01-21-2003 - Award of Bid for the Construction of Concrete Bus Pads (Project #SP-03106)City of West Covina
Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager
and City Council ITEM NO. B-Sa
DATE January 21, 2003
FROM: Shannon A. Yauchzee, Director/City Engineer
Public Works Department
SUBJECT: AWARD OF BID FOR THE CONSTRUCTION OF CONCRETE BUS PADS
(PROJECT NO. SP-03106)
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the transfer of $40,000 (Proposition "A" funds) from Project No. SP-03115
(Account No. 121-320-3349-7200) to Project No. SP-03106 (Account No. 121-320-3340-
7200).
2. Accept the lowest responsive bid of Gentry Brothers in the amount of $122,275 as
submitted at the bid opening on December 12, 2002.
3. Authorize the Public Work Director/City Engineer and City Clerk to execute an agreement
with Gentry Brothers of Irwindale, California, for the work to be done.
DISCUSSION:
In the past, the Maintenance Division has repaired significant areas of damaged pavement near
the bus stops. These repairs have been relatively short-lived because of continuing
deterioration caused by arrival and departure of buses. The current project is part of a
continuing program to reduce maintenance costs, as well as inconvenience to the traveling
public by constructing longer -lasting pavement at bus stop locations.
Notice inviting bids for this project was advertised in the San Gabriel Valley Tribune on
November 25, and December 2, 2002. In addition, the project was re -advertised in the
Contractor's Green Sheets and Daily Construction, which notify the contractors of upcoming
projects in Southern California.
On Thursday, December 12, 2002, thirteen (13) bids were opened and reviewed for errors in
the office of the City Clerk. All bids were determined to be valid. The lowest responsible
bidder was Gentry Brothers of Irwindale, California in the amount of $122,275.
The project consists of removal and hauling of existing asphaltic pavement at the ten bus stop
areas and constructing concrete pavement, including all incidental and appurtenant work on
locations shown on attached Exhibit "A". The attached Exhibit "B" indicates the summary of
bids as received.
ALTERNATIVES:
An alternative is to reject all bids and re -advertise. Since a favorable bid was received, it is
unlikely that costs would be reduced any further. Another alternative is to not do this project.
This would result in not achieving the benefits of these improvements.
Z:\AGENDA - 2003\SP03106 Award of Bid Construction of Concrete Bus Pads.doc
0
Andrew G. Pasmant, City Manager
and City Council
Page 2 — January 21, 2003
FISCAL IMPACT:
The funds available for this project are as follows:
No:
Project
Funds
Account No.
Amount
I.
SP-03106
Proposition "A"
121-320-3340-7200
$100,000
2.
SP-03115
Proposition "A" Transferred
121-320-3349-7200
40,000
Total
$140000"
These funds were approved as part of the 2002-2003 Capital Improvement Program (CIP) budget
by the City Council.
Funds to be used to complete the project is as follows:
No Item . Amount
1. Bid amount $122,275
2. Preliminary design 5,725
3. Construction administration and contingencies 12,000
Total` 1140,0"00'.
Prep edV-.: 4aresh J. Palkhiwala
Principal Engineer
Reviewed/Approved by:
Finance
Attachments: Exhibits "A" and `B"
Reviewed/Approve by: Shannon A. Yauchzee
Director/City Engineer
Z:\AGENDA - 2003\SP03106 Award of Bid Construction of Concrete Bus Pads.doc
Project Site 1 0
V/I Ly 1 I V,VVL ..,. V V , V V
BusPad Construction
Exhibit A
City of West Covina
City Project SP-03106
Bus Pad Construction -Various Locations Citywide
Bid Results
1
2
3
4
5
CITY PROJECT NO. SP-03106
Gentry Brothers
Nobest, Inc.
Tyler Paving Company
E.C. Construction
J.O.C., Inc.
8
E.G.N. Construction, Inc.
7
Sylvia Construction, Inc.
ITEM
WORK DESCRIPTION
UNIT
ESTIMATEED
Irwindale
Westminister
Los Angeles
South El Monte
Rancho Cucamonga
Pomona
Rancho Cucamonga
NO
QUANTITY
626 357-9631rUn
892-5583
323 225-8014
626 444.9596
909 899-4841
909622-8226
909 481-8118
Unit Price
Total
Unit
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
Sawcut, remove and haul A.C. pavement, base, and native soil,
1
average 12" deep, including rough and finish grading, base
S.F.
19,100
$ 1.60
$ 30,560.00
$ 26.650.00
$ 1.40
$ 26,740.00
$ 1.89
$ 36,099.00
$ 2.50
$ 47,750.00
$ 1.70
$ 32,470.00
$ 1.82
$ 34,762.00
preparation in place complete.
8" lhich Portland Cement Concrete (P.C.C.) pavement
2Construct
including all appurtenant work in place complete.
C.Y.
424
$ 160.00
$ 67.840.00
$ 55,120.00
$ 142.78
$ 60,538.72
$ 142.63
$ 60,475.12
$ 123.00
$ 52.152.00
$ 151.00
$ 64,024.00
$ 148.00
$ 62,752.00
Provide, place and compact crushed aggregate base in place
3
complete. -
Tons
520
$ 15.00
$ 7,800.00
$ 35.00
$ 18.200.00
$ 26.65
$ 13.858.00
$ 22.55
$ 11,726.00
$ 33.00
$ 17,160.00
$ 39.40
$ 20.488.00
$ 38.95
$ 20,254.00
Remove and replace concrete crub and gutter including 1 ft. wide
4
asphaltic concrete and aggregate base adjacent in place
complete.
L.F.
118
$ 30.00
$ 3,540.00
$ 25.00
$ 2,950.00
$ 20.00
$ 2,360.00
$ 20.00
$ 2,360.00
$ 24.00
$ 2,632.00
$ 35.00
$ 4,130.00
$ 26.00
$ 3,068.00
5
Replace U X 6' lraKc loops in place complete.
EA.
5
$ 300.00
$ 1,500.00
$ 350.00
$ 1.750.00
$ 433.00
$ 2.165.00
$ 400.00
$ 2,000.00
$ 500.00
$ 2,500.00
$ 350.00
$ 1,750.00
$ 294.00
$ 1.470.00
Work required to installTraffic control system and to maintain
6
traffic, public convenience and safety.
Lump Sum
1
$ 5.000.00
$ 5.000.00
$10.000.00
$ 10,000.00
$ 8,500.00
$ 8,500.00
$ 11,774.88
$ 11,774.88
$ 6.000.00
$ 6.000.00
$ 3,100.00
$ 3.100.00
$ 13,600.00
$ 13.600.00
Remove and replace existing concrete sidewalk in kind in place
7
complete.
S.F.
207
$ 5.00
$ 1,035.00
$ 5.00
$ 1,035.00
$ 5.00
$ 1,035.00
$ 5.00
$ 1,035.00$
4.00
$ 828.00
$ 6.50
$ 1,345.50
$ 4.95
$ 1,024.65
8
Construct minimum 4" thick A.C. (C2-AR4000)
Tons
50
$ 100.00
$ 5,000.00
$ 126.00
$ 6.300.00
$ 204.00
$ 10.200.00
$ 167.50
$ 8,375.00
$ 150.00
$ 7,500.00
$ 330.00
$ 16.500.00
$ 171.50
$ 8.575.00
Base Bid Total
$ 122,275.00
$ 124,005.00
S 125,396.72
$ 133,845.00
$ 136,722.00
$ 143,807.50 $ 145-505.65
0
8
Damon Construction Co.
Carson
310 324.7141
9
Ranco Corporation
Brea
714 992-2500
10
Kalban, Inc.
Sun Valley
818 504-1065
11
Olivas Valdez, Inc.
Covina
626 915-7633
12
E.A. Mendoza, Inc.
Irvine
949 789-9100
13
KDMG, Inc.
Brea
714 993.7308
Unit Price
Total
Unit Price
I
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
$
1.28
$
24,448.00
$ 2.58
$
49,278.00
$ 2.50
$
47,750.00
$ 2.77-
$
52,907.00
$ 3.85
$
73,535.00
$ 8.00
$
152,800.00
$
205.00
$
86.920.00
$ 175.92
$
74,590.08
$ 210.00
$
89,040.00
$ .210.00
$
89,040.00
$ 182.00
$
77,168.00
$ 225.00
$
95,400.00
$
40.00
$
20.800.00
$ 40.00
$
20,800.00
$ 40.00
$
20.800.00
$ 53.50
$
27,820.00
$ 50.00
$
26.000.00
$ 16.00
$
8,320.00
$
25.00
$
2.950.00
$ 20.00
$
2.360.00
$ 40.00
$
4,720.00
$ 18.15
$
2.141.70
$ 30.00
$
3,540.00
$ 32.00
$
3.776.00
$
500.00
$
2,500.00
$ 300.00
$
1,500.00
$ . 310.00
$
1,550.00
$ 420.00
$
2.100.00
$ 400.00
$
2,000.00
$ 50.00
$
250.00
$ 5,000.00
$
5,000.00
$ 2,000.00
$
2,000.00
$ 4.000.00
$
4,000.00
$ 7,900.00
$
7,900.00
$ 5,000.00
$
5,000.00
$ 12,000.00
$
12,000.00
$
6.00
$
1.242.00
$ 4.25
$
879.75
$ 5.00
$
1,035.00
$ 4.00
$
828.00
$ 5.00
$
1.035.00
$ 8.75
$
1.811.25
$
100.00
$
5,000.00
$ 135.00
$
6,750.00
$ 105.00
$
5.250.00
$ 145.75
$
7,287.50
$ 200.00
$
10,000.00
$ 85.00
$
4,250.00
$
148,860.00
$
158,157.83
$
174,145.00
$
190,024.20
$
198,278.00
$
278,607.25
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