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02-16-1993 - RegularREGULAR MEETING OF THE CITY COUNCIL WEST COVINA, CALIFORNIA Tuesday 7:30 p.m. February 16, 1993 Council Chambers AGENDA Agenda material is available for review at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. For sign language interpreter services at Council meetings, please phone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8 am to 5 pm Monday through Friday. Four working days notice is required. PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES Father Ray Smith St. Martha's Episcopal Church Manners, Jennings, Herfert, McFadden, Wong Special meeting of February 2, 1993 Regular meeting of February 2, 1993 PRESENTATIONS/PROCLAMATIONS Proclamations I certify that copies of the Councun Agenda for the meeting of J-// q- were posted in accordance with the 1/87 Brown Act Amendments. Dated: Office of the City Clerk American History Month - February, 1993 I 0 i Pi City Council Agenda February 16, 1993 A) HEARINGS 1) and a Sublease/Disposition and Development Agreement Between the Redevelopment Agency and Hoffman Enterprises. Ltd. The City Council and Agency Board shall consider the approval of resolutions which would bring a new, higher volume automobile dealership into the West Covina Auto Plaza. The new dealership, Saturn, will replace the existing Harry Hill Mitsubishi dealership. The Agency will adopt a resolution approving a Lease between the Agency and Harry Hill VW, Inc. and the City Council and Agency will each adopt a resolution approving a Sublease/Disposition and Development Agreement between the Agency and Hoffman Enterprises, LTD. a) Verification of publication b) Presentation of staff report c) Open hearing d) Close hearing e) Council discussion f) It is recommended that the City Council take the following actions: i) Adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO. THE APPROVAL BY THE REDEVELOPMENT AGENCY OF THE SUBLEASE/DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE WEST COVINA REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA AND HOFFMAN ENTERPRISES, LTD. AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH Motion by 2nd by to waive further reading of the resolution and to adopt disapprove hold over agnda02116193 2 City Council Agenda February 16, 1993 H) AGENDA AND ORAL COMMUNICATIONS (30 MINUTES) At this time the City Council will receive comments on any item (except hearing matters) found on the Agenda, including items on the Consent Calendar. Upon conclusion of comments regarding agendized items, if the thirty minutes allotted for citizen comments is not used up,. comments on any other municipal matter will be allowed. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments will be addressed when the item is discussed by Council. After a total of 30 minutes, Oral Communications will be continued later on the Agenda. J C agaaaO2/16/93 3 11 City Council Agenda February 16, 1993 C) CONSENT CALENDAR As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 1) Written Communications (None received) 2) Commissions' summary of Actions (Receive and File) Planning Commission............................02/09/93 3) ABC Applications (Chief of Police reports no legal basis for protest) SUCKHASEM, Taweesuk dba Thai Hut Restaurant West Covina, CA 1215 S. Glendora Ave. ZAHER,Samaan dba Jr. Mini Mart YOUNAN,.Hadi Mtanios 2530 E. Workman Ave. YOUNAN, Najah Elias 4) Claims for Action (Deny and notify claimant) a) C.R. Pump and Dewaterina Corporation dba C.R. Construction vs. City of West Covina On December 28, 1992, the City Clerk's Office received a claim for compensation and/or costs incurred in the construction of the City project WP-87126 Amar Road water line. The amount of claim had not been determined at time of presentation. It is recommended that the claim of C.K. Pump and Dewatering Corporation dba C.K. Construction filed on December 28, 1992 be denied and that the claimant's attorney be so notified. 5) Acceptance of Improvements and/or Release of .Bonds SP-93103 - Curb and Gutter Repair - Ranco Corporation Citywide curb and gutter repair is now complete. It is recommended that the City Council accept improvements and authorize release of American Motorists Insurance Co. Surety Bond #3SM-777-092-00 in the amount of $35;274.82, subject to Notice of Completion procedure. agnda02116193 - 4 City Council Agenda February 16, 1993 C) CONSENT CALENDAR (Continued) 6) Ordinance(s) for Adoption (Naive reading and adopt) a) At the February 2, 1993 City Council meeting an ordinance was introduced which would amend the West Covina Municipal Code Chapter 26 (Zoning) to meet the statutory requirements of the Los Angeles County Congestion Management Program (CMP). This amendment establishes provisions, development standards, and guidelines for Transportation Demand Management (TDM) and a Land Use Analysis Programs. It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE .CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE, CHAPTER 26 (ZONING), TO ESTABLISH PROVISIONS, DEVELOPMENT STANDARDS AND GUIDELINES FOR A TRANSPORTATION DEMAND MANAGEMENT (TDM) ORDINANCE AND A LAND USE ANALYSIS PROGRAM (LUAP) (AMENDMENT NO. 254). b) Ordinance for Adoption - Amending the west Covina Municipal Code, Chapter 2, Article III, Division 6, as it Relates to the Duties of the Waste Management and Environmental Oualitv.Commission At the February 2, 1993 City Council meeting an ordinance was introduced which would amend the West Covina Municipal Code Chapter 2, Article III, Division 6, relating to the duties of the Waste Management and Environmental Quality Commission. It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, .CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE, CHAPTER 2, ARTICLE III, DIVISION 6, AS IT. RELATES TO THE DUTIES OF THE WASTE MANAGEMENT AND ENVIRONMENTAL QUALITY COMMISSION. 7) Award of Bids Purchase of Seven Trucks for the Maintenance Department The Maintenance and Finance Departments request City Council approval to replace seven trucks. It is recommended that'the City Council: a) Find that it would be uneconomical to comply with the formal bid procedures specified in Section 2- 333 of the West. .Covina Municipal Code and, therefore, waive formal bid procedures; and b) Authorize the purchase of seven trucks from Reynolds Buick/GMC of West Covina at the total cost of $96,325.57 including tax and documentation fees. agnda02116193 5 F City Council Agenda February 16, 1993 C) CONSENT CALENDAR (Continued) 8) Miscellaneous Engineering Department a) Settlement Agreement - Mount San Antonio College The proposed Settlement Agreement with Mount San Antonio College provides for the program of restoration of the wildlife sanctuary to the condition that existed prior to the release of chlorinated water into the catch basin in the vicinity of Grand and Temple Avenues, which catch basin drains into the swamp area of the wildlife sanctuary. It is recommended that City Council approve the Settlement Agreement with Mount San Antonio College concerning damage to the wildlife sanctuary, and authorize the Mayor and City Clerk to execute it, as necessary. Finance Department b) Revision of Deferred Compensation Plan Document The City's Deferred Compensation plan document has been amended to clarify that those employees who may work beyond age 70 1/2 years may not remain in the plan. In addition, a different retirement age may be used by those employees who wish to utilize the catch-up provision at a lesser age. Deferred Comp retirement benefits are tied to retirement age by Federal Law; this change does not effect continued employment. It'is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING, IN ITS ENTIRETY, THE DEFERRED COMPENSATION PLAN DOCUMENT FOR THE CITY OF WEST COVINA. Human Services c) West Covina Youth Pony Baseball Equipment Request The West Covina Youth Pony Baseball Organization is requesting permission to use tables and chairs for a Coaches' Pancake Breakfast for approximately 300 people at Walmerado Park on Saturday, February 27, 1993. It is recommended that the West Covina City Council authorize the use of tables and chairs on Saturday, February 27, '1993 for the Coaches' Pancake Breakfast hosted by the West Covina Youth Pony Baseball Organization. agnda02116193 10 City Council Agenda February 16, 1993 C) CONSENT CALENDAR (Continued) 8). Miscellaneous (Continued) Human services (Continued) d) Consumption of Alcoholic Beverages in Public Places Three families have requested approval to serve beer and wine, two at wedding receptions and one at a family presentation, at the Shadow Oak Community Center on various dates. It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CONSUMPTION OF BEER AND WINE BY THE HERNANDEZ FAMILY AND GUESTS ON MARCH 13, 1993 AT THE SHADOW OAK COMMUNITY CENTER FROM 6:00 P.M. TO 12:00 A.M. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CONSUMPTION OF BEER AND WINE BY THE LARREA FAMILY AND GUESTS ON MARCH 20, 1993 AT THE SHADOW OAK COMMUNITY CENTER FROM 6:30 P.M. TO 12:30 A.M. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CONSUMPTION OF BEER .AND WINE BY THE DE AGUINAGA FAMILY ON AUGUST 7, 1993 AT THE SHADOW OAK COMMUNITY CENTER FROM 6:00 P.M. TO 10:00 P.M. e) New Fencing and Backstop Addition at Cameron Park The West Covina Bobbi-Sox Softball League is requesting that the City of West Covina upgrade the fencing and backstop at the Cameron Park softball field. The Human Services Commission, at its January 9, 1993 meeting, approved this project. It is recommended that the City Council approve funding for the upgrade of the fencing and backstop at Cameron Park. agnda02116193 7 E City Council Agenda February 16, 1993 D) E) ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8: Motion by 2nd by to waive further reading of the ordinance (s) /resolution (s) and to introduce and adopt, as applicable; and to approve all items listed, except ROLL CALL: END OF CONSENTCALENDAR PUBLIC WORKS SERVICES 1) City Project SP-90130 - Glendora Avenue Improvements Approve Plans and Specifications Plans and specifications have been completed for City Project No. SP-90130 which provides for coldmilling and asphaltic concrete overlay in Glendora Avenue between Walnut Creek Wash and Merced Avenue. Estimated total cost of the project is $510,000. Zt is recommended that the City Council approve the plans and specifications for City Project No. SP-90130, and authorize the City Engineer to call for bids, subject to authorization.from the State of California Department of Transportation and the Federal Highway Administration. Motion by approve disapprove 2nd by hold over WASTE MANAGEMENT ENFORCEMENT AGENCY (LEA) No items scheduled for this meeting. agndn02/I6/93 . 8 . to City Council Agenda February 16, 1993 F) ENVIRONMENTAL SERVICES 1) Puente Hills Landfill This is a report on the draft Environmental Impact Report for the Puente Hills Waste Management Facilities proposed by the Sanitation Districts of Los Angeles County. This matter, was held over from the February 2, 1993 City Council meeting. This is a City Council policy matter, thus there is no staff recommendation. G) COMMUNITY DEVELOPMENT SERVICES 1) Redevelopment Agency Agenda a) Recess the City Council meeting at am/pm tc convene the Redevelopment Agency meeting. Reconvene the City Council meeting at am/pm. b) Affirmation of Project Area Committee c) Transmitted for City Council consideration is a resolution which accepts and provides ratification of the Project Area Committee (PAC) membership as elected on February 9, 1993 in accordance with adopted procedures. The resolution also adopts Bylaws for the Project Area Committee. It is recommended that the City Council approve the following resolution, which affirms the membership of the Project Area Committee as elected and approves the Bylaws for the Project Area Committee: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AFFIRMING THE MEMBERSHIP OF THE PROJECT AREA COMMITTEE AND ADOPTING BYLAWS FOR THE PROJECT AREA COMMITTEE. Motion by 2nd by to waive further reading of the resolution and to adopt disapprove hold over The City Council, as the legislative body of the City, must notify the County Auditor of the source of funds the Redevelopment.Agency will use to fund its contribution to the Educational Revenue Augmentation Fund. It is recommended that the City Council authorize the Mayor to notify the County Auditor no later than March 1, 1993 that the West Covina Redevelopment Agency's allocation to the Educational Revenue Augmentation Fund.will.be made from tax increment revenues held in reserves for project development. Motion by 2nd by to approve disapprove hold over agnda0211&93 9 . City Council Agenda February 16, 1993 H) HUMAN SERVICES I) J) K) 1) Veterans' Memorial The Veterans' Memorial Committee is requesting approval of the location and preliminary design of the Veterans' Memorial proposed to be constructed in the West Covina Civic Center. It is recommended that the City Council approve the preliminary design of the memorial and its location and authorize the Committee to proceed with final plans and specifications. Motion by 2nd by approve disapprove hold over PUBLIC SAFETY SERVICES 1) Police Department Contract for Helicopter Services to The Chief of Police requests City Council authorization to enter into a contract with B.D.N.T.C. Corporation of San Dimas. It is recommended that the City Council authorize the Chief of Police to execute a contract with B.D.N.T.C. Corporation to provide selective helicopter service at no cost to the City of West Covina conditional upon reimbursement of asset forfeiture money on those occasions where a seizure is made wherein the helicopter had been involved in the investigation. Motion by approve disapprove ADMINISTRATIVE SERVICES 1) Finance Department 2nd by hold over Adoption of the Fiscal Year 1992-93 Final Budget to The City Council will consider the adoption of the Final Budget for Fiscal Year.1992-93. It is recommended that the City Council adopt the Final FY 1992-93 Annual Budget as presented. . Motion by adopt 2nd by disapprove hold over GENERAL ADMINISTRATION 1) City Attorney to Potential closed session.for litigation matters pursuant to Government Code Section 54956.9(b) et. seq. or personnel matters. agndaO2116193. _ 10 • C' i City Council Agenda February 16, 1993 R). GENERAL ADMINISTRATION (Continued) 2) City Manager a) 1992 Legislative Summary agnda02/16/93 b) c) At the end of each legislative session the City Council receives a report providing an overview of the legislative measures on which Council has taken a position. It is recommended that the City Council receive and file this report. Motion by to 2nd by Legislative Platform - 1993 Session This report proposes an update to the legislative platform which provides Council direction for staff to respond in a timely manner to the large number of legislative issues which have potential impacts on the City of West Covina. It is recommended that the City Council adopt a legislative platform for the 1993-94 legislative session. Motion by 2nd by adopt disapprove hold over to Uvdate on Cable Television Service and Customer service survey The City Council has directed staff to.undertake a customer service survey of current and past subscribers of the City's cable franchisee, Cencom Cable Television. :Additionally,. the City Council has invited representatives of Cencom to discuss matters of mutual interest, including customer service, rates, and Cencom's plans for system improvements. Each of these matters, customer service, rates, the survey, and Cencom's plans for the system, will be focusses of discussion on February 16. Beyond holding the discussion, staff makes no additional recommendations. City Council Agenda February 16, 1993 R) GENERAL ADMINISTRATION (Continued) 2) City Manager (Continued) d) Federal Mandate Relief Act of 1993 - (U.S. H.R. 140) This report summarizes a bill pending in the United States House of Representatives which proposes to end the practice of imposing unfunded Federal mandates on State and Local Governments. It is recommended that the City Council: i) Adopt the following Resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SUPPORTING FEDERAL LEGISLATION ENDING THE PRACTICE OF IMPOSING UNFUNDED FEDERAL MANDATES ON LOCAL AND STATE GOVERNMENTS AND TO ENSURE THAT THE FEDERAL GOVERNMENT PAYS THE COSTS INCURRED BY THOSE GOVERNMENTS IN COMPLYING WITH CERTAIN REQUIREMENTS UNDER FEDERAL STATUTES AND REGULATIONS. Motion by 2nd by to waive further reading of the resolun tion and to adopt disapprove hold over ii) .Contact our Federal Legislators and convey the City Council's position on H.R. 140 as set forth in the Resolution before the City. Council. Motion by 2nd by approve disapprove hold over L) APPROVAL OF DEMANDS to The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by approve ROLL CALL: disapprove 2nd by agnda02116193 .12 hold over c to City Council Agenda February 16, 1993 M) ORAL COMMUNICATIONS N) MAYOR'S REPORTS 1) Graffiti Task Force This is a report on the Graffiti Task Force requested by the Mayor to consider ways to coordinate the prevention and removal of graffiti in the City. The formation of a task force is a City Council policy matter, therefore staff does not make any recommendation. agndno2116/93 13 City Council Agenda February 16, 1993 O) COUNCILMEMHERS' REPORTS P) ADJOURNMENT. Motion by 2nd by to adjourn the meeting .at am/pm. CITY COUNCIL MEETING SCHEDULE Tuesday Mar. 02, 1993 7:30 p.m. Regular meeting Monday Mar. 08, 1993 7:00 p.m. Long Range Financial Plan Study Session P a 1 m v i e w Recreation Center Tuesday Mar. 16, 1993 7:30 p.m. Regular meeting ag &0b16193 14.