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01-17-2012 - Azusa Avenue & Amar Road Intersection Improvements Project Options• • City of West Covina Memorandum TO: Andrew G. Pasmant, City Manager AGENDA and City Council ITEM NO. 10 FROM: Shannon A. Yauchzee, Director/City Engineer DATE_ January 17, 2012 Public Works Department SUBJECT: AZUSA AVENUE AND AMAR ROAD INTERSECTION IMPROVEMENTS PROJECT OPTIONS RECOMMENDATION: It is recommended that the City Council proceed with the current improvement plan adding left turn lanes in all directions, resulting in three left turn lanes on north and southbound Azusa Avenue and two left turn lanes on east and westbound Amar Road (Option 1). DISCUSSION: In October 2000, Kimley-Horn, and Associates ' was contracted to conduct the Azusa Avenue .Capacity study to develop measures to increase the roadway capacity. At the completion of the study, the Azusa Avenue and Amar Road intersection was identified as being the busiest intersection in the City and having an "unacceptable" level of service of D and E on a scale of A through F. On February 3, 2004, the City Council approved staff s recommendation to retain Kimley-Horn and Associates to update ' the October 2000 study ' and provide alternatives with cost estimates to improve the level of service at the intersection. On March 15, 2004, the City Council directed staff to conduct a town hall type meeting with affected businesses and residents to inform them of the project. Three choices were presented at the meeting with one being a flyover. On October 19, 2004, the Council directed staff to pursue grant funding, including at -grade improvements at the Azusa Avenue and Amar Road intersection, and not to pursue the street widening of Azusa Avenue to add a third lane from Francisquito Avenue to Interstate 10 Freeway. This resulted in the flyover option being turned down leaving the other two options each containing three left turn lanes on north and southbound Azusa Avenue. The project was approved by the City Council in Fiscal Year 2006-2007 Capital Improvement Program budget. At the January 16, 2007 City Council meeting, approval was given directing staff to execute an agreement with Kimley-Horn and Associates for the design of the intersection improvements. Subsequently, the intersection improvement design has been completed, which includes maximizing the north and southbound left turn pocket holding capacity (without closing existing access points, such as Manila Way). All required property has been obtained. In addition, all but one construction access easements have been granted, relocation of utilities has been designed, and the funding. has been secured. The last step before soliciting bids is to obtain the Caltrans. "Authorization for Construction." If the direction to proceed. is given, the following. is the approximate schedule: Required Plan Revisions to be Completed I January 18 — February 19, 2012 Caltrans "Authorization for Construction" (funding approval) February 2012 — August 2012 Project Advertise and Bid Period September 2012 — October 2012 City Council Awards Project November 6, 2012 Construction Activities January 2013 — August 2013 Project Specifications will require that all construction activities to be performed by the City's Contractor will be at 'night, from 7:30 p.m. to 6:00 a.m. ("Working Hours"). There may be occasions when a traffic lane will have to be closed during daytime hours; however there will be no construction activities performed by the City's contractor during non -working (daytime) hours. Work related to the intersection improvements that can only be performed by Utility Companies will most- likely take place during normal (daytime) working hours. C:\Users\HRETTA\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\J258ZOZN\Improvement at Amar and Azusa Intersection Options_Cln2.doc • Andrew G. Pasmant, City Manager and City Council Page 2 — January 17, 2012 ALTERNATIVES: The City Council may choose one the, following three options: Option 1. Recommended. Proceed with the current improvement, plan adding left turn lanes in all directions including triple left turn on north and southbound Azusa Avenue. This option provides the highest level of service for the intersection. The level of service as currently designed (with the three left turns north and southbound) is C in the AM, and D in the PM. The.project's estimated completion date is August 2013. Option 2. Redesign the intersection to limit Azusa Avenue to have no more than two left turn lanes in each direction.. Selecting this option results in a degraded operation to the level of service D in the AM and E in the PM. The level of service E is at the lower threshold (almost level of service F). The project's estimated completion date is August 2013. Option 3. Leave the intersection "as -is" at this time. This option will leave the intersection with an unacceptable D in the AM and E. in the PM (typical) level of service. The Big League Dreams and The Heights Environmental Report will have to be reopened and reevaluated as upgrades to this intersection were required for mitigation. Federal funding of $330,000 from Caltrans, already expended, will have to be refunded to Caltrans. It is also possible that $725,000 in mitigation fees would have to be refunded to The Heights developer if not used for mitigation or possibly reallocated to other infrastructure improvements in the area. However, further analysis of this is required by the City Attorney's office. f'.>,4 zn s O tlonfl�` s 3. Qpt10n 2 fl 3f 1g i- r r Optt©n 35 }p w ; a' 6kiva v .0 }} 4 Recommended, �' ;zx,at° , Re -design Option E o- '� '` s ExLstmg 4 ondition 3 3 : ^1ryi 5 xk#£ s": t C£'' } ; Urtginal3Design 5 'h', '`'h $' t.,y.Y R3 A'fl Two Left Turn Lanes r w zJr G Lanes Two Left Turn •`5 a",di �'f} 3�ri 3.: )y�,q az h Three Left Turn Lanes �onAzusaA�enue ' =won Azusa Avenue3 r r ' -'`^t �k?"` 's'aL,n'�"'�;€ v�`, } s TwoLeft Tarns on ��`,� Amar Road M s i..i'%��L Amar Road } Si i Level of Service - AM C D+ D Level of Service - PM D E+ E Starting Date February 1, 2013 February 1, 2013 N/A. Completion Date August 31, 2013 August 31, 2013 N/A Expended Funds $375,000 $375,000 N/A Additional Funding Required $0.00 $30,000 $0.00 Federal Funding to be Returned N/A N/A . $330,000 + The level of Service will increase incrementally but not enough to change to a higher grade. FISCAL IMPACT: OptionL This option requires funding as shown below. `f`4;�sNz 4 ' ° i ys _: .,a k � +�{.:2'�i'$"1{'s.:"}'Ys%°t"�Yr�. 'r; Expended , k�" f fr Y e3 Account Number, �,Fundang Source ropri Appahon� ��� ��� , t � `^.E � P. by ' gl >it"of ................ f x ":S � ra • sg � # t1 %fY° � `x { d �xp ,� s s Ac 111SltlOn t�nrm-��* $ 3 ,fir .. a r a :. d. ,,. . [ . .. . -. x ,f.21 140.81.8738.7200 Federal Grant $1,000,000 $176,000 $124,000 Developer 160.81.8738.7200 725,000 44,000 31,000 Contributions Azusa 215.81.8022.7200 373,880 0 0 Relinquishments 876.81.8022.7200 CDC 426,200 0 0 XXX.81.8022.7200 Federal STPL 680,000 0 0 Total $3,205,080 $220,000 $155,000 Z:\AGENDA - 2012\Improvement at Amar and Azusa Intersection Options_Un2.doc Andrew G. Pasmant, City Manager and City Council Page 3 — January 17, 2012 Option 2. 'This option will require an additional $30,000 for redesign work. Option 3. The full costs for this option are not yet known, as the Big League Dreams and The Heights environmental report may have to be reopened. In addition, the City will have to repay $330,000 in Federal Grant funds and may have. to refund or reallocate $725,000 in developer fees. With the proposed elimination of Redevelopment Agencies, the previously identified CDC funds of $426,200 are. no longer available. City staff will identify an alternative funding source prior to the award of bid of the construction, and if this funding is still needed once the bids are received. Prepared by: Dave Nichols Reviewed/Approved by: 9hannon A. Yauchzee Public Works Project Supervisor Director/City Engineer Reviewed/Approved by: improved Via Email Finance City Attorney Attachment No. 1 Attachment No. 2 Attachment No. 3 Attachment No. 4 Option 1 Plan Option 2 Plan Option 3 Plan Level of Service ZAAGENDA - 2012\Improvement at Amar and Azusa Intersection Options_On2.doc Add One (1) .eft -Turn Lane Westbound - Amar Rd. U 0 Ll LEVEL OF SERVICE ATTACHMENT No. 4 �L8 f!EI Of VOlttnit0 _ �a ye ��a 3 , c. Operating Conditions x�°' The intersection has no congestion. No vehicle waits longer than one red cycle. Typically, the A 0.00 - 0.60 approach appears quite open, turning movements are easily made, and nearly all drivers find freedom of operation. The intersection has very little congestion. Many B > 0.60 — 0.70 drivers begin to feel somewhat restricted within platoons of vehicles. The intersection has no major congestion. Occasionally drivers may have to wait through more C > 0.70 — 0.80 than one red signal indication, and back-ups may develop behind turning vehicles. The intersection normally has no congestion. Delays D > 0.80 — 0.90 to approaching vehicles may be substantial during short peaks within the peak period. Intersection is right on the verge of congested conditions and represents the most vehicles the intersection can accommodate. At capacity there E > 0.90 —1.00 may be long queues of vehicles waiting upstream of the intersection and delays may be great (up to several cycles). The intersection is over capacity and likely experiences congestion. Back-ups from locations F > 1.00 downstream or on the cross street may restrict or prevent movement of vehicles (volumes carried are not predictable). Z:\AGENDA - 2011\Improvement at Amar and Azusa Intersection Options_Cln2.doc