01-16-2007 - Award of Bid for Construction of Equestrian Fence - Project #SP-071160
IsCity of West Covina
Memorandum
TO:
FROM:
Andrew G. Pasmant, City Manager
and City Council
Shannon A. Yauchzee, Director/City Engineer
Public Works Department
AGENDA
ITEM NO. D-3b
DATE January 16, 2007
SUBJECT: AWARD OF BID FOR THE CONSTRUCTION OF EQUESTRIAN FENCE
(PROJECT NO. SP-07116)
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Establish Project No. SP-07116.
2. Appropriate $100,000 from Fund 125 fund balance (Prop 42) to Project No. SP-07116
(Account No. 125.81.8778.7200)
3. Accept the bid of Green Giant Landscape, Inc. in the amount of $79,458 as submitted at the
bid opening on January 9, 2007 and authorize the Public Works Director/City Engineer and
City Clerk to execute an agreement with Green Giant Landscape, Inc., of La Habra,
California for the work to be done.
DISCUSSION:
This project was not included in the fiscal year 2006-2007 Capital Improvement Program (CIP).
In order to provide a safe facility to horse riders, staff is proposing a new project. The project
consists of the removal of existing wooden equestrian fences and constructing a new vinyl fence
on the north side of Holt Avenue between Grand Avenue and Temple Way and on the south side
of Holt Avenue between Temple Way and East City Limit. The project also includes the
removal of three trees, a portion of the sidewalk, and all appurtenant work.
A notice inviting bids for this project was advertised in the San Gabriel Valley Tribune on
December 26, 2006 and on January 2, 2007. In addition, the project was advertised in the
Contractor's Green Sheet and in the Daily Construction Service that notifies contractors of
upcoming projects in Southern California. The bids for this project were opened in the office of
the City Clerk on January 9, 2007. A total of three bids were received, opened, and checked for
errors, and all were determined to be valid. The lowest responsive bid was $79,458 from Green
Giant Landscape, Inc., of La Habra, California.
The following is a summary of the bids received:
Amount
10
�'ao contractor
Crr'
�IN B>rd
1.
Green Giant Landscape, Inc.
La Habra
$ 79,458.00
2.
America West Landscape, Inc.
Downey
$ 85,411.28
3.
1 Ace Fence Company
Industry
$23 8,700.00
If the contract is awarded, the physical work for this project will commence the fourth week of
February 2007 and will be completed thereafter in approximately six weeks.
ALTERNATIVES:
The only alternative is to reject all bids received and re -advertise. Since competitive bids were
received, it is unlikely that seeking new bids would reduce costs further.
Z:\AGENDA - 2007\SP-07116_ Award of Bid for Construction of Equestrian Fence.doc
x
Andrew G. Pasmant City Manager
and City Council
Page 2 — January 16, 2007
FISCAL IMPACT:
Since the project is not as part of fiscal year 2006-2007 CIP, no funds were budget for this
project. The funds for the project are available in an unappropriated Proposition 42 funds.
Funds to be used to complete the project is as follows:
r.
y
Items k
aunt
1.
Construction contract base bid
$79,458
2.
Preliminary Engineering Construction Administration and Contingencies
$20,542
Total
$100,000
Prepared by: Naresh J. Palkhiwala
Principal Engineer
Reviewed/Approved by:
Finance
Attachment No. 1 Location Map
Reviewed/Approved by: Shannon A. Yauchzee
Director/City Engineer
Z:\AGENDA - 2007\SP-07116_ Award of Bid for Construction of Equestrian Fence.doc
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PROJECT NO. SP-07116
CONSTRUCTION OF EQUESTRIAN TRAIL FENCE
ON HOLT AVENUE (NORTH SIDE) FROM GRAND AVENUE TO TEMPLE WAY