01-07-2003 - Award of Bid for the Construction of Concrete Bus Pads (Project #SP-03106)City of West Covina
., Memorandum
AGENDA
TO: Andrew G. Pasmant, City Manager ITEM NO. g -�
and City Council
DATE January 7, 2003
FROM: Shannon A. Yauchzee, Director/City Engineer
Public Works Department
SUBJECT: AWARD OF BID FOR THE CONSTRUCTION OF CONCRETE BUS PADS
(PROJECT NO. SP-03106)
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the transfer of $40,000 (Proposition "A" funds) from Project No. SP-03115
(Account No. 121-320-3349-7200) to Project No. SP-03106 (Account No. 121-320-3340-
7200).
2. Accept the lowest responsive bid of Gentry Brothers in the amount of $122,275 as submitted
at the bid opening on December 12, 2002.
3. Authorize the Public Work Director/City Engineer and City Clerk to execute an agreement
with Gentry Brothers of Irwindale, California, for the work to be done.
DISCUSSION:
In the past, the Maintenance Division has repaired significant areas of damaged pavement near
the bus stops. These repairs have been relatively short-lived because of continuing deterioration
caused by arrival and departure of buses. The current project is part of a continuing program to
reduce maintenance costs, as well as inconvenience to the traveling public by constructing
longer -lasting pavement at bus stop locations.
Notice inviting bids for this project was advertised in the San Gabriel Valley Tribune on
November 25, and December 2, 2002. In addition, the project was re -advertised in the
Contractor's Green Sheets and Daily Construction, which notify the contractors of upcoming
projects in Southern California.
On Thursday, December 12, 2002, thirteen (13) bids were opened and reviewed for errors in the
office of the City Clerk. All bids were determined to be valid. The lowest responsible bidder
was Gentry Brothers of Irwindale, California in the amount of $122,275.
The project consists of removal and hauling of existing asphaltic pavement at the ten bus stop
areas and constructing concrete pavement, including all incidental and appurtenant work on
locations shown on attached Exhibit "A". The attached Exhibit `B" indicates the summary of
bids as received.
ALTERNATIVES:
An alternative is to reject all bids and re -advertise. Since a favorable bid was received, it is
unlikely that costs would be reduced any further. Another alternative is to not do this project.
This would result in not achieving the benefits of these improvements.
Z:\AGENDA - 2002\Project SP-03106 Award of Bid.doc
Andrew G. Pasmant, City Manager
and City Council
Pate 2 — January 7.2003
FISCAL IMPACT:
The funds available for this project are as follows:
.Account No
x Amount
1.
SP-03106
Proposition "A"
121-320-3340-7200
$100,000
2.
SP-03115
Proposition
"A" (Transferred)
121-320-3349-7200
40,000
These funds were approved as part of the 2002-2003 Capital Improvement Program (CIP) budget
by the City Council.
Funds to be used to complete the project is as follows:
_
Item
('
1.
Bid amount
$122,275
2.
Preliminary design
5,725
3.
Construction administration and contingencies
12,000
tt tal
- x
EA] hi. 11
1
l
ry aresh . Palkhiwala
Principal Engineer
Reviewed/Approved by:
Attachments: Exhibits "A" and "B"
Reviewed/Approved b Shannon A. Yauchzee
Director/City Engineer
Finance
Z:\AGENDA - 2002\Project SP-03106 Award of Bid.doc
Project Site
BusPad Construction
Exhibit A
City of West Covina
City Project SP-03106
Bus Pad Construction -Various Locations Citywide
Bid Results
1
2
CITY PROJECT NO. SP-03108
Gentry
Brothers
Nobest,
Inc.
Tyler Paving
3
Company
E.C.
4
Construction
J.O.C.,
5
Inc.
E.G.N. Construction,
8
Inc.
Sylvia Construction,
7
Inc.
ITEM
WORK DESCRIPTION
UNIT
ESTIMATEED
Irwindale
626 357-9631
Westminister
714 892-5583
Los Angeles
South El Monte
Rancho Cucamonga
ng
Pomona
Rands Cucamonga
NO.
QUANTITY
Unit Price Total
Unit Price Total
323 225-8014
Unit Price
626 444.9596
gas e994s41
9os s22-e22s
909 481.8118
Sawcut, remove and haul A.C. pavement, base, and native soil,
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
1
average 12' deep, including rough and finish grading, base
S.F.
19,100,
$ 1.60
$
30,560.00
$ 1.50
$
28,650.00
$ 1.40
$
26,740.00
$ 1.89
$
36.099.00
$ 2.50
$
47.750.00
preparation in place complete.
$ 1.70
$
32.470.00
$ 1.82
$
34.762.00
Construct 8"pu Portland Cement Concrete (P.C.C.) pavement
2
including all appurtenant work in place complete.
C.Y.
424
$ 160.00
$
07.840.00
$ 130.00
$
55,120.00
$ 142.78
$
60,538.72
$ 142.63
$
60,475.12
$ 123.00
$
52,152.00
$ 151.00
$
64,024.00
$ 148.00
$
62,752.00
Provide, place and compact crushed aggregate base in place
3
complete.
Tons
520
$ 15.00
$
7,800.00
$ 35.00
$
18,200.00
$ 26.65
$
13,858.00
$ 22.55
$
11.726.00
$ 33.00
$
17,160.00
$ 39.40
$
20,488.00
$ 38.95
$
20,254.00
Remove and replace concrete crub and gutter including 1 ft. wide
4
asphaltic concrete and aggregate base adjacent in place
L.F.
118
$ 30.00
$ 3.540.00
$ 25.00
$ 2,950.00
$ - 20.00
$ 2,360.00
$ 20.00
$ 2,360.00
$ 24.00
$
complete.
2,832.00
$ 35.00
$
4,130.00
. $ 26.00
$
3,068.00
5
Replace W X 6' traffc loops in place complete.
EA.
5
$ 300.00
$
1,500.00
$ 350.00
$
1,750.00
$ 433.00
$
2,165.00
$ 400.00
$
2.000.00
$ 500.00
$
2,600.00
$ 350.00
$
1,750.00
$ 294.00
$
1,470.00
Work required to Install traffic control system and to maintain
6
traffic, public convenience and safety.
Lump Sum
1
$ 5,000.00
$
5.000.00
$10,000.00
$
- 10,000.00
$ 8,500.00
$
8,500.00
$ 11,774.88
$
11,774.88
$ 6,000.00
$
6.000.00
$ 3.100.00
$
3,100.00
$ 13,600.00
$
13,600.00
Remove and replace existing concrete sidewalk in kind in place
7
complete.
S.F.
207
$ 5.00
$
1.035.00
$ 5.00
$
1,035.00
$ 5.00
$
1.035.00
$ 5.00
$
1,035.00
$ 4.00
$
828.00
$ 6.50
$
1,345.50
$ - 4.95
$
1,024.65
8
Construct minimum 4" thick A.C. (C2-AR4000)
Tons
50
$ 100.00
$
5,000.00
$ 126.00
$
6,300.00
$ 204.00
$
10,200.00
$ 167.50
$
8.375.00
$ 150.00
$
7,500.00
$
.
330.00
$
16,500.00
$ 171.50
$
8,575.00
Base Bid Total
$
122,275.0a
$
124,005.00
S
125,396.72
$
133,845.00
$
136,722.00
$
143,807.50
$ 1
145.505.66
8
Damon Construction Co.
Carson
310 324-7141
Unit Price Total
$ 1.28 $ 24,448.00
9
Ranm Corporation
Brea
714 992-2500
Unit Price Total
$ 2.58 $ 49,278.00
10
Kalban, Inc.
Sun Valley
818 504-1065
Unit Price Total
$ 2.50 $ 47,750.00
11
Olivas Valdez, Inc.
Covina
626 915-7633
Unit Price Total
$ 2:77 $ 52,907.00
12
E.A. Mendoza, Inc.
Irvine
949 789.9100
Unit Price Total
$ ' 3.85 $ 73,535.00
13
KDMG, Inc.
Brea
714 993-7308
Unit Price Total
$ 8.00 $ 152,800.00
$ 205.00
$
86,920.00
$ 175.92
$
74.590.08
$ 210.00
$
89.040.00
$ 210.00
$
89,040.00
$ 182.00
$
77.168.00
$ 225.00
$
95,400.00
$ 40.00
$
20,800.00
$ 40.00
$
20,800.00
$ 40.00
$
20,800.00
$ 53.50
$
27,820.00
$ 50.00
$
26,000.00
$ 16.00
$
8,320.00
$ 25.00
$
2,950.00
$ 20.00
$
2,360.00
$ 40.00
$
4,720.00
$ 18.15
$ -
2,141.70.
$ 30.00
$
3.540.00
$ 32.00
$
3,776.00
$ 500.00
$
2,600.00
$ 300.00
$
1,500.00
$ 310.00
$
1.550.00
$ 420.00
$
2.100.00
$ 400.00
$
-2,000.00
$ 50.00
$
250.00
$ 5,000:00
$
5,000.00
$ 2,000.00
$
21.000.00
$ 4,000.00
$
4,000.00
$ 7,900.00
$
7,900.00
$ '5,000.00
$
_6.000.00
$ 12,000.00
$
12,000.00
$ 6.00
$
1,242.00
$ 4.25
$
879.75
$ 5.00
$
1,035.00
$ 4.00
$
828.00
$. 5.00
$
1,035.00
$ 8.75
$
1,811.25
$ 100.00
$
5.000.00
$ 135.00
$
6,750.00
$ 105.00
$
5,250.00
$-145.75
$
7,287.50
$ 200.00
$
10,000.00
$ 85.00
$
4,250.00
$
148,860.00
$
158,157.83
$
174,1 55.00
$
190,024.20
$
198,278.00
S
278,607.25
12
F-