentation
o) Conduct hearing
d) Close hearing
e) Council discussion
f) It is recommended that the
the following ordinance:
City Council introduce
AN ORDINANCE OF THE. CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING AN AMENDMENT TO
CERTAIN SECTIONS OF THE WEST COVINA MUNICIPAL CODE,
CHAPTER 26 (ZONING), REGULATING EXCESSIVE AUTO
REPAIR ACTIVITIES AND INOPERABLE VEHICLE STORAGE ON
RESIDENTIAL PROPERTY (AMENDMENT NO. 255).
Motion by 2nd by
to waive further reading of the ordinance and to
introduce disapprove hold over
City Council Agenda
May 18, 1993'
B) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES)
At this time the City Council will receive comments on any
item (except hearing matters) found on the Agenda, including
items on the Consent Calendar. Upon conclusion of comments
regarding agendized items, if the thirty minutes allotted for
citizen comments is not used up, comments on any other
municipal matter will be allowed.
When recognized by the Mayor, please come forward to the
podium and give your name, address and Agenda item you wish to
discuss. For the record, enter your name and address on the
"SPEAKERS", sheet located on the podium. Your comments will be
addressed when the item is discussed by Council. After a
total of 30 minutes, Oral Communications will be continued
later on the Agenda.
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City Council Agenda
May 18, 1993
C) CONSENT CALENDAR
As Consent Calendar items are considered routine.in nature,
they are normally enacted in one motion. The Mayor may remove
a questioned Consent Calendar item for separate action.
1) Written Communications
None received.
2) Commissions' Summary of Actions (Receive and File)
a) Planning Commission.........................05/11/93
3) Claims for Action (Deny and notify claimant)
a) Foothill Transit and Mary I. Legaspi vs City of
West Covina
On March 19, 1993, the City Clerk's Office received
a claim for indemnification pertaining to a vehicle
accident.
b) Sophia Skibinski vs City of West Covina
The City Clerk's Office received an application for
leave to present -a late claim for personal injuries
on April 22, 1993. The amount of claim had not
been determined at time of presentation.
4) Approval of Final Maus (Adopt Resolution)
a) Parcel May #22816 - Unocal - Approve Final May
Unocal is requesting final map approval in order to
complete development of this business area.. It is
recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING FINAL PARCEL MAP 22816 AND DIRECTING THE
RECORDATION THEREOF.
b) Lot Line Adjustment #103 - South Hills Homes
Partnership
South Hills Homes Partnership has requested the
adjustment of the lot line between Lots 112 and 113
of Tract 32324. This Lot Line Adjustment will
enable to better situate the structure intended to
be built on Lot 112. The adjustment will enlarge -
Lot 112 by approximately 400 square feet, and move
the property line in question by approximately 2
feet. It is recommended that the City Council
adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 103 AND DIRECTING
THE RECORDATION THEREOF. (SOUTH HILLS HOMES
PARTNERSHIP)
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City Council Agenda
May 18, 1993
C) CONSENT CALENDAR (Continued)
5) Temporary Use Permits/Administrative Review Board
(Receive and file)
a) Administrative Review Board
Driveway Modification No. 79
Categorical Exemption
Applicant: Wayne Wei-Te Wu
Location: 2720 Sunset Hill Drive
Request: A circular driveway
Decision: Approved
b) Temporary Use Permits
TUP #2116-93 was issued to Chapter 14, 173rd
Airborne Brigade held at Edgewood Middle School on
5/08/93 for a parachute jump.
TUP #2118-93 was issued to East San Gabriel Valley
Japanese Center located at 1203 W. Puente for a
yard sale held on 5/06/93.
6) Acceptance of Improvements and/or Release of Bonds
a) Project #MP-92116 & MP-92117, MD 6 & 7 - California
Landscape Design
Accept landscape improvements and authorize release
of American Motorists, Inc. Bond #3SM778-007-00 in
the amount of $43,195.00 subject to Notice of
Completion procedure. Staff recommends release.
b) Parcel May #19822 - UBS Partners
Acknowledge Certificate of security and authorize
release of $3,000 cash deposit. Staff recommends
release.
7) Award of Bids
City Proiect TS-93116 - CBD Traffic Signal Monitoring
system
On May 4, 1993, no bids were received at the City Clerk's
Office. Staff is recommending that the City Council
authorize negotiations for a contractor to complete the
work in an amount not to exceed $10,000.
8) Miscellaneous
Building and Engineering Department
a) Quarterly Construction Activity Report - First
Quarter, 1993-Building Department
This is to provide th
of major construction
quarter ending March
Building Department
recommended that the
this report.
agnda05118193 5
e City Council with a summary
activity in the City for the
31, 1993, as reflected by the
permits issue. It is
City Council receive and file
•
City Council Agenda
May 18, 1993
C) CONSENT CALENDAR (Continued)
8) Miscellaneous (Continued)
Finance Department
b) Surplus Property
The City Council periodically declares as surplus
City property which is no longer useful to the
City, thereby, allowing the property to be disposed
of as provided for by the Municipal Code. It is
recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS.
Planning Department
c) BKK Landfill Ridgeline Grading Proposal
As directed by the City Council, the Planning
Commission has completed its review of the BKK
Landfill Ridgeline Grading proposal and has made
several recommendations to the Council. The next
step in the process is to set a date for a Council
hearing on the matter. Staff is recommending a
potential date of June 2, 1993. It is recommended
that the City direct staff to advertise the BKK
Landfill Ridgeline Grading proposal for public
hearing on June 2, 1993.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by
to waive further reading of the ordinances)/resolution(s) and
to introduce/adopt, as applicable, and to approve all items
listed
except
ROLL CALL:
END OF CONSENT CALENDAR
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City Council Agenda
May 18, 1993
D) PUBLIC WORKS SERVICES
No items scheduled for this meeting.
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
1)
The California Integrated Waste Management Board (CIWMB)
has an Enforcement Assistance Grant Fund Allocation for
Local Enforcement Agencies (LEA'S). The fund allocation
for the City of West Covina will be approximately
$20,000. It is recommended that the City Council adopt
the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA INTEGRATED
WASTE MANAGEMENT BOARD FOR AN ENFORCEMENT ASSISTANCE
GRANT.
Motion by 2nd by
to waive further reading of the resolution, and to
adopt disapprove hold over
F) ENVIRONMENTAL SERVICES
1) Materials Recovery Facility Report
A report is presented on the financial feasibility of the
materials recovery facility project proposed by Athens
Disposal/NRT and the actions needed to be taken to
continue the implementation of the project. It is
recommended that the City Council:
a) Receive and file the report from Public Financial
Management on the Review of Project Economic
recnnoiovies, inc. Materiai xecovery Facility;
b) Approve the appropriation of $50,000 from
unappropriated Integrated Waste Management Fee Fund
reserves to Account 129-320-2312-6120 and approve
the extension of the contract with Public Financial
Management, Inc. to provide consulting services to
assist in the development of the financial
agreements between the City and Athens/NRT and
provide financial review services of the MRF
financial components with the same terms contained
in the existing agreement;
c) Authorize staff to continue meeting with Athens/NRT
to develop the MRF financial package; and
d) Authorize staff to negotiate the business points of
a development agreement between the City and
Athens/NRT.
Motion by 2nd by to
approve disapprove hold over
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City Council Agenda
May 18, 1993
F) ENVIRONMENTAL SERVICES (Continued)
G)
H)
I)
J)
2) Graffiti Removal Contract
This is a report on the results of meetings with the East
San Gabriel Valley Consortium regarding compensation for
the removal of graffiti under the current contract; an
evaluation of the City graffiti removal costs; and a
draft Request for Proposals as requested by the City
Council. This is a City Council policy matter, thus
there is no staff recommendation.
Motion by 2nd by
to
COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
Recess the City Council meeting at am/pm to,
convene the Redevelopment Agency meeting. Reconvene the
City Council meeting at am/pm.
HUMAN SERVICES
No items scheduled for this meeting.
PUBLIC SAFETY SERVICES
No items scheduled for this meeting.
1)
Finance Department
a) Lease/Purchase of Nine Public Safety Vehicles for
FY 1993-94
The Police Department has a need to replace nine
(9) patrol units for FY 1993-94. Staff is
requesting authorization to lease/purchase the
replacement units. It is recommended that the City
Council:
i) Find that the State Bid process is at least as
stringent as that used by the City. The State
Bid No., 1-93-23-14, therefore, satisfies the
formal bid process per West Covina Municipal
Code Section No. 2-333, and justifies waiving
the formal bid process;
agnda05118193 8
City Council Agenda
May 18, 1993
J) ADMINISTRATIVE SERVICES (Continued)
1) Finance Department (Continued)
a) Lease/Purchase of Nine Public Safety Vehicles for
FY 1993-94 (Continued)
ii) Authorize staff to pre -order from Prestige
Ford, based on the State Bid (or lower), nine
(9) 1993 Ford Crown Victorias, equipped to
C.H.P. specifications, including a three-
year/100,000 mile full coverage warranty, at a
cost not to exceed $176,937.30;
Motion by 2nd by to
approve disapprove hold over
iii) Adopt the following resolution and authorize
staff to negotiate and execute the
Lease/Purchase Agreement:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA
AUTHORIZING STAFF TO NEGOTIATE AND THE MAYOR
TO EXECUTE A LEASE/PURCHASE AGREEMENT WITH
FORD MOTOR CREDIT COMPANY FOR THE FINANCING OF
THE ACQUISITION OF NINE (9) POLICE PATROL
UNITS.
Motion by 2nd by
to waive further reading of the resolution, and to
adopt . disapprove hold over
b) Lease/Purchase of Twenty -One Public Safety Vehicles
for FY 1994-95
The Police Department has a need to replace twenty-
one (21) patrol units for FY 1994-95. Staff is
requesting authorization to lease/purchase the
replacement units. It is recommended that the City
Council:
i) Find that the State Bid process is at least as
stringent as that used by the City. The State
Bid No. 1-93-23-14, therefore, satisfies the
formal bid process per West Covina Municipal
Code Section No. 2-333, and justifies waiving
the formal bid process;
ii) Authorize staff to pre -order from Prestige
Ford, based on the State Bid (or lower),
twenty-one (21) 1993 Ford Crown Victorias,
equipped to C.H.P. specifications, including a
three-year/100,000 mile full coverage
warranty, at a cost not to exceed $434,729.88;
Motion by 2nd by to
approve disapprove hold over.
agnda05118193 9
City Council Agenda
May 18, 1993
J) ADMINISTRATIVE SERVICES (Continued)
1) Finance Department (Continued)
2)
b) Lease/Purchase of Twenty -One Public Safety Vehicles
for FY 1994-95 (Continued)
iii) Adopt the following resolution and authorize
staff to negotiate and execute the
Lease/Purchase Agreement:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING STAFF TO NEGOTIATE AND
THE MAYOR TO EXECUTE A LEASE/PURCHASE
AGREEMENT WITH FORD MOTOR CREDIT COMPANY FOR
THE FINANCING OF THE ACQUISITION OF TWENTY-ONE
(21) POLICE UNITS.
Motion by 2nd by
to waive further reading of the resolution, and to
adopt disapprove hold over
Risk Management
a)
b)
General and Auto Liability Claims Administration
Contract Renewal
On June 30, 1993 the City's General and Auto
Liability Administration Service Agreement with
Colen and Lee expires. Colen and Lee has agreed to
renew the contract at the 1992-93 rate of $2,590.00
per month. It is recommended that the City Council
execute the Service Renewal Agreement with Colen
and Lee, establishing monthly service fees of
$2,590.00 beginning July 1, 1993 and continuing in
effect until canceled by either party.
Motion by
2nd by
approve disapprove hold over
to
Workers' Compensation Claims Administration
Contract Renewal
On June 30, 1993 the City's Workers' Compensation
Administration Service Agreement with Colen and Lee
expires. For Fiscal Year 1993-94, Colen and Lee
has agreed to renew the contract at the 1992-93
rate of $5,040.00 per month. It is recommended
that the City Council execute the Service Renewal
Agreement with Colen and Lee, establishing monthly
service fees of $5,040.00 beginning July-1, 1993
and continuing in effect until canceled by either
party.
Motion by
approve
disapprove
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2nd by
hold over
to
r
City Council Agenda
May 18, 1993
R) GENERAL ADMINISTRATION
1) City Attorney
Potential closed session for litigation matters pursuant
to Government Code Section 54956.9(b) et. seq. or
personnel matters.
2) City Manager
FY 1993-94 Budget Process
The City Council will consider a schedule for reviewing
and providing direction to staff in preparing the City's
budget for Fiscal Year 1993-94. It is recommended that
Council schedule the following Budget Study Sessions:
Tuesday, May 25, 1993 - City & RDA Operating Budget
7:00 pm, Room 314 (MRC), City Hall
Tuesday, June 8, 1993 - Chamber Budget and CIP Budget
6:00 pm, Room 314 (MRC), City Hall
Tuesday, June 21, 1993 - Operating and CIP Budget Review
7:00 pm, Room 314 (MRC), City Hall
The proposed sessions will provide adequate time for the
Council and public to review, provide input and direction
for Staff to prepare the'City's FY 1993-94 Budget.
However, additional Study Sessions may be scheduled at
Council's discretion.
Motion by
approve disapprove
L) APPROVAL OF DEMANDS
2nd by
hold over
to
The City Council reviews and approves accounts payable by the
City. These demands represent accounts payable since the most
recent regular meeting of the City Council.
Motion by
approve disapprove
ROLL CALL:
agrda05118193
2nd by
11
hold over
J
E
City Council Agenda
May 18, 1993
M) ORAL COMMUNICATIONS
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City Council Agenda
May 18, 1993
N) MAYOR'S REPORTS
O) COUNCILMEMBERS' REPORTS
agada05118193 13
City Council
Agenda
May 18, 1993
P) ADJOURNMENT Motion by
2nd by
to
adjourn
the meeting at
am/pm to May
24,
1993 at 7:00 pm.
CITY
COUNCIL
MEETING
SCHEDULE
Monday
May 24,
1993
7:00
p.m.
Long
Range
Fiscal
Plan
Study
Session:
Draft
Plan
Review
Tuesday
May 25,
1993
7:00
p.m.
Study
Session
on FY
1993-94
O p e r
a t i n g
Budget
Tuesday
June 1,
1993
7:30
p.m.
Regular
Meeting
r
Monday
June 7,
1993
7:00
p.m.
Joint
meeting
with
Human
S e r v'
i c e s
Commission
Tuesday
June 8,
1993
7:00
p.m.
Study
Session
on FY
1993-94
CIP
Budget,
etc.
Tuesday
June 15,
1993
7:30
p.m.
Regular
meeting
agrda051VV93 14