04-20-1993 - RegularREGULAR MEETING OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA
Tuesday 7:30 p.m.
April 20, 1993 Council Chambers
AGENDA
Agenda material is available for review at the City Clerk's Office,
Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For
sign language interpreter services at Council meetings, please
phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to
5 pm Monday through Friday. Four working days notice is required.
PLEDGE OF ALLEGIANCE
ROLL CALL Manners, Jennings, Herfert, McFadden,
Wong
APPROVAL OF MINUTES Adjourned regular meeting of February 8,
1993
Regular meeting of April 6, 1993
PRESENTATIONS/PROCLAMATIONS
Proclamations West Covina Beautiful Month
May, 1993
A) HEARINGS
Hearings before. the City Council are routinely set for 7:30
p.m. When recognized by Mayor Manners, please come forward
and state your name clearly. For the record, enter your name
and address on the "SPEAKERS" sheet located on the podium.
Then proceed with your comments. Thank you.
1) Weed Abatement 1993
This request is the final step in the administrative
process for the Weed Abatement Program. It asks the City
Council to receive and file the Affidavit of Mailing,
conduct a public hearing to hear any public protests, and
order the abatement of weeds and rubbish. It is
recommended that the City Council take the following
actions:
a) Verification of posting
b) Staff presentation
c) Conduct hearing
d) Close hearing
e) Council discussion
f) It is recommended that the City Council:
Receive and file Affidavit of Mailing; and
Order the abatement of weeds and rubbish on
those properties described in Resolution of
Intention No. 8952.
Motion by 2nd by
approve
I certify that copies of the
CcuncA Agenda for the meeting
of y 20- 93 were posted in
aerordance with the 1/87 Brown
Act Amendments.
Dated: /593
disapprove hold over
Office of the City Clerk.
City Council Agenda
April 20, 1993
B) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES)
At this time the City Council will receive comments on any
item (except hearing matters) found on the Agenda, including
items on the Consent Calendar. Upon conclusion of comments
regarding agendized items, if the thirty minutes allotted for
citizen comments is not used up, comments on any other
municipal matter will be allowed.
When recognized by the Mayor, please come forward to the
podium and give your name, address and Agenda item you wish to
discuss. For the record, enter your name and address on the
"SPEAKERS" sheet located on the podium. Your comments will be
addressed when the item is discussed by Council. After a
total of 30 minutes, Oral Communications will be continued
later on the Agenda.
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City Council Agenda
April 20, 1993
C) CONSENT CALENDAR
As Consent Calendar items are considered routine in nature,
they are normally enacted in one motion. The Mayor may remove
a questioned Consent.Calendar item for separate action.
1) Written Communications
None received.
2) Commissions' Summary of Actions (Receive and File)
a) Planning Commission .................... ..04/13/93
b) Senior Citizens'..........................04/08/93
3) ABC Applications (Chief of Police reports no legal basis
for protest)
DHALIWAL, Gurdev dba Leprechaun Liquor
DHALIWAL, Sakunder 334 North Azusa Avenue
4) Claims for Action (Deny and notify claimant)
Victor Guizar vs. City of West Covina
On January 12, 1993, the City Clerk's Office received a
claim for property damage. The amount of claim had not
been determined at time of presentation. It is
recommended that the claim of Victor Guizar filed on
January 12, 1993 be denied and that the claimant be so
notified.
5) Temporary Use Permits/Administrative Review Board.
(Receive and file)
TUP #2115-93 was issued to San Gabriel Valley JCC located
at 1203 W. Puente for a yard sale held on 4/10/93.
6) Acceptance of Improvements and/or Release of Bonds
a) PP-92207 - Drainage Improvements
Atlas -Allied. Inc.
Improvements are complete at Peppertree Circle and
Brooktree Circle. It is recommended that the City
Council accept improvements and authorize release
of CBIC Bonding, Bond No. CA7154 in the amount of
$31,350.00, subject to Notice of Completion
procedure.
b) PM-23275 - Curb and Gutter
Alexander Ratania Development
Curb and gutter improvements are complete at Padre
Drive. It is recommended that the City Council
accept improvements and authorize release of
American Motorists Insurance Company Bond No.
35M775537 in the amount of $40,000.00, subject to
Notice of Completion procedure.
agnda04120193 3
City Council Agenda
April 20, 1993
C) CONSENT CALENDAR (Continued)
6) Acceptance of Improvements and/or Release of Bonds
(Continued)
c) UUP228 - Rev.l - Lloyd Moen Construction
Christ Lutheran Church
Improvements are complete at 311 S. Citrus Street.
It is recommended that the City Council accept the
improvements and authorize release of MCA Insurance
Company Bond No. B010512 in the amount of
$76,500.00.
7) ordinance(s) for Adoption
a) Amendment No. 253 - Miniature Pot -Bellied Pigs
b)
At the April 6, 1993 City Council meeting an
ordinance was introduced which would amend the West
Covina Municipal Code Chapter 6 and Chapter 26
regulating and allowing the keeping of miniature
pot-bellied pigs as pets in single-family
residential zones. It is recommended that the City
Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING AN AMENDMENT TO CERTAIN SECTIONS OF THE
WEST COVINA MUNICIPAL CODE, CHAPTER 6, AND CHAPTER
26, REGULATING THE MINIATURE POT-BELLIED PIG
(AMENDMENT NO. 253).
At the April 6, 1993 City Council meeting an
ordinance was introduced which would amend the West
Covina Municipal Code Chapter 16, Article II,
Section 16-21, designating the Human Services
Director as the individual authorized to approve
written requests for consumption of alcoholic
beverages at specified events in Park and
Recreation areas. It is recommended that the City
Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CHAPTER 16, ARTICLE II, SECTION 16-21 OF
THE MUNICIPAL CODE PERTAINING TO PARK AND
RECREATION AREAS.
c) Transient Occupancy Tax Amendment
At the April 6, 1993 City Council 'meeting an
ordinance was introduced which would amend the West
Covina Municipal Code Sections on Transient
Occupancy Tax and bring the relevant code sections
up to date. This amendment does not increase the
Transient Occupancy Tax. It is recommended that
the City Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING WEST COVINA MUNICIPAL CODE SECTIONS 21-44,
21-46, 21-48, 21-49, 21-50, 21-51, 21-52, AND 21-53
RELATING TO TRANSIENT OCCUPANCY TAX.
agnda04/20/93 4
City Council Agenda
April 20, 1993
C) CONSENT CALENDAR (Continued)
8) Award of Bids
a) City Project SP-93102 - Bus Stop Pads Improvements
Fourteen (14) bids were opened on Thursday, April
8, 1993 for this project which consists of the
construction of concrete bus stop pads improvements
on Sunset Avenue between West Covina Parkway and
Delvale Street. The lowest responsible bid is
$98,549.00 from Lopez Refinery Equipment Co., Inc.
It is recommended that the City Council accept the
bid of Lopez Refinery Co. , Inc. in the amount of
$98,549.00 as submitted at the bid opening on
Thursday, April 8, 1993 and authorize the Mayor and
City Clerk to execute an agreement with said Lopez
Refinery Co., Inc. for the work to be done.
b) City Project PP-93209 -
Six (6) bids were received and opened on Thursday,
April 8, 1993 for this project which provides for
the construction of picnic shelters and walkways in
Palm View Park (1), Del Norte Park (1), Shadow Oak
Park (2), Friendship Park (1) and Gingrich Park
(2). The lowest responsible bid is $97,600.00 from
Green Coast Co. of Beverly Hills. It is
recommended that the City Council accept the bid of
Green Coast Co. of Beverly Hills in the amount of
$97,600.00 as submitted at the bid opening on
Thursday, April 8, 1993 and authorize the Mayor and
City Clerk to execute an agreement with said Green
Coast for the work to be done.
c) 1993 Weed and Rubbish Abatement Contract
This request asks that the City Council accept the
bids of Gardner Tractor Service and Azteca
Landscape, the lowest bidders on Proposals "A" and
"B" respectively, and enter into one year renewable
contracts with these companies. It is recommended
that the City Council accept the bids of Gardner
Tractor Service in the amount of $11,712.00 for
Proposal "A", and of Azteca Landscape in the amount
of $1,570.00 for Proposal "B", as presented at the
bid opening on April 8,. 1993, and authorize the
Fire Chief to execute an agreement with said
Gardner and Azteca, Inc..for the work to be done.
a8Ma04120193
City Council Agenda
April 20, 1993
C) CONSENT CALENDAR (Continued)
8) Award of Bids (Continued)
d) Purchase of Two (2) Special Enforcement Team
(S.E.T.) Replacement Vehicles
The Police Department requests City Council
approval for the purchase of two (2) unmarked
Special Enforcement Team (S.E.T.) vehicles from
asset seizure funds. It is recommended that the
City Council take the following actions:
i) Find that the State Bid is at least as
stringent as that used by the City. The State
Bid No. 1-93-23-30, therefore, satisfies the
formal bid process per West Covina Municipal
Code Section 2-333, and justifies the waiver
of the formal bid process (Section 2-330 of
the Municipal Code) and the purchase of a 1993
Pickup Truck ($13,091.20, plus tax and fees)
and allow Tuttle -Click Ford to match the State
Bid.
ii) Allow staff to purchase one unmarked vehicle
from Tuttle -Click Ford for $14,680.15 (plus
tax and fees).
9) Miscellaneous
Enaineerinc
a) Construction Activity Report
This report describes current status of Citywide
construction activity. It is recommended that the
City Council receive and file this report.
b) Citywide Street Sweeping Contract Extension
This contract provides for the citywide sweeping of
City streets, alleys and medians. The current
contractor, Community Disposal Company, has
requested renewal of the contract for the fourth
year. The contractual amount would remain
$196,137.28, with no increase in cost. Staff
recommends that the City Council grant renewal of
the Community Disposal Company's street sweeping
contract for the coming twelve month period at a
cost of $196,137.28. The contract and
specification will be reviewed and rewritten during
the next year so that service reductions and
possible cost savings can be considered. A bid
requested on the revised specifications will be
solicited and evaluated by staff.
ag/da04,70193 6
City Council Agenda
April 20, 1993
C) CONSENT CALENDAR (Continued)
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 9:
Motion by 2nd by
to waive further reading of the ordinance (s) /resolution (s) and
to introduce/adopt (as applicable), and to approve all items
listed
except
ROLL CALL:
END OF CONSENT CALENDAR
D) PUBLIC WORKS SERVICES
1) City Project SP-93106 - Priority Sidewalk Construction
Approval of Plans and Specifications
This project consists of the construction of a new
concrete sidewalk and wheelchair ramps to provide safe
access.to schools and to remove barriers that hinder the
mobility of the physically handicapped. Estimated cost
of the project is $27,000. It is recommended that the
City Council approve the plans and specifications for
City Project SP-93106, and authorize the City Engineer to
call for bids.
Motion by
2nd by
approve disapprove hold over
agnda00120193 7
to
City Council Agenda
April 20, 1993
D) PUBLIC WORKS SERVICES (Continued)
2) Review of Preliminary Plans for the New Fire Station
No. 2 at Cortez Park
During the last three months, the architectural firm of
Gillis, Iler and Clark has been working with staff to
develop preliminary site, floor and building elevation
plans for the proposed new Fire Station No. 2 at Cortez
Park. Don Iler, the architect, will give a brief
overview of the preliminary plans. It is recommended
that the City Council review the preliminary plans and
authorize staff to proceed with the preparation of final
plans and specifications.
Motion by
approve disapprove
2nd by
E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA)
F)
No items scheduled for this meeting.
1)
2)
agn&00n0193
Strategic Growth Management Grant
hold over
to
The 16-City East San Gabriel Valley Integrated Waste
Management Joint Powers Authority has submitted a grant
proposal to the Los Angeles County Metropolitan
Transportation Authority (MTA) to develop recycling
markets within a growth management/transportation
context. A resolution of support for the grant is
presented for City Council consideration. It is
recommended that the City Council support the Strategic
Growth Management Grant proposal of the East San Gabriel
Valley Integrated Waste Management Joint Powers Authority
by the adoption of the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, SUPPORTING THE
EAST SAN GABRIEL VALLEY JOINT POWERS AUTHORITY'S.
INTEGRATED GROWTH MANAGEMENT PROPOSAL TO THE LOS ANGELES
COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (MTA).
Motion by
adopt disapprove
Graffiti Removal Contract
2nd by
hold over
to
A request has been received from the East San Gabriel
Valley Consortium to increase the level of compensation
and provide retroactive compensation for their contract
to 'remove graffiti in the City. It is recommended that,
if the City Council determines the Contractor's request
has merit, the City Council authorize staff to negotiate
with the Consortium a revised compensation package that
provides no retroactivity compensation and a cost
containment structure for future costs.
Motion by
approve disapprove
2nd by
hold over
to . .
City Council Agenda
April 20, 1993
F) ENVIRONMENTAL SERVICES (Continued)
G)
H)
I)
3) Galster Park Spring
This is a report on the alleged contamination at Galster
Park Spring and the history of the testing of the Spring
and the reports of the results of these tests. It is
recommended that this report be received and filed.
Motion by
to
COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
2nd by
Recess the City Council meeting at am/pm to
convene the Redevelopment Agency meeting. Reconvene the
City Council meeting at am/pm.
HUMAN SERVICES
1) Westpark Dial -A -Ride Agreement
Staff is requesting a one-year extension to the current
three-year Westpark Dial -A -Ride agreement with DAVE
Transportation Services, Inc. and approval for the
addition of the City of La Puente to the Westpark Transit
Authority. It is recommended that the City Council take
the following actions:
a) Approve the Amendment No. 4 to the 1990 Dial -A -Ride
Agreement with DAVE Transportation Services, Inc.
extending the term of the agreement from July 1,
1993 to June 30, 1994 and authorize the Mayor and
City Clerk to execute the necessary documents; and
b) Approve Amendment No. 2 to the Westpark Transit
Authority Agreement adding the City of La Puente to
the Westpark Transit Authority and authorize the
Mayor and City Clerk to execute the necessary
document.
Motion by
approve disapprove
PUBLIC SAFETY SERVICES
2nd by
No items scheduled for this meeting
agMaMW193 9
hold over
City Council Agenda
April 20, 1993
J)
1) Finance Department
Exchange of Proposition "A" Local Return Transit Funds
For City of Pasadena unrestricted Funds
By exchanging uncommitted Proposition "A" Local Return
Transit Funds for City of Pasadena uncommitted general
funds, any of our high priority capital needs can be
helped. It is recommended that the City Council:
a) Authorize and approve the purchase of $600,000 of
unrestricted funds from the City of Pasadena in
exchange for $923,077 in uncommitted Proposition
"A" Local Return Transit Funds;
b) Authorize the City Manager to execute on behalf of
the City, any required documents to effectuate this
exchange of funds;
c) Authorize the Finance Director to prepare a journal
voucher making the necessary budgetary changes to
effectuate the purchase of the unencumbered general
Funds; and
d) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING AND APPROVING THE EXCHANGE OF
PROPOSITION "A" LOCAL RETURN TRANSIT FUNDS FOR
UNRESTRICTED FUNDS OF THE CITY OF PASADENA.
Motion by
2 nd by
approve/adopt disapprove hold over
R) GENERAL ADMINISTRATION
1) City Attorney
a) Potential closed session for litigation matters
pursuant to Government Code Section 54956.9(b) et.
seq. or personnel matters.
b) City Attorney'
The City Councilrequested a report from the City
Attorney outlining steps that can be taken to
regulate newsrack publications in our City. It is
recommended that the City Council instruct the
Planning Department to review newsracks in
conjunction with the Adult Oriented Business
Ordinance.
Motion by
approve
disapprove
agnda04/20/93 10
2nd by
hold over
to
r�
City Council Agenda
April 20, 1993
R) GENERAL ADMINISTRATION (Continued)
2) City Manager
a)
b)
Expiration of Commissioners' Terms and ..the
Procedure for AODointment
Staff has prepared a report on the appointment
process for Commissioners, as the terms of eleven
City Commissioners expire on June 30, 1993. It is
recommended that Council direct staff to:
i) initiate the commission recruitment and/or
appointment process;
ii) designate one/two Councilmembers to be on a
review panel for each commission;
iii) contact commissioners whose terms expire in
1993 to see if they are interested in
reappointment;
iv) advertise for commission applications in the
local paper;
v) direct staff to schedule reviews of
applications with the designated
Councilmembers and Department Heads
responsible for the commission;
vi) schedule interviews as deemed appropriate; and
vii) prepare a list of recommendations to Council
for commissioner appointments at the second
Council meeting in June.
Motion by
approve
2nd by
disapprove
hold over
to
Verbal Report of CRA and subcommittee re: Alhambra
Motion by 2nd by
to
c) Proposal for Development of a "Municipal
Business/Cost Control Svstem"
As part of the Long -Range Financial Planning
effort, the City Council received a presentation on
a proposal from the firm of Management Services
Institute (MSI) for development of a "municipal
business/cost control" system. A primary purpose
of the study will be to identify the actual cost of
special services and recommend fees adequate to
recoup the costs of providing those services. It
agada04120193 11
0
City Council Agenda
April 20, 1993
R) GENERAL ADMINISTRATION (Continued)
2) City Manager (Continued)
c) Proposal for Development of a "Municipal
Business/Cost Control System" (Continued)
is recommended that the City Council authorize the
City Manager to retain the firm of Management
Services Institute to implement a "municipal
business system" as outlined in the MSI proposal at
a cost not to exceed that outlined in the staff
report.
Motion by 2nd by to
approve disapprove hold over
L) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the
City. These demands represent accounts payable since the most
recent regular meeting of the City Council.
Motion by 2nd by to
approve disapprove hold over
ROLL CALL:
M) ORAL COMMUNICATIONS
agnda04120/93 - 12
City Council Agenda
April 20, 1993
N)
O)
MAYOR'S REPORTS
1) Designation of a Council Subcommittee to Review the
Information on the Effects of Smoking and Secondhand
Smoke. in our Community, Prepare a Report on Their
Findings, and Submit a Policy Statement for City Council
Consideration
The effects of smoking and secondhand smoke have now been
proven conclusively to be a health hazard. Cities in
California are taking a position on smoking in public and
work places by implementing policies and ordinances
declaring their communities to be smoke -free. It is in
the best health interests of our community that the City
Council appoint a subcommittee to review the information,
prepare a report, and bring a recommendation back to the
City Council for West Covina. It is recommended that the
City Council appoint a subcommittee of Mayor Manners and
Councilmember Wong to review the pertinent information,
work with the Chamber of Commerce to develop a proposed
policy statement for the City, and determine the level of
support in the community for a smoke -free city.
Motion by
2nd by
approve disapprove hold over
COUNCILMEMBERS' REPORTS
agnda04120193 13
to
City Council Agenda
April 20, 1993
P) COUNCIL REORGANIZATION
The West Covina Municipal Code requires an annual
reorganization of the City Council, which is the election by
the City Council of Mayor and Mayor Pro Tem for the, next
twelve month period. It is recommended that:
1) the City Council conduct its annual reorganization as
required; and
2) the Council elect an alternate to the L.A. County
Sanitation District.
Q) ADJOURNMENT Motion by 2nd by
to adjourn the meeting at am/pm to
Monday, April 26, 1993 at 5:30 p.m.
CITY COUNCIL MEETING SCHEDULE
Monday
Apr.
26,
1993
5:30
p.m.
Joint Meeting
between City
Council and
Agency Board
Monday
Apr.
26,
1993
7:00
p.m.
Study Session
on Long Range
Financial Plan
Tuesday
Apr.
27,
1993
5:00
p.m.
City Council
Retreat
Tuesday
May
04,
1993
7:30
p.m.
Regular Meeting
Tuesday
May
11,
1993
7:00
p.m.
Joint Meeting
with Human
S e r v i c e s
Commission
Tuesday
May
18,
1993
7:30
p.m.
Regular Meeting
Monday May 24, 1993 7:00 p.m. Long Range
Fiscal Plan
Study Session:
Draft Plan
Review
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14
0
W,
To CITY COUNCIL
FROM : CITY CLERK
SUBJECT: ADDENDUM TO APRIL 20, 1993 AGENDA
TIME LIMIT PARKING ON AZUSA CANYON ROAD
City of Wert Covina
Memorandum
April 16, 1993
The San Gabriel Valley Tribune has requested that time limit
parking restrictions be installed along Azusa Canyon Road,
abutting their property. Staff is recommending that the City
council approve the temporary establishment of a 20-minute
time limit parking restriction along the east side of Azusa
Canyon Road for a distance of 420 feet abutting the San
Gabriel Valley Tribune.
Motion by
approve
I cortify that copies of the
for the meeting
of ��}� D/Q3 _. w.-7-:rll posted in
Brown
Act A .. _::•,; .._ .._.
Dated:
{l
Office of the Ci e
lerk
2nd by
disapprove
hold over
to