02-07-1995 - Project #PP-95220 Snack Bar & Field Upgrades at Orangewood ParkCity of Wat Covina
Memorandum
TO:,
FROM:
SUBJECT:
SUMMARY:
BACKGROUND
Manager and City Council
AGENDA
ITEM NO. C-10e
DATE February J . 1995
® PRINTED ON RECYCLED PAPER
PROJECT NO. PP-95220
SNACK BAR AND FIELD UPGRADES
.AT, ORANGEWOOD PARK
Three (3) bids were received and opened on
January 30, 1995, for this project which
provides for a new storage building, netting,
exhaust hood and miscellaneous repairs at
Orangewood Park. The lowest responsible bid
is $34,815.00 from Whelan Construction of
West Covina..
ck J. Glover
Engineer/Public Works Director
In the early 1960's, the City of West Covina constructed the baseball field at Orangewood
Park. Over a period of time, the foul ball netting has deteriorated and is in need of repair.
A new exhaust hood is needed to comply with health and safety requirements. The dugouts
need to _ be enclosed to prevent unauthorized entry by people who have been living in the
structures. Also a storage facility is needed to allow the league to remove the items
presently being stored in the snack bar.
On November 15, 1994, the City Council approved the plans and specifications. for this
project which consists of new netting along the first base side, chain link fencing and gates,
storage building and exhaust hood. After the plans and specifications were prepared, the
League expressed a desire to add netting to the third base side to protect fans and park
occupants. This additional netting will also provide protection for the proposed in -line roller
hockey facility. Requests for bids. were advertised in the San Gabriel Valley -Tribune on
January 13 and January 19, 1995. It was also put in the Dodge Green Sheet. On January
23, 1995; a job walk was attended by six contractors. On January 30, 1995, three (3) bids
were opened and checked for errors and all were determined to be valid.
ANALYSIS
Staff has reviewed the bid of Whelan Construction and has found it to be complete. In
addition, we have contacted several companies that have had work done by Whelan
Construction and have received favorable recommendations for their quality and
workmanship. This .company is also in good standing with the State Contractors Board.
The estimated cost of this project was $40,000 before the additional netting was included.
The construction cost of the lowest responsible bidder is $34,815.00. Since the cost of the.
additional netting exceeds 25 % of the contract price, City Council authorization is required
to issue a change order. The cost of the additional netting is $15,800. The following
tabulation indicates the summary of bids received.
No.
Contractor
City of
Bid Amount
L.
WhelanConstruction
West Covina
$ 34,815.00
2.
Arteck
Mission Viejo
$ 39,700.00
3.
Armstrong Construction
West Covina
$ 41,990.00
awd95220
City Manager and City Council
February 7, 1995
Page Two
FISCAL IMPACT
Funding in the amount of $30,000 has been allocated for this project in the 1994-95 Capital
Improvement Program. An additional $26,000 is necessary to fully fund the project. Funds
are available in the Park Dedication Fees for this Park District.
Project funding should be provided as follows:
Construction Cost
$ 34,8I5
Preliminary Engineering
1,000
Construction Engineering, Inspection
1,185
Contingencies (includes additional netting)
19,000
Total
$ 56,000
ALTERNATIVES
The only alternative is to reject all bids and re -advertise. Since a highly competitive
favorable bid was received, it is unlikely that costs would be reduced any further.
RECOMN ENDATION
It is recommended that the City Council take the following actions:
a) Appropriate $26,000 from Park Dedication Fees to Project No. PP-95220.
b) Accept the bid of Whelan Construction of West Covina in the amount of $34,815.00,
and authorize the Mayor and City Clerk to execute an Agreement with said Whelan
Construction for the work to be done.
c) Authorize a change order for third base side netting in the amount of $15 , 800.
atrick J. G v r
City Engine blic Works Director
PJG:MS:bb:gc
Attachments
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