01-17-2006 - Award of Bid for Senior Center Parking Lot Repairs (Project #BP-06306A)•
TO: Andrew G. Pasmant, City Manager
and City Council
City of West Covina
Memorandum
AGENDA
FROM: Shannon A. Yauchzee, Director/City Engineer ITEM NO. D-3a
Public Works Department DATE January 17, 2006
SUBJECT: AWARD OF BID FOR SENIOR CENTER PARKING LOT REPAIRS
(PROJECT NO. BP-06306A)
RECOMMENDATION:
It is recommended that the City Council accept the bid of NPG Corporation in the amount of
$29,126 as submitted at the bid opening on December 13, 2005, and authorize the Public Works
Director/City Engineer and City Clerk to execute the contract.
DISCUSSION:
During the 2005-2006 Capital Improvement Program budgets, the City Council authorized
that $40,000 of Proposition "C" funds be used for the repair and maintenance of the parking lot at
the West Covina Senior Citizen's Center. This parking lot and the adjacent vehicle lanes that are
used by city buses have deteriorated due to weather and heavy use.
This project will include work to repave approximately 3,400 square feet of the existing 4" thick
asphalt pavement located between the Senior Center's main driveways. That paving has been
damaged by city buses and will be replaced with a thicker underlying base -course and new
pavement. After completion of that repair work all asphalt pavement will be seal -coated and all
traffic markings and parking stalls will be repainted. The anticipated start date for this project is
February 1, 2006. The completion date for this project is March 4, 2006.
This project was advertised in the McGraw Hill Company-FW Dodge publication and in the San
Gabriel Valley Tribune on November 23 and 30, 2005. A mandatory job -walk was held at the
project site on December 6, 2005, with six contractors present. On December 13, 2005, four
bids were received and opened by the City Clerk. The lowest responsive bid was received from
NPG Corporation of Perris, California. The following is a summary of the bids received.
ALTERNATIVES:
An alternative is to reject the bids received and re -advertise. Since favorable bids within budget
were received, it is unlikely that seeking new bids would reduce costs any further.
0
Andrew G. Pasmant, City Manager
and City Council
Page 2 — January 11, 2006
FISCAL IMPACT:
In June 2005, the City Council approved the 2005-2006 Capital Improvement Program that
included funding for this project. It is recommended that this project be funded in the amount of
$35,000 from Proposition "C" (122.83.8606.7900).
In addition to the $29,126 for the construction contract, a sum of $5,874 is needed for contract
administration, inspection, and contingencies for a total funding of $35,000 to perform this
project.
Pr ed by: Bruce R. ammill
Construction Coordinator
Reviewed/Approved by.
Finance
Reviewed/Approved y: Shannon A. Yauchzee
Director/City Engineer
ZAAGENDA - 2006\BP-06306A_Award of Bid for Senior Center Parking Lot Repairs.doc