12-20-2011 - (3)City of West Covina
0 Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager
ITEM NO. 7
and City Council DATE December 20, 2011
FROM: Shannon A. Yauchzee
Public Works Director/City Engineer
SUBJECT: AWARD OF BID FOR CONSTRUCTION OF BUS STOP PADS, CURB
AND GUTTER. REPAIR, SIDEWALK REPAIR, AND THE UPGRADE OF
WHEELCHAIR RAMPS (PROJECT NOS. SP-12101, SP-12102, SP-12103,
AND SP-12104)
RECOMMENDATION:
It is recommended that the City Council accept the bid of Gentry Brothers, Inc. of Irwindale in
the amount of $291,330.00 as submitted at the bid opening on November 29, 2011 and authorize
the Public Works Director/City Engineer and City Clerk to execute an agreement with Gentry
Brothers, Inc. for the work to be done.
DISCUSSION:
The City of West Covina repairs damaged concrete curb, gutter, sidewalks, and driveway aprons
caused by extensive wear and tear, sub -grade settlement or growth of tree roots, and constructs
new and upgraded wheelchair ramps each year in an effort to maintain its existing infrastructure.
It is required by American Disability Act (ADA) to continually replace or upgrade wheelchair
ramps that no longer meet current standards for the mobility of physically challenged individuals.
In addition, when funds are available, the City constructs concrete bus pads at bus stops in
various locations.
Staff compiled a list, of locations to be repaired and/or upgraded as part of the Fiscal Year 2011-
2012 Capital Improvement Program (CIP). The work to be performed includes the removal and
replacement of existing damaged concrete curb, gutter, sidewalk, and driveway aprons,
construction of upgraded concrete wheelchair ramps and new concrete bus pads, including all
incidental and appurtenant works at various locations citywide.
A notice inviting bids. for this project was advertised in the San Gabriel Valley Tribune on
November 10, and 17, 2011. In addition, the project was advertised in the Contractor's Green
Sheet and Daily Construction, which notifies contractors of upcoming projects in Southern
California., The bids for this project were opened in the City Clerk's office on November 29,
2011. A total of eleven (11) bids were received, opened, and checked for errors. The lowest
responsive bid was $2911,330.00 from Gentry Brothers, Inc., of Irwindale, California.
The following is a summary of the bids received.
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Gent Brothers, Inc.
laK� 8A4 ♦ 3J�v -t z��K 4
Irwindale
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1� Yd�A
Bmonnt ,a
$291,330.00
2.
FS Construction
Sylmar
$291,493.00
3.
Black Rock Construction Company, Inc.
Brea
$326,500.00
4.
Interlog Hym Engineering
Brea
$334,731.00
5.
Martinez Concrete*
Azusa
$354,424.60
6.
S. J. Grigolla Construction Co., Inc.
La Verne
$357,128.50
7.
Southland Construction
Irvine
$408,500.00
8.
EBS General Engineering, Inc.
Corona
$421,720.00
9. 1
All American Asphalt
Corona
$444,444.00
10.
Kalban, Inc.
Sun Valley
$447,361.60
11.
Silvia Construction, Inc.
Rancho Cucamonga
$528,990.00
nejecteu uue cu incumpcere oia nona,jorm.
Andrew G. Pasmant, City Manager
and City Council
Page 2 — December 20, 2011
If the contract is awarded, the physical work for this project is scheduled to commence in January
2012, and is expected to be completed by the end of March 2012. For safety purposes and to
facilitate the dropping off and picking up.students, there will be no construction around schools
at least 45 minutes before and after the schools' start and finish time.
ALTERNATIVES:
1. Award the project to the lowest responsive bidder.
2.' Reject all bids received and re -advertise. Since a favorable bid was received, it is unlikely
that seeking new bids would reduce costs any further.
FISCAL IMPACT:
Funds were approved as part of the Capital Improvement Program (CIP) budget by the City
Council. The funds available for this project are as follows.
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FsFunds�;����.��. �Accrlunt�frNc��"_...��Amount,�'=�
1.
SP-12101 ,
Measure R
224.81.8209.7200
$50,000.00
2.
SP-12102
Community Development Block
131.81.8210.7200
25,000.00
124.81.8210.7200
50,000.00
Grant (CDBG) and Gas Tax.
3.
SP-12103
Transportation Development Act
128.81.8211.7200
80,000.00
(TDA) Fund
4.
SP-12104
Community Development Block
131.81.8212.7200
200,000.00
Grant (CDBG)
Total
F$405,000.00
Project funding will be allocated as follows.
1.
Bid amount
$291,330.00
2.
Preliminary Engineering and Construction Administration/Inspection
50,000.00
3.
Contingencies
63,670.00
Total
$405,000.00
Prepared by: Oscar Caplin Reviewed/Approved by: Shannon A. Yauchzee
Civil Engineering Associate Director/City Engineer
Reviewed/Approved by:
Finance
Attachment No. 1 Location Map for Curb and Gutter, and Sidewalk Repair.
Attachment No. 2 Location Map for Construction of Wheelchair Ramps and Bus Pads
ZAIAGENDA - 201 RAward of Bid for SP-12101, SP-12102, SP-12103, SP-12104.doc
S
C&G
Attachment No. 1
City Proiect SP-12101 SP-12102 SP-12103 SP-12104
CURB & GUTTER/ SIDEWALK LOCATIONS
No.
Location
C&G
(1Ft)
C&G
(2Ft)
Sidewalk
(S Ft)
Cross
Gutter
Driveway
(S Ft)
Other
1
2661
Altamira Dr.
4
16
2
2662
Altamira Dr.
4
16
3
Amar @ Westport (South East Comer)
471
4
646
Atwood
100
5
324 S.
Ashdale
37
6
Barranca @ N. Garvey (North west Comer)
300
7
2735
Brookfield
35
8
2549
Cameron
34
112
9
2129
Cameron Avenue
155
10
1740
Cameron Avenue
240
11
Camino De Gloria (Between Mill Ridge and Calle
Baja) NB
30
12
330
Conlon*
20
13
912
Coral Tree
56
14
Cortez and Azusa (North East Comer)
24
139
15
1421
Craig
25
16
1900
Cumberland
20
17
1954
Cumberland
60
18
1952
Cumberland
75
19
Donna Beth South of Calico
E40
125
20
1827
Dumess Street
21
Eldred east of Orange (Monte Vista School)
50
22
1237 E.
Elgerua
30
23
- 1741
Gleuridge
10
24
2100
Grandview
10
25
2633
Greenborough
10
264
32**
26
Across from 1957
Greenleaf
44
192
27
1030
Grovecenter
20
28
1632
Hillbom
30
29
3104
Hillside
40'
150
30
2993
Hillside
124
31
1420
Indian Summer
20
32
1205
Lark Ellen
109
33
410
La Sena Ave N*
30
34
236
Lang Avenue north
30
35
1222
Leaf
32
36
1302
Leaf
15
37
1327
Loma Vista
50
38
Maplegrove East of Valinda (EB)
35
1176
39
2634 East
Maureen St.
16
40
Meeker @Elder
250
41
1027
Meeker Avenue
66
42
1145
Meeker Avenue
15
43
1422
Meeker Avenue
33
44
804
E. Merced Avenue
25
115
45
1148
E. Merced Avenue
35
46
1729 E.
Merced Avenue
325
47
1717 W
Merced Avenue*
30
48
1224
Merr 1
'10
49
1528
Nomura Ave E
27
50
1520
Norma Ave E
38
51
1604
Orange
75
52
1613
Orange
79
53
Orange and Dumess (Orangewood School)
2120
54
Orange and Roseway
250
55
1901
Pacific. Avenue
460
56
'
Pionneer School Rowland
2320
57
1210
Robin Road
61
58
1213
Robin Road
40
59
1223
Robin Road
24
60
1235
Robin Road
20
61
1252
Robin Road
45
62
1027
Rodilee
36
63
1644 E..
Rowland Ave
78
64
1305 E.
Sandy H ll drive
15
65
Shadow Oak 500' North of Gemini
207
66
Shadow Oak 500' North of Nogales
280
67
Shadow Oak 500' North of Wood ate
230
68
Shake ear 100 feet North of Nogales
49
320
69
1822
Sherway Street
24
70
3125
Sunset hill
20
71
Valinda Avenue @ Ma le ove (South east Comer)
40
360
72
1606
Vemess St E*
20
73
1933
Viola Ct
368
74
141
Walnuthaven*
20
75
137
Walnuthaven*
25
76
234
Willow Ave*
36
TOTAL
1780
136
10770
500
30
32
*CDBG
** 4. feet Gutter
Page 1
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Ramps
Attachment No. 2
City Project SP-12104
Construction of Wheelchair Ramps Locations
Location -
NE
NW
SE
SW
Cl)Bandy
Dalewood
x
x
2
2
Blue Ash
St. Maio
X
1
3
California
Durness
x
x
2
4
California
Michelle
x
x
2
5
California
Lucille
x
x
2
6
California
Bainbridge
x
x
x
x
4
7
California
Glenmere
x
x
2
8
California
Del Haven
x
x
2
9
California
Rudyard
x
x
2
1
Cortez
Hillborn
x
x
2
1
Cortez
Hillward
x
x
2
1
Cortez
Glenn Alan
x
x
2
1
Cortez
Arturo
x
x
2
1
Cortez
La Cuta
x
x
2
1
Donna beth
Aroma (north)
X
X
X
X
4
1
Donna beth
Aroma (south)
X
X
2
1
Evanwood
Durness
X,
x
2
1
Lark Ellen
Michelle .
x
x
2
1
Lark Ellen
McWood
x
x
2
Michelle
Neff
x
x
2
Maplegrove
Pass & Covina
x
1
Maplegrove
Vanderwell
x
x
2
2
No. Garvey
Hartly
x
x
2
2
No. Garvey
Vincent
x
x
2
2
Orange
Garvey Avenue S.
X
X
2
2
Rebecca
Rachel
x
x
2
2
Renown
Barham
X
X
2
2
Rita
Shadow Oak
x
x
2
2
Rita
Regina
x
x
2
3
Rodney
Barham
X
1
3
Rodney
Ajax
X
X
2
3
Ruth
Rachel
x
x
2
3
Samantha
Rebecca
x
x
2
3
Samantha
Sally
x
x
2
3
Samantha
Shinlee
x
x
2
3
Valinda
Florence
x
x
2
3
Valinda
Charlinda
x
x
2
3
Vincent
Walnut Creek
X
1
3
Vine
Pima
x
x
2
4
Vine
Lark Ellen
x
x
x
3
4
Vine
Leaf
x
x
2
4
Vine
Glenview
x
x
2
4
Vine
Cajon
x
x
2
Vine
Donna Beth
x
x
2
TOTAL
89
Page 1
Attachment No. 2
City Project SP-12101
Bus Pad Locations
Location Direction . Dimensions Area (Sq Ft)
1 I
Toluca north of Cameron
SB 240 x 10
2400
2
Merced west of Walnut
EB 90 x 10
900
Total- 3300