12-20-2005 - Award of Bid for Construction of Sidewalks (Project #'s SP-06105 & SP-06107)City of West Covina
Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager ITEM NO. D-lc
and City Council DATE December 20, 2005
FROM: Shannon A. Yauchzee, Director/City Engineer
Public Works Department
SUBJECT: AWARD OF I31D FOR CONSTRUCTION OF SIDEWALKS
(PROJECT NOS. SP-06105 AND SP-06107)
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Transfer $50,000 from Maintenance Division Salary Savings (Gas Tax Funds) (Account No.
124.41.41,51.5111) to Project No. SP-06105 (Account No. 124.81.8626.7200).
2. Accept. the bid of Gentry Brothers, in the amount of $165,062.50 as submitted at the bid opening
on November 23, 2005, and authorize the Public Works Director/City Engineer and City Clerk to
execute the contract. -
DISCUSSION:
Each year the City uses funds available from Transportation Development Act (TDA) to construct
sidewalks. The proposed project is included in the 2005-2006 Capital Improvement Program (CIP).
The project consists of the construction of new plain and concrete stamped sidewalk, removal and
replacement of damaged concrete curb, gutter, driveway, and all appurtenant and incidental work. The
project also includes funds from Community Development Block Grant (CDBG) to construct sidewalk
on Garvey Avenue North between Fairway Lane and Hillhaven Drive and on Garvey Avenue South
from Lark Ellen Avenue to Cherywood Street and other various location citywide (Attachment No. 1).
Staff has prepared plans and specifications and a notice inviting bids for this project. This project was
advertised in -the San Gabriel Valley Tribune on November 7, and 14, 2005. It was also advertised in the
Contractor's Green Sheet and in the Daily Construction Service. A total of nine bids were opened in the
City Clerk's office on November 23, 2005, and checked for errors, and all were determined to be valid.
The lowest responsive bid was $165,062.50 from Gentry Brothers,of Irwindale, California.
The following is a summary of the bids received: '
No.
-:- Contractor
= Cit ,
Bid`Amount,
1.
Gentry Brothers
Irwindale
$165,062.50
2.
Kalban, Inc.
Sun Valley
$168,940.00
3.
Green Giant Landscape, Inc.
La Habra
$187,256.00
4.
Nobest, Inc.
Westminster
$204,070.00
5.
James De Armond Construction, Inc.
Rancho Cucamonga
$211,575.00
6.
CJ Construction, Inc.
Whittier
$221,600.00
7.
Damon Construction Company
Cypress
$256,600.00
8.
Elite Bobcat Service
Corona
$267,943.75
9.
Internation Pavement Solutions
San Bernardino
$275,450.00
If the contract is awarded, the physical work on the project is anticipated to begin the second week of
January 2006, and will be completed within eight weeks.
ALTERNATIVES:
An alternative is to reject all bids and re -advertise. Since a favorable bid within budget and the
engineer's estimate was received, it is unlikely that costs would be reduced any further.
ZAACENDA - 2005\SP-06105 and SP-06107.doc
•
Andrew G. Pasmant, City Manager
And City Council
Page 2 — December 20, 2005
FISCAL IMPACT:
The following funds are budgeted for this project:
°, sFuitdin fSou'rce, , Account Number, Amount_
9.3 ,yN
1. CDBG (SP-06105) 131.81.8626.7200 $110,000.00
2. Salary Savings -Gas Tax Funds* 124.81.8626.7200 50,000.00
3. TDA (SP-06107) 128.81.8628.7200 33,000.00
*Salary Savings of Street Section -Maintenance Division due to vacancies.
Project funding will be allocated as follows:
1.
Construction Contract
$165,062.50
2.
Preliminary En ineerin , Construction Administration, and Contingencies
27,937.50
1-6
KA AA
Prepared by: NAA Palkhtwala Reviewed/Approved by: Shannon A. Yauchzee
Principal Engineer Director/City Engineer
Reviewed/Approved by:
Finance
Attachment No. 1
ZAAGENDA - 2005\SP-06105 and SP-06107.doc
ATTACHMENT NO. 1
City of West Covina
Project SP-06105 and SP-06107
Construction of Sidewalk
Street Name `�From'>
�. �.} �, �t „
:To .
California Avenue
Vine Avenue
Merced Avenue
California Avenue
Durness Street
Bainbridge Avenue
Garvey Avenue North
Fairway Lane
East City Limit
Garvey Avenue South
Lark Ellen Avenue
Cherrywood St.
Hollenbeck Street
Mardina Street
Garvey Avenue South
Orange Avenue
Cameron Avenue
Merced Avenue
Orange Avenue
Merced Avenue
Durness Avenue
I