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01-16-2007 - Award of Bid for North Azusa Avenue & Vincent Avenue at Rowland Avenue Traffic Signal Modifications - Project #'s TP-05506 & TP-06503City of West Covina Memorandum TO: Andrew G. Pasmant, City Manager AGENDA and City Council ITEM NO. D-3a FROM: Shannon A. Yauchzee, Director/City Engineer DATE January 16, 2007 Public Works Department SUBJECT: AWARD OF BID FOR NORTH AZUSA AVENUE AND VINCENT AVENUE AT ROWLAND AVENUE TRAFFIC SIGNAL MODIFICATIONS (PROJECT NOS. TP-05506 & TP-06503) RECOMMENDATION: It is recommended that the City Council take the following actions: 1. Appropriate additional Proposition "C" funds in the amount of $18,000 to Project No TP-06503 (122.85.8635.7800) f 2. Transfer $750,000 of the Azusa Avenue Relinquishment Funds, from SP-07102 (215.81.8739.7200) to TP-05506 (215.85.8547.7800) 3. '_ Transfer $50,000 of . CDBG Funds from SP-07102 (131.81.8739.7200) to TP-05506 (131.85.8547.7800) 4. Transfer $100,190 of Proposition "A" Funds from SP-07102 (121.81.8739.7200) to TP-05506 (121.85.8547.7800) 5. Accept the bid of CSI Electrical Contractor in the amount of $852,190 as submitted at the bid opening on January 9, 2007, and- authorize the Public Works Director/City Engineer and City Clerk to execute the contract. DISCUSSION: This project was approved by the City Council in Fiscal Years 2004-2005 and 2005-2006. The project provides, for the modification of the five existing traffic signal along Azusa Avenue from Garvey Avenue South to Puente Avenue and one at the intersection of Vincent Avenue and Rowland Avenue. The work consists of upgrading the controllers and cabinets, electrical services, upgrading the handicap curb ramps, removal of signal poles from the median, and installation of new overhead poles. A notice inviting bids for this project was advertised in the San Gabriel Valley Tribune on December 7 and 14, 2006. In addition, the project was advertised. in the Contractor's Green Sheet and the Daily Construction Service. The bids were received and opened by the City Clerk's office on January 9, 2007. A total of nine bids were received and checked for errors, and all were determined to be valid. The following is a summary of the bids received. r x ,xr ,3 Ci 3 ,E,t, Bid Amount 1. CSI Electrical Contractor Santa Fe Springs $852,190.00 2. Christopher R. Morales Industry $853,316.00 3. Macadee Electrical Construction Chino $876,311.00 4. C. T. & F., Inc. Bell gardens $886,550.00 5. Freeway Electric Riverside $968,000.00 6. Republic ITS Novato $968,400.00 7. Dynalelectric Los Alamitos $1,039,900.00 8. Terno, Inc LA Mirada $1,047,680.00 9. Steiny and Company Baldwin Park $1,077,280.00 The lowest responsive bid was $852,190 from CSI Electrical Contractor of Santa Fe Springs, California. Z:\AGENDA - 2007\TP-05506 &'TP-06503 Award of Bid.doc Andrew G. Pasmant, City Manager and City Council Page 2 — January 16, 2007 ALTERNATIVES: An alternative is to reject all bids received and re -advertise. Since a favorable bid was received, it is unlikely that seeking new bids would reduce costs further. FISCAL IMPACT: The available funds for the project are as follows: .AccountkNo SP-07102 Relinquishment Funds 215.81.8739.7200 $750,000 SP-07102 CDBG 131.81.8739.7200 50,000 SP-07102 Proposition "A" 121.81.8739.7200 100,190 TP-06503 Proposition "C" Funds 122.85.8635.7800 80,000 TP-06503 Additional Proposition "C" Funds 122.85.8635.7800 18,000 Total $998,190 The following table summarizes the estimated costs associated with the project. Prepared by: Miguel Hernandez Reviewed/Approved by: SYannon A. Yauchzee Civil Engineering Associate Director/City Engineer Reviewed/Approved by: Finance ZAAGENDA - 2007\TP-05506 & TP-06503 Award of Bid.doc