10-24-1988 - RegularREGULAR MEETING OF THE CITY COUNCIL
CITY OF WEST COVINA, CALIFORNIA
A G E N D A
Monday, October 24, 1988 7:30 P.h
Agenda material is available at the City Clerk's Office for review:
1444 W. Garvey Avenue, City Hall, Room 318. For sign language interpreter
services at City Council meetings, please telephone (818) 814-8433 (voice)
or (818) 960-4422 (TTY) from 8:00 A.M. to 5:00 P.M. Monday through Friday.
A notice of four working days is required.
PLEDGE OF ALLEGIANCE
INVOCATION Reverend Keith Hubbell, First Baptist Church
ROLL CALL Manners, Bacon, Lewis, McFadden, Tarozzi
APPROVAL OF MINUTES Adjourned regular meeting of October 10, 1988
Regular meeting of October 10, 1988
A. HEARINGS
Proclamations:
Buckle Up For Life,
November 1, 1988 through 1989
NOTICE TO PUBLIC
Hearings before the City Council are routinely set for 7:30 P.M. The
procedures used for testimony are hearing those in favor speaking first,
then those in opposition speaking second, followed by those in favor
speaking in rebuttal. However, the rebuttal may, only address those
items discussed in opposition. When recognized, please come forward
to the podium and state your name and address for the record.
1) Underground Utility District No. 2 - Amended Boundaries
It is proposed to expand the existing Underground Utility District
No. 2 to include the area south of the freeway in the vicinity
of Vincent Avenue and on Vincent Avenue to North Garvey Avenue.
The overhead facilities, except electric transmission (very high
voltage) line, will be underground. A public hearing for any
affected parties is required.
a) Verification of publication
b) Open Hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation of the staff is that the City Council take the
following actions: a) Review and file Engineer's report.
b) Conduct the Public Hearing c) Adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, REVISING THE BOUNDARIES
OF UNDERGROUND UTILITY NO. 2.
I certify that copies of t1ACTION:
Cc c"
Agenda for the meeting
of '�� were posted Sn
accordance ,v1th th3 1/67 Brown
Act Amendments.
Dated: if
Motion by 2nd by
To WAIVE further reading of the Resolution, and
To Adopt Disapprove Hold Over
Office of the City GlOrk
City Council Agenda•
October 24, 1988
Page Two
A. HEARINGS Continued
2) Shadow Oak Community Park
Specific Plan No. 2
2121 Shadow Oak Drive
Woodside Village
The subject application is a City
of a Specific Plan Amendment to
public restroom facility at Shadow
initiated request for the approval
allow for the construction of a
Oak Park.
a) Verification of publication
b) .Open Hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation of the staff is that the City Council concur
with the Recreation and Parks Commission and the Planning
Commission recommendation and adopt a resolution approving
the Shadow Oak Community Park Specific Plan Amendment No. 2.
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE SHADOW
OAK COMMUNITY PARK SPECIFIC PLAN AMENDMENT NO. 2 TO ALLOW FOR
THE CONSTRUCTION OF A PUBLIC RESTROOM FACILITY IN THE AREA
OF THE BASKETBALL COURT AT THE EAST END OF THE PARK'S UPPER
FIELD AREA.
ACTION: Motion by 2nd by
To WAIVE further reading of the Resolution, and
To Adopt Disapprove Hold Over
- 2 -
City Council Agenda is
. October 24, 1988
Page Three
B. AGENDA AND ORAL COMMUNICATIONS ( 15 MINUTES )
NOTICE TO PUBLIC
At this time the City Council will receive comments on any non -hearing
item found on the Agenda. When recognized by the Mayor, please come forward
to the podium and give your name, address and Agenda item you wish to
discuss. Your comments will be addressed at the time the Agenda item is
considered. Please limit your comments to three minutes.
Upon conclusion of Agenda Communications, the Council may allow a period
of time to receive comments on any other municipal matter not found on
the Agenda. When recognized by the Mayor, please come forward to the podium
and give your name, address, and subject matter you wish to discuss. Please
limit your comments to three minutes.
After a total of fifteen minutes of Agenda and Oral Communications, Oral
Communications will be continued later on the Agenda.
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City Council Agenda • October 24, 1988
Page Four
C. CONSENT CALENDAR
As Consent Calendar items are considered routine in nature, they are normally
enacted in one motion. The Mayor may remove a questioned Consent Calendar
item for separate action.
1) WRITTEN COMMUNICATIONS (Receive and file)
No letters received for this meeting.
2) COMMISSION SUMMARY OF ACTIONS (Receive and file)
The following Commissions have met on the dates specified below,
and now report to the City Council the items on which they have
taken action.
a) Personnel Commission . . . . . . . . . . . .October 12, 1988
3) CLAIMS FOR ACTION (Deny and notify claimant)
James Neaves vs City of West Covina
On September 20, 1988 a claim for loss of property amounting to
$225.94 was received by the City Clerk's Office.
4) APPROVAL OF FINAL MAPS
Parcel Map 20036 - Approve Final Map - West Covina Redevel
The West Covina Redevelopment Agency/Home Savings & Loan are
requesting final map approval in order to develop a portion of
their parcel at the northeast corner of Garvey Avenue South and
Vincent Avenue. It is recommended that the City Council adopt
the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE FINAL MAP OF PARCEL
NAP NO. 20036..
5) ACCEPTANCE OF IMPROVEMENTS AND/OR RELEASE OF BONDS
Parcel Map 19214 - Public Works Improvements - Sierra Bahia
Location: Southeast corner Maplegrove and Pass & Covina Road.
Accept public works improvements and authorize release of Home
Savings of America. Certificate of Deposit No. 026-083657 in the
amount of $22,000. Staff recommends acceptance.
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City Council Agend� • October 24, 1988
Page Five
C. CONSENT CALENDAR Continued
6) TRAFFIC COMMITTEE MINUTES FOR THE MEETING OF OCTOBER 13, 1988
Accept and file
I. The request of W. L. Carmagnolle for installation of stop sign
on Merryl Lane at Jennifer Place was approved.
II. The City initiated request for a 65 foot extension of parking
restrictions on the north side of Cameron Avenue east of Sunset
was approved.
III. The request of Jeanine Elliot for installation of stop signs
on Citrus at Larkhill and Montezuma was held over for further
study.
7) ORDINANCE FOR ADOPTION (Waive reading and adopt)
One ordinance concerning a speed zone change on Service and Cameron
Avenues is now before the City Council for final adoption.
ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTIONS 22-131 AND 22-132
OF THE WEST COVINA MUNICIPAL CODE RELATING TO INCREASES AND DECREASES
OF STATE LAW MAXIMUM SPEED.
8) CITY TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER, 1988
Treasurer's Report of cash balances and investments.
(Receive and file)
9) AWARD OF BIDS
MP-89111 - Bus Shelter Improvements
The bus shelters are required to protect waiting passengers from
adverse weather conditions. The total construction cost is
$40,000.00. It is recommended that the City Council take the
following actions:
a.) Appropriate $40,000.00 from Proposition "A" Funds to Project
IIP-89111 (Account No. 121-320-3914-7900).
b) Accept the bid of G. M. Signs of Burbank in the amount of
$34,797.05 as submitted at the bid opening on October 13,
1988, and authorize the Mayor and City Clerk to execute an
Agreement with said G. M. Signs for the work to be done.
- 5 -
City Council Agend0
• October 24, 1988
Page Six
C. CONSENT CALENDAR Continued
10) ADMINISTRATIVE REVIEW BOARD
a) Driveway Modification No. 47
Applicant: Rodrigo Jose
Location: 2120 Shirlee Street
Approval: 8-foot driveway widening
b) Slight Modification No. 127
Applicant: Anna Gibbs
Location: 1104 Eclipse Way
Request: Front yard modification
Decision: Approved
11) CONSTRUCTION ACTIVITIES
a) . Quarterly Construction Activity Report
This report is to provide the City Council with a summary
of major construction activity in the City for the quarter
ending September 30, 1988. It is recommended that the City
Council receive and file this informational report.
ACTION OF THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 11:
Plot i on
2nd by
To Waive further reading of the ordinance and resolution and
adopt, and to APPROVE all other items, EXCEPT
ROLL CALL:
END OF CONSENT CALENDAR
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City Council Agenda •
• October 24, 1988
Page Seven
D. PUBLIC WORKS DIVISION
1) PP-89202 Approve Plans and Specifications - Slope Restoration
The restoration of northerly slope of Shadow Oak Park is required
to protect the property line walls of residential houses and to restore
the stability of the slope. The estimated total construction cost
of the project is $50,000.00. It is recommended that the City Council
take the following actions:
a) Establish City Project No. PP-89202.
b) Approve plans and specifications for City Project PP-89202 and
authorize the City Engineer to call for bids.
ACTION: Motion by
2nd
To Approve Disapprove Hold Over
2) SP-89113 - Approve Plans and Specifications - Installation of Conduit
for Future Median Landscaping
The conduit installation is required to provide water and power for
future median landscaping and irrigation improvements. The estimated
total cost of the improvements is $20,000. It is recommended that
the City Council take the following actions:
a) Establish City Project SP-89113.
b) Approve plans and specifications for City Project SP-89113 and
authorize the City Engineer to call for bids.
ACTION: Motion by 2nd by
To Approve Disapprove Hold Over
3) Memorandum of Understanding Between City of West Covina and Suburban
Hassen Development Company has requested that the City serve
construction water to .their development in the Hillside area utilizing
Suburban Water Systems' facilities to deliver the water. The
Memorandum of Understanding is a temporary agreement prior to a formal
addendum to the existing Joint Use Agreement with Suburban. It is
recommended that the City Council authorize the City Manager to execute
the Memorandum of Understanding with Suburban Water Systems.
ACTION: Motion by 2nd by
To Approve Disapprove Hold Over
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City
Council Agenda •
October 24,
Page.Eight
1988
E.
COMMUNITY SERVICES DIVISION
1) HU14AN SERVICES DEPARTMENT
a) 1989 Housing Assistance Plan
As a part of the City's Community Development Block Grant the
City must file a Housing Assistance Plan which outlines the
housing needs of lower income households and a three-year housing
goal for government -assisted housing units. It is recommended
that the City Council certify the 1989 Three -Year Housing
Assistance Plan and approve its submission to the Department
of Housing and Urban Development.
ACTION: Motion by 2nd by,
To Approve
b) Corridor Shuttle
Disapprove Hold Over,
The Human Resources Commission is recommending the institution
of a fare for the West Covina Corridor Shuttle. It is recommended
that the City Council approve a fare of 25t for the Corridor
Shuttle service effective November 14, 1988.
ACTION: Motion by 2nd by
To Approve Disapprove Hold Over
F. OPERATIONAL SERVICES DIVISION
1) PERSONNEL DEPARTMENT
a) 1988-89 Petition
nition United Firefighters
This report presents to the City Council a "Request for
Recognition" for the time period beginning October 25, 1988
and ending October 24, 1989 from the United Firefighters of
Covina/West Covina, Local 2415 AFL-CIO. It is the recommendation
of the Personnel Commission that the City Council grant formal
recognition to the United Firefighters of Covina/West Covina,
Local 2415, AFL-CIO as the majority representative of that
bargaining unit for the term beginning October 25, 1988 and
ending October 24, 1989.
ACTIPN: Motion by 2nd by
To Approve Disapprove Hold Over
b) Request for Leave of Absence with Pay - Patrick N. Duggan
An employee who has sustained serious injury has previously
been granted leave with pay from September 3, 1988 through
November.2; 1988. Staff is requesting the City Council to approve
an additional 60-day leave of absence —with pay as an advance
against future leave time. It is recommended that the City
Council grant Patrick N. Duggan a 60-day leave of absence with
pay from November 3, 1988 through January 1, 1989.
ACTION: Motion by 2nd by
To Approve Disapprove Hold Over
City Council Agenda •
• October 24, 1988
Page Nine
G
H.
I
J.
OPERATIONAL SERVICES DIVISIONS Continued
2) FINANCE DEPARTMENT
a) Revenue and Expenditure Status Report
Council requested periodic status reports on the City's revenues
and expenditures. This is the first such report for 1988-89
with others to follow on a quarterly basis. It is recommended
that the City Council receive and file this report.
ACTION: Motion by 2nd by
To Approve Disapprove Hold Over
b) Approval of Acquisition of Two Fire Trucks
This matter provides for the City's direct purchase of two fire
pumper trucks and the financing of the purchase without any
participation in the transaction by the San Gabriel Valley Fire
Authority. It is recommended that the City Council:
a) Approve the direct purchase of two fire pumper trucks and
that the formal bidding procedures be waived in accordance
with WCMC Section 2-333;
b) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE
LEASE/PURCHASE AGREEMENT WITH GE CAPITAL FLEET SERVICES
FOR THE FINANCING OF THE ACQUISITION OF TWO FIRE TRUCKS.
ACTION: Motion by 2nd by
To WAIVE further reading of the Resolution, and
To Adopt Disapprove Hold Over
PUBLIC SAFETY DIVISION
No items scheduled for this meeting.
FISCAL SERVICES DIVISION
No items scheduled for this meeting.
CITY ATTORNEY
Closed session for litigation or personnel matters pursuant to Government
Code Section 54956 et seq.
REDEVELOPMENT AGENCY MEETING
Recess the City Council meeting at P.M: to convene the Redevelopment
Agency meeting. Reconvene the City Council meeting at P.M.
City Council Agenda • October 24, 1988_
Page Ten
K
L.
Y
N.
PARKING AUTHORITY MEETING
Recess the City Council meeting at P.M. to convene the Parking
Authority meeting. Reconvene the City Council meeting at P.M.
CITY MANAGER
1) Revision of Deferred Compensation Agreement
The City's Deferred Compensation Plan has been revised to comply
with Section 457 of the Internal Revenue Code as amended in 1986.
This report requests adoption of a resolution to amend the Deferred
Compensation Plan for the City of West Covina. It is recommended
that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING, IN ITS ENTIRETY, THE
DEFERRED COMPENSATION PLAN FOR THE CITY OF WEST COVINA.
ACTION: Motion by 2nd by
To NAIVE further reading of the Resolution, and
To Adopt
APPROVAL OF DEMANDS
Disapprove Hold Over
The City Council reviews and approves accounts payable by the City. These
demands represent accounts payable since the most recent regular meeting
of the City Council.
ACTION: Motion by 2nd by
To Approve Disapprove Hold.Over
ORAL COt.=NICATIONS
ROLL CALL:
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City Council Agenda •
October 24, 1988
Page Eleven
0. MAYOR'S REPORTS
I
E
Approval of Resolution of Commendation
Japanese Community Center - 15th Anniversary
Proclamation:
Remembrance of the Night of Pogroms - November 6-13, 1988
COUNCILMEMBERS' REPORTS
ADJOURNMENT
ACTION: Motion by_. 2nd by
To adjourn the meeting at P.M.
To 8:00 A.M. Saturday, November 12, 1988 for a City Council
Retreat
CITY COUNCIL CALENDAR
Saturday November 12, 1988 8:00 A.M. Goals. City Council Retreat.
Kellogg West
Monday November 14, 1988 7:30 P.M. Regular City Council meeting
Monday November 21, 1988 6:30 P.M. Property Maintenance
Monday November 28, 1988 7:30 P.M. Regular City Council meeting
Monday December 12, 1988* 7:30 P.M. Regular City Council meeting
Monday December 26, 1988* 7:30 P.M. Regular City Council meeting
* Possibly consolidated to December 19, 1988