01-16-1996 - New Second Story Addition to the Little League Storage Building at Palm View Park - PP-96205•
City of West Covina
Memorandum
TO: ICity Manager and City Council
FROM: Patrick J. -Glover
City Engineer/Public Works Director
AGENDA
ITEM NO. C-6b
DATE January 16, -1996
SUBJECT: PROJECT NO. PP-96205 ®PRINTED ON RECYCLED PAPER
NEW SECOND STORY ADDITION TO THE LITTLE LEAGUE
STORAGE BUILDING AT PALM VIEW PARK
- AWARD OF BID
SUMMARY: On January 9, 1996, two bids were received and opened for
this project which provides for a new second story addition to
the Little _League storage building at Palm View Park. The
lowest responsible bid was $19,713 from Whelan Construction
of West Covina.
BACKGROUND
In the 1970's, a combination score booth and storage building were constructed at Palm View
Park for use by the Little League. Since then, the Little League has grown and needs additional
storage space. During the 1995-96 Capital Improvement Program, the City Council approved
this project.
On November 7, 1995, the City Council approved the plans and specifications for his project
which consists of constructing a new second story addition to the existing building.
Requests for bids were advertised in the San Gabriel Tribune on December 29, 1995 and January
3, 1996. It was also advertise in the Dodge Green Sheet. On January 4, 1996, a mandatory job
walk was attended by four contractors. On January 9, 1996, two bids were opened and
reviewed in the office of the City Clerk. The bids were as follows:
No.'
........ ....... ..... _
Cornpariy
__ _
_
__
_ _ __
__
City
_ _ _
_ _ _ .....
Amount
1.
Whelan Construction
West Covina
$ 19,713
2.
Cornerstone Masonry
San Dimas
$ 21,096
ANALYSIS
Staff has reviewed the bid of Whelan Construction and has found it to be complete and within
the estimated cost of $25,000. In addition, Whelan Construction has done numerous City
projects and has always done quality work in a timely manner. This company is also in good
standing with the State Contractor's License Board.
FISCAL IMPACT
Approval and funding in the amount of $25,000 has been allocated from Park Dedication Fees
for this project in the 1995-96 Capital Improvement Program. In addition to the construction
contract, $3,287 is needed for contract administration, inspection, and contingencies for a total
funding of $23,000 to complete this project.
ALTERNATIVES
Reject all bids and re -advertise. Since a highly competitive favorable bid was received, it is
unlikely that costs would be reduced any further.
RECOMMENDATION
It is recommended that the City Council accept the bid of Whelan Construction in the amount
of $19,713 as submitted at the bid opening on January 9, 1996 and authorize the Mayor and City
Clerk to execute an agreement with said Whelan Construction for -the work to be done.
PAtrick J. G er
City Engineer/Public Works Director
PJG: MS:gc/AGENDA:pp96205. awd