01-04-2005 - Award of Bid for Parks Irrigation Improvements (Project #PP-05204)City of West Covina
TO: Andrew G. Pasmant, City Manager Memorandum
and City Council - AGENDA
FROM: Shannon A. Yauchzee, Director/City Engineer ITEM NO. G "
Public Works Department DATE January 4, 2005
SUBJECT: AWARD OF BID FOR PARKS IRRIGATION IMPROVEMENTS
(PROJECT NO. PP-05204)
RECOMMENDATION:
It is recommended that the City Council accept the bid of Sunrise Landscape Company, Inc. in
the amount of $520,000 submitted at the bid opening on December 14, 2004, and authorize the
Public Works Director/City Engineer and City Clerk to execute the contract. This
recommendation is also to authorize the separate purchase of required irrigation control
equipment from Ewing Irrigation Company of El Monte, California in the amount of $54,664.
DISCUSSION:
During the 2004-2005 Capital -Improvement Program Budget, the City Council appropriated
funding for irrigation system improvements to be made at various City parks (see Attachment No. 1
for a list of those improvements). These improvements are anticipated to modernize the irrigation
and to provide a water consumption reduction at these parks. The project installation timeline at
each park will be coordinated with Community Services Department to minimize interference with
the scheduled recreation activities.
This project was advertised in the McGraw Hill" Company-FW Dodge publication and in the San
Gabriel Valley Tribune November 16, 2004 and on November 23, 2004. A mandatory job -walk
was held on- November 24, 2004, with fifteen contractors present. On December 14, 2004, three
bids were received and opened by the City Clerk. The lowest responsive bid was received from
Sunrise Landscape Company, Inc., of Santa Fe Springs, California. The following is a summary
of the construction bids received:
No.
Contractor .
Cit
Bid Amount
1.
Sunrise Landscape Company, Inc.
Santa Fe Springs
$520,000
2.
Nativ En ineerin ; Inc.
Reseda
$911,000
3.
Mariposa Horticultural Enterprises, Inc.
Irwindale
$1,039,461
The installation of new smart -technology irrigation control equipment, which will allow staff to
reallocate their maintenance time now spent on existing manually operated controls and equipment,
to other park areas, will also be part of this project. The control equipment needed to upgrade six
City parks has been partially purchased using funds from the Federal Bureau of Reclamation Grant.
This equipment purchase was presented and approved by City Council as a separate action item on
October 21, 2003.
It is a recommendation of this report that the balance of irrigation controllers and flow metering
equipment needed to perform all of the equipment upgrades that are to be done under this project
(at all ten parks) be provided by Ewing Irrigation of El Monte, who has submitted the lowest cost
quotation for this purchase in the amount of $54,664. The following is the summary of the
equipment supply quotes received:
No.
Vendor
:: City
(Equipment;:
Su 1 ,Quote
1.
Ewing Irrigation
El Monte
$54,664
2.
J. Harold Mitchell, Co., Inc.
San Gabriel
$57,094
3.
A ua-Flo Supply
West Los An eles
$89,741
Y
1
Andrew G. Pasmant, City Manager
and City Council
Page! —January 4, 2005
ALTERNATIVES:
An alternative to staff recommendation is to reject the bids received and re -advertise. Since a
favorable bid was received, it is unlikely that seeking new bids would reduce costs any further.
FISCAL IMPACT:
In June 2004, the City Council approved the 2004-2005 Capital Improvement Program that
provided for parks rehabilitation work. This project will use $653,000 of the $780,000 available
funding. The remaining $127,000 will be used at a later date to perform other needed parks
improvements such as painting, picnic tables, benches, lighting and signage. Funding for this
project is recommended as follows:
MY ��
Fundni Source
Park Dedication Fee "B"
�� Prop , osedAcc untN�o�
171.82. 8104.7700
gg.f `
� Amount
$40,000
Park Dedication Fee "C"
172.82. 8515.7700
$190,000
Park Dedication Fee `B"
174.82.8515.7700
$90,000
Park Dedication Fee "F'
175.82.8420.7700
$33,000
Park Dedication Fee "G"
176.82.8515.7700
$300,000
Total
$653,000
In addition to the $520,000 for -the construction contract, a sum of $55,000 is needed to purchase
the remaining irrigation control equipment. The cost to provide contract administration,
inspection, and contingencies for this work will be $78,000 (15%), for a total funding of
$653,000 to complete this project.
Prepared by: Bruce R. Hammill
Construction Coordinator
Reviewed/Approved by: Shannon A. Yauchzee
Director/City Engineer
V' �'
Reviewed/Approved by: 4
Finance Community Services
Attachment No. 1
Z:WGENDA - 2004\PP05204 Award of Bid For Parks Irrigation Improvements. doc
ATTACHMENT NO.1
PARKS IRRIGATION IMPROVEMENTS
(Work Item Overview)
sFriendship
1.
Rebuild existing irrigation & domestic waters stem per City -supplied plans
2.
Re lace existing controller with new city -supplied controller
3.
Install new city -supplied flow meter & provide new yardbox
4.
Identify, label and map all controls, valves and irrigation equipment
5.
Revegetate all dead and bare lawn areas
Parke
xWalmerado
.u"REP!,.aw,.,. �,_., a...fi,.Y."...r.✓,,,sd:T.x.a..,xa`..,.,.r 'i`..an. o..°A,n
1.
Rebuild existing irrigation & domestic waters stem per City -supplied plans
2.
Replace existing controller with new city -supplied controller
3.
Install new city -supplied flow meter & provide new yardbox
4.
Identify, label and map all controls, valves and irrigation equipment
5.
Revegetate all dead and bare lawn areas
�E
t Cortez
Park
1.
Replace existing hydraulic valves with new electric valves
2.
Replace existing irrigation controllers with new city -supplied controllers
3.
Install new city -supplied flow meter & provide new yardbox
4.
Rewire all irrigation valves to new controllers - I
5.
Identify, label and map all controls, valves and irrigation equipment
6.
Revegetate all dead and bare lawn areas
r ,
f Palimv�ewPaik�y
1.
Rebuild existing irrigation & domestic waters stem per City -supplied plans
2.
Replace existing controller with new city -supplied controller
3.
Install new city -supplied flow meter & provide new yardbox
4.
Identify, label and map all controls, valves and irrigation equipment
5.
Revegetate all dead and bare lawn areas
GingrichPark�
k ��
.�
1.
Rebuild existing irrigation &- domestic waters stem per City -supplied plans
2.
Re lace existing controller with new city -supplied controller
3.
Install new city -supplied flow meter & provide new yardbox
4.
Identify, label and map all controls, valves and irrigation equipment
5.
Revegetate all dead and bare lawn areas
r
Shadow Oak Park g
�nIiN
�. , µ
1.
Replace existing irrigation controllers with new city -supplied controllers
2.
Install new city -supplied flow meters & provide new y4rdboxes
3.
Provide & install new master valves & yardboxes
4.
Identify, label and map all controls, valves and irrigation equipment
5.
Revegetate all dead and bare lawn areas
' T :
M ` Del Norte Parkk u
{
1.
Replace existing irrigation controllers with new city -supplied controllers
2.
Install new city -supplied flow meters & provide new yardboxes
3.
Provide & install new master valves & yardboxes
4. 1
Identify, label and map all controls, valves and irrigation equipment
5.
Revegetate all dead and bare lawn areas
Wood Parke E
grove y 'N
1.
Replace existing irrigation controllers with new city -supplied controllers
2.
Rewire all valves from removed controller location, to new master controller
3.
Install new city -supplied flow meters & provide new yardboxes
4.
Provide & install new master valves & yardboxes
5.
Identify, label and map all controls, valves and irrigation equipment
6.
Revegetate all dead and bare lawn areas
Z:WGENDA - 2004\PP05204 Award of Bid For Parks Irrigation Improvements.doc
rp
g
1.
Replace existing controller with new city -supplied controller
2.
InstaH new city -supplied flow meter & provide new yardbox
3.
Provide & install new master valve & yardbox
4.
Identify, label and map all controls, valves and irrigation equipment
5.
Reve etate all dead and bare lawn areas
Parkes
�Sunsei�Field
a_, ., . �, .
.. �-n...�-E„�-.. _, rzn _...;'• .e.,.. w,..,F`Ii^'°?:,.._,._,_ �.. ?Ea ` �. s ,., .�.awu�&'a4 ,..z� _.x ��..rs�e a:r¢:ac"R.��,�., h.�k e.'dxd�. '*,`�_. �, ..`.8z.__�:scrz,a
1.
Replace existing controller with new city -supplied controller
2.
Install new city -supplied flow meter & provide new yardbox
3.
Provide & install new master valve & yardbox
4. 1
Identify, label and map all controls, valves and irrigation equipment
5. 1
Reve etate all dead and bare lawn areas
Z:WGENDA - 2004\PP05204 Award of Bid For Parks Irrigation Improvements.doc