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04-04-1993 - RegularLl J REGULAR MEETING OF THE CITY COUNCIL WEST COVINA, CALIFORNIA Tuesday 7:30 p.m. April 6, 1993 Council Chambers AGENDA Agenda material is available for review at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For sign language interpreter services at Council meetings, please phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to 5 pm Monday through Friday. Four working days notice is required. Reverend Gerard Kiemeney West Covina Hills Seventh Day Adventist Church PLEDGE OF ALLEGIANCE ROLL CALL Manners, Jennings, Herfert, McFadden, Wong APPROVAL OF MINUTES Regular meeting of March 2, 1993 Regular meeting of March 16, 1993 PRESENTATIONS/PROCLAMATIONS Proclamations I certify that copies of the Counell nda for the meeting of y lc - 3 were posted In accordance with the 1/87 Brown Act Amendments. Office of the MW Clark Month of the Young Child/April, 1993 National Fair Housing Month/April, 1993 National Telecommunicators' Week April 11 - 17, 1993 April Pools Week/April 18 - 24, 1993 Days of Remembrance of the Victims of the Holocaust/April 18 - 25, 1993 General Federation of Women's Clubs Awareness Week/April 19 - 24, 1993 City Council Agenda April 6, 1993 A) HEARINGS Hearings before the City Council are routinely set for 7:30 p.m. When recognized by Mayor Manners, please come forward and state your name clearly. For the record, enter your name and address on the "SPEAKERS" sheet located on the podium. Then proceed with your comments. Thank you. 1) Amendment No. 253 - Miniature Pot -Bellied Pigs Amendment No. 253 is a City Council directed ordinance to amend the West Covina Municipal Code to establish provisions and development standards for -the keeping of miniature pot-bellied pigs in single family zones. a) Verification of publication b) Presentation of staff report c) Open hearing d) Close hearing e) Council discussion f) It is recommended that the City Council take the following actions: Introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING AN AMENDMENT TO CERTAIN SECTIONS OF THE WEST COVINA MUNICIPAL CODE, CHAPTER 6, AND CHAPTER 26, REGULATING THE MINIATURE POT-BELLIED PIG (Amendment No. 253). Motion by 2nd by to waive further reading of the ordinance and to introduce disapprove hold over AND Adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA ESTABLISHING FEES FOR PROCESSING MINIATURE POT- BELLIED PIG PERMITS. Motion by 2nd by to waive further reading of the resolution and to adopt disapprove hold over RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CITY COUNCIL RESOLUTION'NO. 8290 REGARDING THE COLLECTION OF PET LICENSING FEES TO INCLUDE A FEE FOR THE LICENSING OF MINIATURE POT-BELLIED PIGS. Motion by 2nd by to waive further reading of the resolution and to adopt disapprove hold over agn&04/06/93 2 City Council Agenda April 6, 1993 B) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES) At this time the City Council will receive comments on any item (except hearing matters) found on the Agenda, including items on the Consent Calendar. Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not used up, comments on any other municipal matter will be allowed. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. For the record, enter your name and address on the "SPEAKERS" sheet located on the podium. Your comments will be addressed when the item is discussed by Council. After a total of 30 minutes, oral Communications will be continued later on the Agenda. apda04106193 3 City Council Agenda April 6, 1993 C) CONSENT CALENDAR As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 1) Written Communications None received. 2) Commissions' Summary of Actions (Receive and File) a) Human Services............................03/09/93 b) Personnel..................................03/10/93 c) Planning Commission .......................03/23/93 d) Senior Citizens'..........................03/11/93 e) Waste Mgmt./Environmental Quality .......... 03/18/93 3) ABC Applications (Chief of Police reports no legal basis for protest) HOU, Bunna dba MRT's Liquor Market TEN, Phon 1413 W. Puente Ave. NINO, Rima T. dba Rima & Greek Deli NINO, Robert G. 935 S. Glendora Ave. CHANG, Joanna M. dba China Inn Restaurant CHANG, Johnny S. 2411 S. Azusa Ave. CHANG, Sally 4) Claims for Action (Deny and notify claimant) a) Laurice A. Hampton vs City of West Covina On February 2, 1993, the City Clerk's Office received a claim for property damage. The amount of claim had not been determined at time of presentation. It is recommended that the claim of Laurice A. Hampton filed on February 2, 1993 be denied and that the claimant be so notified. b) Angela Woodard vs City of West Covina On February 2, 1993, the City Clerk's Office received a claim for property damage amounting to $155.15. It is recommended that the claim of Angela Woodard filed on February 2, 1993 be denied and that the claimant be so notified. c) Tina Joy Sexton vs City of West Covina On February 2, 1993, the City Clerk's Office received a claim for property damage amounting to $663.73. It is recommended that the claim of Tina Joy Sexton filed on February 2, 1993 be denied and that the claimant be so notified. agnda04106193 4 City Council Agenda April 6, 1993 C) CONSENT CALENDAR (Continued) 4) Claims for Action (Deny and notify claimant) d) City of Walnut vs City of West Covina On December 3, 1992, the City Clerk's Office received a claim for indemnification pertaining to a vehicle accident. It is recommended that the indemnification claim of the City of Walnut filed on December 3, 1992 be denied and that the claimant's attorney be so notified. e) Pete Jimenez vs City of West Covina The City Clerk's Office received a claim for reimbursement of vehicle impound fees amounting to $325.50 on February 1, 1993. It is recommended that the claim of Pete Jimenez filed on February 1, 1993 be denied and that the claimant be so notified. f) Francis F. Atry AKA Farhad Atrzadeh vs Citv of West g) Covina The City Clerk's Office received a claim for personal injuries amounting to $1,000,000.00 on March 9, 1993. It is recommended that the claim of Francis F. Atry AKA Farhad Atrzadeh filed on March 9, 1993 be denied and that the claimant be so notified. The City Clerk's Office received a claim for personal injuries amounting to $1,000,000.00 on March 8, 1993. It is recommended that the claim of Robb C. Potter by his guardian, Linda Potter, filed on March 8, 1993 be denied and that the claimant's attorney be so notified. h) Marguerite A. Brandrup vs City of West Covina The City Clerk's Office received an application for leave to present a late claim for property damage and loss of property amounting to $825.00 on February 5, 1993. It is recommended that the application for leave to present a late claim of Marguerite A. Brandrup filed on February 5, 1993 be denied and that the claimant be so notified. 5) Temporary Use Permits/Administrative Review Board (Receive and file) TUP #2112-93 was issued to Furniture Fund Raisers located at Eastland Shopping Center for a furniture fund raiser tent sale held on 3/12/93 to 3/28/93. TUP #2113-93 was issued to Queen of the Valley Hospital located at 1115 S. Sunset for a seminar held on 3/27/93. TUP #2114-93 was issued to West Covina Village located at 301-479 N. Azusa for a sidewalk sale held on 3/27/93 to 3/28/93. agnda04106193 • 0 City Council Agenda April 6, 1993 C) CONSENT CALENDAR (Continued) 6) Traffic Committee Minutes for March 16, 1993 (Accept and File) Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or Resolution is needed for the action to be implemented. a) Request• Baalah F. Drooks, 1632 S. St. Malo Street That left -turn lanes be installed on the east and westbound approaches of Merced Avenue to California Avenue. That left -turn lanes be installed on Merced Avenue at St. Malo Street. That a two-way left -turn lane be installed on Merced Avenue from California Avenue east to Glendora Avenue. Recommendation: It is recommended that this request be held over for further study. 7) City Treasurer's Report (Receive and file) City Treasurer's Report for the month of February, 1993. 8) Award of Bids a) GP-93305 - Award of Contract for Office Lighting Replacement in City Hall, Police, and Communications Buildings On March 22,1993, four bids were received and' opened by the City Clerk for the installation of new T-8 energy efficient lights and ballasts in City Hall, Police, and Communications Buildings. The lowest bid was submitted by Osram/Sylvania Lighting Services of Anaheim for $118,915. It is recommended that the City Council take the following actions: Transfer $31,612 from GP-91303(161-320-3121- 7500) to GP-93305(161-320-3339-7900); Transfer $3,388(110-320-2331-6330) to GP- 93305; and Accept the bid of Osram/Sylvania Lighting Services in the amount of $118,915 plus $1,085 in contingencies and authorize the Mayor and City Clerk to execute an agreement with Osram/Sylvania Lighting Services for the work to be done. ag da0410&93 6 9 0 City Council Agenda April 6, 1993 C) CONSENT CALENDAR (Continued) 8) Award of Bids (Continued) b) This contract provides for complete Custodial Maintenance for three Civic Center Buildings: City Hall, Police, and Communications. The contractor, D.H. Maintenance, has requested renewal of the contract for the third year with a cost reduction of 5% off the current $5,400 monthly charge. This will decrease the monthly charge to $5,130. It is recommended that the City Council grant renewal of the D. H. Maintenance services contract for the period of July 1, 1993 to June 30, 1994 with a 5% contract decrease to $5,130 per month. 9) Miscellaneous Public Works a) Sale of Tax Defaulted Property - Walnut Creek Channel In accord with provisions of Section 3775 of the Revenue and Taxation Code, the County of Los Angeles is required to obtain an agreement from the governing body of any City as to the purchase and purchase price of any tax defaulted property within that jurisdiction. It is recommended that the City Council review Engineer's report and adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE COUNTY OF LOS ANGELES, IN COMPLIANCE WITH SECTION 3775 OF THE REVENUE AND TAXATION CODE FOR THE' PURCHASE OF TAX DEFAULTED PROPERTY IN THE RIGHT-OF-WAY OF WALNUT CREEK CHANNEL. b) Street Vacation of South Hills Drive - Mark Booth The property owner at the southwesterly corner of Queen Summit and South Hills has requested that the adjacent portion of South Hills be vacated. The area is approximately 60 feet wide and 165 feet long. Because of topographic conditions and the developments adjacent and southerly to South Hills Drive, it is never expected that South Hills will be extended southerly to connect to Aroma Drive. With the approval of a Resolution of Intent to Vacate, a hearing date for this vacation will be set for May 4, 1993. It is recommended that the City Council review Engineer's report and adopt the following Resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO VACATE A CERTAIN PORTION OF SOUTH HILLS DRIVE. (Hearing Date: May 4, 1993) ag.404/06/93 7 ) City Council Agenda April 6, 1993 9) Miscellaneous (Continued) Public Works (Continued) c) agn&04106193 It is proposed that the City Council rescind Resolutions Nos. 8936, 8938, 8939, and 8941 which called for a Public Hearing on May 18, 1993 on the above subject Districts, and adopt new Resolutions of Intention and set July 6, 1993 as the date for the Public Hearings on Districts Nos. 6 and 7, and July 20, 1993 as the date for Public Hearings on Citywide Sewer and Citywide Lighting. It is recommended that City Council rescind Resolutions Nos. 8936, 8938, 8939, and 8941, and adopt new Resolutions of Intention, and set July 6, 1993 as the date for the Public Hearings on Districts Nos. 6 and 7, and July 20, 1993 as the date for the Public Hearings on Citywide Sewer and Citywide Lighting. West Covina Landscape Maintenance District No 6 RESOLUTION NO. - A 'RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RESCINDING' RESOLUTION NO. 8936 AND DECLARING ITS INTENTION TO ORDER CERTAIN MAINTENANCE OF EXISTING LANDSCAPING IN THE DESIGNATED AREAS, REPLACEMENT AND MODIFICATION OF SAID LANDSCAPING AS IT BECOMES NECESSARY WITHIN WEST COVINA LANDSCAPING MAINTENANCE DISTRICT NO. 6 FOR THE FISCAL YEAR BEGINNING JULY 1, 1993 AND APPOINTING A TIME AND PLACE FOR HEARING PROTESTS IN RELATION THERETO. (Public Hearing: July 6, 1993) West Covina Landscape Maintenance District No 7 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RESCINDING RESOLUTION NO. 8938 AND DECLARING ITS INTENTION TO ORDER CERTAIN MAINTENANCE OF EXISTING LANDSCAPING IN THE DESIGNATED AREAS, REPLACEMENT AND MODIFICATION OF SAID LANDSCAPING AS IT BECOMES NECESSARY WITHIN WEST COVINA LANDSCAPING MAINTENANCE DISTRICT NO. 7 FOR THE FISCAL YEAR BEGINNING JULY 1, 1993 AND APPOINTING A TIME AND PLACE FOR HEARING PROTESTS IN RELATION THERETO. (Public Hearing: July 6, 1993) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RESCINDING RESOLUTION NO. 8939 AND DECLARING ITS INTENTION TO COLLECT THE ANNUAL SEWER STANDBY AND AVAILABILITY CHARGE THROUGH THE COUNTY GENERAL TAX BILL AND ESTABLISH A DATE FOR A PUBLIC HEARING THEREON. (Public Hearing: July 20, 1993) E= City Council Agenda April 6, 1993 9) Miscellaneous (Continued) Public Works (Continued) c) West Covina Citywide Lighting and Maintenance District No. 1993-94 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RESCINDING RESOLUTION NO. 8941 AND DECLARING ITS INTENTION TO ORDER CERTAIN LIGHTING FIXTURES AND APPURTENANCES TO BE INSTALLED, MAINTAINED AND ELECTRIC CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES AND TO ORDER CERTAIN LANDSCAPING TO BE INSTALLED AND MAINTAINED FOR THE FISCAL YEAR BEGINNING JULY 1, 1993 AND APPOINTING A TIME AND PLACE FOR HEARING PROTESTS IN RELATION THERETO. (Public Hearing: July 20, 1993) Finance Department d) Renewal of Lease Space Between City of West Covina and Los Angeles Count The Council will decide whether or not to renew an existing lease for a crime laboratory and office space for use by Los Angeles County in the West Covina Police Department for a three-year period. It is recommended that the City Council authorize the Mayor and City Clerk to execute a lease with Los Angeles.County Facilities Management Department for the lease of 891 square feet of laboratory space in the West Covina Police Department for a three-year period at a rate of $172.50 per month. e) Audit Contract This report requests the City Council to approve the audit contract for the fiscal year ended June 30, 1993. It is recommended that the City Council authorize the Finance Director to extend the agreement with Moreland & Associates to perform annual financial and compliance audits of the City, Agency, and Authorities, records for the fiscal year ended June 30, 1993, for $41,700. . Fire Services f). Weed Abatement 1993 This request provides for the lawful and safe removal of dangerous and/or noxious weeds and trash from vacant improved properties and vacant unimproved properties in the City of West Covina during the 1993 calendar year. It is recommended that the City Council take the following actions: agnda04106193 9 I City Council Agenda April 6, 1993 C) CONSENT CALENDAR (Continued) 9) Miscellaneous (Continued) Fire Services (Continued) f) Weed Abatement 1993 (Continued) Approve the Weed Abatement Roll for the calendar year 1993, and adopt the following resolution for the 1993 Weed Abatement Program: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ALL RUBBISH AND REFUSE UPON, AND ALL WEEDS GROWING UPON SPECIFIED STREETS AND PRIVATE PROPERTY WITHIN SAID CITY TO BE A PUBLIC NUISANCE AND DECLARING ITS INTENTION TO REMOVE AND ABATE THE SAME UNDER AND IN ACCORDANCE WITH THE PROVISIONS OF TITLE 4, DIVISION 3, PART 2, CHAPTER 13, ARTICLE 2, OF THE GOVERNMENT CODE. Motion by 2nd by to waive further reading of the resolution and to adopt disapprove hold over and Set April 20, 1993 as the date for hearing of any objections of protests to said program. Motion by 2nd by to approve disapprove hold over Human Services g) Consumption of Alcoholic Beverages in Public Places Staff is requesting the authority to approve the consumption of alcohol in City facilities rather than by City Council Resolution as is currently required. It is recommended that the City Council adopt the following Resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CONSUMPTION OF BEER AND WINE BY THE SAN JOSE LITTLE LEAGUE FOR THEIR LEAGUE DANCE ON MAY 1, 1993 AT THE SHADOW OAK COMMUNITY CENTER FROM 7:30 P.M. TO 12:00 A.M. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CONSUMPTION OF BEER AND WINE BY THE TINAJERO FAMILY AND GUESTS FOR A FAMILY PRESENTATION ON APRIL 17, 1993 AT THE WEST COVINA SENIOR CITIZENS' CENTER FROM 5:00 P.M. TO 12:00 A.M. ag da04106193 10 City Council Agenda April 6, 1993 C) CONSENT CALENDAR (Continued) 9) Miscellaneous (Continued) agnda04/06/93 Human Services (Continued) g) Consumption of Alcoholic Beverages in Public Places (Continued) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CONSUMPTION OF BEER AND WINE BY ARMINDA SERRANO FOR HER ANNIVERSARY PARTY ON APRIL 17, 1993, AT THE SHADOW OAK COMMUNITY CENTER FROM 4:00 P.M. TO 9:00 P.M. AND That the City Council introduce the following Ordinance: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING CHAPTER 16, ARTICLE II, SECTION 16-21 OF THE MUNICIPAL CODE PERTAINING TO PARK AND RECREATION AREAS. Personnel h) Benefit Resolution This report transmits to the City Council a resolution implementing a change to the City's contribution to health insurance for employees in the Management and Confidential/Exempt groups. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 8781, RELATING TO BENEFITS FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES; AND RESOLUTION NO. 7223, AS AMENDED RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS. i) Transmission of Memorandum of Understanding and Implementing Resolution -- Service Employees' International Union, AFL-CIO, Local 347 The City has completed the meet and confer process with the Service Employees' International Union, AFL-CIO, Local 347, representing Maintenance employees and reached agreement. This item transmits the resulting Memorandum of Understanding (MOU) and an implementing resolution. The City Council is asked to receive and file the MOU in acknowledgement of the written memorialization of the agreement terms and adopt the implementing benefit Resolution as follows: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO COMPENSATION AND BENEFITS FOR CLASSIFICATIONS REPRESENTED BY THE SERVICE EMPLOYEES' INTERNATIONAL UNION, AFL-CIO, LOCAL 347. 11 City Council Agenda April 6, 1993 C) CONSENT CALENDAR (Continued) D) ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 9: Motion by 2nd by to waive further reading of the ordinances)/resolution(s) and to introduce/adopt (as applicable), and to approve all items listed except ROLL CALL: END OF CONSENT CALENDAR PUBLIC WORKS SERVICES 1) City Proiect WP-90103/Leak Detection Program - Selection of Consultant The leak detection program will reduce the City's Water Department water and revenue losses from underground leaks. Proposals have been submitted by four (4) consultants. Staff proposes using Fluid Conservation Systems, Inc., at a cost of $11,675.51. It is recommended that the City Council accept the proposal of Fluid Conservation Systems, Inc. of Austin, Texas; in the amount of $11,675.51, and authorize the Mayor and City Clerk to execute a Consultant's Agreement with said Fluid Conservation Systems, Inc. for the work to be done. Motion by approve disapprove agn&04106193 12 2nd by hold over to City Council Agenda April 6, 1993 D) PUBLIC WORKS (Continued) 2) City Project WP-93112 - Wxfar TA "a Tlua4m" - Calu The third phase of providing a second source of water for the City's Water Department is the provision of further storage capacity. Since the design of reservoirs and pumping stations is a very specialized work, the City requested proposals from engineering consultants and received three responsive proposals ranging from $150,264 to $168,705. Staff proposes using J.F. Davidson Associates, Inc. from Ontario at a "Not to Exceed" amount of $150,264. It is recommended that the City Council take the following actions: a) Transfer $25,000 from Water Revenue Bond funds to City Project WP-93112; and b) Accept the proposal of J.F. Davidson Associates, Inc. of Ontario, California, in a "Not to Exceed" amount of $150,264, and authorize the Mayor and City Clerk to execute a Consultant's Agreement with said J.F. Davidson Associates, Inc. for the work to be done. Motion by 2nd by approve disapprove hold over E) WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) F) G) 1) Galster Park Stream to The Galster Park stream was temporarily closed from March 19, 1993 through March 29, 1993 due to possible contamination from the BKK Landfill. Water sample results indicated that there was no evidence of contamination, therefore the stream was reopened. It is recommended that this report be received and filed. Motion by to ENVIRONMENTAL SERVICES 2nd by No items scheduled for this meeting. COMMUNITY DEVELOPMENT SERVICES 1) agn&04106193 Redevelopment Agency a) Recess the City Council meeting at am/pm to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at am/pm. 13 0 City Council Agenda April 6, 1993 G) COMMUNITY DEVELOPMENT SERVICES (Continued) H) I) 1) Redevelopment Agency (Continued) b) Formation of the West Covina Auto Plaza Business Improvement District Transmitted for City Council consideration is a Resolution of Intention, which establishes a parking and business improvement district for the West Covina Auto Plaza and levies assessments within that area for the purpose of constructing and maintaining an electronic readerboard. The resolution also sets a public hearing date for June 1, 1993. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, TO ESTABLISH A PARKING AND BUSINESS IMPROVEMENT AREA IN THE WEST COVINA AUTO PLAZA AND LEVY ASSESSMENTS WITHIN THAT AREA, AND NOTICE OF PUBLIC MEETING AND HEARING THEREON TO BE CONDUCTED JUNE 1, 1993. Motion by 2nd by, to waive further reading of the resolution and to adopt disapprove hold over HUMAN SERVICES No items scheduled for this meeting. PUBLIC SAFETY SERVICES 1) Communications Department a) Contract Services With Mr. William Vanettes An employment contract is proposed with William Vanettes to assist the Communications Department in providing electronic support services to the Police, Fire, and perhaps other City departments. It is recommended that the City Council approve the attached employment agreement with Mr. William Vanettes. Motion by approve disapprove agnda04106193 14 2nd by hold over to 0 City Council Agenda April 6, 1993 I) PUBLIC SAFETY SERVICES (Continued) 1) Communications Department (Continued) b) c) Telephone System Upgrade This report recommends that the City's switch be upgraded with the current version and that the necessary interface and instruments be purchased from Rolm, upgrade the telephone instruments at City Fire Station 1. It is recommended that Council authorize staff to: Waive competitive bidding; and telephone software equipment Inc., to Yard and the City Approve the purchase from Rolm, Inc. of Torrance, CA, of: 1) OCIG telephone switch software to upgrade the City's Saturn III telephone switch; and 2) a Saturn II satellite switch with all associated hardware and telephone instruments to upgrade -the City Yard/Fire Station 1 complex at a total cost not to exceed $74, 836.87. Motion by 2nd by to approve disapprove hold over Automation of the Telephone Switchboard Operations This report recommends that our telephone switchboard operation be converted to an Automated Attendant operation and that the Switchboard Operator position be eliminated. It is recommended that the City Council authorize staff to: Proceed with. plans to automate the City's telephone switchboard function and include a voice mail capability; and Employ the services of Mr. Don Bushor, COM CONSULTANTS, to assist staff with the preparation of bid specifications, evaluation of bid responses, and implementation of the system selected, for an overall fee not to exceed $9,500; and Transfer $40,000 from the City's Unappropriated Fund Balance to Account 110- 320-2190-7150. Motion by approve disapprove agnda04106193 15 2nd by hold over to City Council Agenda April 6, 1993 J) ADMINISTRATIVE SERVICES 1) Finance Department Amendment of the Transient Occupancy Tax, City Municipal Code Section 21-43 through 21-59 Staff is requesting that the Transient Occupancy Tax, Section 21-43 through 21-59 of the Municipal Code (Code) be amended to clarify vague and gender specific language; allow the City to recover costs of auditing in instances of noncompliance with the Code; eliminate tax exemptions for local government employees; increase the record retention period from three to five years; and increase interest charged on untimely payments. It is recommended that the City Council amend the City Municipal Code by introducing the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING WEST COVINA MUNICIPAL CODE SECTIONS 21-43 THROUGH 21-59 RELATING TO THE TRANSIENT OCCUPANCY TAX. Motion by 2nd by to waive further reading of the ordinance and to introduce disapprove hold over R) GENERAL ADMINISTRATION 1) City Attornev Potential closed session for litigation matters pursuant to Government Code Section 54956.9(b) et. seq. or personnel matters. 2) City Manager a) Memo to City Council RE: Request for Support of Alhambra State Budget Law Suit (Alhambra v. Ikemoto) This is an informational report on the lawsuit filed by the City of Alhambra against the State of California to prevent the State from diverting revenues from cities and redevelopment agencies in an effort to balance the State's budget. Inasmuch as the League of California Cities and the California Redevelopment Association are evaluating the suit and its implications, it is recommended that the matter of the City of West Covina/West Covina Redevelopment Agency taking a position on the lawsuit and its hearing in the Second District Court of Appeals be carried over to the City Council meeting of April 20, 1993. There is no question that all cities and redevelopment agencies in the State can support the underlying philosophy of "home rule" embraced by the Alhambra suit. However, in light of the importance of the issues raised by the Alhambra lawsuit, and inasmuch as the League of California Cities and the California Redevelopment Association are evaluating the suit and its implications, it is recommended that.the agnda04106193 16 0 City Council Agenda April 6, 1993 R) GENERAL ADMINISTRATION (Continued) 2) City Manager (Continued) a) Memo to City Council RE: Request for Support of Alhambra State Budget Law Suit (Alhambra v. Ikemoto) (Continued) City Council not take a position on the matter at this time but instead carry this item over to the City Council meeting of April 20, 1993. Motion by 2nd by to approve disapprove b) Proposed Reorganization hold over of Public Works and iunFo � TnP�s-.nab-0�w�l A reorganization is proposed of the Public Works and Building and Safety Departments. The reorganization would consolidate activities currently performed by three departments into two departments with an initial estimated annual savings of $130,000. There could be a one time cost of not more than $20,000 to make the physical changes necessary to implement the reorganization. It is expected that the present level of service to the public would be maintained after the reorganization. It is recommended that this report be received and filed. Motion by to 2nd by c) Chamber of Commerce Auto Promotion The Chamber of Commerce will hold a promotional event featuring local auto dealers on June 5 & 6 at Eastland Center. The purpose of the event is to showcase the dealers, to maintain a favorable market position for each dealer, and to attract a wider coverage area of customers to this area. The event is proposed to be funded 83% by participating auto dealers. The Chamber of Commerce has requested that the remaining 17% be funded by Business Improvement Tax proceeds. It is recommended that the City Council approve the use of $15,000 for the auto promotion and appropriate $9,000 from the Business Improvement Tax fund for this purpose. Motion by approve 2nd by disapprove agndaO4/06/93 17 hold over to City Council Agenda April 6, 1993 L) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by 2nd by to M) approve disapprove hold over ROLL CALL: ORAL COMMUNICATIONS agnda04106193 18 City Council Agenda April 6, 1993 N) MAYOR'S REPORTS O) COUNCILMEMBERS' REPORTS 1) Amendment No. 2 to the Foothill Transit Joint Exercise of Powers Agreement The original service area for Foothill Transit encompassed two supervisorial districts. Due to the recent Los Angeles County redistricting, the service area for Foothill Transit now lies in three districts. Accordingly the agreement must be amended to reflect the increase to three districts and provide for a representative from each district. It is recommended that the City Council: a) Approve Amendment Number 2 to the Foothill Transit Joint Exercise of Powers Agreement; and b) Authorize the Mayor and the City Clerk to execute Amendment Number 2 to the Foothill Transit Joint Exercise of Powers Agreement. Motion by 2nd by to approve disapprove hold over agn&04106193 19 City Council Agenda April 6, 1993 P) ADJOURNMENT Motion by to adjourn the meeting at CITY COUNCIL MEETING SCHEDULE Tuesday Apr. 20,,1993 7:30 p.m. Thursday Apr. 22, 1993 5:00 p.m. 0 agn&04106193 20 2nd by am/pm. Regular meeting City Council Retreat