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06-12-1989 - RegularRE(OR MEETING OF THE CITY COUNCI4S C OF WEST COVINA, CALIFORNIA A G E N D A Monday, June 12, 1989 7:30 P.M. Agenda material is available at the City Clerk's Office for review: 1444 W. Garvey Avenue, City Hall, Room 317. For sign language interpreter services at City Council meetings, please telephone (818) 814-8433 (voice) or (818) 960-4422 (TTY) from 8:00 A.M. to 5:00 P.M. Monday through Friday. A notice of four working days is required. PLEDGE OF ALLEGIANCE INVOCATION Pastor Donald Gridiron, Faith Center Ministries ROLL CALL Bacon, Lewis, Manners, McFadden, Tarozzi APPROVAL OF MINUTES Adjourned regular meeting of April 22, 1989 Regular meeting of May 22, 1989 PRESENTATIONS A. HEARINGS NOTICE TO PUBLIC Hearings before the City Council are routinely set for 7:30 P.M. The procedures used for testimony are hearing those in favor speaking first, then those in opposition speaking second, followed by those in favor speaking in rebuttal. However, the rebuttal may only address those items discussed in opposition. When recognized, please come forward to the podium and state your name and address for the record. 1) Continued Joint Public Hearing - Fashion Plaza_ _ Expansion [Public Testimony portion of the hearing is closed] The City Council along with the Redevelopment Agency will consider certifying the West Covina Fashion Plaza Final Environmental Impact Report and adopting a mitigation monitoring program. Open Hearing Presentation of staff report Close hearing Council discussion Recommendation of the staff is that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT AND ADOPTING PROPOSED MITIGATION MEASURES FOR THE WEST COVINA FASHION PLAZA EXPANSION REDEVELOPMENT PROJECT. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ADOPTING MITIGATION MONITORING PROGRAM FOR THE WEST COVINA FASHION PLAZA EXPANSION REDEVELOPMENT PROJECT. ACTION: Motion by 2nd by To WAIVE further reading of the Resolut 1Ue ndth cei3ti�y at copies of the To Adopt Disapprove Hold OvCouncii Age a for the meeting sf— were accordance With the 1/87 posted r wn Act Amendmo Dated: Office , Lho City lark - 1 - City Council Agenda • June 12, 1989 Page Two A. HEARINGS Continued 2) Appeal of Planning Commission Decision to Deny Unclassified Use Permit No. 388 and Variance No. 926 (Martin Castille) The applicant is requesting approval of an unclassified use permit for a detached second -family unit on a single-family lot and a variance from certain sections of the Municipal Code to allow a driveway width of less than the required twelve feet, and a circular driveway, at the above location in the Single -Family Residential (R-1) Zone, Area District I. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff is that the City Council approve the project as originally submitted, and adopt a resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING UNCLASSIFIED USE PERMIT NO. 388 AND VARIANCE NO. 926 FOR A DETACHED SECOND -FAMILY UNIT ON A SINGLE-FAMILY LOT. (Martin Castille) ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over. MAE City Council Agenda • June 12, 1989 . Page Three A. HEARINGS Continued 3) Street Lighting and Landscaping Maintenance District No. 1989-1990 On May 22, 1989, the City Council approved the report for West Covina Street Lighting and Landscaping Maintenance District No. 1989-1990. The Council also declared its intention to levy and collect assessments within the district and set June 12,:1989, for the required public hearing. The Council should now hold the required hearing to determine the amount of assessment to levy and collect within the district. a) Verification of publication b) Open Hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation of the staff is that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE REPORT OF THE CITY ENGINEER DATED MAY 3, 1989, PREPARED PURSUANT TO RESOLUTION NO. 8312, OF SAID COUNCIL, AND THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND ASSESSMENT: ORDERING CERTAIN STREET LIGHTING FIXTURES AND APPURTENANCES TO BE RENOVATED, IMPROVED AND MAINTAINED AND ELECTRIC CURRENT TO BE FURNISHED FOR LIGHTING SAID FIXTURES AND FOR THE.MAINTENANCE AND TRIMMING OF TREES AND FOR LANDSCAPING MAINTENANCE, FOR THE FISCAL YEAR BEGINNING JULY 1, 1989. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over - 3 - City Council Agenda • • June 12, 1989 Page Four B. AGENDA AND ORAL COMMUNICATIONS ( 15 MINUTES ) NOTICE TO PUBLIC At this time the City Council will receive comments on any item (except hearing matters) found on the Agenda, including items on the Consent Calendar. Upon conclusion of comments regarding agendized items, if the fifteen minutes allotted for citizen comments is not used up, comments on any other municipal matter will be allowed. When recognized by the Mayor, please come forward to the podium and give your name, address and Agenda item you wish to discuss. Your comments will be addressed when the item is discussed by the Council. Please limit your comments to three minutes. After a total of fifteen minutes of Agenda and Oral Communications, Oral Communications will be continued later on the Agenda. - 4 - City Council Agenda • • June 12, Page 1989 Five C. CONSENT CALENDAR As Consent Calendar items are considered routine in nature, they are normally enacted in one motion. The Mayor may remove a questioned Consent Calendar item for separate action. 1) WRITTEN COMMUNICATIONS a) Letter received on May 31, 1989 from Victoria Rabb resigning her position with the Personnel Commission. (Receive and file) b) Letter received from Steve Herfert on June 2, 1989 suggesting the merging of the Human Resources and the Parks and Recreation Commissions. (Refer to staff) 2) COMMISSION SUMMARY OF ACTIONS (Receive and file) The following Commissions have met on the dates specified below, and now report to the City Council the items on which they have taken action. a) Planning Commission . . . . . . . . . . . . . .June 7, 1989 b) Personnel Commission . . . . . . . . . . . . .May 18, 1989 c) Human Resources Commission. . . . . . . . . . .May 24, 1989 d) Recreation & Parks Commission . . . . . . . . .May 23, 1989 e) Waste Mgt. & Environmental Quality Commission .May 18, 1989 3) ABC APPLICATIONS The following persons have applied to the Alcoholic Beverages Commission for licenses to sell alcohol. (Chief of Police reports no legal basis for protest) SAN, Tai Lee Hong dba Holiday Inn - West Covina SAN, Tsung Chen 3223 E. Garvey Avenue North West Covina, CA West Covina, CA (Chief of Police reports that there is an apparent legal cause to protest the issuance of this license) HAGHAYEGHI, Farhad dba The Subway Station KHANSARI, Mansour 2550 Amar Road #A7 West Covina, CA 4) CLAIMS FOR ACTION (Deny and notify claimant) a) American Restaurant Group Enterprises, Inc. dba Stuart Anderson's Black Angus Restaurant vs City of West Covina On April 21, 1989 a claim for Implied and Equitable Indemnity, Contribution and Declaratory Relief was received by the City Clerk's Office. b) Mabel M. Tronsgard vs City of West Covina On May 9, 1989 a claim for property damage was received by the City Clerk's office. c) Mrs. Joyce Kaup vs City of West Covina On May 18, 1989 a claim for lost property amounting to $250.00 was received by the City Clerk's office. - 5 - City Council Agenda • • June 12, 1989 Page Six C. CONSENT CALENDAR Continued 5) 6) 7) APPROVAL OF FINAL MAPS Parcel Map 20046 - Approve Final Map - David Kaminsky David Kaminsky is requesting final map approval in order to develop his parcel on the southeast corner of East Garvey Avenue South and Mockingbird Lane. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP 20046. TEMPORARY USE PERMITS (Receive and file) Temporary Use Permit No. 1882-89 was issued to Mission Chrysler, 298 N. Azusa, for a Casino Night on Flay 20-21, 1989. Temporary Use Permit No. 1883-89 was issued to Mission Chrysler, 298 N. Azusa, for balloons on Flay 19-21, 1989. Temporary Use Permit No. 1884-89 was issued to Hassen Development, 100 N. Barranca for a Grand Opening on May 23, 1989. Temporary Use Permit No. 1885-89 was issued to Mission Chrysler, 298 N. Azusa, for balloons on May 26-29, 1989. Temporary Use Permit No. 1886-89 was issued to West Covina Nissan, 1840 E. Garvey, for balloons on Flay 27-28, 1989. Temporary Use Permit No. 1887-89 was issued to Vine School PTA, 1901 E. Vine Street for a carnival on June 2, 1989. Temporary Use Permit No. 1888-89 was issued to Reynolds Buick, 345 N. Citrus for balloons on June 3, 1989. Temporary Use Permit No. 1889-89 was issued to Reynolds Buick, 345 N. Citrus for balloons on June 17, 1989. ACCEPTANCE OF IMPROVEMENTS AND/OR RELEASE OF BONDS Precise Plan 690, Revision 2 - On -Site Improvements - Robert Bozzani Location: East of Azusa Avenue, north of East Garvey Avenue South. Accept completion of on -site improvements and authorize release of Indemnity Company of California Bond No. 966279S in the amount of $71,200. Staff recommends release. !Q City Council Agenda • • June 12, 1989 Page Seven C. CONSENT CALENDAR Continued 8) ORDINANCE FOR ADOPTION (Waive reading and adopt) Two ordinances were introduced at the May 22, 1989 City Council meeting and are now before the City Council for final adoption. ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING CHAPTER 26, ARTICLES VIII, IX, AND X, AS IT RELATES TO THE MAINTENANCE OF BUILDINGS AND STRUCTURES IN ALL RESIDENTIAL AND NON-RESIDENTIAL ZONES (Amendment No. 225) ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE WEST COVINA MUNICIPAL CODE BY AMENDING OFFICIAL ZONING MAP (Zone Change No. 622 - John Messina). 9) AWARD OF BIDS Landscape Maintenance Contract Citywide Park Property This contract provides for the landscape maintenance of City Parks which include Woodgrove, Shadow Oak, Gingrich and Friendship Park, respectively, in addition to landscaping north of Valley Blvd., at Morganfield Avenue. It is recommended that the City Council take the following actions: a) Reject the bid of L. Barrios & Associates. b) Accept the bid of J & R Landscape Maintenance Co., Inc. of Corona, in the amount of $106,656.00 annually and authorize the Mayor and City Clerk to execute an agreement with said J & R Landscape Maintenance Co., Inc. for the work to be performed. 10) MISCELLANEOUS Consultant Services for Fire Prevention and Burn Education There is a need to modify the language in the Consultant Services Agreement with Jan Gratton as it relates to the Indemnification Clause. It is recommended that the City Council approve the recommendation to modify the Agreement to provide for City standard language relating to indemnification. ACTION OF THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 10: Motion by 2nd by To Waive further reading of the ordinances and resolutions and adopt, and to APPROVE all other items, EXCEPT ROLL CALL: END OF CONSENT CALENDAR - 7 - City Council Agenda • • June 12, 1989 Page Eight D. PUBLIC WORKS DIVISION 1) SP-89105 - Approve Plans and Specifications - Minor Street Improvements This project consists of the construction of an asphalt overlay to improve the condition of deteriorated streets at various locations citywide. Estimated total cost of the project is $120,000. It is recommended that the City Council take the following actions: a) Transfer $70,000 (124-320-3904-7200) from Project SP-89104 to Project SP-89105 (124-320-3905-7200). b) Approve plans and specifications for City Project SP-89105 and authorize the City Engineer to call for bids. ACTION: Motion by 2nd by To Approve Disapprove Hold Over 2) Tract 43042 - Improvement Security Forfeiture - Roy McCleary There are a few relatively minor improvement corrections to be completed in Tract 43042. The developer has recently been unresponsive and staff proposes pursuing the surety to complete the improvements. It is recommended that the City Council authorize the City Engineer to make demand upon Balboa Insurance Company to complete required improvements and to authorize the City Attorney to file suit to collect on the bond, if necessary. ACTION Motion by 2nd by To Approve Disapprove Hold Over City Council Agenda • • June 12, 1989 Page Nine C PUBLIC WORKS DIVISION Continued 3) 4) Ordinance Introduction - Preferential Parking In order .to implement the Council approved parking restrictions on Rowland Avenue, it is necessary to modify the Municipal Code. It is recommended that the City Council introduce the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-174 OF THE WEST COVINA MUNICIPAL CODE RELATING TO PARKING PROHIBITED DURING CERTAIN DAYS AND HOURS. ACTION: Motion by 2nd by To WAIVE further reading of the ordinance. Motion by To Introduce 2nd by Disapprove Hold Over Maintenance District No. 6 - Status Report The final public open space areas in Maintenance District No. 6 are now being landscaped. This report provides additional information in response to questions raised concerning the current status of Maintenance District No. 6. It is recommended that the City Council receive and file this report. ACTION: Motion by 2nd by To Approve Disapprove Hold Over City Council Agenda June 12, 1989 • Page Ten E. COtMNITY SERVICES DIVISION 1) HUMAN SERVICES DEPARTMENT a) Recreational Transportation Staff is proposing that the City implement a Recreation Transit Program to provide trips to selected sites for the public. It is recommended that the City Council approve the Recreation Transportation Program, authorize the filing of a project description to the Los Angeles County Transportation Commission and refer to the budget process for final review. ACTION: Motion by 2nd by To Approve Disapprove Hold Over. b) Fox Glen Homeowners Association Sanctioning c) d) Fox Glen Homeowners Association is requesting sanctioning for use of City Facilities. It is recommended that the City Council approve the request of the Fox Glen Homeowners Association to be sanctioned. ACTION: Motion by 2nd by To Approve Disapprove Hold Over County Dial -A -Ride Service Staff is requesting approval to add sections of unincorporated Los Angles County areas to the Joint West Covina -Baldwin park Dial -A -Ride Program. It is recommended that the City Council take the following actions: a) Approve a service agreement the provision of Dial -A -Ride and handicapped residents. b) Approve Amendment #4 to the Dial -A -Ride Agreement. with Los Angeles County for service to County elderly Community Transit Services c) Approve "Westpark Transit" as the new name for the West Covina/Baldwin Park Joint Powers Transit Authority and request the City Attorney to prepare the necessary amendment to the Joint Powers Agreement. ACTION: Motion by 2nd by To Approve Disapprove Hold Over The Wheels and Chains Square Dance Club Sanctioning The Wheels and Chains Square Dance Club is requesting sanctioning for use of City facilities. It is recommended that the City Council approve the sanctioning of the Wheels and Chains Square Dance Club. ACTION: Motion by 2nd by To Approve Disapprove Hold Over - 10 - City. Council Agenda June 12, 1989 Page Eleven OPERATIONAL SERVICES DIVISION 1) PERSONNEL DEPARTMENT a) Salary and Benefit Resolutions This report transmits to the City Council two resolutions for salary increases. It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING APPENDIX "A" OF RESOLUTION NO. 8147, THE CITY'S SALARY RANGE STRUCTURE FOR EMPLOYEES IN THE WEST COVINA COMMUNICATION OPERATORS' ASSOCIATION, AS AMENDED; AND RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS AS AMENDED; AND FIXING COMPENSATION AND BENEFITS FOR PERSONNEL AND CLASSES REPRESENTED BY THE WEST COVINA COMMUNICATION OPERATORS' ASSOCIATION. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING APPENDIX "A" OF RESOLUTION NO. 8295, RELATING TO MANAGEMENT AND CONFIDENTIAL SERVICES AND RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS AS AMENDED. ACTION: Motion by 2nd by To WAIVE further reading of the Resolution, and To Adopt Disapprove Hold Over b) Approval of Revised Class Specifications This report proposes the adoption of the revised class specifications for the positions contained herein. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 7223 RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED AND APPROVING THE REVISED CLASS SPECIFICATIONS FOR ASSISTANT CITY CLERK, BUILDING AND SAFETY DIRECTOR, COMMUNICATIONS DIRECTOR, POLICE CHIEF, POLICE CORPORAL, POLICE LIEUTENANT, PRINCIPAL PLANNER, SENIOR CODE ENFORCEMENT OFFICER, SENIOR PLANNER, AND EQUIPMENT OPERATOR. ACTION: Motion by 2nd by To WAIVE further reading.of the Resolution, and To Adopt Disapprove Hold Over c) Extension of Leave of Absence Without Pay - Mary Helen Salazar City Staff is requesting an extension of Mary Helen Salazar's Leave of Absence without pay. It is recommended that the City Council authorize a 56 day extension of the Leave of Absence Without Pay to Mary Helen Salazar effective March 22, 1989 and ending May 16, 1989. ACTION: Motion by 2nd by To Approve Disapprove Hold Over City Council Agenda . • June 12, 1989 Page Twelve F. OPERATIONAL SERVICES DIVISION Continued 2) FINANCE DEPARTMENT a) Maintenance District No. 6/Special Examination In response to City Council's request, attached is a report on Maintenance District No. 6. It is recommended that the City Council receive and file this report. ACTION: Motion by 2nd by To Approve Disapprove Hold Over G. PUBLIC SAFETY DIVISION 1) COMMUNICATIONS DEPARTMENT a) b) Replacement of Police Department Portable Radios This report recommends the City Council waive formal bidding procedures and authorize the procurement of fifty portable radios from Motorola's existing contract with the County of Los Angeles. It is recommended that the City Council take the following actions: a) Find that the use of Motorola's Los Angeles County Contract Addendum No. 50337 eliminates the need for the use of a formal bid process; and b) Authorize staff to purchase 50 portable radios and their associated battery charging devices from Motorola Communications and Electronics, Incorporated, for a total cost not to exceed $90,470, plus tax. ACTION Motion by 2nd by To Approve Disapprove Police Computer System Development Phase IV Hold Over This report recommends the employment of a Communications Engineering Consultant to assist with the continued development of the Police Computer System Development Phase IV, the Mobile Digital Terminal/Vehicle Locating System (MDT/VLS) project. It is recommended that the City Council authorize the Mayor and City Clerk to, upon execution of the agreement by Dr. Henry Richter, execute the attached consultant services agreement with the Richter Group, for a total fee not to exceed $11,700 for consulting services pertaining to the MDT/VLS project. ACTION: Motion by 2nd by To Approve Disapprove Hold Over - 12 - City Council Agenda • . June 12, 1989 Page Thirteen H. FISCAL SERVICES DIVISION No items scheduled for this meeting. I. CITY ATTORNEY Closed session for litigation or personnel matters pursuant to Government Code Section 54956et seq. J. REDEVELOPMENT AGENCY MEETING Recess the City Council meeting at P.M. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at P.M. K. CITY MANAGER 1) Legislation Several pieces of legislation are pending before the Legislature which require Council action. It is recommended that the City Council support AB 2032, HR 634, and HR 2323; and oppose AB 2236, SB 966, SB 1279, and AB 1290. ACTION: Motion by 2nd by To Approve Disapprove Hold Over 2) National Flag Day Mayor Bacon has proclaimed June 14 as National Flag Day. As part of a nationwide, simultaneous recognition of Flag Day, Mayor Bacon will be leading staff and citizens of the community in saying the Pledge of Allegiance at 4:00 P.M. on Wednesday, June 14, at the flagpole in the Civic Center Courtyard. All West Covina residents are encouraged to attend the City's "Pause for the Pledge" ceremony. ACTION: Motion by 2nd by To Approve Disapprove Hold Over 3) Schedule for Adoption of Budget Staff requests the scheduling of a public meeting on the FY 1989-91 Proposed Two -Year Budget. It is recommended that the City Council schedule the public participation budget meeting on Thursday; June 22 at 7:30 p.m. ACTION Motion by 2nd by To Approve Disapprove Hold Over - 13 - City Council Agenda • June 12, 1989 Page Fourteen L. APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. ACTION: Motion by 2nd by To Approve Disapprove Hold Over ROLL CALL: M. ORAL COMMUNICATIONS - 14 - City Council Agenda 0 June 12, 1989 Page Fifteen N. MAYOR'S REPORTS 1) Commission Appointments Council has targeted June 12, 1989 as the date to discuss and decide on the fourteen openings on the five City Commissions. Commission appointments are a matter of Council prerogative, and staff makes no recommendation. ACTION: Motion by 2nd by 2) Proclamations First Aid Kit & Book Month - June, 1989 (Part of the Earthquake ,Survival Program) 3) Resolutions of Commendations Mary Letourneau - Youth of the Year Victoria Rabb - Retiring Personnel Commissioner 0. COUNCILMEMBERS' REPORTS P. ADJOURNMENT ACTION Motion by 2nd by To adjourn the meeting at P.M. To June 19, 1989 for a Council Study Session on the Budget at 6:30 p.m. in the Multi -purpose Room - 15 - CITY COUNCIL CALENDAR Monday, June 19, 1989 Tuesday, June 20, 1989 Wednesday June 21, 1989 Monday June 26, 1989 Monday July 10, 1989 Monday July 17, 1989 Monday July 24, 1989 6:30 P.M. Council Budget Study Session 6:30 P.M. Council Budget Study Session 6:30 P.M. Council Budget Study Session 7:30 P.M. Regular City Council meeting 7:30 P.M. Regular City Council meeting 6:30 P.M. Study Session 7:30 P.M. Regular City Council meeting