05-04-1993 - Regularl
REGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday 7:30 p.m.
May 4, 1993 Council Chambers
AGENDA
Agenda material is available for review at the City Clerk's Office,
Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For
sign language interpreter services at Council meetings, please
phone .(818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to
5 pm Monday through Friday. Four working days notice is required.
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
Jennings, Wong, Herfert, Manners,
McFadden
Adjourned regular meeting of March 8,
1993
PRESENTATIONS/PROCLAMATIONS
Presentations Glen Buckingham - West Covina Senior of
the Year (Mayor's Certificate to Glen
Buckingham as the City's selection for
L.A. County O.A.R.D.)
West Covina Senior Center's loth
Anniversary
Proclamations
I certify that copies of the
Councll A en a for the meeting
of -- V were posted in
accordance with the 1/87 Brown
Act Amendments
Dated: Z/
Recognition to Maverick Field
Coordinators
Hire -A -Veteran Week - May 3-7, 1993
Charles Van Matter - EDD
National Day of Prayer - May 6, 1993
Desiree Paul
Fire Service Day - May 8, 1993
Older Americans Recognition Day
May 12, 1993
Office of the city clerk --
City Council Agenda
May 4, 1993
A) HEARINGS
Hearings before the City Council are routinely set for 7:30
p.m. When recognized by Mayor Jennings, please come forward
and state your name clearly. For the record, enter your name
and address on the "SPEAKERS" sheet located on the podium.
Then proceed with your comments. Thank you.
1) 1993-94 Community Development Program
The Human Services Commission is recommending allocation
of the City 1993-94 Community Development funds directed
to meeting the needs of lower income, persons with
disabilities, and senior citizens.
a) Verification of posting
b) Staff presentation
c) Conduct hearing
d) Close hearing
e) Council discussion
f) It is recommended that the City Council approve the
proposed 1993-94 Community Development Block Grant
Program and adopt the following Resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL •OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING ITS INTENTION TO APPLY FOR FUNDS PURSUANT
TO THE 1974 FEDERAL HOUSING AND COMMUNITY
DEVELOPMENT ACT AS AMENDED AND CERTIFYING THE
ENVIRONMENTAL RECORD THEREOF.
-Motion by 2nd by
to waive further reading of the resolution and to
adopt disapprove hold over
2) South Hills Drive - Street Vacation
Mr. and Mrs. Booth, an adjacent property owner,. have
requested the vacation of a 60 foot wide by 165 foot long
"Dead End" street located southerly of Queen Summit
Drive. The street was originally created to serve future
single family development to the south. This property
was subsequently developed with multi -family uses and the
street was never extended. A resolution of intention to
vacate was adopted by the City Council on April 6, 1993,
setting a hearing date of May 4, 1993. The City Council
now must hold the hearing and has the options of denying
the vacation, holding the matter over for further study
or adopting a resolution of vacation on the basis that
there is no present or prospective public use for this
street and highway easement.
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City Council Agenda
May 4, 1993
A) HEARINGS (Continued)
2) South Hills Drive - Street Vacation (Continued)
a) Verification of posting
b) Staff presentation
c) Conduct hearing
d) Close hearing
e) Council discussion
f) It is recommended that
following Resolutions:
the City Council adopt the
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
CORPORATION QUITCLAIM DEED IN FAVOR OF WILLIAM D.
AND MARGARET A. BOOTH.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ORDERING THE VACATION OF A CERTAIN PORTION OF SOUTH
HILLS DRIVE.
Motion by 2nd by
to waive further reading of the resolutions and to
adopt disapprove hold over
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City Council Agenda
May 4, 1993
B) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES)
At this time the City Council will receive comments on any
item (except hearing matters) found on the Agenda, including
items on the Consent Calendar. Upon conclusion of comments
regarding agendized items, if the thirty minutes allotted for
citizen comments is not used up, comments on any other
municipal matter will be allowed.
When recognized by the Mayor, please come forward to the
podium and give your name, address and Agenda item you wish to
discuss. For the record, enter your name and address on the
"SPEAKERS" sheet located on the podium. Your comments will be
addressed when the item is discussed by Council. After a
total of 30 minutes, Oral Communications will be,continued
later on the Agenda.
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City Council Agenda
May 4, 1993
C) CONSENT CALENDAR
As Consent Calendar items are considered routine in nature,
they are normally enacted in one motion. The Mayor may remove
a questioned Consent Calendar item for separate action.
1) Written Communications
None received.
2) Commissions' Summary of Actions (Receive and File)
a) Human Services Commission ..................04/13/93
b) PersonnelCommission .......................04/14/93
c) PlanningCommission........................04/27/93
d) Waste Mgmt./Environmental Quality .......... 04/15/93
3) Claims for Action (Deny and notify claimant)
a) Al Bautista vs City of West Covina
On February 25, 1993, the City Clerk's Office
received a claim for property damage amounting to
$250.00.
b) Jennifer Rush vs City of West Covina
On January 20, 1993, the City Clerk's Office
received a claim purporting to have tortious merit.
The amount of claim had not been determined at time
of presentation.
c) Diana Woolard vs City of West Covina
The City Clerk's Office received a claim for
personal injuries amounting to $1,500,000.00 on
December 2, 1992.
d) Elaine Johnson vs City of West Covina
The City Clerk's Office received a claim for
personal injuries on February 17, 1993. The amount
of claim had not been determined at time of
presentation.
e) BKK Corporation vs City of West Covina
On March 29, 1993, the City Clerk's Office received
a claim for both personal and property damages of
an unspecified amount, and a request for
indemnification regarding a lawsuit filed against
them.by Satellite Management Company, Inc. It is
recommended that those portions of the claim filed
by BKK Corporation not involving injuries to
personal property and not based on indemnity and
contribution as a result of the Los Angeles
superior Court action entitled Satellite Management
Company, Inc., et al v. BKK Corporation be denied,
in part, because they were not timely presented,
and that those portions of the claim which were
based on indemnity and contribution from the
Satellite Lawsuit be denied and claimant's attorney
be so notified.
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City Council Agenda
May 4, 1993
C) CONSENT CALENDAR (Continued)
4) Temporary Use Permits/Administrative Review Board
(Receive and file)
TUP #2115-93 was issued to the East San Gabriel Valley
Japanese Community Center located at 1203 W. Puente
Avenue for a yard sale on 4/10/93.
TUP #2117-93 was issued to Eastland Shopping Center
located at 2649 Eastland Center Drive for a helicopter
landing on 4/20/93.
5) Traffic Committee Minutes of April 20,`1993
(Accept and file)
Items approved by the Traffic Committee are effective
upon approval of the City Council unless an Ordinance or
Resolution is needed for the action to be implemented.
a) The request of Mr. Jerry McDaniel of 705 South
Gretta Avenue, West Covina,,CA 91790, for parking
restrictions for street sweeping purposes on Gretta
Avenue from Larkwood Street to Charlinda Street was
approved.
b) The requests of Baalah F. Drooks of 1632 South St.
Malo Street, West Covina, CA 91790 and Mr. Jason
Gallardo of 1130 St. Malo Street, West Covina, CA
91790 for installation of left -turn lanes on the
east and westbound approaches of Merced Avenue to
California Avenue; installation of left -turn lanes
on Merced Avenue at St. Malo Street' and
installation of a two-way left -turn lane on Merced
Avenue from California Avenue East to Glendora
Avenue were held over for further review.
c) The City initiated request to re -stripe Shadow Oak
Drive in accordance with the plan providing left -
turn lanes on the approaches to minor intersections
was approved.
6) City Treasurer's Report (Receive and file)
City Treasurer's Report for the month of March, 1993.
7) Award of Bids
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a) City Proiect SP-93101 - Street Rehabilitation
(Phase II)
Four (4) bids were received and opened on Thursday,
April 8, 1993, for this project which consists of
providing asphaltic concrete overlay and aggregate
slurry seal work for various locations Citywide.
The lowest responsible bid is $238,407.84 from
Boral Resources, Inc. of Pomona. It is recommended
that the City Council take the following actions:
i) Transfer $7;000, $20,000, and $11,000 from
Projects SP-92102, SP-92119, and SP-92120,
respectively, to Project SP-93101 (total
transfer amount is $38,000);
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City Council Agenda
May 4, 1993
C) CONSENT CALENDAR (Continued)
7) Award of Bids (Continued)
a) City Project SP-93101 Street Rehabilitation
(Phase II) (Continued)
ii) Accept the bid of Boral Resources, Inc. of
Pomona, in the amount of $238,407.84 as
submitted at the bid opening on Thursday,
April 8, 1993, and authorize the Mayor and the
City Clerk to execute an agreement with said
Boral Resources, Inc. for the work to be done;
and
Approve and authorize the City Engineer to
execute a change order to expand the scope of
this project to include work on Sunset Avenue
from Francisquito Avenue to Fairgrove Avenue
in an amount of $33,000.
b) Purchase of Public Safetv Vehicles
The Police Department currently operates thirty-two
(32) marked patrol and C.S.O. vehicles. It is City
practice to replace those vehicles when the
odometer reading exceeds 60,000 miles. This
practice is based on fleet operation data that
demonstrates vehicles in excess of 60,000 miles
experience increased maintenance cost and out -of -
service time. Additionally, the City's extended
service contracts expire at 60,000 miles. It is
recommended that the City Council take the
following actions:
i) Find that the State Bid process is at least as
stringent as that used by the City. The State
Bid No. 1-93-23-14, therefore, satisfies the
formal bid process per West Covina Municipal
Code Section No. 2-333, and justifies waiving
the formal bid process;
ii) Authorize staff to pre -order from Prestige
Ford, based on the State Bid (or lower)', nine
(9) 1993 Ford Crown Victorias, equipped to
C.H.P. specifications, including a three
year/100,000 mile full coverage warranty, at a
cost not to exceed $176,937.34; and
iii) Authorize staff to negotiate a three year
lease/purchase agreement with a financing
entity that provides the best rate to finance
the nine (9) cars.
c) Advance Purchase of Patrol Fleet
Recent driver safety regulations have mandated that
in 1994 all passenger vehicles will be equipped
with dual air bags. While this is an admirable
legislative step to insure the safety of citizens
on our highways, this mandate causes some
significant problems with our police patrol fleet.
It is recommended that the City Council take the
following actions:
a%n405104193 7
City Council Agenda
May 4, 1993
C) CONSENT CALENDAR (Continued)
7) Award of Bids (Continued)
c) Advance Purchase of Patrol Fleet (Continued)
i) Find that the State Bid process is at least as
stringent,as that used by the City. The State
Bid No. 1-93-23-14, therefore, satisfies the
formal bid process per West Covina Municipal
Code Section 2-333, and justifies waiving the
formal bid process;
ii) Allow Prestige Fore to underbid the State Bid,
affording the City additional cost savings;
iii) Authorize staff to pre -order from Prestige
Ford twenty-one (21) 1993 Ford Crown
Victorias, equipped to C.H.P. specifications,
at a cost not to exceed $434,732.35;
iv) Authorize staff to negotiate a four .year
lease/purchase agreement with a financing
entity that provides the best rate; and
v) Authorize staff to arrange for the secure
storage of these vehicles for a period of one
year after which they will be rotated into the
patrol fleet.
8) Miscellaneous
Finance Department
a) Investment Policy
The Council will consider adoption of the City's
new investment policy. It is recommended that the
City Council adopt the City's new investment
policy.
b) General Fund Revenues and Expenditures 1992-93
This is an update on the general fund's revenues
and expenditures based on activity in the period
7/l/92 - 3/31/93. It is recommended that this
report be received and filed.
c) Exchange of Proposition "A" Local Return Transit
Funds for City of Industry Unrestricted Funds
By exchanging uncommitted Proposition "A" Local
Return . Transit Funds for City of Industry
uncommitted general funds, any of our high priority
capital needs can be helped. It is recommended
that the City Council take the following actions:
i) Authorize and approve the purchase of $377,000
of unrestricted funds from the City of
Industry in exchange for $580,000 in
uncommitted Proposition "A" Local Return
Transit Funds;
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City Council Agenda
May 4, 1993
C) CONSENT CALENDAR (Continued)
8) Miscellaneous (Continued)
Finance Department (Continued)
c) Exchange of Proposition "A" Local Return Transit
Funds for City of Industry Unrestricted Funds
(Continued) .
ii) Authorize the City Manager to execute on
behalf of the City, any required documents to
effectuate this exchange of funds;
iii) Authorize the Finance Director to prepare a
journal voucher making the necessary budgetary
changes to effectuate the purchase of the
unencumbered General Funds; and
iv) Adopt the following Resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING AND APPROVING THE
EXCHANGE OF PROPOSITION "A" LOCAL RETURN
TRANSIT FUNDS FOR UNRESTRICTED FUNDS OF THE
CITY OF INDUSTRY.
Engineering
d) 1993-1994 Water Rates
Annually, the City reviews its projection of
expenses for the following year and adopts an
appropriate rate structure to cover those expenses.
This year, the Metropolitan Water District (MWD)
has advised the City of a 23% increase in wholesale
water rates which translates to a 13% increase in
the City's retail water rates. It is recommended
that the City Council approve the Water Rate Study
for the West Covina Water Department and adopt the
following Resolution:
RESOLUTION' NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A TABLE OF RATES AND CHARGES FOR THE
FURNISHING OF WATER.
e) Adoption of the National Pollutant Discharge
Elimination System (NPDES) Stormwater Permit
Implementation Agreement
Review and approve an agreement that establishes
the responsibilities of the City as a Co-Permittee
with respect to compliance with the NPDES Permit.
This action is required by the terms of the Federal
Clean Water Act as part of the obligation to
control pollutants in runoff from urban areas.
Staff recommends that the Council approve the
National Pollution Discharge Elimination System
Permit Implementation Agreement and to continue as
a Co-Permittee and authorize the Mayor and City
Clerk to execute the Agreement.
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City Council Agenda
May 4, 1993
C) CONSENT CALENDAR (Continued)
8)
Miscellaneous (Continued)
Engineering (Continued)
f) Parking Restrictions for Street Sweeping Purposes
Gretta Avenue
The Traffic Committee has recommended that parking
be restricted for street sweeping purposes on a
segment of Gretta Avenue. In accordance with the
provisions of the California Vehicle Code the City
implements this type of parking restriction by a
Council Resolution. It is recommended that the
City Council adopt the following Resolution:
c
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
RELATING TO PARKING RESTRICTIONS FOR STREET
SWEEPING PURPOSES.
g) Property Tax sharing Request - County Sanitation
District #22
As developing property within the City is annexed
to the County Sanitation District, it is necessary
to adjust the distribution of the property tax
resulting from the development of the parcel to add
the District's share of 0.6961 percent. The City
recently annexed the East Cameron Avenue Park Site
to County Sanitation District No. 22 and is now
being asked to approve a tax -sharing agreement. It
is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING THE JOINT RESOLUTION OF THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD
OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 22
OF THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING
AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX
REVENUES RESULTING FROM ANNEXATION TO COUNTY
SANITATION DISTRICT NO. 22, BEING ANNEXATION NO.
322.
Recreation
h) Walmerado Snack Bar Expansion
The City Council approved $20,000 for the
renovation of the Walmerado snack bar expansion in
the 1992-93 Capital Improvement Project. At this
time, 50% of the work has been completed and the
West Covina Youth Pony Baseball is requesting
progressive payments. It is recommended that the
City Council authorize payment of $11,550 to the
West Covina Youth Pony Baseball for the renovation
of the Walmerado Snack Bar.
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City Council Agenda
May 4, 1993
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by
to waive further reading of the resolutions and to adopt, and
to approve all items listed
except
ROLL CALL:
END OF CONSENT CALENDAR
D) PUBLIC WORKS SERVICES
1) City Project TS-93123 - Sunset and Vine Traffic Signals
Approval of Plans and Specifications
It is proposed to construct a new traffic signal at the
intersection of Sunset and Vine and the Queen of the
Valley Hospital Main Entrance. The total estimated cost
for the traffic signal installation is approximately
$80,000. It is recommended that the City Council take
the following actions, subject to execution of a
satisfactory Cooperative Agreement with Queen of the
Valley Hospital:
a) Establish the Project TS-93123;
b) Approve waiver of competitive bidding procedures,
and authorize the purchase of a traffic signal
cabinet and controller from IDC
Traconex/Multison ics, in an amount not to exceed
$16,000 including tax; and
c) Approve Plans and Specifications for City Project
TS-93123, and authorize the City Engineer to call
for bids.
Motion by 2nd by to
approve disapprove hold over
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City Council Agenda
May 4, 1993
D) PUBLIC WORKS SERVICES (Continued)
2) Cooperative Agreement with Queen of the Valley Hospital
As a condition of approval of their Precise Plan for
expansion, Queen of the Valley Hospital was required to
construct a traffic signal at such time as traffic
volumes reached certain specified rates, or within ten
years from date of approval of their Precise Plans. The
Hospital wishes to proceed with construction of a traffic
signal at this time, even though conditions specified by
the Precise Plan approval have not yet been achieved.
The estimated cost for construction of the traffic signal
is $80,000. It is recommended that the City Council
authorize the - Mayor and City Clerk to execute a
Cooperative Agreement with Queen of the Valley Hospital
for construction of a traffic signal at the intersection
of Sunset and Vine.
Motion by
2nd by
approve disapprove hold over
3) Water Supply from Covina Irrigating Company
to
The Covina Irrigating Company has offered to sell water
to the City of West Covina at a price that is less than
the cost of using MWD water. To purchase water from
them, the City must first become an intervenor in an
action involving the Watermaster of the Main San.Gabriel
Basin. Since the City has previously purchased water
from the Basin, we feel it appropriate to become an
intervenor. It is recommended that the City Council
adopt the following Resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
CITY ATTORNEY TO FILE APPROPRIATE PAPERS TO HAVE THE CITY
OF WEST COVINA BECOME AN INTERVENOR IN THE CASE OF UPPER
SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT VS. THE CITY
OF ALHAMBRA, ET AL.
Motion by 2nd by
waive further reading of the resolution and to
adopt disapprove hold over
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City Council Agenda
May 4, 1993
D) PUBLIC WORKS SERVICES (Continued)
E)
F)
G)
4) Cooperative Agreement with County of Los Angeles
Department of Public Works for Traffic Signal
Construction - La Puente Road and Sentous Street
It is proposed to construct a new traffic signal at the
intersection of La Puente Road and Sentous Street. This
is a cooperative project with the County of Los Angeles.
The estimated cost of this project is $100,000 with the
City's share at $63,700. It is recommended that the City
Council approve the City Engineer's Report and authorize
the Mayor and City Clerk to execute a Cooperative
Agreement with the County of Los Angeles Department of
Public Works for the construction of a traffic signal at
the intersection of La Puente Road and Sentous Street.
Motion by 2nd by to
approve disapprove hold over
5) Request for Proposals for Design Services for Park Tot
Staff is requesting approval to solicit proposals for
Landscape Architectural Design services for the
reconstruction of park tot lots to meet the Americans
with Disabilities Act (ADA) requirements. A total of
twelve tot lots are affected. It is recommended that the
City Council authorize the Maintenance Director to
solicit proposals for landscape architectural design
services.
Motion by 2nd by
approve disapprove
WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
No items scheduled for this meeting.
ENVIRONMENTAL SERVICES
No items scheduled for this meeting.
COMMUNITY DEVELOPMENT SERVICES
�1)
to
hold over
Redevelopment Agency
a) Recess the City Council meeting at am/pm to
convene the Redevelopment Agency meeting.
Reconvene the City Council meeting at am/pm.
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City Council Agenda
May 4, 1993
G) COMMUNITY DEVELOPMENT SERVICES (Continued)
1) Redevelopment Agency (Continued)
b) Public Testimony on Proposed Formation of the West
Covina Auto Plaza Business Improvement District
As required by law, the City Council will provide
an opportunity for the public to give testimony on
the establishment of a parking and business
improvement district in the West Covina Auto Plaza.
Staff recommends that the City Council invite any
public testimony from interested parties regarding
the establishment or assessment of the proposed
West Covina Auto Plaza Business Improvement
District.
Motion by
to
H) HUMAN SERVICES
No items scheduled for this meeting.
I) PUBLIC SAFETY SERVICES
No items scheduled for this meeting.
J) ADMINISTRATIVE SERVICES
No items scheduled for this meeting.
R) GENERAL ADMINISTRATION
1) City Attorney
2nd by
Potential closed session for litigation matters pursuant
to Government Code Section 54956.9(b) et. seq. or
personnel matters.
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the
City. These demands represent accounts payable since the most
recent regular meeting of the City Council.
Motion by 2nd by to
approve disapprove hold over
ROLL CALL:
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14
City Council Agenda
May 4, 1993
M) ORAL COMMUNICATIONS
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City Council Agenda
May 4, 1993
N) MAYOR'S REPORTS
1) Annual Appointments by the Mayor of Council.
2)
3)
Each year the Mayor appoints members of the City Council
to various responsibilities including membership or
liaison with other agencies. This is a matter of the
Mayor's discretion and Council confirmation in
appointments and staff makes no recommendation.
Motion by
to
2nd by
Council Subcommittee Selection to Review Commission
Applications
At the April 20, 1993 City Council meeting, the Council
initiated the process to appoint citizens to various
commissions. This process involves interviews of
candidates by Council subcommittees. It is recommended
that Council designate one/two Councilmembers to be on an
interview panel for each commission.
Motion by 2nd by
to
Approval of Resolution of Commendation for Maverick
Development Corporation
Motion by
approve disapprove
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2nd by
hold over
to
City Council Agenda
May 4, 1993
O) COUNCILMEMBERS' REPORTS
P) ADJOURNMENT Motion by 2nd by
to adjourn the meeting at am/pm to
closed session.
CITY COUNCIL MEETING SCHEDULE
Tuesday
May 11, 1993 7:00 p.m. Joint Meeting
with Human
S e r v'i c e s
Commission
Tuesday
May 18, 1993 7:30 p.m. Regular Meeting
Monday
May 24, 1993 7:30 p.m. Long Range
Fiscal Plan
Study Session:
Draft Plan
Review
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