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08-14-1989 - RegularRULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA A G E N D A Monday, August 14, 1989 7:30 P Agenda material is available at the City Clerk's Office for review: 1444 W. Garvey Avenue, City Hall, Room 317. For sign language interpreter services at City Council meetings, please telephone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8:00 A.M. to 5:00 P.M. Monday through Friday. A notice of four working days is required. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL APPROVAL OF MINUTES A. HEARINGS Reverend Lawrence Cole, Community Presbyterian Bacon, Lewis, planners, McFadden, Tarozzi Regular meeting of July 24, 1989 Adjourned regular meeting of August 7, 1989 NOTICE TO PUBLIC Hearings before the City Council are routinely set for 7:30 P.M. The procedures used for testimony are hearing those in favor speaking first, then those in opposition speaking second, followed by those in favor speaking in rebuttal. However, the rebuttal may only address those items discussed in opposition. When recognized, please come forward to the podium and state your name and address for the record. 1) Amendment No. 226 (Sale Events in Residential and Open Space Zones) Amendment No. 226 clearly defines in residential and open space appropriate land use regulations administrative review and approval a) b) c) d) e) f) g) Verification of publication Open Hearing Presentation of staff report Public testimony Close hearing Council discussion Recommendation of the the recommendation of the following ordinance: the type of sales events permitted (e.g. parks) zones, provides for for such uses, and clarifies the procedures for such events. staff is that the City Council affirm the Planning Commission and introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING CHAPTER 26 (ZONING), ARTICLE XI, AND CHAPTER 14 (LICENSES AND BUSINESSES), ARTICLE IV, AS THEY RELATE TO SALES EVENTS IN RESIDENTIAL AND OPEN SPACE ZONES. ACTION: Motion by 2nd by To WAIVE further reading of the ordinance. Motion by 2nd by To Introduce Disapprove Hold Over City Council Agenda • • August 14, 1989 Page Two A. HEARINGS Continued 2) Lease or Rental Signs in Nonresidential Zones (Amendment No. 227) The amendment proposes to allow lease or rental signs, in addition to the existing 32 square feet per face sign, for nonresidential buildings with over 100,000 square feet of floor area. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff is that the City Council affirm the unanimous recommendation of the Planning Commission by introducing the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE, CHAPTER 26, ARTICLE VII, DIVISION 2, SECTION 26-341 AS IT RELATES TO LEASE OR RENTAL SIGNS IN NONRESIDENTIAL ZONES (AMENDMENT NO. 227) ACTION: Motion by 2nd by To WAIVE further reading of the ordinance. Motion by 2nd by To Introduce Disapprove Hold Over - 2 - i • City Council Agenda A. HEARINGS Continued 3) ro August 14, 1989 Page Three This request asks for the City Council to hold a hearing in order to receive and file the Affidavit of Posting, conduct protest hearing, and order the levying of assessments. a) Verification of posting b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff the following resolution: is that the City Council adopt RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE REPORT OF THE FIRE CHIEF OF THE CITY OF WEST COVINA, DATED AUGUST 7, 1989, MADE PURSUANT TO THE PROVISIONS OF THE GOVERNMENT CODE, CHAPTER 13, ARTICLE 2, SECTIONS 39674 THROUGH 39576.5 LEVYING THE ASSESSMENTS FOR THE WEED AND RUBBISH ABATEMENT PROGRAM FOR 1988-1989 FISCAL YEAR. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over - 3 - City Council Agenda . August 14, 1989 Page Four B. AGENDA AND ORAL COMMUNICATIONS ( 15 MINUTES NOTICE TO PUBLIC At this time the City Council will receive comments on any item (except hearing matters) found on the Agenda, including items on the Consent Calendar. Upon conclusion of comments regarding agendized items, if the fifteen minutes allotted for citizen comments is not used up, comments on any other municipal matter will be allowed. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments will be addressed when the item is discussed by the Council. Please limit your comments to three minutes. After a total of fifteen minutes of Agenda and Oral Communications, Oral Communications will be continued later on the Agenda. - 4 - City Council Agenda • August 14, 1989 Page Five C. CONSENT CALENDAR As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 1) WRITTEN COMMUNICATIONS (Receive and file) Letters received from Virgil and Margaret Goodman and Dr. and Mrs. Robert L. Severtson opposing a ban on overnight on -street parking of recreational vehicles. Letters received from Mrs. Holmes and Betty B. Krieger favoring a ban on the parking of recreational vehicles on residential streets. 2) COMMISSION SUMMARY OF ACTIONS (Receive and file) The following Commissions have met on the dates specified below, and now report to the City Council the items on which they have taken action. a) Planning Commission . . . . . . . . . . . . . .August 2, 1989 b) Personnel Commission . . . . . . . . . . . . . July 20, 1989 c) Human Resources Commission. . . . . . . . . . . July 27, 1989 d) Recreation & Parks Commission . . . . . . . . . July 25, 1989 e) Waste Mgt. & Environmental Quality Commission . July 20, 1989 3) ABC APPLICATIONS The following persons have applied to the Alcoholic Beverages Commission for licenses to sell alcohol. (Chief of Police reports no legal basis for protest) PAK, Hae Suk & Un Sik dba Grand Creek Liquor Cerritos, CA 90701 100 N. Grand #A West Covina, CA 91791 4) CLAIMS FOR ACTION (Deny and notify claimant) a) Mirta Yanes vs City of West Covina On January 10, 1989 a claim for property, damage amounting to $590.50 was received by the City Clerk's office. b) Allstate Insurance (Rodman) vs City of West Covina On March 17, 1989 a claim for property damage amounting to $642.34 was received by the City Clerk's office. c) Porfirio Santhomas Morales, Jr. vs City of West Covina On June 28, 1989 a claim for personal injuries amounting to $200,000 was received by the City Clerk's office. d) Farmers Insurance Group vs City of West Covina On June 29, 1989 a claim for property damage amounting to $2,673.98 was received by the City Clerk's office. e) Roger & Donna Clayton vs City of West Covina On June 30, 1989 a claim for property damage amounting to $279.89 was received by the City'Clerk's office. f) Alejandra Rodriquez vs City of West Covina On July 31, 1989 a claim for property damage amounting to $463.28 was received by the City Clerk's office. - 5 - City Council Agenda 0 • August 14, 1989 Page Six C. CONSENT CALENDAR 5) APPROVAL OF FINAL MAPS Map 18413 - Approve Final Map - Maddox Mr. Maddox is requesting Final Map approval in order to develop his parcel on the south side of Holt Avenue approximately 300 feet easterly of Grand Avenue. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE FINAL MAP OF PARCEL MAP 18413 6) TEMPORARY USE PERMITS (Receive and file) Temporary Use Permit No. 1903-89 was issued to Queen of the Valley Hospital, 1115 South Sunset, for a pre -auction party on July 15, 1989. Temporary Use Permit No. 1904-89 was issued to. San Gabriel/Pomona Regional Center, 1521 West Cameron for a Festival on August 8, 1989. 7) ACCEPTANCE OF IMPROVEMENTS AND/OR RELEASE OF BONDS a) Precise Plan 606, Revision 2 - Public Works Improvements - Nissan Location: 1840 East Garvey Accept public works improvements and authorize release of Commerce Letter of Credit No. SB-407 in the amount of $167,700. Staff recommends acceptance. b) Unclassified Use Permit No. 325 - Phase I - Onsite Improvements - Capital Construction Location: Southwest corner of California and South Garvey. Accept completion improvements and authorize release of Safeco Bond No.5299073 in the amount of $6,000. Staff recommends release. c) Unclassified Use Permit No. 325 - Phase II - Onsite Improvements - Louis Brutocao. Location: Southwest corner of California and South Garvey. Accept completion of onsite improvements and authorize release of California State Bank Letter of Credit No. 153 in the amount of $12,000. Staff recommends release. d) Tract 43042 - Monumentation - Roy & Patricia McCleary. Location: Southwest corner of Holt and South Garvey. Tract abandoned and monumentation not needed. Authorize release of Balboa Company Insurance Bond No. 01 NAA 024323 in the amount of $1,000.00. Staff recommends release. e) Development P - Planned Communi Location: Southwest corner of Amar and Nogales. Accept completion of landscape and irrigation and recommend release of cash deposit in the amount of $2,600.00. Staff recommends release. f) City Project TS-87158 - Paxin Electric, Inc. Location: Barranca and North Garvey. Accept traffic signal modification and authorize release of Safeco Insurance Company Surety Bond No. 5237891 in the amount of $66,021.00. Staff recommends acceptance subject to notice of completion. - O - City Council Agenda • August 14, 1989 Page Seven C. CONSENT CALENDAR Continued 8) MISCELLANEOUS PUBLIC WORKS a) 1989-90 Aid -to -Cities Funding Each year the County gives the cities funds to assist in street maintenance. The proposed resolution is the formal request for this year's funding in the amount of $119,077. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REQUESTING AN ALLOCATION AND PAYMENT OF COUNTY AID -TO -CITIES FUNDS FOR THE MAINTENANCE OF SELECT SYSTEM STREETS. b) Property Tax Sharinq Request County Sanitation Districts As developing property is annexed to the County Sanitation District, it is necessary to adjust the distribution of property tax to include the District. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, AND THE NO. 15 OF THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM ANNEXATION TO COUNTY SANITATION DISTRICT NO. 15 BEING ANNEXATION NO. 15-243. c) City Project SP-88104 - Sidewalk and Barrier During construction of the sidewalk portion of Project SP-88104, work was added to preserve trees and assure handicap access- ibility. Additional needs have also been identified for wheelchair ramps in the barrier removal portion of the project. It is proposed to adjust the project funding to recognize the changes in scope of work. It is recommended that the City Council take the following actions: 1) Expenditure of previously appropriated Community Development Block Grant Funds in the amount of $10,000. 2) Transfer of $20,000 in Transportation Development Act Funds from SP-90101 into Project SP-88104. 3) Appropriation of $14,000 in unappropriated Transportation Development Act Funds to Project SP-88104. 4) Transfer of $5,000 in Construction Tax Funds from Project SP-89105 into Project SP-88104. - 7 - City Council Agenda • is August 14, 1989 Page Eight C. CONSENT CALENDAR Continued 9) ORDINANCE FOR ADOPTION (Waive reading and adopt) At its meeting of July 28, 1989, the City Council introduced an ordinance changing the zone of a parcel located at Phillips Avenue and Badillo to facilitate the development of a senior citizen residence and care facility. The ordinance is now before the Council for adoption. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP (Zone Change No. 621 - Goldrich, Kest, and Associates) 10) AWARD OF BIDS a) Purchase of Public Safety Vehicles The 89-90 Budget provides for the replacement of public safety vehicles. It is recommended that the City Council take the following actions: a) Find that the use of Maurice J. Sopp Chevrolet's Los Angeles County bid No. Q 585, eliminates the need of a formal bid process. b) Authorize staff to purchase eight (8) 1989 Chevrolet Caprice Police Sedans, budgeted in the 1989-90 Police Budget, from Maurice J. Sopp Chevrolet in the amount of $111,930.40, plus tax and fees. c) Authorize the purchase of one (1) 1989 Chevrolet Caprice Police Sedan, to be funded from the uninsured loss account budgeted in Risk Management, from Maurice J. Sopp Chevrolet in the amount of $13,991.30, plus tax and fees. d) Authorize the purchase of one (1) 1989 Chevrolet Caprice Police Sedan to be funded from the Fire Department Vehicle Replacement Account, from Maurice J. Sopp Chevrolet in the amount of $13,991.30, plus tax and fees. City Council Agenda • August 14, 1989 Page Nine C. CONSENT CALENDAR Continued 10) AWARD OF BIDS Continued b) Purchase of Semi -Automatic Handguns Bid No. 90-2 Bids were solicited for the purchase of Semi -Automatic Handguns. Upon reviewing the bids received, it is proposed to award the bid to the lowest bidder. It is recommended that the City Council award Bid No. 90-02 for the purchase of fifty (50) Semi -Automatic Handguns to International Police Training in the amount of $39,573.27 including tax and shipping charges. c) Purchase of Voice Logging Recorder This recommends that the City Council waive formal bidding procedures and authorize the purchase of a 40 channel voice logging recorder, reproducer, and 220 recording tapes from Dictaphone Corporation. It is recommended that the City Council take the following actions: a) Find that it would be impractical, useless, or uneconomical to initiate a competitive bid for the purchase of a multi- channel voice logging recorder, reproducer, and recording tapes; and b) Authorize staff to purchase a Model 5000, 40 channel dual transport logger, Model 9000 reproducer and 220 recording tapes from Dictaphone Corporation, 8550 Balboa Boulevard, Northridge California, for a total price not to exceed $43,660.69, including tax. 11) ADMINISTRATIVE REVIEW BOARD Sliaht Modification No. 131 Applicant: James B. Vernon Location: 1147 West Rowland Request: Encroach one -foot setback. Decision: Approved Avenue into the required five-foot side ACTION OF THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 11: Motion by 2nd by To Waive further reading of the ordinance and resolutions and adopt, and to APPROVE all other items, EXCEPT ROLL CALL: END OF CONSENT CALENDAR City Council Agenda • • August 14, 1989 Page Ten PUBLIC WORKS DIVISION 1) 2) 3) Urban Forestry Grant Program The California Department of Forestry and Fire Protection has made available an Urban Forestry Grant Program under the California Wildlife Coastal and Park Land Conservation Bond Act of 1988. The City of West Covina is going to apply for monies under this grant. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE URBAN FORESTRY GRANT PROGRAM UNDER THE CALIFORNIA WILDLIFE, COASTAL, AND PARK LAND CONSERVATION BOND ACT OF 1988 FOR THE FOLLOWING PROJECT: TREE PURCHASE - $41,922.00 ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over Water Rate Study - West Covina Water Department In order to meet the increased cost of Water Department operations, a rate adjustment is necessary. The increase for typical residential customers is between 3.47% and 4.25% depending upon the size of meter and pressure zone. It is recommended that the City Council approve the Water Rate Study for the West Covina Water Department and adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST CO.VINA, CALIFORNIA, ADOPTING A TABLE OF RATES AND CHARGES FOR THE FURNISHING OF WATER. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over PP-89205 - Approve Plans and Specifications - Landscape Improvements at Gemini Street and Kimberlv Drive Plans and specifications have been prepared for the landscaping improvement at Gemini Street and Kimberly Drive in accordance with the Agreement between the City of West Covina and Rowland Unified School District. Staff is now requesting Council's approval of plans and specifications. It is recommended that the City Council approve the plans and specifications for Project-89205 and authorize the City Engineer to call for bids. ACTION: Motion by 2nd by To Approve Disapprove Hold Over. - 10 - City Council Agenda • August 14, 1989 Page Eleven D. PUBLIC WORKS DIVISION Continued 4) Street Vacation - Alley The alley, easterly of Sunkist and behind 2033 and 2005 West Garvey Avenue North, is unimproved and has non-use, it has been deemed excess Resolution of Intent to Vacate is th proceedings and ends with adopting a easement after a Public Hearing. It Council adopt the following resolution: never been utilized. Due to right-of-way and adopting a e beginning of formal vacation resolution vacating the subject is recommended that the City RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO VACATE A CERTAIN PORTION OF A CERTAIN ALLEY ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over. 5) Street Vacation - San Gabriel Valley Tribune The San Gabriel Valley Tribune has requested the vacation of a 60 by 500 foot future street option located northerly of San Bernardino Road approximately 500 feet easterly of Azusa Canyon Road, granted to the City in 1948. The City to the present has not had any intentions of constructing a street within the easement. Therefore, due to non-use, staff recommends the approval of the requested vacation. Adopting a resolution of intent to vacate is the beginning of formal vacation proceeding and ends with adopting a resolution vacating the subject easement after a public hearing. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO VACATE A CERTAIN PORTION OF A FUTURE STREET ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over. City Council Agenda • • August 14, 1989 Page Twelve E. COMMUNITY SERVICES DIVISION 1) COMMUNITY SERVICES DEPARTMENT a) Graffiti Abatement Program The contract with the Boys Club of San Gabriel Valley for graffiti removal in the City of West Covina is up for renewal. This report outlines the history of this program and includes a revised agreement for consideration. It is recommended that the City Council approve the renewal of the attached graffiti abatement contract with the Boys Club of San Gabriel Valley for one year and authorize the Mayor and City Clerk to execute the agreement. ACTION: Motion by 2nd by To Approve Disapprove Hold Over. 2) HUMAN SERVICES DEPARTMENT a) Dial -A -Ride Amendment Community Transit Services, Inc., Operator of the City's Dial -A -Ride Service, has requested an adjustment to their Agreement due to the increase in the Consumer Price Index, as provided for in their Agreement with the City. It is recommended that the City Council approve Amendment No. 5 to the agreement with Community Transit Services, Inc. for Dial -A -Ride Services, increasing the Agreement amount to $221,716 for July 1, 1989 to June 30, 1990 fiscal year. ACTION: Motion by To Approve F. OPERATIONAL SERVICES DIVISION 1) FINANCE DEPARTMENT 2nd Disapprove Hold Over. a) Twelve Month Budget Review This report contains the quarterly update on revenues and expenditures for fiscal year 1988-89 as of June 30, 1989. It is recommended that the City Council receive and file this report. ACTION Motion by 2nd by To Approve Disapprove Hold Over - 12 - City Council Agenda • August 14, 1989 Page Thirteen G H I !11 K. L. PUBLIC SAFETY DIVISION No items scheduled for this meeting. FISCAL SERVICES DIVISION No items scheduled for this meeting. rftfJF <1(1L'l;lWl Closed session for litigation or personnel matters pursuant to Government Code Section 54956 et seq. REDEVELOPMENT AGENCY MEETING Recess the City Council meeting at P.M. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at P.M. CITY MANAGER 1) San Gabriel Valley Mosquito Abatement District On July 27, the Local Agency Formation Commission approved the establishment of a Mosquito Abatement District encompassing 23 cities in the San Gabriel Valley. The City Council must now appoint a member of the district's board of trustees. It is recommended that the City Council make an appointment to the San Gabriel Valley Mosquito Abatement District board of trustees. ACTION: Motion by 2nd by To Approve Disapprove Hold Over APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. ACTION: Motion 2nd by To Approve Disapprove Hold Over ROLL CALL: - 13 - City Council Agenda • • August 14, 1989 Page Fourteen ORAL COMMUNICATIONS - 14 - City Council Agenda • • August 14, 1989 Page Fifteen N. MAYOR'S REPORTS 1) Proclamation: September, 1989 - Cancer Detection Month 2) Approval for Resolutions of Commendation: Request approval for Resolutions of Commendation for outgoing Commissioners and West Covina Youth Pony Baseball. ACTION: Motion by 2nd by To Approve Disapprove Hold Over 3) National League of Cities Policy Leaders Seminar Mayor Bacon has requested discussion of Council attendance at the National League of Cities Policy Leaders Seminar in Long Beach on September 14 and 15. It is recommended that the City Council be represented at the Policy Leaders Seminar. ACTION: Motion by 2nd by To 0. COUNCILMEMBERS' REPORTS 1) Proposed Amendment Aoreement ium Joint Powers Councilmember Manners has requested consideration of a proposed amendment to the Joint Powers Agreement of the East San Gabriel Valley Consortium which would provide for the Consortium to act as its own fiscal agent. It is recommended that the City Council approve the concept of the Consortium acting as its own fiscal agent. ACTION P. ADJOURNMENT ACTION Motion by 2nd by To Approve Disapprove Hold Over. Motion by 2nd by To adjourn the meeting at P.M. - 15 - Monday Monday Monday Monday Monday Monday C I T Y C O U N C I L C A L E N D A R August 28, 1989 7:30 P.M September 11, 1989 7:30 P.M September 18, 1989 7:30 P.M September 25, 1989 7:30 P.M. October 9, 1989 7:30 P.M. October 23, 1989 7:30 P.M. Regular City Council meeting Regular City Council meeting Study Session Regular City Council meeting Regular City Council meeting Regular City Council meeting