02-01-2005 - Five-Year Extension of Median Landscape Maintenance Contract Project #CWM-99-11•
City of West Covina
Memorandum
TO: Andrew G. Pasmant, City Manager
and City Council
FROM: Shannon A. Yauchzee, Director/City Engineer
Public Works Department
AGENDA
ITEM NO. D-2
DATE February 1, 2005
SUBJECT: FIVE-YEAR EXTENSION OF THE MEDIAN LANDSCAPE
MAINTENANCE CONTRACT PROJECT NO. CWM-99-11
RECOMMENDATION:
It is recommended that the City Council waive the formal bidding process per Section 2.333 (i)
(2) of the West Covina Municipal Code and extend the existing contract with Mariposa
Horticultural Enterprises, Inc. for an additional five years at no increase in the contract amount,
and authorize the Public Works Director/City Engineer and City Clerk to execute such contract.
DISCUSSION:
On November 2, 1999, the City Council awarded Mariposa Horticultural Enterprises, Inc. of
Irwindale a five-year contract for the maintenance of landscaping, hardscaping, and sprinkler
systems of City medians and right-of-ways. Mariposa has since offered a five-year contract
extension at the current service level with no increase in the contract amount. Mariposa has
performed landscape maintenance for the City since 1996. The City may terminate this new
contract without cause upon 30 days written notice.
ALTERNATIVES:
An alternative to staff recommendation is to reject Mariposa Horticultural Enterprises, Inc. offer
to extend the five-year contract and allow the work to be put out for public bid. As it is highly
unlikely that putting the work out for public bid would reduce the current costs and would likely
increase costs. Staff does not recommend this time consuming and costly alternative.
FISCAL IMPACT:
The annual contract amount of $117,600.00 has been budgeted. into the 2004-2005 Citywide
Landscape District Budget (110.41.4141.6135) to cover the cost of this contract. Staff will be
investigating if any non -General funds are available to be used for this work as part of the mid-
year or fiscal year budget process.
Prepared by: L e King
Maintenanco Operations Manager
Reviewed/Approved by:
Finance
Reviewed/Approved by: Shannon A. Yauchzee
Director/City Engineer
ZAAGENDA - 2005\Five Year Extension of the Median Landscape Maintenance Contract.doc