02-06-2007 - Approval to Extend Contract to Provide Temporary Building Inspection Services. ury of west c.ovina
Memorandum
TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Shannon A. Yauchzee, Director/City Engineer
Public Works Department
AGENDA
ITEM NO. D-6e-,,
DATE February 6, 2007
SUBJECT: APPROVAL TO EXTEND CONTRACT TO PROVIDE TEMPORARY
BUILDING INSPECTION SERVICES
RECOMMENDATION:
It is recommended that the City Council authorize the Public Works Director/City Engineer and
City Clerk to extend the agreement with AAE, Inc., to provide the Building Division with the
services of one full-time Building Inspector as a temporary replacement for a resigned City
Building Inspector, in the amount of $5,425.
DISCUSSION:
In August 2006, one of the Public Works Department's two full-time Building Inspectors
resigned his position to accept employment with another City. The recruitment process to hire a
replacement inspector was anticipated to take approximately 12 weeks, leaving the Building
Division short-staffed which in turn made it difficult to maintain the required level of service that
it provides to public and private construction projects.
Staff contacted three temporary -employment firms to receive competitive proposals to provide
the services of one full-time temporary Building Inspector during the recruitment for permanent
employee period. Two of those firms, Willdan Associates, and Berryman & Henigar, were
unable to provide fully qualified and available personnel during the necessary performance
period. The third firm, AAE, Inc., offered to provide those services at the rate of $75.00 per
hour, which was within the industry standard compensation range for a Building Inspector of
similar skills, knowledge, and experience.
The City Manager approved staff s recommendation to accept the proposal submitted by AAE,
Inc., in an amount not to exceed $24,500 and the firm began providing inspection services to the
Public Works Department on October 9, 2006.
Due to the unusually high level of construction industry project growth during the second half of
2006, qualified applicants as replacement for the resigned Building Inspector were not
immediately available. This lack of qualified applicants protracted the recruitment period for a
Building Inspector from 12 weeks to 16 weeks and caused the cost of the temporary inspector's
work to exceed the value previously approved by the City Manager by $5,425.
Staff is requesting the City Council authorize the Public Works Director and City Clerk to extend
the contract of AAE, Inc., to provide the services of one full-time temporary Building Inspector
per the Council's direction, up to $29,925 total cost, including services already performed.
ALTERNATIVES:
None.
FISCAL IMPACT:
Funding for this professional services work is available in the operating budget salary savings
110 General Fund.
Prepared by: Shannon A. Yauchzee
Public Works Director/City Engine I(
Reviewed/Approved by:
Finance
ZAAGENDA - 2007\Temporary Building Inspector Services.doc